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HomeMy WebLinkAbout2003-05-12 Adopted Council Workshop Minutes.pdf_) I -.._/ Corporation of the District of Maple Ridge COUNCIL WORKSHOP May 12, 2003 The Minutes of the Municipal Council Workshop held on May 12, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager ofCommW1ity Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Pickering, Director of Planning J. Sorba, Director of Finance A.Wood, Municipal Engineer M. Rossi, Planner Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org Mayor Morse was not in attendance at the start of the meeting. Councillor Speirs chaired the meeting in her absence. 1. MINUTES R/03-W-12 Minutes April28,2003 MOVED by Councillor Isaac SECONDED by Councillor Dueck That the minutes of the Council Workshop Meeting of April 28, 2003 be adopted as circulated. CARRIED = Council Workshop Minutes May 12, 2003 Page 2 of 10 2. DELEGATIONS Note: Item 2.1 was dealt with following item 3.7. 2.1 Transportation Plan Update, Urban Systems, John Steiner Mr. Steiner gave a Power Point presentation focusing on: • Growth Patterns • Network improvements • Roadway Network Features • Abernethy Way Corridor • Cost Estimates • Transit Issues • Transit Priority Measures • Bicycle Issues Mr. Steiner indicated that although major pedestrian improvements are not identified for the Albion and Silver Valley areas, District standards for roads and sidewalks will have to be complied with in future development. The Municipal Engineer advised that the results from the Study Circles and surveys and will be incorporated into the Transportation Plan in the next step. Once the core components of the road system are in place, opportunities around recreational uses will be explored. Mr. Steiner confirmed that the vision is to have Abernethy Way connect to 240th Street within 20 years. The costs for improvements for Lougheed Hwy. are identified in Provincial Government plans and TransLink is in negotiations with the Province with respect to improvements required for the Fraser River Crossing. Mr. Steiner advised that pedestrian routes along the water front and a north south route from Port Haney wharf will be identified and incorporated into the plan. The Municipal Engineer reported that the draft plan will be submitted to Council for comment in early June and the final plan submitted in late June. 3. UNFINISHED AND NEW BUSINESS The General Manager Corporate and Financial Services distributed the following handouts: • General Revenue Budget Changes • Downtown Core Redevelopment Project • Capital Works Reserve Projection-April 2003 I I l I I I i J 1 1 I Council Workshop Minutes May 12, 2003 Page 3 of 10 3 .1 He gave a Power Point presentation reviewing the proposed amendments to the Financial Bylaws focusing on: • Taxation Revenue • Taxation Expenditures • Water Utility • Sewer Utility • Average assessments • Tax Increase capacity • Downtown Core Financial Model The Director of Finance confirmed that the tax exemption for the space occupied by the municipality in the Town Centre office tower was no longer available as it was ruled that the P'3 position does not exist and the exemption was based on a P' 3 situation being in place. He advised that development costs are much larger in the first year to reflect anticipated growth in that year. In subsequent yea.rs growth is expected to return to historical levels. Carry-over from projects that have not been completed are also included in the first year numbers. During the Business Planning Sessions in November, Council will be presented with options to budget for any increases in water and sewer rates imposed by the G.V.R.D. Maple Ridge Financial Plan Amending Bylaw No. 6120-2003 Staff report dated May 6, 2003 recommending that Maple Ridge Financial Plan Amending Bylaw No. 6120-2003 be given three readings. R/03-W-13 MOVED by Councillor Gordon SECONDED by Councillor Isaac BL 6120-2003 Three readings 3.2 That Maple Ridge Financial ·Plan Amending By-law No. 6120- 2003 be read a first and second time and that the rules of order be waived and Bylaw No. 6120-2003 be read a third time. CARRJED Maple Ridge Tax Rates Bylaw No. 6121-2003 Staff report dated May 6, 2003 recommending that Maple Ridge Tax Rates By- law No. 6121-2003 be given three readings. Council Workshop Minutes May 12, 2003 Page 4 of JO R/03-W-14 BL 6121-2003 Three readings MOVED by Councillor Isaac SECONDED by Councillor Dueck That Maple Ridge Tax Rates By-law No. 6121-2003 be read a first and second time and that the rules of order be waived and Bylaw No. 6121-2003 be read a third time. CARRIED 3.3 Maple Ridge Recycling Charges Amending Bylaw No. 6122-2003 Staff report dated May 6, 2003 recommending that Maple Ridge Recycling Charges Amending By-law No. 6122-2003 be given three readings. R/03-W-15 BL 6122-2003 Three readings MOVED by Councillor