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Home My WebLink About2003-12-08 Adopted Council Workshop Minutes.pdfl I ! I I I I _) Corporation of the District of Maple Ridge COUNCIL WORKSHOP December 8, 2003 The Minutes of the Municipal Council Workshop held on December 8, 2003 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Hanis Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required P. Grootendorst, Fire Chief, Director of Operations D. Spence, Fire Chief, Director of Safety B. McDonald, Director of Licenses, Bylaws and Permits A Wood, Municipal Engineer J. Leeburn, Director of Communications and Human Resources C. Nolan, Accountant m J. Sorba, Di rector of Finance Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org The items on the agenda were not necessarily presented in the order listed. The agenda was amended to include the following items: 3.6 Arts Centre Update 3.7 136 Avenue Update 1. MINUTES R/03-W-59 Minutes December 1, 2003 MOVED by Councillor Isaac SECONDED by Councillor Daykin Council Workshop Minutes December 8, 2003 Page 2 of 6 That the minutes of the Council Workshop Meeting of December 1, 2003 be adopted as circulated. CARRIED 2. DELEGATIONS 3. UNFINISHED AND NEW BUSINESS 3.1 Fire Department Master Plan The Fire Chief, Director of Operations, gave a Power Point presentation providing a progress report on the development of the Fire Department Master Plan. He acknowledged that the Sprinkler Bylaw being presented to Council for consideration at the next Council meeting forms an important element of the levels of service described in the Plan and would impact on the plan if it is not passed by Cowicil. The General Manager Corporate and Financial Services advised that the intent is to present the draft Plan to Council at the Workshop on December 15, 2003 and to schedule a public presentation early in the New Year. The Fire Chief, Director of Safety, described the maintenance requirements of a residential sprinkler system and circulated a copy of a letter dated July 6, 1998 from the Fire Underwriters Survey commenting on residential sprinklers. The General Manager Corporate and Financial Services confirmed that the Plan includes recommendations to enact bylaws with respect to community safety programs and the intent would be to report to Council on those as separate issues. 3.2 Bill 75 Council discussed the impact of Bill 75 on due process and its potential impact on public participation through public hearings, the development permit process and the development variance permit process. R/03-W-60 Bill 7 5, Letter to Provincial Government MOVED by Councillor Isaac SECONDED by Councillor Dueck That a letter be sent under the Mayor's signature to the Provincial Government ex.pressing concern that Bill 75 J t t . j 7 1 I \ ) Council Workshop Minutes December 8, 2003 Page 3 of6 3.3 interferes with due process and with the public's right to provide input; and further That the Provincial Government be requested to withdraw Bill 75. CARRIED Grants & Fee for Service Agreements The Accountant III distributed and reviewed a handout entitled "Grants and Fee for Service Agreements, Proposed Distribution and New Requests for 2004". The General Manager Corporate and Financial Services explained that Fee for Service Agreements will, in future, form part of Divisional Business Plans and not be included with grant requests. The Director of Finance pointed out that tax exemption guidelines will change under the Community Charter and outlined the current policy for providing exemptions to community halls. R/03-W-61 MOVED by Councillor Isaac SECONDED by Councillor Gordon 2004 Grants and Fee for Service Agr. 3.4 That the proposed distribution of grants and fee for service agreements as presented at the Council Workshop of December 8, 2003 be ratified. CARRIED December 9 Council Meeting This item was withdrawn from the agenda. 3.5 Community Charter Bulletins -Section 106-Gifts The Municipal Clerk reviewed the briefing notes circulated with the agenda citing examples of gifts received during the course of their duties that would and would not require disclosure under Section 106 of the Community Charter. Note: Councillor Gordon left the meeting at 9:55 a.m. during discussion of this item and was not in attendance for discussion of items 3.2, 3.6, 4.1 and 4.2. 3.6 Arts Centre Update The General Manager Community Development, Parks and Recreation advised that the Arts Centre has experienced water penetration in the fly tower. This has Council Works hop Minutes December 8, 2003 Page 4 of6 been identified as a deficiency in construction and the recommended remedy is to cover the tower with metal cladding. This will require the issuance of a development permit. He informed Council that, in order to have the work done as quickly as possible, a development permit application will be presented to Council for consideration at the December 9, 2003 meeting. 3.7 136 Avenue Update The Municipal Engineer reported that the construction estimate for modifications to the 136 Avenue pump station came in higher than originally advised. He asked for direction from Council on whether to proceed with the project. It was the consensus of Council that a report recommending that an expenditure of up to $60,000 be approved for modifications to the pump station be presented at the December 9, 2003 Council Meeting for consideration. ACTION REQUIRED Staff is to prepare a report on construction costs for the 136 Avenue pump station for the December 9, 2003 Council meeting. 4. CORRESPONDENCE 4.1 CUPE BC Division Letter dated November 6, 2003 from Barry O'Neill, President, providing information on Public Sector Comparators. R/03-W-62 CUPE BC Division GVTAPSC MOVED by Councillor Isaac SECONDED by Councillor Daykin That the letter dated November 6, 2003 from Barry O'Neill, CUPE BC Division, be received for information. CARRIED 4.2 Municipal Insurance Association, Civil Liability Revi_ew Letter dated December 2, 2003 from Councillor Janis Elkerton, MIA Chair, requesting that letters be sent to the Premier, the Attorney General and the local l ___ ,. Council Works hop Minutes December 8, 2003 Page 5 of6 MLA's expressing support for changes to the laws of civiI liability and that reforms be introduced in the next session of the Legislature. R/03-W-63 MOVED by Councillor Isaac SECONDED by Councillor Dueck MIA, Civil Liability Review 5. That the UBCM-MIA Joint Task Force recommendations contained in the task force's submission to the BC Attorney General's civil liability review be supported; and That the Provincial Government be urged to introduce legislation in the Spring, 2004 legislative session to give effect to those recommendations; and further That the Mayor be authorized to write to the Premier of British Columbia, the Attorney General of British Columbia, Ken Stewart, MLA and Randy Hawes, MLA to convey the above. CARRIED BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 5.1 Roles and Responsibilities of Council Council discussed the need for a workshop to review the roles and responsibilities of members of Council. The Municipal Clerk advised that the next Community Charter Briefing Note would focus on the legal aspects of this topic with respect to changes resulting from the Charter. Councillor Harris described the Leadership Seminar he attended in Victoria with Councillor Daykin and the Chief Administrative Officer and recommended all members of Council attend this seminar in the future. 6. MATTERS DEEMED EXPEDIENT -Nil 7. ADJOURNMENT -10:30 a.m. Council Workshop Minutes December 8, 2003 Page 6 of6 Certified Correct TFry117c ~,V./ K.~yor