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Home My WebLink About2003-10-27 Adopted Council Workshop Minutes.pdfl f 1 I I i l Corporation of the District of Maple Ridge COUNCIL WORKSHOP October 27, 2003 The Minutes of the Municipal Council Workshop held on October 27, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor C. Speirs ABSENT Councillor F. Isaac Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Leebum, Director of Communications and Human Resources J. Pickering, Director of Planning D. Spence, Fire Chief, Director of Safety J. Charlebois, Planner B. McDonald, Director of Licenses, Permits and Bylaws Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. MINUTES R/03-W-44 Minutes October 20, 2003 MOVED by Councillor Dueck SECONDED by Councillor Speirs That the minutes of the Council Workshop Meeting of October 20, 2003 be adopted as circulated. CARRIBD Council Workshop Minutes October 27, 2003 Page 2 of5 2. DELEGATIONS 2.1 TransLink Update, Mayor Scott Young, Port Coquitlam Mayor Young provided an update on the activities of the TransLink Board. The 10-Year Outlook and 3-Year Transportation and Funding Strategy have been the main focus of the Board. He spoke of discussions concerning the governance issue. The Maple Ridge Area Transit Plan is proceeding. He suggested that Port Coquitlam, Maple Ridge and Pitt Meadows meet to discuss the need for another high level crossing over the Pitt River. He confirmed that the Board has had some discussion of including Mission and Abbotsford. Council requested that Mayor Young address the following issues with the Board: • Governance -representation and linkage of subsidiaries • Inclusion of alternate representation • Formula for responsibility of cost overruns of the RAV Line • Incorporation oflight rail transit into plans for the Pitt River Bridge ACTION REQUIRED The Municipal Clerk is to arrange a meeting with the Councils of Maple Ridge, Port Coquitlam and Pitt Meadows to discuss transportation issues, Staff is to prepare a letter to Mayor Scott Young listing the areas of concern to Council. 2.2 Agricultural Land Commission, Kirk Miller and Tony Pelett • ALC process regarding reconsideration of appeals • ALC policy or definitions regarding "net benefit to agriculture" • ALC and District of Maple Ridge response to exclusion application #0-34409 (12161 -237 Street, Pattison Industries Ltd.) Councillor Gordon noted that she is in a position of conflict with respect to application #0~34409 and would have to leave the meeting if specifics of this application were discussed. Mr. Miller described the changes that are taking place to the structure of the ALC to provide delivery of their services through regional panels. He and Mr. Pellet explained the legislative requirements that must be followed pertaining to a request for review of an application. He indicated that the ALC will be discussing guidelines for the formulation of policies with respect to reconsideration of , I 1 I i l I ·1 l I ) Council Workshop Minutes October 27, 2003 Page 3 of5 applications and to defming net benefits to agricultural at their next Commissioners meeting. The General Manager of Public Works and Development Services advised that the process for reconsideration is causing confusion, as the process is out of synch with the District's process of closing files when the ALC denies an application. The Director of Planning indicated that staff would have to seek a legal opinion to determine if an application for exclusion can be reopened when the ALC advises that they will be reconsidering their decision. Mr. Miller reviewed the mandate of the Commission and provided examples of how some other municipalities work with the Commission in terms of recommendations on applications. The Director of Planning advised that a report providing infonnation on the agricultural component of the OCP review would soon be presented to Council. ACTION REQUIRED Staff is to prepare a letter for the ALC expressing the thoughts and concerns of Council with respect to the issues discussed at the Council Workshop of October 27, 2003. Note: The meeting adjourned at 10:20 a.m. and reconvened at 10:30 a.m. 3. UNFINISHED AND NEW BUSINESS 3.1 Fire Department Master Plan Note: Item 3.1 w~ utiall with fo llowing item 3.2 The General Manager Corporate and Financial Services provided an update on the progress of the development of the Fire Department Master Plan. He indicated that a draft of the plan would be presented to Council at a Workshop in 2-3 weeks. He suggested that Council might wish to direct staff to refer the plan to comparable municipalities for a review from a technical point of view. Following this, public input would be sought. Mayor Morse suggested that Councillor Harris serve as the Council liaison during the process of finalizing the Master Plan. lt was the consensus of Council that he do so. Council Workshop Minutes October 27, 2003 Page 4 of 5 The General Manager Corporate and Financial Services advised that the Justice Institute has contacted him to see if Maple Ridge would be interested in participating in the development of additional training facilities in Maple Ridge. Further information will be available at a later date. The Fire Department is also working with the Institute to gain accreditation for the training programs provided locally to Fire Fighters. Councillor Harris provided an update on a situation in which ash from land clearing fires on Rock Ridge was falling onto nearby houses. The developer, Gary Lycan, contacted the residents and offered to power wash where required. Council discussed the need to ban land clearing fires and the process that should be followed to do so. It was the consensus of Council that staff should continue to work with developers at the Developers Forum to establish a timeline for the banning of land clearing fires. Council also discussed a total ban on burning in the District. It was the consensus of Council that data be gathered from the GVRD on health issues associated with burning and a ban be discussed at a future meeting. Councillor Speirs requested that there also be future discussion on fires originating from the rural/suburban/urban forest interface. The Fire Chief, Director of Safety, provided an update on the sprinkler bylaw. He indicated that the bylaw must be adopted by Council prior to January 1, 2004. It was the consensus of Council that the Fire Chief be directed to prepare the bylaw and that input on the bylaw be received from developers at the November 12, 2003 Developers Forum. Staff advised that the Procedures Bylaw and Building Bylaw would also require amendments prior to January 1, 2004. No other issues were identified by the Committee analyzing the effects of the Community Charter as needing action prior to January 1. ACTION REQUIRED Staff is to prepare a draft report on the Sprinkler Bylaw for distribution at the November 12 Developers Forum. 3 .2 Heritage Discussion Paper, OCP Review Staff report dated October 17, 2003 providing information on the Heritage Policy Review component of the Official Community Plan Review. 1 l I l I ) Council Workshop Minutes October 27, 2003 Page 5 of5 The Planner gave a Power Point presentation highlighting the key components of the Heritage Policy Review. The Director of Planning advised that public input would be sought in late November. The Planner confirmed that First Nations' input would be sought. ACTION REQUIRED Council is to be advised of the date of the public meeting. Note: The meeting recessed at 10:50 a.m. and reconvened at I :00 p.m. with item 3.1 . 4. CORRESPONDEN CE • Nil 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT-2:05 p.m. Certified Correct