HomeMy WebLinkAbout2005-12-12 Adopted Committee of the Whole Minutes.pdf)
Corporation of the District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
December 12, 2005
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor Robson
Councillor E. Daykin
Councillor J. Dueck
Councillor A. Hogarth
Councillor L. King
Councillor C. Speirs
Councillor K. Stewart
Appointed Staff
J. Rule, Chief Administrative Officer
T. Fryer, Municipal Clerk
M. Murray, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
J. Pickering, Director of Planning
C. Marlo, Confidential Secretary
Other Staff as Required
C. Goddard, Manager Development and Environmental
Services
D. Hall, Planner
J. Sheehan, Environmental Technician
1. DELEGATIONS/STAFF PRESENTATIONS-Nil
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council Agenda:
1101 RZ/064/05, 10621 Industrial A venue & 10627 248 Street, RS-3 to RS-1 b
Presentation of a staff report dated November 24, 2005 recommending that
Maple Ridge Official Community Plan Amending Bylaw No. 6370-2005 and
Maple Ridge Zone Amending Bylaw No. 6371-2005 to permit future subdivision
into approximately 8 lots be read a first time and forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
Committee of the Whole Minutes
December 12, 2005
Page 2 of 11
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Submitted Information
• Development Considerations
• Project Details
The Manager Development and Environmental Services described the location of
the interim horse trail and advised that the trail would be relocated to its
permanent location once development of the area is completed. He indicated that
the requirement under the Local Government Act is for developers to provide 5%
parkland dedication or payment of money in lieu of parkland.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1102 RZ/093/04, 10316 & 10346 240 Street, RS-2 to R-3
Presentation of a staff report dated November 29, 2005 recommending that
Maple Ridge Official Community Plan Amending Bylaw No. 6341-2005 and
Maple Ridge Zone Amending Bylaw No. 6342-2005 to permit subdivision into 17
lots be read a first time and forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Project Details
• Development Considerations
He provided further details of the proposed access to the development and spoke
of possible solutions to the parking problems that are commonly generated in this
form of development.
The General Manager Community Development, Parks and Recreation advised
that each of the properties would be assessed development cost charges for
parkland acquisition.
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Committee of the Whole Minutes
December 12, 2005
Page 3 of 11
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1103 RZ/067/05, 11282 Cottonwood Drive, RS-3 to RM-1
Presentation of a staff report dated December 2, 2005 recommending that Maple
Ridge Official Community Plan Amending Bylaw No. 6366-2005 and Maple
Ridge Zone Amending Bylaw No . 6367-2005 to permit construction of a 73 unit
townhouse development be read a first time and forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Submitted Information
• Project Details
• Development Considerations
The Manager Development and Environmental Services advised that the
boundaries of conservation areas are amended as they are ground truthed through
development.
The applicant, who was in attendance at the meeting, confirmed that townhouses
are their preferred form of development.
The Manager Development and Environmental Services advised that the
developer is responsible for building the required trail and the District will be
responsible for maintenance.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
Committee of the Whole Minutes
December 12, 2005
Page 4 of 11
1104 RZ/090/04, 20552 Industrial A venue and property directly east on 248 Street,
RS-3 and A-1 to R-3 and RM-1
Presentation of a staff report dated December 5, 2005 recommending that Maple
Ridge Official Community Plan Amending Bylaw No. 6374-2005 and Maple
Ridge Zone Amending Bylaw No. 6375-2005 to permit development into
approximately 192 units made up of 79 lots and 113 townhouses be_read a first
time and forwarded to Public Hearing.
The Manager Development and Environmental Services gave a presentation
providing the following information:
• Application Information
• Project Details
• Development Considerations
• Developer Information Meeting
The applicant, who was present at the meeting, advised that the proposed mix of
uses is their preferred mix and that they would be open to discussion of donating
land for public space.
The Manager Development and Environmental Services confirmed that horse trail
construction is the responsibility of the developer and that the trail will come into
public ownership. The General Manager of Corporate and Financial Services
indicated that the horse trails are intended to be multi-use trails.
The Manager Development and Environmental Services advised each townhouse
cluster will likely have its own strata.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
Note: Mayor Robson left meeting.
1105 RZ/096/05, 22941 and 22921 Dewdney Trunk Road, RS-1 to CS-1
Presentation of a staff report dated December 5, 2005 recommending that Maple
Ridge Zone Amending Bylaw No. 6365-2005 to permit a Lordco Auto Parts
Retail Centre be read a first time and forwarded to Public Hearing.
Committee of the Whole Minutes
December 12, 2005
Page 5 of 11
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Submitted Information
• Site Plan
• Landscape Plan
RECOMMENDATION
1106
That the staff report be forwarded to the Council Meeting of December 13,
2005.
