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HomeMy WebLinkAbout2004-08-30 Adopted Council Workshop Minutes.pdfl j I ~ 1 I l l ' I i I Corporation of the District of Maple Ridge COUNCIL WORKSHOP August 30, 2004 The Minutes of the Municipal Council Workshop held on August 30, 2004 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac CouncilJor C. Speirs Appointed Sta.ff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Leeburn, Director of Communications and Human Resources P. Grootendorst, Fire Chief, Director of Operations Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org l. ADOPTION OF THE AGENDA 2. The agenda was amended to included the following item: 4.4. Community Wildfire Protection Plans for High Risk Interface Fire Hazard Communities (UBCM Grant) 4.5 Town Hall Meetings The agenda was adopted as amended. MINUTES Council Workshop Minutes August 30, 2004 Page 2 of5 R/04-343 Minutes August 23, 2004 MOVED by Councillor Dueck SECONDED by Councillor Speirs That the minutes of the Council Workshop Meeting of August 23, 2004 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Business Planning The General Manager Corporate and Financial Services distributed a schedule for the 2005-2009 Business & Financial Plans Review. He asked that Council provide direction to staff on the timing and format of these presentations. It was the consensus of Council that the presentations be condensed and completed within two days. A public question period is to be included at the end of each presentation and a general public question period is to be scheduled for 6:00 p.m. ~ 7:00 p.m. each day. A debriefing session is to be included on the agenda of the following Council Workshop. 4.2 2004 UBCM Convention, Request for Appointments with Government Staff List of all Provincial Government, Commission, Authority and Corporation staff available to meet with local government delegates at the UBCM Convention attached. It was the consensus of Council not to meet at UBCM with Provincial Government Ministers or staff but to identify specific areas of concern and develop a strategy at a future Council Workshop for meetings with appropriate Government representatives in Victoria. ACTION REQUIRED Mayor and Council are to identify items/issues for discussion with elected Provincial Government officials and develop a strategy for meeting with those officials. Council Workshop Minutes August 30, 2004 Page 3 of5 4.3 Discussion of Set-up of the Maple Ridge Arts Centre and Theatre for Meetings of Council The following suggestions were given to improve the set up for Council meetings at The ACT: . • Place additional monitors on the stage facing Council and staff • Raise the lighting in the audience. • Move the projector so the light is directed above those on stage. • Use lapel microphones for staff presenters if the cost is not prohibitive. • The podium is not required but easier access to the document projector is. • Use darker skirting on the tables. Note: Item 4.4 was dealt with prior to item 4.2 4.4. Community Wildfire Protection Plans for High Risk Interface Fire Hazard Communities (UBCM Grant) A staff rep01t dated August 30, 2004 was circulated and reviewed by theFire Chief. R/04-344 Wildfire Protection Plan Grant M OVED by Councillor Gordon SECONDED by Councillor Isaac That the application for funding of a Community Wildfire Protection Plan for the District of Maple Ridge attached to the staff report dated August 30, 2004 be supported. CARRIED Note: Item 4.5 was dealt with following item 5.1. 4.5 Town Hall Meetings Council discussed the goals and format of the upcoming series of Town Hall Meetings. The following suggestions were made: • Contact The Building Supplies Distributors Association to support the initiative. • Have display booths set up in the foyer of the theatre. • Establish a goal statement. Council Workshop Minutes August 30, 2004 Page 4 of 5 • The first m eeting will introduce the subject of security where you live and work. • Input from the first meeting will direct the topics of the following meetings. 5 CORRESPONDENCE Note: Item 5.1 dealt with prior to item 4.5 5.1 Greater Vancouver Regional District, Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty Letter dated August 12, 2004 requesting comments on the GVRD report dated June 15, 2004 be forwarded to the GVRD prior to November 12, 2004. Council discussed the treaty negotiation process and governance issues. R/04-345 GVRD Governance Model for First Nation-Regional District Relations MOVED by Councillor Isaac SECONDED by Councillor Dueck That the letter dated August 12, 2004 from Barbara Sharp, Vice Chair, Board of Directors, Greater Vancouver District be received for information and no further action taken. CARRIED Note: The meeting recessed at 10:15 a.m. and reconvened at 10:30 a.m. with item 4.5. 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT -11 :45 a.m. . l j Council Workshop Minutes August 30, 2004 Page 5 of5 Certified Correct