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Home My WebLink About2004-05-03 Adopted Council Workshop Minutes.pdfj 1 f f l 1 J Corporation of the District of Maple Ridge COUNCIL WORKSHOP May 3, 2004 The Minutes of the Municipal Council Workshop held on May 3, 2004 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the pulJ)ose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Leebum, Director of Communications and Human Resources S. Wheeler, Special Project J. Pickering, Director of Planning M. Rossi, Planner A. Wood, Municipal Engineer Note: These Minutes are also posted on the Municipal Web Site at wwv.1.mapleridge.org Councillor Gordon was not in attendance at the start of the meeting. l. ADOPTION OF THE AGENDA Addition of Consent Forms for Downtown Core 4.8 Agenda approved as amended. 2. MINUTES R/04-180 Minutes April 27, 2004 MOVED by Councillor Dueck SECONDED by Councillor Isaac Council Workshop Minutes May 3, 2004 Page 2 of9 That the minutes of the Council Workshop Meeting of April 27, 2004 be adopted as circulated. CARRIED 3. DELEGATIONS 3.1 Youth Justice & Advocacy Association, Lola Chapman, Fraser MacRae Ms. Chapman provided an update on the Association highlighting its history, trends and budget. A copy of the budget was circulated. Note: Councillor Gordon arrived at 9:10 a.m. Inspector MacRae provided an endorsement of program and talked about the fund.raising efforts that have taken place to assist the Association. ACTION REQUIRED The Youth Justice & Advocacy Association is to appear as a delegation at a future Council meeting. 3.2 Alouette Home Start Society, Sheila McLaughlin, Theresa Green, Alice Sellers Ms. McLaughlin distributed and reviewed the following handouts: • Alouette Home Start Society Activity Report • Responding to Homelessness in Maple Ridge & Pitt Meadows ACTION REQUIRED A letter of support for funding applications, which includes information on the savings to be achieved, is to be provided to the Alouette Home Start Society. 4. UNFINISHED AND NEW BUSINESS 4.1 Downtown Core Project Update Council discussed the tentative approval process timeline for the loan authorization bylaw as presented by the Director of Communications and Human Resources. The Director of Communications and Human Resources pointed out = I j l • i I t I I Council Workshop Minutes May 3, 2004 Page 3 of9 that the timetable is consistent with regularly scheduled CoW1cil meetings but Council could hold a Special Meeting instead. 4.2 Presentation of CommerciaVlndustrial Land Use Report, Paul Rollo Mr. Rollo gave a power point presentation titled "Planning for Commercial and Industrial Development". 4.3 Remembrance Day Funding Staff report dated 2004 04 23 recommending that funding in the amount of £4,500 be made available to support the Legion's use of the ACT during the lead up to Remembrance Day 2004. The General Manager Community Development and Recreational Services reviewed the request for funding. As there are insufficient funds remaining in the Grants & Donations section of the budget to meet the request he suggested other options. R/04-181 Remembrance Day Funding MOVED by Councillor Speirs SECONDED by Councillor Isaac That funding in the amount of $4,500 be made available to support the Royal Canadian Legion's use of the ACT during the lead up to Remembrance Day 2004 noting that this be funded from the legislative services section of the budget. CARRIED Note: Items 4.4 and 4.5 were dealt with following item 4.8 4.4 Delegation Policy 4.5 Staffreport dated April 14, 2004 recommending that the Delegation Policy be adopted. This item was postponed to a future agenda. Proclamation Policy Staff report dated April 14, 2004 recommending that Policy No. 3.02, Proclamations, be endorsed. This item was postponed to future agenda. Council Workshop Minutes May 3, 2004 Page 4 of9 4.6 Mountain Festival Society Staff report dated April 26, 2004 recommending that the Mountain Festival Society be authorized to use Municipal Streets for their annual parade on May 8, 2004 between 9:00 a.m. and 6:00 p.m. R/04-182 Mountain Festival Use of Streets MOVED by Councillor Isaac SECONDED by Councillor Dueck That the Mountain Festival Society (the organizer) be authorized to use Municipal Streets on Saturday, May 8, 2004 from 9:00 a.m. to 6:00 p.m. for their Annual Mountain Festival Parade provided the conditions outlined in Schedule "A'' attached to the report dated April 6, 2004 are met. CARRIED 4.7 Community Crash Reduction Challenge, ICBC Resolution of support for the program presented by Frank Letkeman at the April 27, 2004 Council meeting. R/04-183 Endorsement of Community Crash Reduction Challenge MOVED by Councillor Isaac SECONDED by Councillor Daykin That the District of Maple Ridge endorse the 2004 Community Crash Challenge and that a letter confirming the endorsement be sent to ICBC. CARRIED ACTION REQUIRED . Staff is to advise ICBC that insufficient timelines were provided to enable the District to fully participate in the program. Staff is to provide Council with information on "high crash location" signage. ii l 4 l l I 1 l i l j 1 1 \ J I _) Council Workshop Minutes May 3, 2004 Page 5 of9 4.8 Downtown Core, Appointment of Directors for Subsidiary The General Manager Corporate and Financial Services advised that there is a need to incorporate a subsidiary to purchase the town core project, similar to the subsidiary the District has to purchase parkland. Legal advice received recommended that a separate subsidiary be set up for this purpose. The Inspector of Municipalities must approve the subsidiary first and the Municipal Clerk would be instructed to submit all the necessary documentation once approval is received. R/04-184 MOVED by Councillor Harris Officers & Directors SECONDED by Councillor Daykin Downtown Core Subsidiary Whereas the District of Maple Ridge (" the District11) proposes to incorporate a company under the Business Corporations Act, subject to the approval of the Inspector under section 185 of the Community Charter, in connection with the acquisition of the Core properties; Now therefore be it resolved: That the District be authorized to take all necessary steps to incorporate a company substantially in the form described below and in connection therewith subscribe for one common share in the capital of the company for the sum of $1.00, except the incorporation application may not be submitted to the Registrar of Companies until the Inspector approves the incorporation. • The company wiIJ have Articles in the standard form set out in Table 1 of the Business Corporations Regulation but with the following restrictions: • The District will own all of the issued and outstanding shares of the Company. • The Company will not carry on any business except the business of purchasing, owning, managing and operating the real property and businesses commonly known as the M3:ple Ridge Civic Centre and Maple Ridge Business Centre. • Within twelve (12) months of the Company being recognized under the Business Corporations Act, the Company will transfer all of its assets to or as directed Council Workshop Minutes May 3, 2004 Page 6 of9 by its sole shareholder and in connection therewith make adequate provision for the payment of each of its liabilities. and with such changes to the Articles as may be required by the Inspector. A copy of the proposed Articles are attached to this Resolution as Schedule "A". • The company's authorized share structure will be 1,000 common shares without par value, with no special rights or restrictions attached to those shares. • The company's first directors will be: -Ernie Daykin -Judy Dueck -Candace Gordon -Jon Harris -Faye Isaac -Craig Spiers • The company • will have as officers a President and Secretary who will be, Kathleen Morse as President, and J.L. (J im) Rule, as Secretary. • The company's registered and records office will be the address of Municipal Hall. And further, be it resolved that upon incorporation of the company, the District will seek to change the name of the company to "Maple Ridge Municipal Holdings Ltd." or, if that name is not available, to a name selected by the District's Chief Administrative Officer. The Municipal Clerk is hereby authorized for and on behalf of the District to sign all documents as may be necessary or desirable to give effect to this Resolution, including signing the Incorporation Agreement attached as to this Resolution · · as Schedule "B" which may be signed once the Inspector approves the incorporation. CARRIED = I j i I J l l ' Council Workshop Minutes May 3, 2004 Page 7 of9 5 CORRESPONDENCE 5.1 UBCM Executive and First Nations Summit Task Group, Funding for 2004 Program Men:io dated April 1, 2004 providing information on Community to Community Forums R/04-185 UBCM MOVED by Counci11or Dueck SECONDED by Councillor Isaac That the correspondence dated April 1, 2004 from the UBCM Executive and First Nations Summit Task Group be received for information and no further action be taken. CARRIED 5.2 Municipal Insurance Association, Civil Liability Letter dated April 22, 2004 from Janis Elkerton, Chair, MIABC requesting Council phone or email the Premier and Geoff Plant and talk to the local MLNs about changes to the laws of civil liability. R/04-186 MIA Civil Liability MOVED by Councillor Isaac SECONDED by Councillor Dueck That a letter be sent to the Premier, Attorney General Geoff Plant and the local MLA's in further support of the efforts of the Municipal Insurance Association's efforts to change the laws of civil liability. CARRIED 5.3 Federation of Canadian Municipalities, New Deal on Rights-of-Way Letter dated April 23, 2004 asking that Municipalities contact FCM and their local M ember of P arliament stating their concerns about rights-of-way. R/04-187 FCM Rights of Way MOVED by Coun cillor Harris SECONDED by Councill-or Speirs That a letter be sent to the Federation of Canadian Municipalities ("FCM"), the local Member of Parliament and Council Workshop Minutes May 3, 2004 Page 8 of9 the local MLA's supporting the position of FCM with respect to municipal rights-of-way by telecommunication carriers. CARRIED 5.4 The Council of Senior Citizens' Organizations of BC, Recommendations of the Royal Commission on the Future of Healthcare in Canada Letter dated April 14, 2004 from Rudy Lawrence, President, asking for Council's endorsement of all recommendations of the Royal Commission. R/04-188 Council of Senior MOVED by Councillor Isaac SECONDED by Councillor Harris Citizens' Organizations That the letter dated April 14, 2004 from Rudy Lawrence, President, The Council of Senior Citizens' Organizations of BC, be received for information and no further action be taken. CARRIED 5.5 Ministry of Public Safety and Solicitor General, Emergency Preparedness Week :2004 Letter dated April 5, 2004 from R.J. Bugslag inviting the community to participate in Emergency Preparedness Week, May 2-8. R/04-189 Solicitor General Emergency Preparedness MOVED by Councillor Isaac SECONDED by Councillor Dueck That the letter dated April 5, 2004 from R.J. Bugslag, Ministry of Public Safety and Solicitor General, be received for information and no further action be taken. CARRIED Note: The meeting adjourned at 12:00 noon and reconvened at 3 :40 p.m. with item 4.8. 6 BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil l ! 1 I • j I j . i l l Council Workshop Minutes May 3, 2004 Page 9 of9 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT~ 4:00 p.m. Certified Correct