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HomeMy WebLinkAbout2003-03-10 Adopted Council Workshop Minutes.pdf) .J Corporation of the District of Maple Ridge COUNCIL WORKSHOP March I 0, 2003 The Minutes of the Municipal Council Workshop held on March 10, 2003 at 9:00 a.m. in the Whonnock Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor J. Harris Councillor F. Isaac Councillor C. Speirs ABSENT Councillor C. Gordon Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Cornmwiity Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Sorba, Director of Finance K. Swift, Recreation Manager -East S. Wheeler, Recreation Manager -Central J. Sheehan, Environmental Technician B. McDonald, Director of Licenses, Permits and Bylaws M. Stewart, Court Liaison Officer Note: These Minutes are also posted on the Mm1icipal Web Site at www.map1eridr!e.org 1. MINUTES R/03-W-06 Workshop Minutes Feb. 24, March 3/03 MOVED by Councillor Daykin SECONDED by Councillor Speirs That the minutes of the Council Workshop Meetings of February 24 and March 3, 2003 be adopted as circulated. CARRIED 2. DELEGATIONS -Nil -- Council Workshop Minutes March 10, 2003 Page 2 of4 3. UNFINISHED AND NEW BUSINESS 3.1 Information Update on Citizen Survey and Strategic Planning Session Staff report dated March 6, 2003 providing information on Citizen Surveys and the Strategic Planning Session. The Chief Administrative Officer and the Director of Corporate Support reviewed the process for the Strategic Planning Session. The Director of Corporate Support advised that members of Council will be provided with workbooks prior to the session which will include information from many different sources including the surveys and study circles. The Chief Administrative Officer, the Recreation Manager -East, and Tom Jopling, McIntyre, Mustel Research Ltd. briefed Council on the purpose and process for a survey of citizens in Maple Ridge. McIntyre, Mustel will randomly survey 900 households in Maple Ridge, 300 each in urban, rural and growth areas and is expected to be concluded by March 23, 2003. The size sampling will result in an error margin of plus or minus 3.3%. Mayor Morse suggested that a question be included that will focus on the decision making process of Council. Councillor Hanis expressed concern that some of the answers given might be based on misinformation on the part of the respondent and Council will be obligated to respond because it showed up on the survey. The Chief Administrative Officer advised that the District is working with Simon Fraser University on a survey that looks at service delivery satisfaction levels. The Director of Corporate Support indicated that the survey would commence when students return from Spring Break. 3.2 Update on Provincial Government Changes The General Manager Corporate and Financial Services, Municipal Clerk, General Manager of Community Development, Parks and Recreation, Director of Licenses, Permits and Bylaws and the Court Liaison Officer reviewed their sections of the Fast Facts included in the agenda package. The General Manager of Community Development, Parks and Recreation distributed updated sheets on Prisons and Provincial Parks Management. 3.3. Update on Homelessness Meeting This item was not dealt with. } Council Workshop Minutes March 10, 2003 Page 3 of4 Note: Item 3.4 was dealt with following the continuation of item 3.2. 3.4 Update from Policy Working Groups The General Manager Corporate and Financial Services ask Council if they would like requests for grants and donations to come forward at the same time as the Policy. It was the consensus of Council that all applications for grants and donations be presented to Council at the same meeting as the Policy. Note: The meeting recessed at 10:50 a.m. and reconvened at 11:00 a.m. Robert Douglas, Dale Nelson, Lynn Policha, Mike Potter, Herb Van Home, Brian Biggs, and Garth Cairns, Maple Ridge Chamber of Commerce, joined the meeting for items 3.5 and 3.6. 3.5 Update on Municipal Hall Renovations 3.6 The Director of Corporate Support described the renovations that are underway at Municipal Hall to create a one-floor service centre. The centre is expected to be fully open by May 12, 2003. Chamber of Commerce • Quarterly Meeting Schedule • Discussion of items of mutual interest Discussion focused on the importance of ongoing communication between the Commerce and District. The Chamber indicated that they wish to continue to have a Council liaison. The District will participate in Chamber functions, particularly the Chamber luncheons and Committee meetings. The Chamber will provide its meeting agendas to the District. The Chamber was asked to submit questions in advance of meetings. This will assist the District to provide answers in a timelier manner. ACTION REQUIRED The Municipal Clerk is to schedule another meeting with the Chamber of Commerce. The agenda is to include one issue for discussion. The meeting adjourned at 12:05 p.m. and reconvened at 3:30 p.m. Councillor Harris was not in attendance. -.. Council Workshop Minutes March 10, 2003 Page4 of4 3.2 Update on Provincial Government Changes continued The Recreation Manager -Central and the Environmental Technician reviewed their sections of the Fast Facts included in the agenda package. A CTION REQUIRED The General Manager of Public Works and Development Services is to contact the GVRD regarding the new date for the meeting on homeless issues. Staff is to follow up with UBCM on the feedback they received from the province on their review of the changes to the Drinking Water Protection Act Updates on Provincial Government Changes are to be included on future agendas one area at a time based on the importance of the issue. 4. CORRESPONDENCE -Nil 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT -4:30 p.m. Certified Correct T. Fryer