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HomeMy WebLinkAbout2003-06-09 Adopted Council Workshop Minutes.pdf-) • 1 1 I / Corporation of the District of Maple Ridge COUNCIL WORKSHOP June 9, 2003 The Minutes of the Municipal Council Workshop held.on June 9, 2003 at 9:00 a.m. in the Blaney Room of the Mun.icipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor F. Isaac Councillor C. Speirs ABSENT Councillor J. Harris Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Pickering, Director of Planning J. Sheehan, Envirorunental Technician J. Scherban, Director of Development Engineering B. McDonald, Director of Licenses, Permits and Bylaws C. Dale, Executive Assistant Note: These Minutes are also posted on the Municipal Web Site at www.m::iplericlge.org 1. MINUTES R/03-W-20 Minutes May 26, 2003 MOVED by Councillor Dueck SECONDED by Councillor Daykin That the minutes of the Council Workshop Meeting of May 26, 2003 be adopted as circulated . CARRIED 2. DELEGATIONS Council Workshop Minutes June 9, 2003 Page 2 of6 2.1 Urban Systems, Colin Meldrum, Kwantlen First Nations, Economic Development, IR #5 Chief Marilyn Gabriel, Councillor Les Antone and Councillor Tumia Knott, Kwantlen First Nation and Colin Meldrum, Urban Systems Ltd. were in attendance to provide an update on the development plans of IR #5. Councillor Knott gave background information on K wantlen First Nation and their land holdings in Maple Ridge and Langley. She advised that IR #5 has been identified as a good location for economic development. They believe it is important to have a forum such as this to share information with the District to ensure that good relationships are built from the beginning of the project. Mr. Meldum distributed and reviewed maps identifying the location of the land and the existing and proposed land uses. He advised that servicing of the lands for water, sewers and roads might be required from the District and potential corridors have been identified. The proposed development includes a potential of 800 homes on the north side of Lougheed and commercial and industrial to the south. A preliminary investigation indicates that Kwantlen could service the land without participation from the District. Maintenance costs will be built into the business plan. Provisions for fire, police and recreation services and development of a communication strategy will be investigated in the next stage of planning. The General Manager Public Works and Development Services pointed out that a lot of the typical processes required for development do not apply in this case. A Public Hearing, for example, would not be required. He asked for direction from Council on whether staff should continue to work with Kwantlen First Nation in the next stage of their development process. It was the consensus of Council that staff continue to work with Kwantlen First Nation noting that there is some concern about extending services beyond the urban boundary. 2.2 Morrow Engineering Ltd., Dirk Lewis, Mosquito Control Program and West Nile Virus Mr. Lewis gave a Power Point presentation on the GVRD Mosquito Control Program highlighting the following: • program outline • mosquito biology • control systems • mapping • larvae treatment • adult mosquito control 1 l i l l i l ~ i l -) Council Workshop Minutes June 9, 2003 Page 3 of6 • West Nile Virus • other things to watch for Note: The meeting recessed at 10:15 a.m. and reconvened at 10:30 a.m. Before proceeding with the agenda Council discussed the merits of attaching time frames to agenda items. No consensus was reached on whether to do so. The agenda was amended to have items 3 .3 and 3 .5 precede item 3 .1. 3. UNFINISHED AND NEW BUSINESS 3 .1 Silver Valley Commercial/Residential Flex-Zone 3.2 The Planner and Paul Rollo, G.P. Rollo & Associates provided an overview of the rationale for the Commercial/Residential Flex-Zone. The foUowing comments were made: • The development application submitted for properties on Fem A venue would not accommodate this flex-zone. A larger property size would be required to make land acquisition appealing to a developer as the land assembly then becomes easier. • • • • • • 232nd and Fern could be an alternate location for this zone, however, it was pointed out that this area is in the flood plain. • It is typical for Lower Mainland communities to work with property owners to create a plan that would attract investors to come in and assemble land. Brookswood and Ft. Langley were cited as examples of communities where this type of development has occurred. With the Silver Valley Area Plan, civic sites are identified that could be designated for various purposes, including schools, in the future. If a school site is identified by the School Board in their 5 year capital plan, they would buy the required land from the Dis1rict when they receive funding. A lot of research is required to be done by staff before the Silver Valley Area Plan can be implemented. The applicants