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HomeMy WebLinkAbout2003-04-28 Adopted Council Workshop Minutes.pdfl l i 1 I Corporation of the District of Map le Ridge COUNCIL WORKSHOP April 28, 2003 The Minutes of the Municipal Council Workshop held on April 28, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge,· British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor F. Isaac Councillor C. Speirs ABSENT Cotmcillor J. Harris Appointed Staff F. Quinn, Acting Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Conummity Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required K. Grout, Manager Development and Environmental Services J. Sheehan, Environmental Technician Note: These Minutes are also posted on the Municipal Web Site at www.mapleridee.org Note: Councillor Gordon and Councillor Speirs were not in attendance at the start of the meeting. Mayor Morse advised that item 4.3 would be dealt with following item 3.2 and announced the addition of the following item: 4.5 Peter Daflos 1. MINUTES R/03-W-l l Minutes April 14, 2003 MOVED by Councillor Dueck SECONDED by Councillor Isaac That the minutes of the Council Workshop Meeting of April 14, 2003 be adopted as circulated. CARRIED Note: Councillor Gordon arrived at 9:05 a.m. Council Workshop Minutes April 28, 2003 Page 2 of6 2. DELEGATIONS -Nil 3. UNFINISHED AND NEW BUSINESS 3.1 Update on Arts Centre Opening, Brenda Finlayson Ms. Finlayson described the activities planned for the weekend of the grand opening of the Arts Centre and Theatre and circulated a schedule of events. Note: Councillor Speirs arrived at 9:20 a.m. ACTION REQUIRED Ms. Finlayson is to prepare a letter to be sent by the Mayor to all Lower Mainland Councils inviting them to participate in the Grand Opening celebrations of the Arts Centre and Theatre. 3.2 Update on Mosquito Control in Maple Ridge, Environmental Technician The Environmental Technician and the Manager Development and Environmental Services reported on the District's mosquito control program. The Environmental Technician advised that the program is run through the GVRD in partnership with Langley, Pitt Meadows and Surrey. A contract has been entered into with Morrow Engineering who will also work closely with the Health Unit. The emphasis of the program will be on larvae control. A Health Canada Fact Sheet and a copy of an advertisement placed in the Langley paper describing the program were distributed. A similar ad will be placed in the Maple Ridge papers. It was the consensus of Council that a liaison position be created for health issues and that Cowicillor Isaac be appointed to that position. ACTION REQUIRED A presentation on the Mosquito Control program is to be given at the May 13, 2003 Council meeting. The presentation is to include contact numbers and web sites that will provide the pub)ic with additional information. Note: Item 4 .3 was dealt with following item 3.2 \ I Council Workshop Minutes April 28, 2003 Page 3 of6 3.3 Council Liaison to Community Associations Council discussed requests that have been received for Council liaisons to be assigned to KEEPS and to community associations. It was the consensus of Council that a liaison position be appointed to KEEPS and that community associations be invited to update CoW1cil on their activities either through attendance at a Council Workshop or by inviting Council to attend one of their meetings. Council recommended that a written definition of liaison duties and responsibilities be created and distributed to groups with liaisons. ACTION REQUIRED Staff is -to obtain a legal opinion on the ramifications of members of Council attending meetings of community groups. Note: The meeting recessed at 10:35 a.m. and reconvened at 10:50 a.m. Councillor Speirs was not in attendance when the meeting reconvened. 4. 4.1 Mayor Morse advised that through an oversight a Youth Council liaison had not been assigned. It was the consensus of Council that Councillor Gordon be appointed to that liaison position with Councillor Dueck serving as the alternate. CORRESPONDENCE Farm Property Classifications Within Residential Areas Letter dated March 21, 2003 from the Township of Langley seeking support for the 1995 UBCM resolution B36 on the Assessment Act Farm Classification. The General Manager Corporate and Financial Services advised that there are some loopholes in the provincial legislation that permit lands that would normally be considered commercial to be designated as farmland. He recommended that this item be deferred to another meeting to permit input from Councillor Harris. ACTION REQUIRED 4.2 This item is to be included