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HomeMy WebLinkAbout2004-06-14 Adopted Council Workshop Minutes.pdfI ~ I ' l I I l I 1 1 I 1 I 1 _) Corporation of the District of Maple Ridge COUNCIL WORKSHOP June 14, 2004 The Minutes of the Municipal Council Workshop held on June 14, 2004 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the pmpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Cruef Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Lee bum, Director of Communications and Human Resources S. Cudahy, Director of Economic Development A. Wood, Municipal Engineer J. Sheehan, Environmental Technician J. Pickering, Director of Planning Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org Councillor Gordon was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. Councillor Dueck requested that discussion of the size of Council be included on a future agenda as she heard that Delta was able to retain their current number of Councillors without going to the electors as required under the Community Charter. ACTION REQUIRED Discussion of the requirement under the Community Charter to increase the number of Councillors is to be included on a future Workshop Agenda. Council Workshop Minutes June 14, 2004 Page 2 of9 2. MINUTES R/04-287 Minutes June 7, 2004 MOVED by Councillor Dueck SECONDED by Councillor Daykin That the minutes of the Council W orkshop Meeting of June 7, 2004 be adopted as circulated. CARRIED Note: Councillor Gordon arrived at 9:03 3. PRESENTATIONS A T THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Economic Development Strategy The Director of Economic Development gave a PowerPoint presentation providing information on the Economic Development Strategy and a 2010 Olympics Climate Neutral Project that she is involved with. ACTION REQUIRED The Director of Economic Development is to contact the School Board regarding post secondary education programs. The Director of Economic Development is to circulate the job description for the M anager of Business Retention & Expansion to Council and information on the budget for Economic Development. Further information on the 2010 Olympics Climate Neutral Project is to be provided at a future Council Workshop. Note: Mayor Morse left the meeting at 9:30 a.m. and Councillor Dueck assumed the Chair in her absence. Councillor Dueck announced the addition of the following item to the agenda: 4.6 Statutory Agreement Council Workshop Minutes June 14, 2004 Page 3 of9 4.2 232 Street Bridge Reconstruction -Project Update Staff report dated June 9, 2004 providing information on the reconstruction of the 232 Street Bridge. The Municipal Engineer gave a PowerPoint presentation on the 232 Street Bridge reconstruction project. Note: Mayor Morse returned at 9:35 a.m. and assumed the Chair. ACTION REQUIRED Staff is to review if the surface to be used for the bike lane is sufficient for use by equestrians during times of high water levels in the river. 4.3 Proposed UBCM Resolution re Provincial Riparian Area Regulations Staff report dated June 10, 2004 recommending that a draft resolution be fmwarded to UBCM for consideration at the 2004 convention and that a copy of the report be forward to the Provincial and Federal governments and UBCM with a letter requesting that changes to the Streamside Protection Regulation be delayed to allow for consultation with local government. The Environmental Technician reviewed the report. R/04-288 UBCM Resolution Streamside Regs. MOVED by Councillor Isaac SECONDED by Councillor Gordon That the draft resolution contained in the body of the report dated June 10, 2004 be forwarded to the UBCM for consideration during the 2004 UBCM convention; and That the Municipal Clerk be authorized to forward a copy of the report dated June 10, 2004 to the Provincial and Federal governments and UBCM with a letter requesting that changes to the Streamside Protection Regulation be delayed to allow for meaningful open consultation with local government regarding the content of and processes for implementing such changes. CARRIED Council Workshop Minutes June 14, 2004 Page4 of9 4.4 Downtown Core Alternative Approval Process Staff report dated June 9, 2004 providing recommendations to enable an alternative approval process for approval of the electors of the Loan Authorization Bylaw and the Liabilities related to the acquisition of properties and interests in properties known as the Core lands. The Municipal Clerk reviewed the recommendations contained in the report and provided an explanation of the m ethodology used