HomeMy WebLinkAbout2003-02-17 Adopted Council Workshop Minutes.pdfCorporation of the District of Maple Ridge
COUNCIL WORKSHOP
February 17, 2003
The Minutes of the Municipal Council Workshop held on February 17, 2003 at 9:00 a.m.
in the Fraser Room of the Maple Ridge Library, 130-22470 Dewdney Trunk Road, Maple
Ridge, British Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor K. Morse
Councillor J. Dueck
Councillor C. Gordon
Councillor J. Harris
Councillor F. Isaac
Councillor C. Speirs
ABSENT
Councillor E. Daykin
Appointed Staff
J. Rule, Chief Administrative Officer
T. Fryer, Municipal Clerk
M. Murray, General Manager of Community Development,
Parks and Recreational Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Marlo, Confidential Secretary
Other Staff as Required
D. Boag, Manager of Parks and Open Facilities
P. Juoksu, Trades
E. Oddstad, Manager of Procurement
Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org
Mayor Morse was not in attendance at the start of the meeting. In her absence,
Councillor Isaac assumed the position of Chair.
1. MINUTES
R/03-W-04
Minutes
February 10, 2003
MOVED by Councillor Gordon
SECONDED by Councillor Harris
That the minutes of the Council Workshop Meeting of
February 10, 2003 be adopted as circulated.
CARRIED
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Council Workshop Minutes
February 17, 2003
Page 2 of4
2. DELEGATIONS -Nil
3. UNFINISHED AND NEW BUSINESS
3 .1 Core Signage Plan
The General Manager Community Development and Recreational Services
advised that the plans for signage in the Downtown Core are not m conformance
with the development permit guidelines so would likely require a variance to
proceed. He introduced John Gallop, GallopN arley, and suggested that if Council
viewed his presentation of sign.age favourably staff be instructed to take the
recommendations to the Advisory Design Panel.
Referring to artist's renderings, Mr. Gallop reviewed the options for signage. He
circulated the proposal to Council.
Note: Mayor Morse arrived at 9:30 a.m. and assumed the Chair.
It was the consensus of Council that staff be directed to refer the Core Signage
Plan to the Advisory Design Panel.
3.2 Cemetery Working Committee
Staff report dated February 12, 2003 providing mformation on recommendations
made by the Committee.
The Manager of Parks and Open Spaces reviewed the recommendations listed in
the report. He advised that a report on the landscaping of individual plots was
given to Council 7 years ago but the problems have escalated since that time. He
indicated that landscaping creates operational problems and can be a safety
concern.
The following suggestions were made:
• identify an option to pennit landscaping with provision for a maintenance fee.
• enhance landscaping of the entire site rather than individual plots
~ create a funding mechanism for landscaping of the cemetery
• separate the issues surrounding vandalism of the site from the issue of
landscaping individual sites
• identify issues with respect to a surveillance camera ie. privacy, vandalism of
the camera, responsibility to respond to incidents
I /
Council Workshop Minutes
February 17, 2003
Page 3 of4
• consider installation of motion lights
• provide options for gravestones with a vase holder or structures that permit
plaques
ACTION REQUIRED
Staff is to prepare a report that includes consideration of the items discussed
at the Council Workshop.
3.3 Discussion of Council's Training and Conference Budget
The General Manager Corporate and Financial Services explained the breakdown
of Council's Training and Conference Budget. Council discussed how best to
allocate funds within that budget. It was the consensus of Council that the budget
not be changed for 2003 but that it be reviewed for 2004.
ACTION REQUIRED
Staff is to prepare a report providing information on costs for all Councillors
to have the ability to attend the conferences of UBCM, FCM and LMMA.
Staff is to create a database of all other conference opportunities and
estimate the cost for each Councillor to attend an average of three per year.
Future training budgets are to include opportunities for other initiatives, eg.
trip to Bellevue.
3.4 Policy Work Group Updates
This item was referred to the next Council Workshop agenda.
4. CORRESPONDENCE -Nil
5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM
COUNCIL -Nil
Council Workshop Minutes
February 17, 2003
Page 4 of 4
6. ADJOURNMENT -10:40 a.m.
Certified Correct
i.ru-se:Mayor