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HomeMy WebLinkAbout2003-10-06 Adopted Council Workshop Minutes.pdf1 I I . . 3 I I J . l i l I Corporation of the District of Maple Ridge COUNCIL WORKSHOP October 6, 2003 The Minutes of the Municipal Council Workshop held on October 6, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Sorba, Director of Finance J. Pickering, Director of Planning J. Leebum, Director of Communications and Human Resources Note: These Minutes are also posted on the Municipal Web Site at www.maplerid£e.org 1. MINUTES R/03-W-42 Minutes MOVED by Councillor Dueck SECONDED by Councillor Gordon That the minutes of the Council Workshop Meeting of September 29, 2003 be adopted as circulated. CARRIED 2. DELEGATIONS -Nil The agenda was approved as circulated with the addition of: Council Workshop Minutes October 6, 2003 Page 2 of 6 4.4 GVRD Treaty Information and with item 4.3 moved to follow item 3.2. 3. UNFINISHED AND NEW BUSINESS 3.1 Proposed Email Upgrades The Chief Information Officer provided an update on the District's email system and reviewed options for improving those services. Mayor Morse noted for the benefit of Council that emails that are addressed to Mayor and Council are filed in Administration so there is no need for them to be retained on everyone's computer. 3.2 Tax Exemption Bylaw The Director of Finance noted that the Tax Exemption Bylaw would be considered by Council at Committee of the Whole of October 6 and at Council on October 14. He indicated that Council's policy for exemptions does not provide for the requests by the Salvation Army and the Fraternal Order of the Eagles. He pointed out that Council could deal with these requests through a grant. The Community Charter will require that council review its policy for 2005. Council discussed the role of the Provincial Government and local government in providing assistance to affordable housing projects. The Director ofFinance cautioned against local government stepping in to provide assistance in areas that are a provincial responsibility. Note: "Item 4.3 was dealt with following item 3.2 3.3 Council Contact for City of Vancouver Olympic 2010 Vision Letter dated July 30, 2003 from the City of Vancouver asking for one member of Council to serve as a contact person with respect to their 2010 Vision for British Columbians with disabilities. This letter was previously received for information at the August 26, 2003 Council Meeting. It was the consensus of Council that Councillor Isaac serve as the contact person for the City of Vancouver with respect to their 2010 Vision proposal. ACTION REQUIRED Council Workshop Minutes October 6, 2003 Page3of6 The Municipal Clerk is to forward a response to the City of Vancouver advising that Councillor Isaac will be: the contact for the District of Maple Ridge. Note: The meeting recessed at 10:05 a.m. and reconvened at 10:20 a.m. 3.4 Maple Ridge/Pitt Meadows Parks & Leisure Services Governance Agreement Review of staff report dated September 20, 2003 , which will be presented at the October 20, 2003 Committee of the Whole. The General Manager Community Development, Parks and Recreation gave a Power Point presentation of the agreement focussing on: • Background • Areas that require fine tuning • Matters to be decided upon by Council He advised that the contents of the Parks Master Plan has to be coordinated with the Official Community Plan and indicated that iflanguage needs to be added to the agreement to require this coordination that decision must be made by Council. He reviewed the agreement highlighting items that have been changed. The following comments were made concerning the agreement: • Retain co-chairing system with the two Mayors and the School Board Chair on a rotational basis • Correct the numbering of item 5 • Seek legal advice on item 9, No Fettering Effect • Review wording of item 17, Water Charges, with the General Manager of Public Works and Development Services and the General Manager Corporate and Financial Services ACTION REQUIRED The General Manager of Community Development, Parks and Recreation is to follow up on the comments of Council. Council Workshop Minutes October 6, 2003 Page 4 of6 Discussion of facilities coordination is to be included on the agenda for the next meeting with the School Board. Note: The meeting recessed at 11 :00 a.m. and reconvened at 11 :01 a.m. 4. CORRESPONDENCE 4.1 Agricultural Land Commission, ALR/01/00 Letter dated September 17, 2003 from K.B . Miller, Chief Executive Officer providing an opportunity for Council to offer its opinion on the reconsideration of application ALR/01/00 from the Agricultural Land Reserve. The Director of Planning provided background information on this application and advised that, as provided for in the Act, the applicant has submitted new information to the Commission. The Commission has reviewed the submission and indicated that they will reconsider the application. The Commission is asking if Council wishes to submit additional information. She suggested that Council inform the Commission that the information they previously submitted be considered. Mayor Morse advised that the Commission bas indicated to her that they would like to know if Council would support non-soil based agriculture on this property. If so, the property would be kept in the Agricultural Land Reserve. Council did not feel that they had sufficient informa,tion from the Commission to make such an assessment. The Director of Plarming indicated that staff also wished to report to Council on October 20 on the implications of two recent decisions of the Commission. It was the consensus of Council that the Commission be asked to attend that meeting ACTION REQUIRED Staff is to circulate to Council the original report provided to the Agricultural Land Commission concerning the application. A meeting with the Agricultural Land Commission is to be scheduled for October 20, 2003. The General Manager of Public Works and Development Services is to draft a letter to the Agricultural Land Commission advising that insufficient information has been provided for Council to comment on the reconsideration of application ALR/01/00. - Council Workshop Minutes October 6, 2003 Page 5 of6 4.2 Federation of Canadian Municipalities, Resolutions on Subjects of National Municipal Interest Letter dated September 24, 2003 from David Cohen, Director, providing information on the procedure for submitting resolution for debate at the meetings of its National Board of Directors. The Municipal Clerk indicated that Council has an opportunity to submit resolutions toe the FCM now and again in the Spring. Note: Item 4.3 was dealt with following item 3.2 4.3 Blue Mountain Kanaka Creek Conservation Group Letter dated October 2, 2003 requesting a letter of support for "Park protection status" for Blue Mountain and Kanaka Creek. Mayor Morse provided background information on this group. She advised that they would be given 5 minutes to speak to the GVRD on October 22 to request support for park protection status for Blue Mountain and Kanaka Creek. They are asking that Council provide them with a letter of support for this proposaL Council discussed the merits of this proposal. The General Manager of Public Works and Development Services suggested that it might be helpful to Council if staff prepared a report commenting on the 14 points raised in the letter fro m the Conservation Group and that MLA Randy Hawes and Kerry Grazier, Ministry of Forests be invited to a meeting to discuss the issue. Mayor Morse recommended that the presentation to the GVRD be postponed until that input has been received and that the GVRD be requested to allot more time to a presentation by the District. A CT JON REQUIRED The November 1 0, 2003 scheduled meeting with the MLA's and MP is to include discussion of the request of the Blue M ountain Kanaka Creek Conservation Group and Kerry Grozier of the Ministry of Forests is to be invited to attend. Staffis to prepare a letter of response to the Conservation Group and a letter to the GVRD requesting tha t a more in-depth presentation be permitted at a later date. Council Workshop Minutes October 6, 2003 Page 6 of 6 4.4 GVRD Treaty Information This item was deferred to the next Council Workshop Agenda. 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT -11:25 a.m. K. Mor.,Mayor Certified Correct ..