HomeMy WebLinkAboutAFC 2018-06-05 Minutes.pdf)
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City of Maple Ridge
Audit & Finance Committee Meeting Minutes
June 5, 2018
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Tuesday, May 1, 2018 at 5:00
p.m.
PRESENT
Committee Members
Mayor Read, Chair
Councillor Bell
Councillor Shymkiw
Councillor Speirs
ABSENT
Councillor Duncan
Councillor Masse
Councillor Robson
Municipal Staff
P. Gill, Chief Administration Officer
T. Thompson, Chief Financial Officer
C. Nolan, Corporate Controller
Guest
Bill Cox, FCPA, FCA
Note: These Minutes are also posted on the City's Website at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
The meeting was called to order at 5:05 p.m.
NOTE: Councillor Speirs attended the meeting via phone
1. Approval of the Agenda
It was moved and seconded
That the agenda for the June 5, 2018 Audit & Finance Committee meeting be
approved as circulated.
CARRIED
2. Approval of minutes of May 1, 2018
It was moved and seconded
That the minutes of the Audit & Finance Committee of May 1, 2018 be adopted
as circulated.
CARRIED
Audit & Finance Committee Meeting Minutes
June 5, 2018
Page 2
3. Council Compensation
It was moved and seconded
That Council Remuneration Bylaw No. 7330-2017 be amended, as outlined in the
staff report dated June 5, 2018 and brought forward for Council Consideration.
CARRIED
It was moved and seconded
That a letter be sent to MP Dan Ruimy and the Federal Finance Minister regarding
this matter, referencing the resolution passed at the LMLGA.
CARRIED
4. 2017 Audit Update
Bill Cox from BOO Canada LLP, the City's external auditor, reviewed the Audit Results
Report with the committee. The discussion touched on the concept of materiality and
reviewed the auditors work around key areas such as fraud investigation. The key
messages delivered were that the audit went well, no evidence of fraud was found and a
clean audit opinion was issued.
5. Notice of Closed Meeting
It was moved and seconded
That the Committee meeting immediately following this meeting be closed to the public
pursuant to section 90(1) of the Community Charter as the subject matter being
considered relates to the following:
• Discussion with municipal officers and employees respecting municipal objectives,
measures and progress reports for the purposes of preparing an annual report
under section 98 [annual municipal report].
CARRIED
6. Adjournment -5:20 p.m.