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Home My WebLink About2004-01-12 Adopted Council Workshop Minutes.pdfCorporation of the District of Maple Ridge COUNCIL WORKSHOP January 12,2004 The Minutes of the Municipal Council 'Workshop held on January 12, 2004 at 9:00 a.m' in the Blaney Room of thé Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor F. Isaac Councillor C. Speirs ABSENT Councillor J. Harris Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Deveiopment, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quirur, General Manager Public Works and Development Services C. Marlo, Confidential SecretarY Other Staff as Required R. Carmichael, Director of Engineering Operations '' J. Leeburn, Director of Communications and Human Resources J. Pickering, Director of Planning 1 Note: These Minutes are also posted on the Municipal V/eb Site at www.mapleridse.org ADOPTION OF THE AGENDA The agenda was approved with addition of the following items 4.5 4.6 North Alouette Topics for MLA Meeting 2. MINUTES R/04-02 Minutes January 5,2004 MOVED by Councillor Dueck SECONDED by Councillor Isaac That the minutes of the Council Workshop Meeting of January 5,2004 be adopted as circulated. 3. DELEGATIONS -NII CARRIED Council Workshop Minutes January 12,2004 Page 2 of5 4.r 4 UNFINISHED AND NEW BASINESS Update on Snow Removal, Director of Engineering Operations The Director of Engineering Operations gave a Power Point presentation on the methods used by the District for snow and ice control during the period of December 27 ,2003 - January 7,2004. 4.2 Ministry of Children and Family Development Update, Sue'Wheeler Sue 'Wheeler distributed and reviewed a handout entitled "Ministry of Children and Family Development Service Redesign". ACTION REQUIRED The following items are to be included on the agenda for the January 26, 2004 meeting with the MLA's o Discussion of the RFP process for service providers.¡ Process for determination of funding formula.. Communications with governing authorities of service providers. A report is to be prepared for Council following the January 16, 2004. workshop hosted by the Child, Youth and Family Network. The letter that was requested to be sent to the Ministry of Children and Family Development at the January 5, 2004 Council 'Workshop is to be deferred. Note: The meeting recessed at l0:10 a.m. and reconvened at 10:25 a,m. 4.3 Discussion of Town Hall Meeting re Transportation The General Manager Corporate and Financial Services advised that with respect to the February 2,2004 Town Hall Meeting on the Fire Depafment Master Plan, information would be available to the public on the District web site in advance of the meeting. The General Manager Public'Works and Development Services suggested that the Town Hall Meeting scheduled for April 5, 2004 address transportation issues. He Council Workshop Minutes January 12,2004 Page 3 of5 recommended that other agencies su'ch as the Ministry of Highways' Translink and ICBC be invited to participate. council conculîed with this suggestion' ACTION REQUIRED Information on the Fire Department Master Plan is to be available on the web site in advance of the Town Hall Meeting' Information on topics to be discussed at the April 512004 Town Hall Meeting is to be available ìn the web site and the public is to be provided with an opportunity to submit questions in advance of the meeting. The Ministry of Highways, Translink and ICBC are to be invited to participate in tne Aprl 5,2004 Town Hall Meeting' 4.4 OCP \ilork Plan Item Update, Director of Planning The Director of Planning distributed and reviewed information on a Population and Housing Scenarios Ñorkshop to be facilitated by the Sheltair Group as part of the OCP review process. She asked if Council wished to participate in the Workshop and if sã what date and time would be preferred. It was the consensus of Council that they participate in the Workshop on January 26,2004 from 1:00 P.m. - 4:00 P.m. The Director of Planning indicated that Council would be receiving a regular monthly update on the progress of the OCP review' The Director of Planning informed Council of an upcoming event to be hosted by the Real Estate Instituı as part of the Smart Growth on the Ground project. Further information will be circulated to Council' ACTION REQUIRED councillor speirs is to discuss with the Municipal clerk the inclusion of additional events related to the ocP review and smart Growth on the Ground in the schedule of Events circulated to council. A monthly update on the progress of the ocP review is to be provided to Council. Note: The meeting recessed at 11:00 a.m. and reconvened at 11:01 a.m. l Council V/orkshop Minutes January 12,2004 Page 4 of5 4.5 " North Alouette The General Manager of Public 'Works and Development Services distributed e-mail correspondence from Geoff Clayton regarding questions raised by Ms. Lorraine Lefebvre over the issuance of Development Permit Application DP/028103. He indicated that staff has met with Ms. Lefebvre and informed her that the setback for this permit is in compliance with set back standa¡ds. He suggested that staff draft a response to Ms. Lefebvre and circulate it to Council for information before sending it out. The Director of Planning noted that the Provincial Government is withdrawing from their involvement in the protection of waterways and lessening their involvement in setbacks thus placing additional pressure on municipalities to be more involved in environmental issues. She spoke of the stream-mapping project that has been completed and the set back requirements recently adopted by Council. ACTION REQUIRED Staff is to circulate a copy of the draft response to Ms. Lefebvre prior to sending it out. Staff is to prepare a report on how environmental issues will be handled within the District as a result of staffing changes in the Planning Department. 4.6 Topics for MLA Meeting The following items are to be included on the agenda for discussion with theMLA's on January 26,2004: Ministry of Children and Family Development Service Redesign as discussed under item 4.2 Allocation of Federal funding for early childhood development. Council discussed the requirement under the new Community Charter for a community the size of Maple Ridge to increase the size of its Council by two for the next election or seek electoral assent not to. ACTION REQUIRED Councillor Gordon is to provide information to the Municipal Clerk on Federal funding for early childhood development. a a Council Workshop Minutes January 12,2004 Page 5 of5 5.1 5 CORRESPONDENCE City of North Vancouver, Film Industry and Provincial Sales Tax E-mail from Bruce Hawkshaw, City Clerk, dated December 17,2003 containing a resolution requesting that the Provincial Government remove the Provincial.Sales Tax on films produced for export. R/04-03 City of N. Vancouver Film lndustry PST That the e-mail from Bruce Hawkshaw, City Clerk, City of North Vancouver, dated December 17, 2003 be received for information. CARRIED 6.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Mayor Morse advised that Lorraine Bates and Tom Cameron would be reporting on the Christmas Hamper Society statistics at the January 13, 2004 Council meeting. 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT - 11:20 a.m. K.yor Certified Correct MOVED by Councillor Isaac SECONDED by Councillor Dueck T lerk