Harris SECONDED by Councillor Dueck That Maple Ridge Recycling Charges Amending By-law No. 6122-2003 be read a first and second time and that the rules of order be waived and Bylaw No. 6122-2003 be read a third time. CARRIED 3.4 Maple Ridge Water Service Amending Bylaw No. 6123-2003 Staff report dated May 6, 2003 recommending that Maple Ridge Water Service Amending By-law No. 6123-2003 be given three readings. R/03-W-16 BL 6123-2003 Three readings MOVED by Councillor Daykin SECONDED by Councillor Isaac That Maple Ridge Water Service Amending By-law No. 6123- 2003 be read a first and second time and that the rules of order be waived and Bylaw No. 6123-2003 be read a third time. CARRIED -l l I J 1 Council Workshop Minutes May 12, 2003 Page 5 of IO 3.5 Maple Ridge Sewer Rate Amending Bylaw No. 6124-2003 Staff report dated May 6, 2003 recommending that Maple Ridge Sewer Rate Amending By-law No. 6124-2003 be given three readings. R/03-W-17 MOVED by Councillor Isaac · SECONDED by Councillor Harris BL 61 24-2003 Three readings 3.6 That Maple Ridge Sewer Rate Amending By-law No. 6124- 2003 be read a first and second time and that the rules of order be waived and Bylaw No. 6124-2003 be read a third time. CARRIED Haney Place Mall, FCM Green Enabling Fund Verbal report by the Director of Planning of a potential initiative with the GVRD and Haney Place Mall. The Director of Planning reported that the GVRD's Livable Centre Task Group approached the owners of Haney Place Mall to see if they would be interested in pursuing funding from the Federation of Canadian Municipalities (FCM) to redevelop the Mall. The owners have indicated an interest in doing this. The next step will be to approach FCM to see if they would entertain a funding request and if so a detailed proposal would be prepared. FCM could fund up to 50% of the costs and the partners in the redevelopment would fund the balance. The Director of Planning estimated that the cost to the District could be approximately $20,000 plus staff time. 3.7 Development Process Review Status Report The Director of Planning distributed and reviewed a handout entitled "Proposal Request for Consulting Services Development Process Review". She advised that the review was included in this year's business plan. She indicated that if Council was receptive to the Proposal Request it would be sent out immediately and asked that Council give consideration to assigning a Council liaison to the working group comprised of members of the development community and a representative from the Urban Development Institute (UDI). The Proposal Request would be sent to 3 or 4 firms identified to be qualified to do this type of work. The General Council Workshop Minutes May 12, 2003 Page 6 of IO Manager of Public Works and Development Services indicated that this was consistent with the method used for most Proposal Requests. The Chief Administrative Officer noted that District policies are in the process of being reviewed and that the Purchasing Policy would come to Council as part of that review. It was .the consensus of Council that the Director of Planning proceed with the Proposal Request as outlined and that consideration of a Council liaison be considered at a future Council Workshop. ACTION REQUIRED Staff is to issue the Proposal Request for Consulting Services for the Development Process Review. Staff is to include discussion of a Council liaison for the Working Group on a future Council Workshop Agenda. The Purchasing Policy is to be reviewed and a report prepared for Council. Note: The meeting recessed at 10:00 a.m. and reconvened at 10:15 a.m. with item 2.1. Item 3.8 followed item 2.1 3.8 Silver Valley Update Staff report dated March 20, 2003 providing background information on the Silver Valley Area Plan. The Planner gave a Power Point presentation focusing on: • Silver Valley -Official Community Plan History • Silver V aliey Area Plan -Origins and History • Silver Valley Area Plan-Overview • Fem Crescent Development Application (RZ/064/02) Implications The Planner provided further information on the River Village Concept Plan that is proposed for the same area as the properties included in Application RZ/064/02. If this application were to be approved, that Concept Plan would have to be reconfigured or relocated. .. Council Workshop Minutes May 12, 2003 Page 7 of 10 The Municipal Clerk recommended that the application be included on a Committee of the Whole agenda for consideration and to permit the applicant an opportunity to speak to the rezoning application. ACTION REQUIRED Staff is to include Application RZ/064/02 on a future Committee of the Whole agenda. Note: The meeting recessed at 12:00 noon and reconvened at 1:05 p.m. with Mayor Morse in attendance. 