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HomeMy WebLinkAbout2003-09-29 Adopted Council Workshop Minutes.pdfI I I i 1 I 1 1 J ) Corporation of the District of Maple Ridge COUNCIL WORKSHOP September 29, 2003 The Minutes of the Municipal Council Workshop held on September 29, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required P. Grootendorst, Fire Chief, Director of Operations J. Leebum, Director of Communications and Human Resources B. McDonald, Director of Licenses, Permits and Bylaws C. Nolan, Accountant III Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. MINUTES R/03-W-39 Minutes September 15, 2003 MOVED by Councillor Dueck SECONDED by Councillor Daykin That the minutes of the Council Workshop Meeting of September 15, 2003 be adopted as circulated. CARRIED 2. DELEGA TJONS -Nil Council Workshop Minutes September 29, 2003 Page 2 of 6 3. UNFINISHED AND NEW BUSINESS 3.1 Revisions to the Fireworks Bylaw Staff report dated September 25, 2003 recommending a multi-faceted approach to the safe use of fireworks which will include restricted sales, public education, enforcement, cost recovery, establishment of an Advisory Task Force and revisions to the Fireworks Bylaw. Chief Grootendorst reviewed the report highlighting the restrictions that are being recommended and providing information on the Advisory Task Force. The Director of Licenses, Permits and Bylaws indicated that vendors who would be affected by the amendments would be contacted as soon as possible to be advised of the changes. He indicated that some vendors may already have been issued a permit. It was the consensus of Council that the bylaw be considered by Council but that the resolution be amended to state that Item 4 of the bylaw not be enacted until January 1, 2004. ACTION REQUIRED The resolution presented to Council at final reading is to be amended to state that Item 4 will not be enacted until January 1, 2004. Collection of invoices for fire department services is to be added to the list of enforcement issues related to the need for municipal bylaws courts. 3.2 Fraser River Crossing/Gateway Program Update Discussion of correspondence from the Ministry of Transportation and TransLink regarding the North Fraser Area Transportation Planning and the Environmental Assessment Supplement. The General Manager Public Works and Development Services summarized the contents of the correspondence. The General Manager of Community Development, Parks and Recreation advised that negotiations for the purchase of property for Boundary Park are proceeding. Completion of an archaeological assessment is underway. A letter will be sent to area residents updating them on the progress of this acquisition. The General Manager of Public Works and Development Services indicated that analysis of the survey TransLink conducted in the summer has not been I I ! \ Council Workshop Minutes September 29, 2003 Page 3 of6 completed. A report on the survey will be presented to the TransLink Board of Directors and will be available to Council at that time. The analysis will become part ofTransLink's Request for Proposals for the bridge project. Councillor Speirs requested that Council reconsider supporting Option C for the Abernethy Way connector route. Council discussed this suggestion and noted that the following items should fom1 part of the resolution if Council agreed to this reconsideration: • Transit components are to form part of the project • hnprovements to Lougheed Highway and Pitt River Bridge are to occur in conjunction with construction of the Fraser River Crossing • The highest available standards for mitigation are to be employed • Recognition be given of the need for an alternative northern corridor • Provisions for bicycle and pedestrian corridors be incorporated into the project R/03-W-40 Reconsideration of Abernethy Way Connector Route MOVED by Councillor Speirs SECONDED by Councillor Gordon That staff be directed to prepare a resolution on the Abernethy Way connector for consideration at the September 30, 2003 Council meeting that includes the issues raised at the Council Workshop on September 29, 2003. CARRIED Note: The meeting recessed at 9:55 a.m. and reconvened at 10:10 a.m. 3.3 Legislativ~ Services Budget The Accountant III lead a discussion on Council's budget for trammg and conferences focusing on the need to amend the existing policy to include criteria that training opportunities can be measured against and a fonnula for distribution of available funds to the Mayor and Council. Note: The meeting recessed at 10:35 a.m. and reconvened at 1 :20 p.m. The following items were added to the agenda: 3.5 Meeting with School Board 3.6 Letter from Recycling Society 3.7 $20 Site Survey Fee 3.8 Fire Department Council Works hop Minutes September 29, 2003 Page 4 of6 3.3 Legislative Services Budget cont'd Discussion continued on training and conference opportunities for Council. It was the consensus of Council that a working group consisting of Councillor Daykin, Councillor Isaac and Councillor Speirs meet with staff to review the policy and report back to Council at a future Workshop. 