Loading...
HomeMy WebLinkAbout2003-03-03 Adopted Council Workshop Minutes.pdfCorporation of the District of Maple Ridge COUNCIL WORKSHOP March 3, 2003 The Minutes of the Municipal Council Workshop held on March 3, 2003 at 9:00 a.m. in the Fraser Room of the Maple Ridge Library, 130-22470 Dewdney Trunk Road, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daylcin Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs ABSENT Councillor J. Dueck Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services J. Sorba, Acting General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required D. Cooke, GIS Technician K. Grout, Manager, Development & Environmental Services J. Pickering, Director of Planning Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org Councillor Gordon was not in attendance at the start of the meeting. The following items were added to the agenda: • Discussion of Town Hall Meeting • Proposed Changes to Gaming Regulations • Auxiliary Police Force l . MINUTES -Nil 2. DELEGATIONS Council Workshop Minutes March 3, 2003 Page 2 of6 2.1 Fraser River Crossing, John Forsdick Mr. Forsdick, TransLink, gave a Power Point presentation on the initial results of the Phase 2 consultations for the open house on the new Fraser River Crossing held in Maple Ridge. A copy of the presentation was distributed. Mr. Fred Cumniings, Project Chair, TransLink joined the meeting during the presentation. The following points were discussed: • hnprovements to the Pitt River Bridge need to be done in conjunction with the construction of the bridge. TransLink indicated that this project has a high priority. • The Pitt River Bridge should not be tolled as this would result in residents having to always pay to travel out of the community. • The gateway program planning is to be completed by the end of the year. • The results package of the open house consultations will be provided by TransLink to the District. Note: Councillor Gordon arrived at 9:30 a.m. • The Jong term and short term differences between the two options for the crossing will be explained in detail to the TransLink Board Members before a decision is made. • No polling of the public around the options is planned. • A Memorandum of Understanding, with clear definitions of the options and terms ofreference will be developed with each municipality. • If Council wishes to express support for a particular option, this information would be included in the presentation to the Board of Directors. • Detailed reports on environmental and noise impacts are posted on TransLink:'s web site. • TransLink was asked to prepare pictures of the gateway program which include as much detail on the north side of the river as on the south side. 2.2 GIS Stream Mapping, Rod Stott Rod Stott and the GIS Technician gave a Power Point presentation providing an update on Phase Three of the GIS stream mapping project. The presentation focused on the ongoing watershed information layers, accessibility to data and new initiatives. The following points were discussed: • Opportunities to incorporate a revenue component for the sale of the data. l j 7 ' ~ '--, j :-f l • 1 Council Workshop Minutes March 3, 2003 Page 3 of6 • Use of stewardship groups such as KEEPS and ARMS. to maintain the data. • Inclusion of Provincial Government data on Crown Lands into the District's data. ACTION REQUIRED Staff is to develop a policy related to the selling of new and innovative programs developed by the District. Staff is to forward the stream mapping information to Kerry Grozier, District Manager, Ministry of Forests with a recommendation that the Provincial Government under·take a similar program for Crown Lands and integrate their information into ours. Staff is to include costs for maintenance of the data in the 2004 Business Plan. Note: The meeting recessed at 10:35 a.m. and reconvened at 10:50 a.m. 3. UNFINISHED AND NEW BUSINESS 3.3 Discussion of Town Hall Meeting ___ _ Mayor Morse led a discussion on the format of the March 4, 2003 Town Hall Meeting on the Homeless issue and the importance of establisrung the expectations of the meeting. She distributed a copy of a package send out to individuals who spoke at the January 20, 2003 Town Hall Meeting on the Core Project Review. She indicated that it was not intended to send out such a package following every Town Hall Meeting. She felt it was necessary for that meeting, as the expectations of the meeting had not been clearly expressed at the start of the meeting. The General Manager of Public Works and Development Services advised that other agencies have been invited to attend the nieeting and will be available for the Mayor to call upon for answers to questions that relate to the services they provide. Mayor Morse advised that she spoke with Insp. MacRae of the RCMP about the possibility of utilizing Auxiliary Police to assist with enforcement issues. The General Manager Public