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HomeMy WebLinkAbout2004-01-26 Adopted Council Workshop Minutes.pdfCorporation of the District of Maple Ridge COUNCIL WORKSHOP January 26, 2004 The Minutes of the Municipal Council Workshop held on January 26, 2004 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Guests K. Stewart, MLA R. Hawes, MLA Appointed Sia.ff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Confidential Secretary Other Staff as Required J. Leeburn, Director of Communications and Human Resources W. Sieg, MLA Assistant B. Walsh, Fraser Health A. Robson, Fraser Health S. Wheeler, Special Project J. Pickering, Director of Planning Note: These Murntes are also posted on the Municipal Web Site at'www.mapleridge.org Councillor Gordon was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the following items: 4.5 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6189-2003 2. MINUTES R/04-W-20 Minutes January 19, 2004 MOVED by Councillor Dueck SECONDED by Councillor Daykin That the minutes of the Council Workshop Meeting of January 19, 2004 be adopted as circulated. CARRIED Council Workshop Minutes January 26, 2004 Page 2 of6 3. DELEGATIONS -Nil 4. UNFINISHED AND NEW BUSINESS Note: Councillor Gordon arrived at 9:07 a.m. 4.1 Meeting with MLA 's • Ministry of Children and Family Development Service Redesign • Discussion of the RFP process for service providers. • Details of the RFP for youth services could not be discussed, as it has not been released. • The Fraser Health Region held two vendor orientation sessions to give bidders an opportunity to ask questions. • The intent of the RFP is to provide an integrated service delivery program that will provide services within the community and youth will not have to travel to other communities. • Although an RFP cannot designate that the service providers be a local organization the RFP can qualify that the service must be provided by a local agency. • Council expressed concerns that the timeline for responding to the RFP is too short for local agencies to respond in a collaborative manner. Barb Walsh advised that there is no flexibility on the time lines. • Provincial funding allocated for aboriginal programs will be used to develop a specialized team and range of pro grams to meet the needs of aboriginal people. Federal funding is directed to on-reserve services. • Process for determination of funding formula. • There is no fixed formula for the distribution of funds for Family and Youth programs. • The MLA's recommended that any gaps in service be communicated to them so they may advocate on behalf of the community with the Ministry to have those gaps filled. • Communications with governing authorities of service providers. • This item was not addressed. • Release by the Ministry of Children and Family Development Services of the Service Redesign Report • This item was addressed under the first bullet " =- ) ) Council Works hop Minutes January 26, 2004 Page 3 of6 • Distribution of Federal funding received by the Provincial Government for early childhood development • Ken Stewart will provide an information package to Council. • Role of the Provincial Government in the disposition of household Hazardous waste products • Randy Hawes recommended that Council write directly to him and Ken Stewart concerning the inclusion of plastic milk containers in the refund system so they may take this fmward to the appropriate Ministry. • Ken Stewart recommended that Council write a letter to him and Randy Hawes identifying specific concerns with the disposition of household hazardous waste products and proposed solutions for those concerns. ACTION REQUIRED A letter is to be sent to the local MLA's identifying Council's concern that the timelines for submissions to the Youth Services RFP did not permit sufficient time for local agencies to prepare a collaborative proposal. The Fraser Health Region is to provide the municipality with a copy of the communication package describing service programs for Family and Youth. Staff is to provide Council with a comparison of the service programs in the community for Family and Youth before and after the changes are completed by the Fraser Health Region. A letter is to be sent to the MLA's requesting that the decision not to include plastic milk containers in the refund system be reconsidered. A letter is to be sent to the MLA's identifying gaps in stewardship programs for household hazardous waste programs. Note The meeting recessed at 10:15 a.m. and reconvened at 10:25 a.m. 4.2 February 2, 2004 Town Hall Meeting Council discussed the format for the public presentation of the Fire Department Master Plan. It was the consensus of Council that the Mayor facilitate the meeting and that staff form a panel to respond to questions and comments. The presentation of the Plan will made by Fire Chief Peter Grootendorst. Members of Council will be seated with the audience. Council Workshop Minutes January 26, 2004 Page 4 of6 ACTION REQUIRED Information is to be placed in the local papers on the awards presented at the Annual Fire Department Awards Banquet. 4.3 CP/010/03 Official Community Plan Review Status Report Staff report dated January 19, 2004 providing an update on the status of the OCP review. The Director of Planning reviewed highlights of the report and provided preliminary information on the results of the first agricultural workshop. The General Manager Public Works and Development Services advised that information from the agricultural workshops will be compiled and a report prepared for Council. ACTION REQUIRED A timeline checklist of the status of the OCP review and a list of decisions that cannot be made until the review is completed are to be included in future OCP status updates. Staff is to discuss with the consultant the possible inclusion of a discussion of niche farming in a future agricultural workshop. 4.4 Council Year End Review Mayor Morse asked that Council consider what items should be included in a review of issues from 2003. Further discussion of this item was deferred to a future Council Workshop. ACTION ITEM Discussion of Council's year end review is to be included on a future Workshop agenda. Note: ltem 4.5 was dealt with after item 4.3 ·( ) ) Council Workshop Minutes January 26, 2004 Page5of6 4.5 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6189-2003 A staff report dated January 22, 2004 recommending that Bylaw No. 6189-2003 be rescinded and Maple Ridge Recreation Facility Fees Amending Bylaw No. 6198-2004 be given three readings was circulated. The General Manager Community Development, Parks and Recreation reviewed the changes being made to the definition of family in the bylaw and provided a comparison of facility fees in the Lower Mainland. He advised that if three readings were given to the new bylaw at this meeting, final reading could be considered at the January 27, 2004 Council meeting. R/04-21 BL 6189-2003 Rescinded BL 6 198-2004 Three readings MOVED by Councillor Gordon SECONDED by Councillor Dueck That the first three readings granted on January 13, 2004 to Maple Ridge Recreation Facility Fees Amending Bylaw No. 6189-2003 be rescinded; and further That Maple Ridge Recreation Facility Fees Amending Bylaw No. 6198-2004 be read a first and second time and that the rules of order be waived and Bylaw No. 6198-2004 be read a third time. CARRIED Note: The meeting recessed at 11 :10 a.m. and reconvened at 1 :50 p.m. with item 4.4. 5. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTERESTIQUES;IIONS FROM COUNCIL -Nil Council Workshop Minutes January 26, 2004 Page 6 of6 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -1 :52 p.rn. Certified Correct