to identify the number of electors. He advised that the Notice required an additional clause as follows: "the TD mortgage will also require the District to indemnify the lender for past, present and future environmental claims against it. This is a standard requirement of the lender that the District will comply with." R/04-289 Downtown Core Approval Process 4.4.l MOVED by Councillor Harris SECONDED by Councillor Speirs WHEREAS the District proposes to acquire properties and interests in properties known as the Core lands; AND WHEREAS the District's acquisition of the Core lands will require the adoption of a loan authorization bylaw under section 179 of the Community Charter and Council bas given three readings to Maple Ridge Downtown Core Facilities Loan Authorization Bylaw No. 6246 -2004 (the "Loan Authorization Bylaw"); AND \VHEREAS the District's acquisition of the Core lands will require the District to enter into other long-term liabilities under section 175 of the Community Charter namely, the landlord liabilities under existing leases of the premises (the "Liab iii ties"); AND WHEREAS the District may adopt the Loan Authorization Bylaw and enter into the Liabilities only with the approval of the electors; NOW THEREFORE Council resolves as follows: 1. The approval of the electors shall be sought in r elation to the Loan Authorization Bylaw and the Liabilities; 2. An alternate approval process shall be provided in relation to the Loan Authorization Bylaw and the Liabilities; i l I ~ t I I I ' . · i j t :J i l Council Workshop Minutes June 14, 2004 Page 5 of9 3. The Municipal Clerk is authorized to publish, in accordance with the Community Charter, the alternate approval process notice attached as Appendix 1 to the staff report dated June 10, 2004 and titled "Downtown Core Alternative Approval Process" 4. Elector r esponses shall be in the form set out in Appendix 2 to the staff report dated June 10, 2004 and titled "Downtown Core Alternative Approval Process" 5. The deadline for the submission of elector response forms shall be 4:00 p.m. on July 23, 2004. 6. A fair determination of the total number of electors of the District of Maple Ridge is 54,812. 7. The staff report dated June 10, 2004 and titled "Downtown Core Alternative Approval Process", which contains the basis on which the determination of the total number of electors of the District of Maple Ridge to which the approval process applies shall be made available to the public on request. CARRIED ACTION REQUIRED 4.5 The Notice of Elector Approval Process is to also be published in the Maple Ridge News. Discussion of FCM Questions for Federal Election Candidates Councillor Gordon distributed a handout distributed at the FCM Convention containing their Federal election platform for any party in Federal Election. She noted that at the end of the handout was a list of questions that FCM recommended be posed to local candidates. Councillor Gordon recommended that Council endorse FCM's New Deal platform and send the list of questions to the local candidates for response. It was the consensus of Council that the FCM handout on the New Deal be forwarded to the next Council agenda for discussion and that the list of questions be forwarded to the local candidates in the Federal election. Councillor Gordon suggested that Council take a tour of Coquitlam's "Soup City" project as she found their display at FCM very interesting. Council Workshop Minutes June 14, 2004 Page 6 of9 ACTION REQUIRED The FCM handout entitled "New Deal" is to be included on the Council Agenda. A letter is to be sent to the local Federal election candidates requesting responses to the questions contained in the FCM handout. The Director of Economic Development is to coordinate a tour of "Soup City" in Coquitlam. Note: Item 4.6 dealt with prior to item 4.4 4.6 Statutory approval of Downtown Core Loan Authorization Bylaw The Chief Administrative Officer advised that written approval of the Loan Authorization Bylaw was received from the Inspector of Municipalities. 