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HomeMy WebLinkAbout2003-11-10 Adopted Council Workshop Minutes.pdfl Corporation of the District of Maple Ridge COUNCIL WORKSHOP November 10, 2003 The Minutes of the Municipal Council Workshop held on November 10, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Guests Randy Hawes, MLA Wilson Sieg Ken Stewart, MLA Sandy Wakeling Kerry Grozier, Ministry of Forests Luigi Sposato, Ministry of Sustainable Resources John Steiner, Urban Systems Consultant Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required Brock McDonald, Director of Licenses, Bylaws and Permits Christine Carter, Manager of Community Planning J. Leeburn, Director of Communications and Human Resources Andrew Wood, Municipal Engineer Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org Councillor Daykin was not in attendance at the start of the meeting. 1. MINUTES R/03-W-46 Minutes November 3, 2003 MOVED by Councillor Dueck SECONDED by Councillor Isaac That the minutes of the Council Workshop Meeting of November 3, 2003 be adopted as circulated. CARRIED Council Works hop Minutes November 10, 2003 Page 2 of7 2. DELEGATIONS -Nil 3. UNFINISHED AND NEW BUSINESS 3.1 Meeting with .MLA's, Kerry Grazier, Ministry of Forests, Luigi Sposato, Ministry of Sustainable Resource Management • Blue Mountain Kanaka Creek Conservation Group • Request for park protection status for Blue Mountain and Kanaka Creek • Correspondence from Don & Dona Rhodes dated October 9, 2003 regarding access to Blue Mountain Fore st The following issues were discussed: • Forestry practices in wood lots on Blue Mountain. • Report from a professional hydrologist that a hydrology study is not required. • The need for comments and complaints to provide specific information of how suspected contamination might be tied to logging practices. • Access to Crown Land for recreational use and the need to join with Mission to lobby the Provincial Government to better control such access. • Proposal from the GVRD for the northern expansion ofK.anaka Creek Park. • Access to the east side of Alouette Lake. • Options with respect to access to Blue Mountain from Blue Mountain Crescent. • Responsibility for enforcement of legislation on crown land. • Parking fees at Provincial parks. • Cut-backs to welfare. • Legislation concerning the designation of BC Hydro generation facilities as heritage assets. • Protocol for infrastructure grant announcements. ACTION REQUIRED A letter is to be sent to the MLA's, with a copy to Katzie First Nation, requesting support by the MLA's for monitored access to the east side of Alouette Lake and support for the extension of Kanaka Creek Park. A meeting is to be arranged with the District of Maple Ridge, the District of Mission, the Ministry of Forests and the Ministry of Sustainable Resource Management to discuss issues with respect to access to Crown Lands at the borders of residential development. ) Council Workshop Minutes November 10, 2003 Page 3 of7 Responses are to be prepared by the District of Maple Ridge and the Ministry of Forests to the 14 points identified in correspondence from the Blue Mountain/Kanaka Creek Conservation. The Ministry of Forests is to provide a copy of the letter from a professional hydrologist stating that a hydrology study is not necessary in the Blue Mountain area. The Ministry of Forests is to identify if the Ministry would consider obtaining a second opinion on the need for a hydrology study. The Ministry of Forests is to provide information on the identifiable outcomes and timelines for the work of the Blue Mountain Management Committee. The Ministry of Forests is to provide guidelines of what issues municipal bylaw officers can enforce on Crown Land. The Provincial Ministries are to provide a list identifying what agencies should be contacted for issues related to crown lands. The Ministry of Forests is to provide a letter advising of the options being looked at for access to Blue Mountain from Blue Mountain Crescent and the timing for resolving the issue. Ken Stewart is to provide background information on legislation to designate hydro generation facilities as heritage assets. Staff is to arrange a meeting with the MLA's in January 2004. Nole: The meeting recessed at 10:35 a.m. and reconvened at 11:50 a.m. with item 3.6 3.2 Update on Information from UBC Research Forest This item was deferred and staff requested to provide information on issues with respect to the management of forests that interface with urban development. ACTION REQUIRED Staff is to identify the time required to prepare information on forest management issues. Council Workshop Minutes November 10, 2003 Page 4 of7 3.3 Committee Appointments and Acting Mayor Schedule Council indicated that no changes were required to the Acting Mayor Schedule. Council concurred that, where appropriate, it would be valuable to make changes to Committee appointments. Mayor Morse indicated that she would make amendments to the list of appointments based on Council's input at the meeting and circulate the list for comment. Note: Councillor Daykin arrived at the meeting during discussion of item 3.3. ACTION REQUIRED The committee database is to be circulated to Council and staff and discussed at a future Council Workshop. Note: The meeting recessed at 12:10 p.m. and reconvened at 1:00 p.m. with discussion of an additional agenda item, item 3.8 -Pump Station 224th Street and 136 Avenue. 