DP/025/04, 23678 112 Avenue, 23673 Kanaka Way and 23672 111A Avenue
Presentation of a staff report dated November 30, 2005 recommending that the
Municipal Clerk be authorized to sign and seal DP/025/04.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Submitted Information
• Site Plan
• Preliminary Design Information
The Manager Development and Environmental Services confirmed that 112
Avenue will not be extended to the west. The General Manager of Public Works
and Development Services indicated that the main connection would be 236
Street.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
Committee of the Whole Minutes
December 12, 2005
Page 6 of 11
Note: Councillor Speirs was excused from discussion of item 1107 as he is employed in
the liquor industry.
1107 DP/100/05, 22371 River Road
Presentation of a staff report dated December 6, 2005 recommending that the
Municipal Clerk be authorized to sign and seal DP/100/05.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Site Plan
• Preliminary Design Plans
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
Note: Councillor Speirs returned to the meeting.
1108 DP/076/05, 12636 251 Street
Presentation of a staff report dated December 1, 2005 recommending that the
Municipal Clerk be authorized to sign and seal DP/076/05.
The Environmental Technician gave a Power Point presentation providing the
following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Submitted Information
• Site Plan
• Sediment Control Plan
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Committee of the Whole Minutes
December 12, 2005
Page 7 of 11
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1109 AL/106/05, 24169 Dewdney Trunk Road and 12224 240th Street
Presentation of a staff report dated December 1, 2005 recommending that
application AIJ106/05 for non-farm use within the Agricultural Land Reserve be
authorized to proceed to the Agricultural Land Commission.
The Planner gave a Power Point presentation providing the following information:
• Application Information
• Site Plan
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Submitted Information
• Project Details
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
Note: Mayor Robson returned to the meeting.
1110 Street Name Change Request
Presentation of a staff report dated December 5, 2005 recommending that the
request to change the street name of Industrial A venue to Jackson Road be
granted and that the process for notification proceed.
The Manager Development and Environmental Services gave a Power Point
presentation providing information on the application.
The Manager Development and Environmental Services advised that no request
was received to rename the remainder of Industrial Avenue. Jennifer Redmond,
the applicant, indicated that property owners along the remainder of Industrial
A venue were approached to change the name but one of the property owners did
Committee of the Whole Minutes
December 12, 2005
Page 8 of 11
not support the change. The Director of Planning noted that it is not the practice
of the District to impose street name changes on property owners.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1111 CPR Holiday Train -Friends In Need Food Bank
Staff report dated December 5, 2005 recommending that Friends In Need Food
Bank be authorized to use municipal streets on Saturday, December 17, 2005.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1112 Excess Capacity/Extended Services Agreement LC 102/05, 236 Street &
Dewdney Trunk Road
Staff report dated December 5, 2005 recommending that latecomer charges be
imposed and that the Mayor and Municipal Clerk be authorized to sign and seal
Latecomer Agreement LC/102/05.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1113 Excess Capacity/Extended Services Agreement LC 101/05, 232 Street & 118
Avenue
Staff report dated December 5, 2005 recommending that latecomer charges be
imposed and that the Mayor and Municipal Clerk be authorized to sign and seal
Latecomer Agreement LC/101/05.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
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Committee of the Whole Minutes
December 12, 2005
Page 9 of 11
1114 Excess Capacity/Extended Services Agreement LC 100/05, 245 Street &
McClure Drive
Staff report dated December 5, 2005 recommending that latecomer charges be
imposed and that the Mayor and Municipal Clerk be authorized to sign and seal
Latecomer Agreement LC/100/05.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1115 Excess Capacity/Extended Services Agreement LC 103/05, 248 Street & 102
Avenue
Staff report dated December 5, 2005 recommending that latecomer charges be
imposed and that the Mayor and Municipal Clerk be authorized to sign and seal
Latecomer Agreement LC/103/05.
RECOMMENDATION
3.
1131
That the staff report be forwarded to the Council Meeting of December 13,
2005.
FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
Adjustments to 2005 Collector's Roll
Staff report dated November 17, 2005 providing information on changes to the
2005 Collector's Roll.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1132 Disbursements for the month ended October 31, 2005
Staff report dated November 14, 2005 recommending that the disbursements for
the month of October be approved.
Committee of the Whole Minutes
December 12, 2005
Page 10 of 11
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1133 Disbursements for the month ended November 30, 2005
Staff report dated December 6, 2005 recommending that the disbursements for the
month of November be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
1134 Door-to-door Soliciting
Staff report dated December 6, 2005 recommending that the request of the Heart
and Stroke Foundation for permission to canvass during the month of February
2006 be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 13,
2005.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
Committee of the Whole Minutes
December 12, 2005
Page 11 of 11
7. ADJOURNMENT -2:45 p.m.
8. COMMUNITY FORUM
Harry Nicholson, Item 1106
Mr. Nicholson asked for further details of the retammg wall construction
suggesting that concrete would be best. The Manager Development and
Environmental Services described the property to the rear of the development and
agreed that a concrete retaining wall would be most suitable.
Mr. Nicholson asked why the geotechnical study was done in the summer rather
than in the winter. He felt that false readings would be attained in the summer.
The Chief Administrative Officer responded that geotechnicians are professionals
who study the composition of the soil so it doesn't matter what time of year they
do their reports.
A~Mayofldy Dueck
Presiding Member of the Committee