HomeMy WebLinkAbout2005-06-13 Adopted Committee of the Whole Minutes.pdf\ I
June 13, 2005
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor K. Morse
Councillor E. Daykin
Councillor J. Dueck
Councillor J. Harris
Councillor F. Isaac
Councillor C. Speirs
ABSENT
Corporation of the District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
T. Fryer, Municipal Clerk
M. Murray, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
Councillor C. Gordon
J. Pickering, Director of Planning
C. Marlo, Confidential Secretary
Other Staff as Required
B. McDonald, Director of Licenses, Permits and Bylaws
J. Sheehan, Environmental Technician
1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Fire Department Update
Timo Juurakko, Fire & Life Safety Education Officer, gave a Power Point
presentation providing an update on the activities of the Fire Department in 2005.
Alison Mellish, and Melanie Sephton, spoke of their experiences as members of
the 2004-2005 Youth Academy.
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council Agenda:
1101
Item 1101 was dealt with following item 1153
CP/010/03, Maple Ridge Official Community Plan Bylaw No. 6303-2005
Presentation of a staff report dated June 7, 2005 recommending that the subject
bylaw be read a first time and be forwarded to Public Hearing. (The Official
Committee of the Whole Minutes
June 13, 2005
Page 2 of9
Community Plan Bylaw is available to the public on the District website or from
the Planning Department at Municipal Hall)
The Director of Planning gave a Power Point presentation providing information
on the following:
• Process of the Review
• Public consultation
• Population
• Key Policy Directions
• Growth Management
• Neighbourhoods & Housing
• Expansion Area
• Heritage
• Community Services
• Natural Features
• Jobs & Business
• Transportation
• Development Permit Areas
• Municipal Services
• Area Plans
• Regional Context Statement
• Recurring Questions
• Recommendations
The Director of Planning clarified that some of the triggers required to be in place
prior to urban development in Thornhill would occur concurrently. The approval
of the Regional Context Statement would be the last step.
The Chief Administrative Officer suggested that there would likely be another
review of the OCP before decisions related to expansion into Thornhill would
have to be made by the Council of the day.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1102 RZ/083/03, 10110 240 Street, RS-2 and RS-3 to R-3
Presentation of a staff report dated June 3, 2005 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 6284-2004 and Maple Ridge
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Committee of the Whole Minutes
June 13, 2005
Page 3 of9
Zone Amending Bylaw No. 6285-2004 to permit future subdivision into
approximately 57 lots be read a first time and be forwarded to Public Hearing.
The Director of Planning gave a Power Point presentation providing the
following:
• Application information
• Neighbourhood context
• OCP context
• Site characteristics
• Submitted information
• Project details
• Development Information Meeting
• Development considerations
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1103 DP/050/00, 10683 & 10705 240 Street
Presentation of a staff report dated May 19, 2005 recommending that the
Municipal Clerk be authorized to sign DP/050/00 in support of a development
plan for subdivision.
The Director of Planning gave a Power Point presentation providing the
following:
• Application information
• Neighbourhood context
• OCP context
• Site characteristics
• Submitted information
• Development considerations
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
Committee of the Whole Minutes
June 13, 2005
Page 4 of9
1104 AL/068/04, 23477 Lougheed Highway, Non-farm use of land within the ALR
Presentation of a staff report dated June 2, 2005 recommending that AL/068/04,
an application to place soil over the majority of the site, be authorized to proceed
to the Agricultural Land Commission.
The Environmental Technician gave a Power Point Presentation providing the
following:
• Application information
• Neighbourhood context
• OCP context
• Site characteristics
• Development considerations
• Project details
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1105 VP/064/03, 24222 & 24246 102 Avenue
Presentation of a staff report dated June 2, 2005 recommending that the
Municipal Clerk be authorized to notify qualifying property owners that approval
of VP/064/03 to vary the minimum lot depth on arterial roads for 102 Avenue and
the right of way width standards to match the existing Albion Village road right of
way standard will be considered at the June 28, 2005 Council meeting.
