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HomeMy WebLinkAbout2004-03-15 Adopted Council Workshop Minutes.pdf~ i I 1 I . i 1 1 1 l l I I I ' Corporation of the District of Maple Ridge COUNCIL WORKSHOP March 15, 2004 The Minutes of the Municipal Council Workshop held on March 15, 2004 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the pmpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac ABSENT Councillor C. Speirs Appointed Staff F. Quinn, Acting Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services C. Marlo, Confidential Secretary Other Staff as Required J. Leebum, Director of Communications and Human Resources S. Otto, Computer Support Specialist Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org Councillor Gordon was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/04-92 Minutes March 8, 2004 MOVED by Councillor Daykin SECONDED by Councillor Dueck That the minutes of the Council Workshop Meeting of March 8, 2004 be adopted as circulated. CARRIED 3. DELEGATIONS-Nil Council Workshop Minutes March 15, 2004 Page 2 of 4 4. UNFINISHED AND NEW BUSINESS 4.1 Demonstration of SP AM Shark Software Program Note: Councillor Gordon anived at 9:05 a.m. The Computer Support Specialist distributed and reviewed a handout explaining how to use the Front Bridge Technologies SP AM filtering system. 4.2 Discussion of Draft 2003 Annual Report The General Manager Corporate and Financial Services explained that the Draft 2003 Annual Report is intended to complete the report process for business planning. The report would replace the individual presentations made by departments to Council. Council discussed the report and requested that when the report is circulated to Council a pending list of major projects in progress be attached to the report and that for discussion purposes, it be accompanied by the Corporate Tracking System Report. Mayor Morse requested that Council review the report and advise staff of any changes that are required. ACTION REQUIRED Council is to review the Draft 2003 Annual Report and advise staff of any changes. The :finalized 2003 Annual Report is to be circulated to Council with a pending list of major projects in progress attached to the report and for discussion purposes, be accompanied by the Corporate Tracking System Report. 5. CORRESPONDENCE 5.1 Army, Navy and Air Force Veterans in Canada, Financial Assistance Letter dated March 1, 2004 from E.H. Jackson, Past President, seeking financial assistance for the Association. The General Manager Corporate and Financial Services advised that in conversations he has had with the Association they have discussed financial i j I 4 "1 1 Council Workshop Minutes March 15, 2004 Page 3 of4 assistance of $750 ~ $1,000. In 2004 grants have been provided to Ruskin Hall in the amoW1t of $2,100 and to the Katzie First Nation in the amount of $500. $2,400 remains in the budget for requests. The General Manager of Community Development, Parks and Recreation pointed out that the District has a policy on grants and donations which enables groups to apply for funding within a designated period of time that is advertise. A small budget of unallocated funds remains for Council to use to address additional requests that arise through the year. R/04-93 MOVED by Councillor Isaac SECONDED by Councillor Dueck Army, Navy, and Air Force Veterans Grant That a grant of Seven Hundred and Fifty dollars ($750.00) be awarded to Army, Navy and Air Force Veterans in Canada, Maple Ridge Unit No. 379. CARRIBD CoW1cillor Harris OPPOSED ACTION REQUIRED 6. A discussion of the Grants and Donation Policy is to be included on a future Council Workshop agenda. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT-10:00 a.m. Council Workshop Minutes March 15, 2004 Page 4 of 4 Certified Correct '--