3.4 2004 Council Schedule Council reviewed the schedule and requested the following changes: • Closed Council meetings are to be scheduled for each week • No meetings will be held on May 31, 2004 • The Town Hall meeting in June is to be held on June 7, 2004 • The Public Hearing in September is to be held on September 27, 2004 • A Council Workshop is to be scheduled for December 20, 2004 • Dates for public presentation of the Business Plan are to be considered in the schedule. ACTION REQUIRED The changes requested by Council are to be incorporated into the schedule prior to adoption. 3.5 Update on the Implementation of the Economic Development Delivery Model Staff report dated November 3, 2003 providing information on progress to date. The Chief Administrative Officer reviewed the report. Council discussed the merits of changing the name of the Economic Advisory Commission. It was the consensus of Council that the Chief Administrative Officer review this matter with the Economic Advisory Commission. I 1 _) Council Workshop Minutes November 10, 2003 Page 5 of? ACTION REQUIRED The Chief Administrative Officer is to review the name with the Economic Advisory Commission. Note: Items 3.6 and 3.7 were dealt with following item 3.1 3.6 Traffic Calming Policy Development John Steiner, Urban Systems Development gave a Power Point presentation, which provided an overview of features that could be included into a Neighbourhood Traffic Management Plan policy. A copy of the presentation was distributed to Council. The General Manager Public Works and Development Services noted that the project emanates from the Safer Cities project and will create a tool for CoW1cil to use to point to priorities in the community. The policy will serve as a demand management tool. Council requested that the following comments be noted: • Special consideration must be given to emergency services. • Efficiency is to be included as a goal. The General Manager Corporate and Financial Services recommended that the General Manager of Public Works and Development Services and Municipal Engineer work with the Finance Department to establish the capital that will be required and build the amount into the Financial Plan. ACTION REQUIRED 3.7 Staff is to include the amount required for the Neighbourhood Traffic Management Plan into the Financial Plan. The comments of Council are to be included in the development of the poJicy. Update on Agricultural Component of the OCP A report dated November 6, 2003 providing information on the status of the agricultural component of the Official Community Plan policy review was circulated prior to the meeting. The Manager of Community Planning provided an overview of the report. Council Workshop Minutes November 10, 2003 Page 6 of7 The General Manager of Public Works and Development Services advised that staff is preparing a draft letter for Council review that provides input to the Agricultural Land Commission (ALC) for its review of the issue of net benefit to agriculture. The Manager of Community Planning indicated that recent decisions by the ALC to exclude properties outside the urban boundary have raised issues for staff as the applicants wish to proceed but staff is llllahle to until the review of the OCP is completed. The General Manager of Public Works and Development Services suggested that staff bring back a report to Council providing recommendations on how to proceed with those new applications. ACTION REQUIRED Staff is to prepare a report providing recommendations on how to proceed with applications for development on lands excluded from the ALR but outside of the urban boundary. 3.8 Pump Station, 224 Street and 136 Avenue The Municipal Engineer advised that by authorizing an expenditure of $30-40,000 from sewer recovery surplus funds to Portrait Homes to lower the pump station on their new development the District would be able to offer nearby homes on 224 Street and 136 Avenue connection to the sewer system. The septic systems in the area are begiruting to fail and could be posing health concerns. The General Manager of Public Works and Development Services indicated that there are several options to recover the costs from the residents and residents would be advised in advance of the costs. Approval from the GVRD will be required. R/03-W-47 136 Ave. Pump Stn. MOVED by Councillor Isaac SECONDED by Councillor Dueck That staff be directed to prepare a recommendation for consideration at the November 12, 2003 Council meeting pertaining to the expenditure of up to $40,000 for Portrait Homes to lower the pump station at its development. CARRlED 4. CORRESPONDENCE -Nil \ Council Workshop Minutes November 10, 2003 Page 7 of7 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT-2 :20 p.m. Certified Correct