3.9 Alouette River Unit The Municipal Clerk reported that BCBC has advised him that the security level of the. Alouette River Unit is not being upgraded with the change of the facility to a women's unit but security procedures are being reviewed. The General Manager of Public Works and Development Services advised that he located a letter sent to District in 1993 committing to community dialogue if consideration is given to changing the security level of the facility. Mayor Morse requested that staff forward a letter to the Ministry attaching the letter from 1993 and reminding them of their commitment. She also requested that consideration be given to including community updates on Council agendas to provided information such as this to the public. ACTION REQUIRED 3.10 Staff is to forward the letter dated 1993 to the Ministry of Public Safety and Solicitor General. Staff is to include provision for community updates on Council agendas. Boulder Bay Update The Municipal Clerk described the location and condition of the camp area located on Crown land that BCBC is attempting to lease. The General Manager of Community Development, Parks and Recreation advised that BCBC informed him that an interested group would be looking at the property this week. He pointed out that there are no funds available in the budget for the District to acquire and maintain this property unless sufficient revenue could be generated to cover all costs. BCBC indicated that if a purchaser is not located soon, the buildings on the site would be demolished. Council Workshop Minutes May 12, 2003 Page 8 of 10 ACTION REQUIRED Staff is to provide further updates on the status of Boulder Bay facility. 4. CORRESPONDENCE 4.1 Vancouver Port Authority, CMA Review Copy of an e-mail from Captain Gordon Houston, President and CEO, requesting that letters be sent to federal Cabinet Ministers and MP's supporting the changes requested by the Port Authority to the Canada Marine Act. ACTION REQUIRED Staff is to fonvard the letter to the May 13, 2003 Council meeting with a recommendation to send letters of support as requested. 4.2 Regional District of Nanaimo, Rights-of-Way & Rest Commercialization Copy of letter from Maureen Pearse, Manager of Administrative Services, to the Honourable Gordon Can1pbell requesting that the initiative to commercialize highway right-of-ways and rest stops be suspended. It was the consensus of Council to receive the letter for information and not take any further action. 4.3 Farm Property Classifications within Residential Areas Letter dated March 21, 2003 from the Township of Langley seeking support for the 1995 UBCM resolution B36 on the Assessment Act Farm Classification. As the LMMA is forwarding a resolution to UBCM with respect to this issue, it was the consensus of Council that no further action be taken on this item. 4.4. UBCM, 2003 Resolution Process l I I I l l I 1 i I ) Council Workshop Minutes May 12, 2003 Page 9 of JO Memo dated March 3, 2003 from Richard Taylor, Executive Director providing information on submission of resolutions for the UBCM Convention. Discussion of suggested topics. a) Open Government b) Park fees to develop parks c) Bylaw infractions on tax bills Council requested that a resolution with respect to public site designations in Official Community Plans be included in the submissions. ACTION REQUIRED Staff is to include public site designations in OCP's to the list of submissions and to bring the list forward to future meetings for review prior to the deadline for receipt of resolutions by UBCM. 4.5 Richmond-Airport-Vancouver Rapid Transit Project/Northeast Sector Rapid Transit Alternatives Letter dated April 30, 2003 from Mayor Derek Corrigan, City of Burnaby, providing a copy of a report prepared by staff on regional transportation. The General Manager Public Works and Development Services distributed a copy of a letter sent by TransLink in response to the City of Burnaby. The response requests that the staff of the City of Burnaby work with the staff at TransLink to work through the issues. Mayor Morse provided information on the intent of TransLink with respect to the two projects. She advised that TransLink wishes to proceed with the Richmond project as federal funding has been made available for this specific project. The Northeast · Sector project would not be affected and would remain slated for commencement in 2013. ACTION REQUIRED 5. TransLink is to be invited to give a presentation at the May 27, 2003 Council meeting. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Councillor Dueck asked if Council would be responding to a letter received from the District of Pitt Meadows concerning the passenger requirements for the HOV Council Workshop Minutes May 12, 2003 Page 10 of lO lane on Lougheed Hwy. Mayor Morse advised that as Council had previously discussed this letter a letter of support had been sent. 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT -1 :50 p.m. .orse,Mayor Certified Correct