HomeMy WebLinkAbout2005-09-12 Adopted Committee of the Whole Minutes.pdf)
-· ~-•0• Corporation of the District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
September 12, 2005
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor K. Morse
Councillor E. Daykin
Councillor J. Dueck
Councillor C. Gordon
Councillor J. Harris
Councillor F. Isaac
Councillor C. Speirs
Appointed Staff
J. Rule, Chief Administrative Officer
T. Fryer, Municipal Clerk
M. Murray, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
B. McDonald, Acting General Manager Public Works and
Development Services
C. Marlo, Confidential Secretary
Other Staff as Required
C. Goddard, Manager Development and Environmental
Services
J. Sheehan, Environmental Technician
I. DELEGATIONS/STAFF PRESENTATIONS
1.1 Generations Christian Fellowship Church, Pastor Mike Schroeder
Pastor Schroeder distributed and read a brief requesting a grant of $13,418.44, the
amount paid to the District for 2005 taxes, be given to Generations Fellowship
Church. Due to the wording of their Lease to Purchase contract the BC
Assessment Authority did not consider the church to have ownership in the
building.
The General Manager Corporate and Financial Services advised that the
assessment function is conducted by an independent party. Calculation of taxes
for this property would have affected calculation of taxes for other properties so
the collection of taxes from this Church would not have been a "windfall" to the
District as suggested in the brief. He indicated that there is $2,000 remaining in
the budget for grants.
The Chief Administrative Officer recommended that council direct staff to review
the request and come back to Council with a report.
Committee of the Whole Minutes
September 12, 2005
Page 2 of 6
ACTION REQUIRED
Staff is to prepare a report for Council on the request of Generations
Christian Fellowship Church for a grant in the amount of $13,418.44 and
advise the Church of the date when the report will be considered by Council.
2. PUBLIC WORKS AND DEVELOPMENT SER.VICES
Note: The following items have been numbered to correspond with the Council Agenda:
1101 RZ/104/03, 12212 228 Street
Presentation of a staff report dated September 6, 2005 recommending that Maple
Ridge Zone Amending Bylaw No. 6243-2004 be forwarded to Public Hearing and
that registration of a Restrictive Covenant for building design guidelines be
completed prior to final reading.
The Manager Development and Environmental Services gave a Power Point
Presentation providing the following information:
• Application information
• Subject map
• Neighbourhood context
• OCP context
• Site plan
• Application details
• Streetscapes
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
1102 VP/043/05, 23678 112 Avenue and 11145 236 Street
Staff report dated September 2, 2005 recommending that qualifying property
owners be notified that VP/043/05 to reduce the lane right of way width, reduce
the lane width, construct the lane with gravel shoulders, not construct 112 Avenue
except for a storm sewer and walkway and reduce the lot depth from 30 meters to
)
Committee of the Whole Minutes
September 12, 2005
Page 3 of 6
27 meters for lots fronting Kanaka Way will be considered by Council at the
September 27, 2005 meeting.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
1103 VP/034/05, DP/034/05, 12258 224 Street
Presentation of a staff report dated September 1, 2005 recommending that the
Municipal Clerk notify qualifying property owners that VP/034/05 to vary the
minimum setbacks and maximum height will be considered by Council at the
September 27, 2005 meeting and that the Municipal Clerk be authorized to sign
DP/034/05 in support of a development plan for an apartment complex adjacent to
Morse Creek subject to approval of VP/034/05.
The Manager Development and Environmental Services gave a Power Point
Presentation providing the following information:
• Application information
• Subject map
• Neighbourhood context
• OCP context
• Submitted information
• Site Plan
• Renderings of building
• Landscape Plan
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
1104 Towing Contract
Staff report dated August 29, 2005 recommending that Maple Ridge Towing be
awarded the towing contract for disabled municipal and RCMP vehicles.
Committee of the Whole Minutes
September 12, 2005
Page 4 of 6
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
1105 Terry Fox Run, Use of Streets
Staff report dated August 30, 2005 recommending that the Terry Fox Run be
authorized to use municipal streets on Sunday, September 18, 2005.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
1106 Royal Canadian Legion, Remembrance Day Parade
Staff report dated September 2, 2005 submitting information on the annual
Remembrance Day Parade.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended August 31, 2005
Staff report dated September 6, 2005 recommending that the disbursements for
the month of August be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
Committee of the Whole Minutes
September 12, 2005
Page 5 of 6
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Fraser Valley Regional Library Operating and Services Agreement
Staff report dated August 29 , 2005 recommending that the Mayor and Municipal
Clerk be authorized to sign the Library Agreement for 2005
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
1152 Arts Centre and Cultural Services Operating Agreement Correction
Staff report dated September 6, 2005 recommending that the fee for service
amount be amended and that the Mayor and Municipal Clerk be authorized to
initial the change in the agreement.
\ RECOMMENDATION
I
That the staff report be forwarded to the Council Meeting of September 13,
2005.
5. CORRESPONDENCE
1171 Greater Vancouver Regional District, Establishment of Mosquito Control
Administration and Coordination Service
Letter dated August 9, 2005 from J. Marvin Hunt, Chair, GVRD Board,
requesting that council give formal consent to the amended version of the bylaw
to establish the Mosquito Control Administration and Coordinator Service.
The Environmental Technician provided information on funding and participation
in the service.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 13,
2005.
Committee of the Whole Minutes
September 12, 2005
Page 6 of 6
6. OTHER ISSUES -Nil
7. ADJOURNMENT-1:43 p.m.
8. COMMUNITY FORUM
Harry Nicholson
Mr. Nicholson displayed photos of the boulders placed along the fence of his
property by the adjoining development. He noted that when he asked to see the
District file on that development it did not include all the drawings. He suggested
that land contours should be on a map that is certified by a surveyor. He indicated
that this matter is likely to go to become a civil matter and when he goes to court
he will require all the drawings. Mayor Morse requested that staff follow up with
Mr. Nicholson on this matter. Mr. Nicholson referred to the need to have a
definition of a dangerous tree in the tree bylaw.
ACTION REQUIRED
Staff is to contact Mr. Nicholson regarding his concerns.
o . Daykin
ember of the Committee