Loading...
HomeMy WebLinkAbout2018-12-11 Adopted Council Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES December 11, 2018 The Minutes of the City Council Workshop held on December 11, 2018 at 1:32 p.m. in the Blaney Room at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff P. Gill, Chief Administrative Officer K. Swift, General Manager of Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services D. Denton, Acting Director of Corporate Administration T. Thompson, Chief Financial Officer Other Staff as Required C. Carter, Director of Planning C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer A. Grochowich, Planner 1 R. Stott, Environmental Planner M. Collette, Environmental Technician L. Siracusa, Director of Economic Development & Civic Properties B. Livingstone, Business Retention and Expansion Officer Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. APPROVAL OF THE AGENDA R/2018-632 It was moved and seconded That the agenda of the December 11, 2018 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes December 11, 2018 Page 2 of 7 2. MINUTES 2.1 Minutes of the November 20, 2018 and November 27, 2018 Council Workshop meetings R/2018-633 It was moved and seconded That the minutes of the Council Workshop Meetings of November 20, 2018 and November 27, 2018 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUS/NESS 4.1 Overview of the City of Maple Ridge Tree Protection & Management Bylaw The Director of Planning introduced the item and provided an overview as it relates to Item 4.2. The Environmental Planner gave a PowerPoint presentation providing the following information: • The timeline and consultation process which lead to the adoption and update to the Tree Protection & Management Bylaw; • The Tree Bylaw framework of "Protect, Plant and Manage" • A comparison of the total number of tree cutting permits issued between 2014-2018 Discussion ensued relative to the consultation process and stakeholders involved. Council questioned the permit application process timeline and suggested that it may be beneficial for staff to circle back to past permit applicants for feedback on the process. R/2018-634 It was moved and seconded That staff report back to Council with further information, options and cost of surveying past permit applicants. CARRIED Council Workshop Minutes December 11, 2018 Page 3 of 7 4.2 Reconsideration of Decision to Deny a Tree Cutting Permit • Eduard and Anna Bokan The Environmental Planner gave a PowerPoint presentation providing the following information: • • • • Subject map and location of the tree on the property Description of the tree and neighbouring cluster of trees Reasons for denial -the tree is healthy and offers mature tree canopy cover, over 108.5 cm in diameter. The tree does not fulfill any conditions to justify cutting, such as posing a hazard being sited within 2 metres of a building foundation. In addition, it is the only significant tree on the property. The tree is connected to adjacent trees on neighbouring property making the tree part of a larger tree stand, and tree removal will not create a significant increase of sun in the yard with the adjacent taller trees. Options to consider: o Uphold denial of permit o Approval the permit appeal o Defer the appeal to a future date Note: Councillor Robson left the meeting between 2:07 p.m. and 2:09 p.m. Anna Bokan introduced herself and advised that she wants to remove the tree to make room for a garden. There are currently 6 people living in the home, on only one income, and a garden could be used to help feed the family. She advised that fruit trees have been planted in other areas of the yard and that she plans to add new fruit trees and wants to try to improve the soil conditions. It was moved and seconded That Council approve the tree cutting permit at 12238 Creston Street. Prior to the vote the mover and seconder withdrew the motion. R/2018-635 It was moved and seconded That the tree cutting permit appeal at 12238 Creston Street be deferred to the January 14, 2019 Council Workshop Meeting and that staff report back on the process and options available to waive liability against the City. CARRIED Council Workshop Minutes December 11, 2018 Page 4 of 7 4.3 Fibre Optics and the New Economy • Joseph Hans Lara, Chair, Economic Development Committee The Director of Economic Development & Civic Properties introduced the item from Joseph Hans Lara, Chair, Economic Development Committee to Council. The Economic Development Committee Chair gave a PowerPoint presentation providing the following information: • The Economic Development Committee has had several discussions around communications infrastructure over the years and advised that the Committee has been a long standing proponent for better communications infrastructure in the community to support both current and potential business retention and attraction. • The Economic Development Committee recommendations and observations in relation to the current lack of resources for digital industry expansion, how with private and public investments Maple Ridge can compete with other municipalities, and the long term utility vision for communications infrastructure in Maple Ridge. 