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Home My WebLink About2004-05-10 Adopted Council Workshop Minutes.pdfJ 1 I l I 1 1 Corporation of the District of Maple Ridge COUNCIL WORKSHOP M ay 10, 2004 The Minute~ of the Municipal Council Workshop held on May 10, 2004 at 9:00 a.m. in tbe Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gor don Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and D evelopment Services C. Marlo, Confidential Secretary Other Staff as Required J. Leeburn, Director of Communications and Human Resources B. McDonald, Director of Licenses, Permits and Bylaws Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. ADOPTION OF THE AGENDA The agenda was approved as circulated. 2. MINUTES R/04-190 Minutes May 3, 2004 MOVED by Councillor Dueck SECONDED by Councillor Daykin That the minutes of the Council Workshop Meeting of May 3, 2004 be adopted as circulated. CARRIED Note: Item 3 .1 was dealt with following item 4.1 Council Workshop Minutes May 10, 2004 Page 2 of6 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 School District No. 42, Board of Trustees In attendance from School District No. 42 were: Cheryl Ashlie; Chris Luke; Dave Rempel; Katherine Wagner; Kathy Marshall; Kathie Ward; Mike Suddaby and Don Woytowich. • Discussion of residential development and school sites/ Student Safety -Kids walking to school • The School District identified 240th Street (Albion Elementary) as their number one priority for sidewalks. Staff of the District of Maple Ridge and School District No. 42 will meet to review the District's five-year capital plan and to establish a priority list with respect to student safety issues. • Webster's Comer School, safety issues with respect to its proximity to Dewdney Trunk Road • The School District is to review the access points to this school to identify if any improvements can be made to address citizen concerns. • School Zones • The School District requested that the District of Maple Ridge consider extending school zone distances and noted that the School District has the ability to extend school zone time frames. Laityview Elementary School was cited as an example of a school with a park in close proximity that could benefit from an extension of the school zone to cover the complete area between the park and the school. • The District of Maple Ridge encouraged participation by all schools in the Safer City Program. • The Traffic Management Committee is to be expanded to include representation from School District No. 42. ACTION ITEM Staff of the School District and the District of Maple Ridge are to meet to review the five-year capital plan and set priorities with respect to school safety issues. The School District is to review access to Webster's Corner Elementary to see if any improvements can be achieved. The District of Maple Ridge's Traffic Management Committee is to be expanded to include representation from School District No. 42. ) Council Workshop Minutes May 10, 2004 Page 3 of6 Note: The meeting recessed at 1 :50 p.rn. and reconvened at 2:00 p .m. with item 4.3 4. UNFINISHED AND NEW BUSINESS 4.1 Discussion of Public Hearing Procedures The Mw1icipal Clerk distributed and reviewed a handout titled "Procedures for Public Hearing". Council discussed the procedures and it was Council's consensus that the procedures be expanded to include management tools for the question and answer period such as speaker time limits and three calls for speakers. ACTION ITEM Staff is to poll other municipalities to identify the procedures they are using for Public Hearings pending the outcome of the appeal of the West Vancouver case. Note: item 4.2 was dealt with before item 4.1 4.2 25181100 Avenue, Maple Ridge Staff report recommending that the District be authorized to clean up the subject property and that the costs be invoiced to the registered owner. The Director of Licenses, Permits and Bylaws described the condition of the property and displayed pictures of the debris. R/04-191 25181 100 Avenue Clean Up MOVED by Councillor Isaac SECONDED by Councillor Daykin That with respect to the property located at 25181 100 Avenue and earlier unsuccessful attempts to clean up, be it resolved that the Business Licensing, Permits and Bylaws Department be authorized to engage a contractor or the District of Maple Ridge Public Works Department for the purpose of removing the wrecked and unlicensed vehicles as well as cutting and cleaning the lot of debris including weeds, vines, branches, long grass and domestic .garbage; and further That the cost of the clean-up efforts shaJI be invoiced to the registered owner of the subject property and in the event that the registered owner fails to pay the costs on or before Council Workshop Minutes May 10, 2004 Page 4 of 6 December 31, 2004, said costs are to be added to and form part of the taxes payable on the property. CARRJED Note: The meeting recessed at 9:55 a.rn. and reconvened at 1 :05 with item 3.1 4.3 Delegation Policy Staff report dated April 14, 2004 recommending that the Delegation Policy be adopted. The Municipal Clerk reviewed the report. He indicated that the differences between the current procedures for delegations and those proposed in the policy were the inclusion of consultation with Council if the Municipal Clerk felt it was required and the shortening of the notification period from 10 days to 7 days. RJ04-192 Delegation Policy MOVED by Councillor Isaac SECONDED by Councillor H arris That the policy titled ''Delegation Policy" attached to the staff report dated April 14, 2004 be adopted. Councillor Speirs OPPOSED. ACTION REQUIRED The Policy is to be announced at a future Council meeting. 4.4 Proclamation Policy CARRIED Staff report dated April 14, 2004 recommending that Policy No. 3.02, Proclamations, be endorsed. It was the consensus of Council that the Policy be referred to Council for consideration. ACTION REQUIRED The Proclamation Policy is to be included on a future Council agenda. ... J Council Works hop Minutes May IO, 2004 Page 5 of6 4.5 Official Community Plan Review -Communication Plan 5. 5.1 Staff report dated April 29, 2004 providing information on the OPC communication plan prepared for the OCP review. The Director of Communications and Human Resources reviewed the plan and displayed an example of the advertising template. The following suggestions were made: • Tie the date ofreports coming to Council to an accompanying advertisement. • Clarify the wording of Goal 4. • Title the advertising template "Official Community Plan". CORRESPONDENCE City of Vancouver, Peace and Justice Committee Letter dated March 18, 2004 from David Cadman and Ellen Woodsworth inviting participation in peace and justice initiatives. R/04-193 MOVED by Councillor Dueck SECONDED by Councillor Daykin City of Vancouver Peace & Justice That the letter dated March 18, 2004 from the City of Vancouver be received for information. CARRIED 5.2 CECBC, BC Hydro Rate Increase Letter from Penny Cochrane, President, asking that a letter of support for the CEC position of 0% electricity rate increase be sent to CECBC and providing information on membership in the CECBC. R/04-194 CECBC BC Hydro Increase MOVED by Councillor Dueck SECONDED by Councillor Daykin That the letter received April 27, 2004 from CECBC be received for information: CARRIED Council Workshop Minutes May 10, 2004 Page 6 of6 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT-2:55 p.m. Certified Correct