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HomeMy WebLinkAbout2003-11-24 Adopted Council Workshop Minutes.pdf) Corporation of the District of Maple Ridge COUNCIL WORKSHOP November 24, 2003 The Minutes of the Municipal Cowicil Workshop held on November 24, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck CoWicillor J. Harris Councillor F. Isaac Councillor C. Speirs ABSENT Councillor C. Gordon Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Lee bum, Director of Communications and Human Resources A. Wood, Municipal Engineer D. Spence, Fire Chief, Director of Safety Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. MINUTES R/03-W-48 Minutes November 10, 2003 MOVED by Councillor Dueck SECONDED by Cowicillor Isaac That the minutes of the Council Workshop Meeting of November 10, 2003 be adopted as circulated. CARRIED ,2, DELEGATIONS -Nil Council Workshop Minutes November 24, 2003 Page 2 of8 3. UNFINISHED AND NE W BUSINESS 3.1 Household Hazardous Waste Products Kelli Speirs indicated that the Recycling Society is seeking permission from Council to become a multi-drop depot and to hold a household hazardous waste round-up day. She gave a Power Point presentation providing information on these waste products and details of a round-up day event held in the Township of Langley. Handouts of the presentation were distributed. The General Manager of Public Works and Development Services indicated that staff has some concerns with the one day event as it has not been budgeted for in the 2004 Financial Plan and a suitable location must be found. Additionally, these products are a provincial responsibility and hosting such an event provides the Provincial Government with an opportunity to download this responsibility to local government. He recommended that Council refer the matter of the one-day event to staff for a report on these issues. It was the consensus of Council that permission be given to the Recycling Society to proceed with the addition of a Multi-Drop Depot at the Maple Ridge Recycling Depot and that staff be directed to prepare a report on the household hazardous waste round up day. ACTION REQUIRED The Recycling Society is to be notified that Council bas given permission to them to proceed with the addition of a Multi-Drop Depot at the Maple Ridge Recycling Depot. Staff is to prepare a report on the household hazardous waste round up day and ensure that the GVRD is kept informed. Discussion of the disposition of household hazardous waste products is to be included on the agenda of the next meeting with the MLA's. Note: Items 4.3 and 4.4 were dealt with following item 3 .1 Fl J l ' I j ] J Council Workshop Minutes November 24, 2003 Page 3 of8 3.2 RZ/072/99, 11688 & 11760 Cottonwood, Maple Ridge Road Exchange Amending Bylaw No. 6185-2003 Staff report dated November 18 recommending that the subject bylaw be given three readings. R/03-W-49 RZJ072/99 MOVED by Councillor Isaac SECONDED by Councillor Dueck BL 6185-2003 Three readings That Maple Ridge Road Exchange Amending Bylaw No. 6185-2003 be read a first and second time and that the rules of order be waived and Bylaw No. 6185-2003 be read a third time. CARRIED Note: The meeting recessed at 10:00 a.m. and reconvened at 10:15 a.m. 3.3 Council Training Policy Councillor Daykin circulated and reviewed a Council Traming & Conferences Policy developed by the policy sub-group. The General Manager Corporate and Financial Services explained that the policy provides for discretionary room for Council to reallocate funds within their personal budget during their 3-year term of office. R/03-W-50 MOVED by Councillor Isaac SECONDED by Councillor Dueck Council Training & Conforonoo Policy That the Council Training & Conferences Policy be adopted. 3.4 CARRIED GVTA Governance Mayor Morse advised that the recommendation included in the agenda package would be considered at the Council meeting on November 25, 2003. 4. CORRESPONDENCE Council Workshop Minutes November 24, 2003 Page 4 of8 4.1 Greater Vancouver Regional District, Environment Canada's Proposed Notice r egarding Preparation of Pollution Prevention Plans for Ammonia Dissolved in Water, Inorganic Chloramines and Chlorinated Wastewater Effluent Letter dated September 30, 2003 from the GVRD requesting letters be sent regarding concerns of local government with the subject notice. R/03-W-51 GVRD letter re Pollution Prevention MOVED by Councillor Hanis SECONDED by Councillor Isaac That a letter be sent to the Honourable Joyce Murray, Minister of Water, Land and Air Protection and the Honourable David Anderson, Minister of Environment, expressing the desire for a "one-window" approach and that the site specific nature of ammonia dissolved in water must be considered in the preparation of pollution prevention plans. CARRIBD 4.2 City of Coquitlam, Age of Consent Letter dated October 14, 2003 seeking support of a resolution urging the Federal Government to change Canada's Age of Consent to sixteen years of age. R/03-W-52 City of Coquitlam Age of Consent ACTION REQUIRED MOVED by Councillor Harris SECONDED by Councillor Isaac That the letter dated October 14, 2003 from the City of Coquitlam regarding the Age of Consent be received for information. CARRIED Staff is to review the letter and identify if any further action should be taken on this issue. Note: Items 4.3 and 4.4 were dealt