5. CORRESPONDENCE 5.1 City of Coquitlam, Welfare Legislation Letter dated May 13, 2004 circulating a resolution of the Council of the City of Coquitlam urging the Provincial Government to end the centralization of employment and assistance field services. R/04-290 City of Coquitlam Welfare Legislation MOVED by Councillor Isaac SECONDED by Councillor Harris That the letter dated May 13, 2004 from the City of Coquitlam be received for information and no further action taken. CARRIED 5.2 City of Richmond, Regulations to Bill 27 Letter dated June 2, 2004 circulating a copy of a letter to the Honourable George Abbot requesting amendments to Bill 27 with respect to requests from First Nations for lands to be excluded from the ALR. R/04-291 City of Richmond Bill 27 MOVED by Councillor Harris SECONDED by Councillor Isaac Council Workshop Minutes June 14, 2004 Page 7 of9 That the letter dated June 2, 2004 from the City of Richmond be received for information and no further action taken. CARRIED 5.3 Geoff Plant, Attorney General and Minister Responsible for Treaty Negotiations, Civil Liability Law Letter dated M ay 20, 2004 advising that the Provincial Government will not proceed with law reform. R/04-292 Attorney General Civil Liability MOVED by Councillor Isaac SECONDED by Councillor Speirs That a Jetter be sent to Geoff Plant, Attorney General and Minister Responsible for Treaty Negotiations with copies to Ken Stewart, MLA and Randy Hawes, MLA, advising that the District of Maple Ridge is disappointed with the decision not to proceed with reform of Civil Liability Law; and That the Provincial Government reconsider this decision and gather additional information on this issue. CARRIED The General Manager Corporate and Financial Services advised that the solicitor had contacted him during the meeting to suggest a change to the wording of the recommendation for the electoral approval process for the Downtown Core. He suggested that the meeting reconvene following the Committee of the Whole meeting to discuss the new wording. Note: The meeting recessed at 10:55 a.m. and reconvened at 2:35 p.m. with continued discussion of item 4.4. Councillor Gordon was not in attendance 4.4 Downtown Core Alternative Approval Process (Continued) The Municipal Clerk displayed the proposed wording changes to include the Environmental Indemnity Agreement clause in the Notice R/04-293 Downtown Core Rescind R/04-289 4.4.2 MOVED by Councillor Isaac SECONDED by Councillor H arris Council Workshop Minutes June 14, 2004 Page 8 of9 R/04-294 Downtown Core Approval Process That resolution R/04-289 dealing with the Downtown Alternate Approval Process be rescinded. 4.4.3 MOVED by Councillor Dueck SECONDED by Councillor Isaac CARRIED WHEREAS the District proposes to acquire properties and interests in properties known as the Core lands; AND WHEREAS the District's acquisition of the Core lands will require the adoption of a loan authorization bylaw under section 179 of the Community Charter and Council has given three readings to Maple Ridge Downtown Core Facilities Loan Authorization Bylaw No. 6246 -2004 (the "Loan Authorization Bylaw"); AND WHEREAS the District's acquisition of the Core lands will require the District to enter into other long-term liabilities under· section 175 of the Community Charter namely, the landlord liabilities under existing leases of the premises (the "Liabilities"); AND WHEREAS the District may adopt the Loan Authorization Bylaw and enter into the Liabilities only with the approval of the electors; NOW THEREFORE Council resolves as follows: 1. The approval of the electors shall be sought in relation to the Loan Authorization Bylaw and the Liabilities; 2. An alternate approval process shall be provided in relation to the Loan Authorization Bylaw and the Liabilities; 3. The Municipal Clerk is authorized to publish, in accordance with the Community Charter, the alternate approval process notice attached as Appendix 1 to the staff report dated June 10, 2004 and titled "Downtown Core Alternative Approval Process" and containing the Environmental Indemnity Agreement additions presented at the Council Workshop on June 14, 2004. ./ Council Workshop Minutes June 14, 2004 Page 9 of 9 4. Elector responses shall be in the form set out in Appendix 2 to the staff report dated June 10, 2004 and titled "Downtown Core Alternative Approval Process" and containing the Environmental Indemnity Agreement additions presented at the Council \-Vorkshop on June 14, 2004. 5. The deadline for the submission of elector response forms shall be 4:00 p.m. on July 23, 2004. 6. A fair determination of the total number of electors of the District of Maple Ridge is 54,812. 7. The staff report dated June 10, 2004 and titled "Downtown Core Alternative Approval Process", which contains the basis on which the determination of the total number of electors of the District of Maple Ridge to which the approval process applies shall be made available to the public on request. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT-2:45 p.m. Ce1t ified Correct