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Corporation of the District of Maple Ridge
COUNCIL WORKSHOP
February 2, 2004
The Minutes of the Municipal Council Workshop held on February 2, 2004 at 9:00 a.m.
in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Councillor E. Daykin
Councillor J. Dueck
Councillor C. Gordon
Councillor J. Harris
Councillor F. Isaac
Councillor C. Speirs
ABSENT
Mayor K. Morse
Appointed Staff
J. Rule, Chief Administrative Officer
T. Fryer, Municipal Clerk
M. Murray, General Manager of Community Developm ent,
Parks and Recreational Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Marlo, Confidential Secretary
Other Staff as Required
J. Leebum, Director of Communications and Human
Resources
Note: These Minutes are also posted on the Municipal Web Site at www.maplerid2:e.onz
Councillor Isaac chaired the meeting in the absence of Mayor Morse.
1. ADOPTION OF THE AGENDA
The agenda was adopted with the addition of the following items:
6.2 Update on Renovations to Municipal Hall
6.3 Christmas Break
2. MINUTES
R/04-W-45
Minutes
January 26, 2004
MOVED b y Councillor Gordon
SECONDED by Councillor Daykin
That the minutes of th e Council Workshop Meeting of
January 26, 2004 be adopted as circulated.
CARRIED
Council Workshop Minutes
February 2, 2004
Page 2 of4
3. DELEGATIONS -Nii.,. _
4. UNFINISHED AND NEW BUSINESS -Nil
5. CORRESPONDENCE
5.1 Katzie First Nation, Canoe Restoration
Letter dated January 20, 2004 from Chief Peter James requesting a $500 grant for
restoration of their community canoe, "The Spirit ofKatzie".
The General Manager Corporate and Financial Services noted that Council has a
policy that says the District.does not give grants, however, Council can use its
discretion to make an exception from a budget of unallocated funds.
R/04-46
Katzie First Nation
Grant
A CTION REQUIRED
MOVED by Councillor Speirs
SECONDED by Councillor Dueck
That a grant of $500 be given to Katzie First Nation in
support of the restoration of "The Spirit of the Katzie".
CARRIED
The Mayor is to write a letter to Katzie First Nation advising that their
request for a grant has been approved and expressing Council's hope that
the canoe will stop at th e Maple Ridge Wharf during its Pulling Together
Journey.
5.2 Honours and Awards Secretariat, Order of British Columbia
Letter dated Jan uary 16, 2004 from Sven Buemann, Coordinator, calling for
nominations from the community for the Order of British Columbia.
The Municipal Clerk suggested that if Council wished to consider nominees for
this award they direct staff to bring the item to a Closed Council meeting. It w as
the consensus of Council that nominations be considered at the Closed Council
Meeting of February 2, 2004.
Council Works hop Minutes
February 2, 2004
Page 3 of4
6.
..,
BRIEFING ON OTHER ITEMJ OF INTERESf/QUESTIONS FROM
COUNCIL
6.1 Council Briefing Note-Community Charter-Notice of Meetings
The Municipal Clerk reviewed the information noting that one of the new items in
the Charter is a provision that if council may by unanimous vote waive notice of a
special council meeting, open or closed, without 24 hours notice.
ACTION REQUIRED
The Municipal Clerk is to advise if unanimous consent to waive notice of a
special meeting requires the consent of all members of Council or all
members present.
6.2 Update on Renovations at Municipal Hall
The General Manager Community Development, Parks and Recreation provided
an update on the scope, design, tendering process, scheduling and finances of the
second phase renovations of Municipal Hall.
6.3 Christmas Break
The Director of Communications and Human Resources sought direction from
Council on the closure dates for the District over Christmas. Management and
union representatives have discussed closing for the week of December 26 and
reopening on January 3. It was the consensus of Council that staff pursue this
suggestion.
ACTION REQUIRED
Staff is to seek comments on the proposed Christmas schedule at a
Developers Forum.
7. MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT-9:50 a.m.
Council Workshop Minutes
February 2, 2004
Page 4 of 4 ·
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