with following item 3.1 Council Workshop Minutes November 24, 2003 Page 5 of 8 4.3 UBCM, Bill 75 -Significant Projects Streamlining Act Letter dated November 7, 2003 from UBCM Executive advising that the Executive is calling on the Provincial Government to removal local government from Bill 75. Mayor Morse indicated that Council would have to forward any concerns about Bill 75 to the local MLA prior to 12:00 noon. The Chief Administrative Officer recommended that Council consider a resolution requesting that local government be removed from this bill. The intent of the Community Charter was to provide for ongoing dialogue between levels of government. If Bill 75 passes Provincial Ministers will have tremendous power and the Bill will contravene the intent of the Charter. He noted that the Provincial Government has always had the authority to override local government but with a process that requires some items to come through the legislature. R/03-W-53 Bill 75 MOVED by Councillor Isaac SECONDED by Councillor Daykin WHEREAS Bill 75 -Significant Projects Streamlining Act authorizes the Cabinet to designate certain projects as "provincially significant" with no notice to local government; and WHEREAS "provincially significant" has not been def"med; and WHEREAS Bill 75 applies to all local government approvals and authorizes the responsible minister to create measures to replace any local government "constraints"; and WHEREAS the local government approval process is governed by the provisions of the Local Government Act and the Community Charter; and WHEREAS the Community Charter recognizes local government as an independent, accountable and responsible order of government and introduces a higher level of trust between the Provincial Government and Local Government; and WHEREAS the local government approval process involves public hearings and other citizen input; Council Workshop Minutes November 24, 2003 Page 6 of8 THEREFORE be it resolved that the Provincial Government remove "local government" from the list of approving authorities affected by Bill 75 -Significant Projects Streamlining Act. CARRIBD 4.4 Corporation of the Village of New Denver, Bill 79 -Columbia Basin Trust Amendment Act Letter dated November 17, 2003 from Mayor Wright to UBCM requesting that UBCM investigate and respond to the implications of Bill 79. R/03-W-54 New Denver Bill 79 MOVED by Councillor Dueck SECONDED by Councillor Daykin That the letter dated November 17, 2003 from the Village of New Denver regarding Bill 79 be received for information and no further action taken. CARRIED 4.5 City of Burnaby, TransLink's 10-Year Outlook and 3-Year Financial Strategy Letter from Mayor Corrigan providing information on a recommendation adopted with respect to the 10-Y ear Outlook and 3-Year Financial Strategy. Council discussed the presentation by TransLink at the Council of Councils meeting and expressed the following concerns with respect to the 10-Year Outlook and 3-Year Financial Strategy: • Responsibility for cost overruns on the RAV Line is not addressed. • Provisions for inclusion of light rail into transportation improvement projects such as the Fraser River Crossing are not included in the 10-Year Outlook. • No improvements to local transit service are included in the 3-Year Financial Strategy. • Governance of GVTA does not provide adequate representation for all municipalities. • No monies are set aside for long term infrastructure replacement funds. • A vehicle levy should be reconsidered as an option for financing the plan. J J I I I l i ' 1 J . l ) Council Workshop Minutes November 24, 2003 Page 7 of8 • A vehicle levy should be access based rather than an across-the-board rate. • The Provincial Government should be asked to reconsider committing to a collection mechanism for a vehicle levy. • The proposal for a parking tax needs to be clarified • Retention of Albion Ferry service should be included. Mayor Morse suggested that a resolution be considered requesting the GVRD include a new Pitt River Bridge Crossing into the Livable Region Strategy Plan. R/03-W-55 MOVED by Councillor Dueck SECONDED by Councillor Isaac Pitt River Bridge GVRDLRSP 5. That a resolution be prepared requesting that as a new Pitt River Bridge was promised in conjunction with the new Fraser River Crossing that the Pitt River Bridge be included in the Greater Vancouver Regional District's Livable Region Strategy Plan. CARRIED BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Sprinkler Bylaw The Fire Chief indicated that Council could amend the bylaw to exempt current developments. The General Manager of Public Works and Development Services advised that developers generally line up their financing when the District issues a preliminary letter of approval. The General Manager Corporate and Financial Services suggested that the bylaw be amended to exempt developers who have been issued a preliminary letter of approval. The Fire Chief noted that staff recommended that applications that are extended following receipt of the letter not be included in the exemption. ACTION REQUIRED Staff is to prepare an amendment to the bylaw to exempt all applications that have received a preliminary letter of approval. 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT-11 :20 a.m. Council Workshop Minutes November 24, 2003 Page 8 of 8 Certified Correct