Works and Development Services suggested that at the meeting Council identify that this is a multi-agency issue and that the purpose of the meeting is to get different perspectives on the issues, have other agencies in attendance to answer questions and to identify an action plan. He suggested that the minutes of meeting be reviewed to determine which issues the municipality is Council Workshop Minutes March 3, 2003 Page 4 of6 responsible for and which issues other agencies are responsible for. Those agencies would be contacted with information from the meeting. ACTION REQUIRED Staff is to contact the GVRD to ensure that a District representative is included on the GVRD Regional Steering Committee on Homelessness. Staff is contact lnsp. MacRae regarding use of Auxiliary Police. Staff is to prepare a Power Point presentation for the Town Hall Meeting identifying the format and objectives of the meeting. 3.1 Policy Manual-Status Report Staff report dated Febnrary 25, 2003 recommending that staff prepare a quarterly report regarding the status of policies under review. The Municipal Clerk reviewed the work done to date to update, reformat and distribute District policies. A policy manual has been distributed to the Mayor, Council and senior staff. He advised that the intent would be to provide a further progress report in early July. 3.2 Policy Working Group Reports -Nil 4. CORRESPONDENCE 4.1 Pitch-In Canada, National Civic Pride Recognition Program, Financial Support Memo requesting participation in the National Civic Pride Recognition Program and soliciting membership. The Municipal Clerk reviewed the procedures used to direct correspondence to an appropriate agenda and noted that a review of these procedures is part of the work being undertaking by the Open Government Working Group. He recommended that Council resolutions to simply receive correspondence be eliminated and the resolutions instead indicate that Council has considered the correspondence and no further action will be taken. It was the consensus of Council to proceed with this recommendation. Council Workshop Minutes March 3, 2003 Page 5 of6 ACTION REQUIRED Staff is to prepare recommendations for correspondence that includes a description of the subject matter and the action decided upon by Council. Note: The meeting recessed at 11 :55 a.m. and reconvened at 2:30 p.m. 3. UNFINISHED AND NEW BUSINESS cont'd. The General Manager Public Works and Development Services circulated a proposed slide to be used to state the objectives of Town Hall Meeting. It was the consensus of Council that the meeting proceed in the manner indicated on the slide with the addition of development of an Action Plan for the short term and a Strategy for the long term. 3.4 Gaming Regulation Mayor Morse distributed a copy of a letter from Herb Van Horne, Executive Director, Maple Ridge Pitt Meadows Community Services to Randy Hawes, MLA, concerning proposed changes to the Gaming Regulations. She suggested that Council send a letter to the Provincial Government supporting the concerns expressed in Mr. Van Home's letter. She noted that these changes would have a big impact on groups in our District and pointed out that the original intent was for money raised in the community to stay in the community. It was the consensus of Council that a strongly worded letter be sent to the local MLA's and copied to the GVRD, LMMA and UBCM. 3 .5 Auxiliary Police Mayor Morse circulated an e-mail from Jim Genac, ARPOA-BC Media Liaison, with the Auxiliary Policy Update 2003-1. It was the consensus of Council that a letter of support for the arming of Auxiliary Police be sent. 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL { Council Workshop Minutes March 3, 2003 Page 6 of6 The Municipal Clerk briefed Council on the mandate of the Council Workshop He indicated that issues requiring more than a 10-minute presentation or more information to be gathered before a decision can be made would be included on a Workshop agenda. Item would proceed from the Workshop to Committee of the Whole and Council for a decision. As it is a regularly scheduled meeting of Council no special notice is required to be posted and if deemed necessary decisions can be made and resolutions passed at a Council Workshop meeting. He confirmed that a Council Workshop meeting has no fixed adjournment time and as a result a meeting can be recessed and reconvened at a later time. Council agreed that a recess could be called by consensus. Mayor Morse requested that "Matters Deemed Expedient" be added to future Council Workshop agendas. Councillor Isaac requested that Council discuss support for the 2010 Olympic bid. ACTION REQUIRED "Matters Deemed Expedient" is to be included as an agenda item on fntnre Council Workshop agendas. Discussion of the 2010 Olympic bid is to be included on a future Council Workshop agenda. 6. ADJOURNMENT-2:55 p.m. Certified Correct