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HomeMy WebLinkAbout2003-02-24 Adopted Council Workshop Minutes.pdf1 I I i i I ' ·1 I I : 1 1 ,I Corporation of the District of Maple Ridge COUNCIL WORKSHOP February 24, 2003 The Minutes of the Municipal Council Workshop held on February 24, 2003 at 9:00 a.m. in the Fraser Room of the Maple Ridge Library, 130-22470 Dewdney Trunk Road, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac ABSENT Councillor E. Daykin Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Sorba, Director of Finance Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. MINUTES R/03-W-05 Minutes February 17, 2003 MOVED by Councillor Dueck SECONDED by Councillor Harris That the minutes of the Council Workshop Meeting of February 17, 2003 be adopted as circulated. CARRIED 2. DELEGATIONS -Nil 3. UNFINISHED AND NEW BUSINESS Council Workshop Minutes February 24, 2003 Page 2 of5 3. l Attendance at LMMA Annual General Meeting The General Manager Corporate and Financial Services recommended that Councillors consider attending the LMMA Conference and asked that they let the Executive Assistant know if they will be attending. 3.2 Policy Work Group Updates a) Gravel Extraction Policy The General Manager Public Works and Development Services gave a Power Point presentation providing a history of the District's Gravel Extraction Policy and an overview of the plan developed by the policy group to address the issues. A handout of the presentation was distributed. He asked for a consensus from Council to bring foiward options that meet the issues identified and to develop those options further with public input. Mayor Morse provided an update on a recent meeting with Jim Allard, Allard Construction, regarding the reopening of the cement plan on Industrial Avenue and with residents of Webster's Comer regarding the 256 Street site. In both meetings the Mayor stressed the need to move forward rather than continually looking back. The General Manager of Public Works and Development Services indicated that staff has had discussions with the Provincial Government about an alternate access for the 256 Street site and the MLA, Ken Stewart, has indicated that he has had discussions as well. As the Provincial Government owns most of the land in the area, they do have a role in the future of this area. It was the consensus of Council that the Gravel Extraction Policy Group be directed to develop options for Council's consideration as outlined in the presentation of tbe General Manager of Publi c Works and Development Se1vices. ACTION REQUIRED StatI is to include the local MLA's in the process for development of the Gravel Policy. A letter is to be sent to Jim Allard and the Webster's Corner Association advising that the gravel strategy was discussed at a Council Workshop and providing them with a copy of the presentation of the General Manager of Public Works and Development Services. ' ... ' 1 . . : j ' I Council Workshop l\11inutes Feb1uary 24, 2003 Page 3 of5 The dredging of gravel in the Fraser River is to be included in the work of the Gravel Extraction Policy work group. b) Open Government The Municipal Clerk distributed and reviewed a handout entitled "Summary of Meeting #2 -Open Government Work Group". He advised-that the group will report back weekly to Council. The following comments were made: • The Committee needs to establish a timeline for completion of the different elements of their review. • Once policies are developed the Municipal Clerk will be responsible for adherence to the policy and updating as required. This group will not become a Standing Committee. • A balance must be struck between openness and efficiency through functionality and flexibility. Note: Item 3 .3 was dealt with following item 4.1. 3.3 Urban Transp011ation Forum The General Manager Public Works and Development Services provided an update on a recent Urban Transportation Forum and distributed a handout entitled "Terms of Reference Urban Transportation Forums". The Greater Vancouver Transportation Authority (GVTA) will prepare a report on the comments made at the forum and this will be brought to a Committee of the Whole meeting. A letter will be sent to the GVTA reasserting the comments made by Mayor Morse at the forum with respect to the need pursue Federal funding for transportation and to ensure that there is no "grandfathering" with respect to tolls for maintenance of existing bridges throughout the Lower Mainland. The Chief Administrative Officer indicated that there are a lot of funding programs available through the Federal government but local governments in B.C. do not seem to do an effective job of tapping those resources through the Provincial Government. He will be attempting to create more avenues to do so through the Chief Administrative Officer's Association . ACTION REQUIRED The Chief Administrative Officer is to work through the Chief Administrative Officer's Association to create avennes to tap into Federal funding programs. Council Workshop Minutes February 24, 2003 Page 4 of5 3.4 LMMA -Drug Strategy Mayor Morse advised that no new information came forward during presentations at the LMMA Mayor's Luncheon on February 18, 2003. ACTION REQUIRED A meeting is to be arranged in March with the local MLA's to hear presentations on the services that are available in the District and to discuss funding. 4. CORRESPONDENCE 4.1 City of Coquitlam, Beverage Alcohol Policy Changes Letter dated February 7, 2003 from Kerri Lore, Committee Clerk, providing a resolution passed by Council requesting that the provincial government put a moratorium on proposed changes to liquor regulations, sales and distribution and provide a formal vehicle for public consultation regarding the changes. The Municipal Clerk asked Council for direction on whether they wished to proceed with a similar resolution, have staff prepare a report or simply receive the correspondence. It was the consensus of Council that this request was part of a larger issue of the need for Provincial government consultation with local government. The Open Government Working Group will review this type of request as part of the governance issues being addressed. Note: The meeting recessed at 10:35 a.m. following item 4.1 and reconvened at 10:50 a.m. with item 3.3. 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 6. ADJOURNMENT -11:20 a.m. Council Workshop Minutes February 24, 2003 Page 5 of5 Certified Correct K~ayor