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HomeMy WebLinkAbout2003-08-25 Adopted Council Workshop Minutes.pdfj I. ., ... l ,-4 1 ) ) Corporation of the District of Maple Ridge COUNCIL WORKSHOP August 25, 2003 The Minutes of the Municipal Council Workshop held on Monday, August 25, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac ABSENT Councillor C. Speirs Appointed Staff P. Gill, Acting Chief Administrative Officer T. Fryer, Municipal Clerk M. Davies, Director Parks & Facilities J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required E. Oddstad, Manager of Procurement J. Leebum, Director of Communications and Human Resources B. McDonald, Director of Licenses, Permits and Bylaws Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. ADOPTION OF THE AGENDA The agenda was approved as circulated. 2. MINUTES R/03-W-35 Workshop Minutes August 18, 2003 MOVED by Councillor Dueck SECONDED by Councillor Isaac That the minutes of the Council Workshop Meeting of August 18, 2003 be adopted as circulated. CARRIED Council Workshop Minutes August 25, 2003 Page 2 of 4 3. DELEGATIONS 3.1 Municipal Purchasing Presentation -Earl Oddstad The Manager of Procurement gave a Power Point Presentation that provided an overview of the responsibilities of the Purchasing Department. The Acting Chief Administrative Officer advised that the Purchasing Policy is under review and a further presentation will be made to Council in October. 4. UNFINISHED AND NEW BUSINESS 4.1 Abernethy Way Connector Mayor Morse advised that this item was on the agenda to provide Council with an opportunity to have any unanswered questions addressed prior to making a decision on the route at the Council meeting. The follow items were discussed: • Schedule for connection to 240 Street -information on the schedule is to be given during the presentation at Council. • Communication issues with the Agricultural Land Commission. • The need for flexibility to adjust the selected route during refinement of the plan. The Director of Planning confirmed that if the selected route was changed radically as a result of the environmental assessment, Council would be consulted. 4.2 Draft Animal Services Request for Proposal Staff report dated August 20, 2003 recommending that staff be authorized to proceed with the attached Request for Proposal for animal services needs. The General Manager Corporate and Financial Services reviewed the report and request that Council direct staff to issue the Request for Proposals. Council requested that the following issues be included in the Request: • Requirement for the Proponent to work with local volunteer groups. • Requirement for the Proponent to participate in the local Emergency Response Program l Council Workshop Minutes August 25 , 2003 Page 3 of4 R/03-W-36 Animal Services RFP MOVED by Councillor Dueck SECONDED by Councillor Isaac That staff be authorized to proceed with the Request for Proposals for Animal Services attached to the staff report dated August 20, 2003. CARRIED ACTION REQUIRED 5. Staff is to issue the Request for Proposals noting that the proposal is to include the requirement for the proponent to work with local volunteer groups and to participate in the Emergency Response Program. The Request for Proposal is to be included as an information item on th e next Committee of the Whole agenda. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Each Councillor provided an update on items of interest from the previous week: Councillor Harris Councillor Harris indicated that the Abernethy Way connector was the foremost issue in the community in the past week. Coun cillor Isaac Councillor Isaac concurred that the connector was the main issue. She noted that she had received compliments from the development community on the new customer service centre. Councillor Davkin Councillor Daykin dealt with bylaw issues related to the cemetery and receive4 positive comments about the connector and requests to move forward on a route. Councillor Dueck Councillor Dueck received posi tive comments on Memorial Peace Park and 2241h Street. She had a complaint directed to her from a resident in Hammond concerning signage located in front of his house. The connector was the main issue in the community. Council Workshop Minutes August 25, 2003 Page 4 of 4 Councillor Gordon Councillor Gordon provided an update on a meeting related to homelessness issues and advised that a report would be coming to Council fro m the Committee. The need for services for youth will be addressed in that report. She received a complaint from a neighbour of Hannah House concerning noise and requested clarification of the noise bylaw. The Director of Licenses, Permits and Bylaws explained that the noise bylaw is generic in nature with the exception of some specifics such as animals, construction and noises designed to disturb a neighbourhood. He pointed out that complaints from more than one person are required before the courts will allow action to be taken. Councillor Gordon indicated that people who live further away from the proposed connector routes are concerned over whether or not there will be a connector. Councillor Harris Councillor Harris indicated that merchants on 11 9 A venue are concerned about the mix of 1 hour and 2 hour parking spots along that street. The Director of Licenses, Permits and Bylaws advised that the 2 hour spaces are the result of a request from a merchant who runs 1 ½ hour programs. To change the parking the merchants are required to submit a list indicating the will of the majority of merchants. Such a list has not been submitted. ACTION REQUIRED The homelessness issue is to be included on a future Workshop agenda. 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -10:10 a.m. Certified Correct erk