The Director of Planning gave a Power Point presentation providing the
following:
• Application information
• Neighbourhood context
• OCP context
• Site characteristics
• Submitted information
• Project details
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
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Committee of the Whole Minutes
June 13, 2005
Page 5 of9
1106 DP/058/03 & VP/058/03, 11264 236 Street
Presentation of a staff report dated June 3, 2005 recommending that the
Municipal Clerk be authorized to notify qualifying property owners that approval
of VP/058/03 to reduce the minimum lot depth for three properties and the
minimum rear yard setback for one lot will be considered at the June 28, 2005
meeting and that the Municipal Clerk be authorized to sign DP/058/03 in support
of a development plan for subdivision subject to approval of VP/058/03.
The Director of Planning gave a ~ower Point presentation providing the
following :
• Application information
• OCP context
• Neighbourhood context
• Site plan
• Site characteristics
• Submitted information
• Landscape plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1107 Caribbean Street Festival, Use of Streets
Staff report dated June .1 , 2005 recommending that the Caribbean Festival
Committee be authorized to use municipal streets on Sunday, July 17, 2005.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1108 Fairview Elementary Cycling Event, Use of Streets
Staff report dated June 7, 2005 recommending that Paula Howarth, the organizer,
be authorized to use municipal streets on Thursday, June 16, 2005.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
Committee of the Whole Minutes
June 13, 2005
Page 6 of9
1109 Liquor Primary License -Extension of Hours
Staff report dated June 6, 2005 recommending that the extension of operating
hours for the Maple Ridge Golf Course liquor primary license be supported.
The Director of Licenses, Bylaws and Permits reviewed the report.
RECOMMENDATION
That the staff report be forwarded to_the Council Meeting of June 14, 2005.
1110 Grant Applications to the Province
Presentation of a staff report dated June 6, 2005 recommending programs for
Grant Applications under the BC Community Water Improvement Program.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1111 GVRD Request for Endorsement of "Greater Vancouver Regional District
Mosquito Control Administration and Coordination Service Bylaw No. 1032,
2005
Staff report dated June 7, 2005 recommending that the subject bylaw be endorsed.
The Environmental Technician reviewed the report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1112 Advisory Design Panel Restructuring
Presentation of a staff report dated June 6, 2003 recommending that Maple Ridge
Advisory Design Panel Bylaw No. 6326-2005 be given three readings.
The Director of Planning gave a Power Point presentation providing information
on the recommended changes to the Panel.
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Committee of the Whole Minutes
June 13, 2005
Page 7 of9
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbu_rsements for the month ended April 30, 2005
-Staff report dated May 11, 2005 recommending that the disbursements for April
2005 be approved.
RECOMMENDATION
1132
That the staff report be forwarded to the Council Meeting of June 14, 2005.
Statement of Financial Information
Staff report dated June 7, 2005 recommending that the Statement of Financial
Information be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1133 2005-2009 Financial Plan Amending Bylaw 6328-2005
Presentation of a staff report dated June 9, 2005 recommending that three
readings be given to the subject bylaw.
The General Manager Corporate and Financial Services reviewed the changes the
to Financial Plan.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
Committee of the Whole Minutes
June 13, 2005
Page 8 of9
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Disaster Preparedness -Emergency Generators
Presentation of a staff report dated May 25, 2005 recommending that staff be
directed to carry out tendering for completion of option four of the emergency
generator project.
The General Manager Community Development, Parks and Recreation reviewed
the report and the recommended op!ion. He indicated that funding for the
generator is contained in 2005 budget subject to the results of the tender process.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
1152 Ridge Meadows Community Arts Council Fee for Service Agreement and
Facility Lease
Presentation of a staff report dated May 25, 2005 recommending that the Mayor
and Municipal Clerk be authorized to sign the Fee for Service Agreement and
Facility Lease.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 14, 2005.
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT -3:15 p.m.
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Committee of the Whole Minutes
June 13, 2005
Page 9 of9
8. COMMUNITY FORUM
Harrv Nicholson
Mr. Nicholson spoke of his concern about the use of treated timber retaining walls
at the development bordering his property. The General Manager Public Works
and Development Services offered to meet with the developer's agent to discuss
the issue.
Bernice Rolls
Ms. Rolls referred to the section of t4e Official Community Plan dealing with
retention of forested land in Thornhill and asked for specifics of the area that
would be retained. The Director of Planning pointed out the area on a map and
noted that the goal is to have all properties in the forested area of the north slope
under public ownership. Currently one property is held under private ownership.
This area is protected under the existing Official Community Plan and no changes
have been proposed under the new Plan.
Actingayor J .ueck
Presiding Member of the Committee