have not been receptive to suggestions that their application is premature and have asked that their application proceed to Council. CMHC Affo rdable Housing Projects and Blended Housing Projects Councillor Gordon reported that the GVRD report on homelessness has been completed. It was suggested that a presentation he made at a future date on the report. The General Manager of Public Works and Development Services noted Council Workshop Minutes June 9, 2003 Page 4 of6 that the deadline for submission of applications for CMHC funding is in July and recommended that organizations such as UDI and EDAC be sent notices. ACTION ITEM An update on the issue of homelessness is fo-be included on a future agenda. A letter is to be sent to the appropriate community groups notifying them of the availability of funding through CMHC. An update on CMHC funding opportunities is to be included on the agenda of the next Developers Forum. 3.3 Tracking System Staff report dated June 4, 2003 providing information on a system of tracking key initiatives and correspondence. The Executive Assistant gave a Power Point presentation describing the system that is being developed to track key initiatives and correspondence. The General Manager Corporate and Financial Services advised that funding for this initiative is available from the Strategic Priority Account. He indicated that, as Council is supportive of the system, development of the system will continue and a report submitted to Committee of the Whole for authorization of expenditures. 3.4 232nd Street Bridge This item was deferred to the next Council Workshop agenda. 3.5 S.P.C.A. Update The General Manager Corporate and Financial Services advised that the SPCA has indicated it is their intention not to provide animal control services when their contract expires at the end of the year. They have indicated they would be willing to assist with the transition but they would determine the minimum staffing levels required. It was the consensus of Council that staff investigate other options for animal services and report back to Council. ACTION REQUIRED Staff is to prepare a report on options for the provision of animal services in the District. ;; i r J I j I • I I I -) ) Council Workshop Minutes June 9, 2003 Page 5 of6 Note: Item 3.6 was dealt with following Item 2.1 3.6 136 Avenue Construction The Director of Development Engineering described the pumping system being installed by Portrait Homes for a new development on 136 Avenue. He advised that homes in the area located in the ALR are requesting permission to connect to this sewer system. He noted that the District policy does not permit connections in the ALR unless there is an overriding health concern. Staff is unaware of any health concerns for these properties. No accommodation was made in the design to enable connection to that system. The cost to do so is estimated at $250,000 and would involve 30 properties. • The General Manager of Public Works and Development Services advised that residents are being told that the opportunity to connect does not exist with the system that is being constructed and are being informed of the policy concerning connections in the ALR. They are also being told that their request will be reviewed and that an opportunity may exist to submit a Local Improvement Petition. The Health Department will be contacted to find out if they are aware of any health issues with the septic systems in that area. Council requested that a letter be drafted for the property owners and e-mailed to them for review prior to mailing. ACTION REQUIRED 4. 4.1 A letter is to be drafted for the property owners along 136 Avenue who could potentially connect to the sewer system and e-mailed to Council for review prior to mailing. CORRESPONDENCE Federation of Canadian Municipalities, Brownsfields Report Letter dated May 27, 2003 from Marguerite Cheschi-Smith, Chair, FCM Brownsfields Committee, requesting that a letter of support for the recommendations contained in the Brownsfields Report be sent to the local Member of Parliament. ACTION REQUIRED Staff is to prepare a report on this report for a future Committee of the Whole. Council Workshop Minutes June 9, 2003 Page 6 of6 4.2 Greater Vancouver Transportation Authority, Governance Task Force Memo from Linda McLevy, Assistant Corporate Secretary providing information on the Report of the Task Force on Governance. Mayor Morse indicated that she did not feel the Task Force had done a good job of addressing the issues of sub-regions and distribution of votes. She recommended that a letter be sent to TransLink asking that these issues be reviewed by the Task Force. ACTION REQUIRED Staff is to prepare a letter to TransLink asking that the issues of sub-regions and distribution of votes be reviewed by the Task Force. 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 6. M4TTERS DEEMED EXPEDIENT 7. ADJOURNMENT-12:00 noon K. orse, Mayor Certified Correct T. Fryer, Municipal Clerk =