4.4 TELUS -Fibre Optics and Wireless Infrastructure • Zou heir Mansourati, VP of Customer Networks • Osman Naeem, Director of Wireless Networks BC • Ben Bajaj, Director of Local Government Relations The Director of Director of Economic Development & Civic Properties introduced the delegation from Telus advising that a staff report would follow the presentation should there be Council interest. The Vice President of Customer Networks gave a PowerPoint presentation on the following: • Telus has been investing in select communities by deploying a Fibre Optic network to homes, businesses and boosted mobility coverage, creating pervasive broadband coverage, delivered directly to premises or access points, noting that there are currently 13 municipalities in the lower mainland with this service • 13 letters of support received by community stakeholders and business owners Delegation request: o That Council support the signing of agreements with TELUS that allow TELUS and the City to pursue discussions regarding the upgrade of TELUS infrastructure within the City of Maple Ridge. Discussion ensued relative to the letters of support and the form in which they were written, the relationship between Huawei and Telus in light of recent media coverage, and the need to protect the data privacy and confidentiality of Maple Ridge businesses and residents. Council Workshop Minutes December 11, 2018 Page 5 of 7 Note: Councillor Robson left the meeting at 3:13 p.m. and returned at 3:14 p.m. Council noted that any communications infrastructure agreement would be subject to an open market process and thanked the delegation for attending. Note: Councillor Duncan left meeting at 3:20 p.m. and returned at 3:24 p.m. 4.5 Backyard Hens: Consultation Summary Report Staff report dated December 11, 2018 recommending that an options report to explore regulatory measures to permit the keeping of backyard hens in Maple Ridge be prepared in consultation with the Agricultural Advisory Committee. The Director of Planning introduced the item and advised that staff and the Agricultural Committee have been working on developing a backyard chickens program. The Planner gave a PowerPoint presentation providing the following information: R/2018-636 • The background and consultation process, including the results of a municipal scan • Next steps in the process and reinforcement the need for a good public education program It was moved and seconded That staff, in consultation with the Agricultural Advisory Committee, be directed to prepare an Options Report to explore regulatory measures to permit the keeping of backyard hens in Maple Ridge. CARRIED Mayor Morden, Councillor Yousef -OPPOSED Note: Councillor Yousef left the meeting a 3:33 p.m. and returned at 3:40 p.m. 4.6 Electric Vehicle Update Staff report dated December 11, 2018 recommending that the attached report titled "Electric Vehicle Charging Infrastructure: Consultation Summary Report and First, Second and Third Reading of Off-Street Parking and Loading Bylaw No. 7 498-2018" be scheduled for consideration at the next Council meeting. Council Workshop Minutes December 11, 2018 Page 6 of 7 The Director of Planning introduced the item and advised that the previous council had directed staff to prepare a report on options to regulate installation of electric vehicle (EV) charging stations in new developments and to consult with the development community and other stakeholders. The Planner gave a PowerPoint presentation providing the following information: • Lower Mainland statistics relative to regulating EV charging infrastructure requirements • The types of EV charging technology available and the infrastructure spectrum (Roughed-In, Energized and Complete EVSE) • The consultation outcomes and proposed EV requirements 4.6.1 R/2018-637 It was moved and seconded That the attachment to the December 11, 2018 Council Workshop report titled "Electric Vehicle Charging Infrastructure: Overview and Discussion" be forwarded to the next Council meeting. DEFEATED Mayor Morden, Councillor Mead us, Councillor Dueck, Councillor Svendsen, Councillor Yousef OPPOSED 4.6.2 R/2018-638 It was moved and seconded That council direct staff to continue work on electric vehicle charging infrastructure and report back to a future Council workshop meeting. 5. CORRESPONDENCE 5.1 Upcoming Events December 13, 2018 1:30 to 3:00 pm December 15, 2018 10:00 am to 4:00 pm December 16, 2018 CARRIED NAV Canada Pitt Meadows Air Traffic Control Tower Grand Opening, Pitt Meadows Airport, 18799 Airport Way, Pitt Meadows, BC Firefighter's Food Drive, Save-on-Foods, Thrifty Foods, No-Frills and Safeway stores, Maple Ridge, BC Organizer: Maple Ridge Fire Department 10th Anniversary Shred, Share Stoked Skateboard Competition, Greg More Youth Centre, 11925 Haney Place, Maple Ridge, BC Council Workshop Minutes December 11, 2018 Page 7 of 7 December 17, 2018 Train arrives 7:30 pm Event: 7:45 to 8:15 pm December 24, 2018 6:00 to 9:00 pm CP Holiday Train, Port Haney, Maple Ridge, BC Organizer: Friends in Need Food Bank Christmas Haven, The Act Arts Centre, 11144 Haney Place, Maple Ridge, BC Organizer: Christmas Haven Committee 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT -4:18 pm Certified Correct D. ~ Corporate Officer