3.4 GVRD Homelessness Plan, Request For Endorsement Staff report recommending that the GVRD Homelessness Plan be endorsed. This item was withdrawn from the agenda. 3.5 Meeting with School Board The Municipal Clerk advised that the School Board requested a joint meeting with Council on October 8 at their office. As several Councillors were unable to attend, Council requested that new dates be set for two meetings with the School Board. ACTION REQUIRED The Municipal Clerk is to arrange two meetings with the School Board to discuss development issues and TransLink items. Dates of the meeting are to be circulated to Council with a request for agenda items. 3.6 Recycling Society Mayor Morse distributed a draft of a letter prepared by Kelli Speirs with respect to the inclusion of milk containers in the refund/deposit system. She asked for suggestions on the content of the letter and indicated that when finalized it would be sent out under her name on behalf of Council. The General Manager of Public Works and Development Services recommended that the letter include mention that a "top-up fee" would be contrary to the Province's solid waste principles. 3.7 $20 Site Survey Fee The Director of Licenses, Pennits and Bylaws advised that the District has instituted a fee of $20.00 for site surveys. He circulated a listing of what other municipalities are charging for this service. The General Manager of Public Works and Development Services noted that it was the advisory group of developers that staff meets with who suggested that the District's application fees . - .... -"I l Council Workshop Minutes September 29, 2003 Page 5 of6 are low. He suggested that at the next meeting with this group staff request feedback on this fee and report back to Council. It was pointed out by the Director of Licenses, Permits and Bylaws that since applying the fee, the number of requests for surveys has decreased. The Municipal Clerk pointed out that it is also important to look at documents being provided to the public to ensure that privacy issues and copyright issues are being addressed. A CTI ON REQUIRED 3.8 Staff is to provide Council with information on the notification process used to advise the public that fees would be charged for site surveys. Staff is to provide Council with feedback from the developers on the fee. Staff is to ensure that privacy and copyright issues are addressed. Fire Department The General Manager Public Works and Development Services explained the procedure used to reimburse the District for costs incurred by the Fire Department in assisting with the fires in the interior. As it will take time for the Provincial Government to process the District's invoice, he recommended that Council consider advancing the money to pay salaries and expenses for the Fire Fighters. It was the consensus of Council that this matter be considered at the September 30, 2003 Council meeting. A CTI ON REQUIRED Staff is to prepare a resolution for Council's consideration at the September 30, 2003 ~ouncil meeting. 4. CORRESPONDENCE 4.1 Animal Services in Maple Ridge Letter dated September 15, 2003 commenting on the future of animal services in Maple Ridge. The General Manager Corporate and Financial Services reviewed the letter. He advised that when a report is submitted to Council on the responses to the Request for Proposal for Animal Services comparative information on costs to provide this service in-house would be included. Council Works hop Minutes September 29, 2003 Page 6 of6 4.2 Katzie First Nation, Letter of Support for Camp Lakewood Project Letter dated September 15, 2003 from Chief Peter James requesting a letter of support for a pilot holistic prevention program for at risk aboriginal youth. R/03-W-41 Camp Lakewood Letter of support MOVED by Councillor Gordon SECONDED by Councillor Isaac That a letter of support for the Camp Lakewood Project be provided to Katzie First Nation as requested in their letter dated September 15, 2003. CARRIED 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 5.1 Water Reservoirs Councillor Gordon requested an update on the situation with the water reservoirs. The General Manager of Public Works and Development Services advised that the water level has risen but we are still under restrictions. 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT -2:30 p.m. K.Moe,May~ Certified Correct