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HomeMy WebLinkAbout2004-03-22 Adopted Council Workshop Minutes.pdfCorporation of the District of Maple Ridge COUNCIL WORKSHOP March 22, 2004 The Minutes of the Municipal Council Workshop held on March 22, 2004 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac ABSENT Mayor K. Morse Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Leebum, Director of Communications and Human Resources J. Sorba, Director of Finance Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org Councillor Gordon was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the following item: 4.3 Youth Justice and Advocacy Association Lease Payment 4.4 Public Hearing Procedures 2. MINUTES R/04-94 Minutes March 15, 2004 MOVED by Councillor Daykin SECONDED by Councillo_r Harris That the minutes of the Council Workshop Meeting of March 15, 2004 be adopted as circulated. CARRIED Council Workshop Minutes March 22, 2004 Page 2 of 4 3. DELEGATIONS-Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Business Planning Guidelines 2005-2009 Discussion of possible changes or additions to the attached Business Planning Guidelines ih Edition. Note: Councillor Gordon arrived at the meeting at 9:05 a.m. The General Manager Corporate and Financial Services reviewed the process for development of the Business Plans and asked Council for their feedback. It was the consensus of Council that the Guidelines proceed to Committee of the Whole and Council for further consideration. 4.2 Discussion of a Letter to TransLink regarding the Albion Ferry The Chief Administrative Officer advised that the letter circulated with the agenda had been sent to TransLink to indicate the concerns of the communities over the retention of the Albion feny after the new Fraser River Crossing opens in 2007. Both communities are asking that they be involved in the analysis of the ongoing viability of the ferry. He requested that consideration be given at the Council Meeting of March 23, 2004 to a resolution that will direct staff of both municipalities to review the options and report back to Council prior to reporting to TransLink. Council discussed the appropriateness of having sent the letter to TransLink under the Mayor's signature prior to them being made aware of its content. It was the consensus of Council that the resolution be considered at the March 23, 2004 meeting. 4.3 Youth Justice and Advocacy Association Lease Pa:yment Councillor Dueck requested information on whether the Youth Justice and Advocacy Association is being charged rent at the courthouse. The General Manager Corporate and Financial Services indicated that this service is a Provincial Government responsibility and it is the Province that is charging rent for space in the courthouse. He cautioned that it would be a subsidy to the Provincial Government to not charge rerit to the Association when the District assumes ownership of the courthouse in December. I I j I I , . ' l Council Workshop Minutes March 22, 2004 Page 3 of4 ACTION REQUIRED Lola Chapman and Insp. Fraser MacRae are to be invited to attend a meeting of Council to provide an update on the Youth Justice and Advocacy Association. The local MLA's are to be invited to attend the discussion. 4.4 Public Hearing Procedure The Municipal Clerk distributed and reviewed the procedures to follow at Public Hearings until a decision is made on the appeal of the Court ruling regarding a West Vancouver Public Hearing. He noted that :it is a decision of Council, not the community, whether additional information is required on an application. If Council decides that additional information is required then the Hearing on that application would be adjourned to another date and time announced at the Public Hearing. A notice of the meeting date would also be placed in a local newspaper. 5. CORRESPONDENCE 5.1 District of Mission, Bingo Relocation Application Letter from Robert Ross, Director of Community Development requesting comments on the relocation of a bingo operation. R/04-95 MOVED by Councillor Daykin SECONDED by Councillor Harris District of Mission Bingo Relocation 5.2 That the letter from Robert Ross, District of Mission, dated March 9, 2004 be received for information and no further action be taken. CARRIED Union of British Columbia Municipalities, 2004 Resolution Process Letter dated March 17, 2004 providing information on the preparation of resolutions for the UBCM Convention. The Acting Mayor requested that members of Council advise the Municipal Clerk of issues they would like included in the 2004 Resolution Process for the UBCM Council Workshop Minutes March 22, 2004 Page 4 of 4 Convention. Councillor Gordon suggested that a resolution be crafted related to provincial funding of the Youth Justice and Advocacy Association. ACTION REQUIRED The Mayor and Council are to contact the Municipal Clerk with suggestions for resolutions for the UBCM Conference. The Municipal Clerk is to create a list of resolutions for UBCM for Council's consideration. 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Councillor Dueck pointed out that there is some confusion with the public concerning the intent of the Adult Entertainment and Pawnshop rezoning bylaw that will be on the Public Hearing agenda in April. Council discussed this bylaw and noted that it is important to encourage the public to come forward to ask questions and make comments at the Public Hearing. 7. MATTERS DEEMED EXPEDIENT-Nil 8. ADJOURNMENT-9:55 a.m. Certified Correct Clerk