on a future Council Workshop agenda. Rural Policing Costs Copy of letter dated April 9, 2003 from the Mayor of the City of Courtenay to the Honourable Rich Coleman, Minister of Public Safety and Solicitor General expressing concerns regarding the formula for policing costs. Council Workshop Minutes April 28, 2003 Page 4 of6 The General Manager Corporate and Financial Services explained that the formula used to assess costs for policing is based on population. Courtenay is concerned about this formula as they are paying a portion of the policing costs for their community while the smaller communities around them are not paying any costs. He advised that the Solicitor General is looking at a proposal that would have all communities pay a portion of their costs. The Municipal Clerk pointed out that Courtenay has asked UBCM to place their letter on the agenda of the UBCM convention. He suggested that Council might wish to take a formal position on the issue. It was the consensus of Council that the letter from the City of Courtenay be referred to the next Committee of the \Vhole with a recommendation that all communities be required to pay a portion of their policing costs. ACTION REQUIRED The letter dated April 9, 2003 from the City of Courtenay is to be included on the next available Committee of the Whole agenda. Note: Item 4.3 was dealt with following item 3 .2 4.3 Application by Canadian Pacific Railways to Amend Pesticide Use Permit a) Copy of letter dated April 14, 2003 from the City of Coquitlam to the Honourable Joyce Murray voicing concerns regarding potential harmful effects. b) Copy ofletter dated March 27, 2003 from the City of Port Moody to Mike Pidgeon, Pesticide Management Officer noting various concerns. The Manager Development and Environmental Services advised that the Ministry of Water, Land and Air Protection requested input from municipalities on the application but only gave one week in which to reply. She circulated a copy of a letter sent by staff in response. She advised that the province subsequently turned down the application. The legislation controlling the use of pesticides is under provincial jurisdiction and is under review. The Provincial Government has informed local governments that a stakeholders group will be formed to solicit input into the changes. Council Workshop Minutes April 28, 2003 Page 5 of 6 ACTION REQUIRED 4.4 Staff is to prepare a letter to be sent the Ministry of Water, Land and Air Protection requesting that CP Railways be en couraged to create an integrated pesticide management program and that local government be given sufficient opportunity to provide input on changes to the legislation. Elk Creek Rainforest Letter dated April 7, 2003 from Joe Foy, Western Canada Wilderness Committee seeking support for the protection of the Elk Creek Rainforest. (Report entitled "Elk Creek: Chilliwack's Wild Wonder Worthy of Protection" previously circulated) It was the consensus of Council that they did not have enough information on this issue to respond to the request of the Western Canada Wilderness Committee. ACTION REQUIRED 4.5 A letter is to be sent to the Western Canada Wilderness Committee advising that Council does consider this to be a serious issue but does not feel it would be appropriate to respond without having all the facts pertaining to the issue, particularly given that the Elk Creek Rainforest is within another jurisdiction. The Working Group on Open Government is to give consideration to creating a policy, similar to the proclamation policy that would apply to correspondence such as the letter dated April 7, 2003 from the Western Canada Wilderness Committee. Peter Daflos A letter dated April 16, 2003 from Peter Daflos to Mayor Morse concerning his request to appear before Council to discuss the expropriation of his property by the School Board was distributed. It was the consensus of Council that a letter be sent to Mr. Daflos indicating that Council has discussed his request and as this matter is not within the jurisdiction of the District and is under litigation with the School Board, it would not be appropriate for Mr. Daflos to make a presentation to Council. Council Workshop Minutes April 28, 2003 Page 6 of 6 ACTION REQUIRED A letter is to be sent to Mr. Daflos advising that Council has considered his request but does not feel it is appropriate for a presentation to be made. 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Mayor Morse suggested that the Acting Mayor consider attending the weekly agenda review. 6. MATTERS DEEMED EXPEDIENT 7. ADJOURNMENT -11 :20 a.m. ~ayor Certified Correct T. Fryer,