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HomeMy WebLinkAbout2003-03-24 Adopted Council Workshop Minutes.pdf1 Corporation of the District of Maple Ridge COUNCIL WORKSHOP March 24, 2003 The Minutes of the Municipal Council Workshop held on March 24, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Cmef Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. MINUTES R/03-W-07 Workshop Minutes March I 0, 17, 2003 MOVED by Councillor Dueck SECONDED by Councillor Gordon That the minutes of the Council Workshop Meeting of March 10 and 17, 2003 be adopted as circulated. 2. 2.1 CARRIED DELEGATIONS Ridge Meadows Recycling Society The Mayor and Counci] met with the Recycling Society at 11 :00 a.m. for a tour of the Recycling facility. 3. UNFINISHED AND NEW BUSINESS Council Workshop Minutes March 24 2003 Pnge 2 of4 3.1 Council's Training and Conference Budget Staff report dated March 14, 2003 providing information on costs for Councillors to attend the conferences of UBCM, FCM and LMMA. The General Manager Corporate and Financial Services advised that the report was submitted in response to questions raised by Council on what estimated costs would be for all of Council to attend the major conventions. Council discussed discrepancies in the allocation of funds for attendance at conferences related to liaison positions. It was pointed out that the Community Heritage Commission budgets for the liaison to attend their annual conference while the liaison for the Fraser Basin Council must fund attendance from the Councillor's training budget. Council debated if carryover funds should be retained in the Councillor's budget for the duration of their term or reallocated at the end of each year. The General Manager Corporate and Financial Services requested that the Mayor and Council accumulate data on the funding for attendance at conventions and training sessions for each liaison position held and submit the data to Cindy Dale, Executive Assistant. Council can then debate how the budget will be allocated during Business Planning Sessions in September and October. Mayor Morse suggested that Council should discuss at a future meeting how to fund costs for the Mayor and/or Councillors to meet on a regular basis in Victoria with representatives of the Provincial Government. ACTION REQUIRED The Mayor and Council are to submit information to Cindy Dale on costs involved in liaison positions. 4. CORRESPONDENCE 4.1 Economic Advisory Commission, Support for 2010 Olympic Bid Letter dated February 26, 2002 from Ian McLeod, Chair, encouraging Council to adopt a resolution in support of the bid and communicating this to the Vancouver 201 0 Bid Corporation. It was the consensus of Council that consideration of a letter of support for the Olympic bid be given at the April 8, 2003 Council Meeting and that the request of the Olympic Bid Corporation to make a presentation to Council be denied as Council has sufficient information upon which to make a decision. Council Workshop Minutes March 24 2003 Page 3 of 4 ACTION REQUIRED Staff is to include the letter on the April 8, 2003 Council Agenda. 4.2 Workers' Compensation Board, Annual Day of Mourning, April 28, 2003 Letter dated March 3, 2003 from Ralph W. McGinn, President & CEO, encouraging community participation in the Day of Mourning. It was the consensus of Council that the Proclamation Policy be upheld and the request for a proclamation be denied. Council will have a minute of silence at the appropriate Council meeting. ACTION REQUIRED A minute of silence is to be observed at the April 22, 2003 Council Meeting. 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 5.1 Mayor's Forum on Homeless Issues Mayor Morse _briefed Council on the fonnat for the meeting. She suggested that Councillors sit in the audience and have people who might be called upon to answer questions sit at the microphones. Staff will give brief presentations and then the floor will be opened for questions and comments. 5-2 Home Show Councillor Dueck referred to an e-mail circulated requesting volunteers to man the municipal booth at the Home Show. She asked if it has been the practice for Councillors to participate. She was advised that Councillors do participate. 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT -10:05 a.m. Council Workshop Minutes March 24 2003 Page 4 of4 Certified Correct K~ayor