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HomeMy WebLinkAbout2004-02-09 Adopted Council Workshop Minutes.pdfi I f A I i . I Corporation of the District of Maple Ridge COUNCIL WORKSHOP February 9, 2004 The Minutes of the Municipal Council Workshop held on February 9, 2004 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor J. Harris Councillor F. Isaac Councillor C. Speirs ABSENT Councillor C. Gordon Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Leebum, Director of Communications and Human Resources J. Sorba, Director of Finance T. Thompson, Budget Officer Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the fol1owing items: 4.3 Meeting with Mission 4.4 Burning 2. MINUTES R/04-W-47 Minutes February 2, 2004 MOVED by Councillor Dueck SECONDED by Councillor Daykin That the minutes of the Council Workshop Meeting of February 2, 2004 be adopted as circulated . CARRIED Council Works hop Minutes February 9, 2004 Page 2 of 4 3. DELEGATIONS 3.1 Water Route for Cargo, Fraser Port Authority, Allen Domaas Mr. Domaas, gave a Power Point presentation providing information on: • The background of the Port Authority • A Vision of a Water Route for Cargo • The 200th Street Fraser River crossing A copy of the presentation was circulated. 4. UNFINISHED AND NEW BUSINESS 4.1 Financial Workshop -Property Taxation The Director of Finance and the Budget Officer gave a Power Point presentation providing information on: • Property Taxation • Other Revenue Sources • Financial Statements • Debt • Financial Plan • Expenditures • Other Financial Matters Deemed by Council • BC Assessment Authority web site A copy of the presentation was circulated. Note: The meeting recessed at 10: 10 a.m. and reconvened at 10:20 a.m. 4.2 Proposed Town Hall Meeting Agenda -Downtown Core The Municipal Clerk outlined the steps required and the estimated cost to obtain assent of the electors for the financial bylaw that would result from the negotiations of the downtown core project. He indicated that the process would take 81 to 86 days to complete and estimated that costs would be similar to those incurred for the 2002 General Election. Assent is achieved if the majority of those who vote, vote in favour of the bylaw. Council Workshop Minutes February 9, 2004 Page 3 of 4 , The "General Manager Community Development, Parks and Recreation noted that when the District has posed this type of question in the past, Council's position was to provide information to the voters on the issue and to encourage participation. He suggested that the Town Hall Meeting would provide an opportunity to gather questions and prepare answers. The Director of Communications and Human Resources suggested that Council may wish to state their reasons for supporting the bylaw in this instance. The Municipal Clerk pointed out that his cost estimate did not include a communication budget, only the legislative costs of the vote. The Municipal Clerk. outlined the steps of the alternative approval process and provided a rough estimate of $2,600 for the cost. In this process the bylaw can be adopted if fewer than 10% of eligible voters in the community sign a petition opposing the bylaw. If more than 10% sign the petition, Council may still proceed with the assent process. ACTION REQUIRED The Municipal Clerk is to make a presentation at the February 10, 2004 Council Meeting on the steps involved in the assent of electors process and the alternative approval process. Discussion of the process is to be included on future Council Workshop agendas. Staff is to provide information on other communities who have recently utilized either process. Staff is to provide information on what the result would be if both assent processes were to fail. Consideration is to be given to including a question related to increasing the number of Councillors as required under the Community Charter. The meeting recessed at 11 : 10 and reconvened at 12 :45 p.m. 4.4 Burning This item was deferred to the next meeting. Council Workshop Minutes February 9, 2004 Page 4 of4 5. CORRESPONDENCE 5.1 Township of Langley, Status of Albion Ferry Review Fax dated January 30, 2004 from Mayor Alberts of the TransLink staff report to the GVTA Board of Directors regarding the Status 6f the Albion Ferry Revjew. This item was deferred to the next meeting. 6. BRIEFING ON OTHER ITEMS OF INTER.EST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -12:45 p.m. Certified Correct