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HomeMy WebLinkAbout2003-03-31 Adopted Council Workshop Minutes.pdf-; I I I J Corporation of the District of Maple Ridge COUNCIL WORKSHOP March 31, 2003 The Minutes of the Municipal CoW1cil Workshop held on March 31, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Munfoipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Council1or C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other staff as required J. Leebum, Director of Corporate Support Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. MINUTES R/03-W-08 Minutes MOVED by Councillor Dueck SECONDED by Councillor Speirs March 24, 2003 2. 2.1 That the minutes of the Council Workshop Meeting of March 24, 2003 be adopted as circulated. CARRIED DELEGATIONS TransLink Update, Mayor Scott Young, Port Coquitlam Mayor Young advised Council that TransLink's primary projects are the Fraser River Crossing, the Richmond-Airport-Vancouver Line, and shuttle bus services. The 200th Street corridor option was the unanimous choice of the board for the Fraser River Crossing. Funding has been committed by the Federal and Provincial Council Workshop Minutes March 31, 2003 Page 2 of 5 Govei:nments for the Richmond-Airport-Vancouver Line and this will be the next major decision item. A Request for Proposals will be issued in April for shuttle bus services. Council identified the main issues for Maple Ridge to Mayor Young as: • Addition of Maple Ridge into the shuttle bus schedule for 2003. • Enhancement of service to the downtown core • Neighbourhood Area Plan for Maple Ridge and Pitt Meadows commencing in 2003 • Continuation of the Albion Ferry service following completion of the Fraser River Crossing • Lobbying support from TransLink to the Provincial Government for changing the HOV lane on the Lougheed Highway to a 2 passenger requirement. • Identification of the Coquitlam Line for Federal and Provincial Funding Note: The meeting recessed at 9:30 a.m. and reconvened at 9:36 a.m. 3. UNFINISHED AND NEW BUSINESS 3.1 Update on Strategic Planning Session The Chief Administrative Officer advised that the Strategic Planning Session will take place on Sunday, May 4 and Monday, May 5 at a location still to be determined. Mr. Gordon McIntosh was selected by the committee as the facilitator at a cost not to exceed $6,000. Results of the two surveys being conducted will be part of the information to be considered by Council during this session. The Director of Corporate Support indicated that there would be discussion with Mr. McIntosh of what preparation work will be required of Council and how much time they will be given for this. Council requested that information from the study circles also be considered during the session. ACTION REQUIRED Results of the study circles are to be included in the Strategic Planning Session. Council Workshop Minutes March 31, 2003 Page 3 of5 3.2 Update on Municipal Hall Renovations The Chief Administrative Officer advised that renovations of Municipal Hall were originally to be financed over three years, however, staff will be putting forward a report recommending that the project be compressed into one year. The General Manager Corporate and Financial Services reviewed the rationale for the recommendation and indicated that the District does have the financial capacity for the compressed schedule. This will be brought forward to Council as an amendment to the Financial Plan. He stressed that the tax rate increase would not be affected by this change. The Director of Corporate Support provided an update on the renovations of the first floor and the Chief Administrative Officer provided an update on the second floor. Note: Mayor Morse left the meeting at 10:00 a.m. and Councillor Isaac assumed the Chair. 4. CORRESPONDENCE 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 5.1 Meeting with Langley Council 5.2 The Municipal Clerk announced that Langley Council has invited Council to dinner at the Langley Fire HaU at 5:00 p.m. on Monday, June 30, 2003. Agenda items will include discussion of the Albion Ferry and the Fraser River Crossing. Fill Operation on 268 Street Councillor Gordon asked for staff to comment on a letter received concerning a fill operation on 268 Street. As staff did not receive the letter, Councillor Gordon provided a copy to the General Manager of Public Works and Development Services. ACTION REQUIRED Staff is to provide information to Council on the fill operatioo on 268 Street. Council Workshop Minutes March 31, 2003 Page 4 of5 5.3 S.P.C.A. The General Manager Corporate and Financial Services commented on an article in the local paper on the proposed move of the shelter to a regional facility. He advised that he has asked that a representative of the S.P.C.A. make a presentation to Council before May on proposed changes to their service. 5.4 Artificial Turf and Additional Lighting at Harry Hooge School The General Manager of Community Development, Parks and Recreation alerted Council that the School Board has not yet finalized their rezoning application.Although this does not directly affect the decision on the artificial turf and additional lighting, he cautioned Council about receiving input on the application as it may affect the Public Hearing. ACTION REQUIRED Staff is to contact Mr. Peter Poleczny concerning his correspondence. 5.5 Gravel Policy Workgroup Update Councillor Daykin advised that the group met with ARMS and KEEPS separately to review the process followed to date. He indicated that they are supportive of gravel extraction but without the M-5 zoning. ARMS made a suggestion that a stewardship royalty be applied to any agreements for extraction. The group's next meeting will be with the Webster's Come:r Association. 5.6 Correspondence Councillor Dueck requested that a future agenda include discussion of how correspondence is responded to. The Municipal Clerk advised that a review of correspondence is on the work program for the Clerk's department. 5.7 Blaney Room Signage Councillor Gordon requested that a sign be put on the door inviting the public into the Council Workshop even if the do or is shut. ACTION REQUIRED Staff is to post appropriate signage to the door of the Blaney Room. Council Workshop Minutes March 31, 2003 Page 5 of5 6. MATTERS DEEMED EXPEDIENT 7. ADJOURNMEN T -10:40 a.m. Certified Correct K.Moe,May