HomeMy WebLinkAbout2005-02-07 Adopted Council Workshop Minutes.pdf\ -/
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Corporation of the District of Maple Ridge
COUNCIL WORKSHOP
February 7, 2005
The Minutes of the Municipal Council Workshop held on February 7, 2005 at 9:00 a.m.
in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor K. Morse
Councillor E. Daykin
Councillor J. Dueck
Councillor F. Isaac
Councillor C. Speirs
ABSENT
Councillor C. Gordon
Councillor J. Harris
Appointed Staff
J. Rule, Chief Administrative Officer
T. Fryer, Municipal Clerk
M. Murray, General Manager of Community Development,
Parks and Recreation Services
F. Quinn, General Manager Public Works and Development
Services
J. Leebum, Director of Communications and Human
Resources
C. Marlo, Confidential Secretary
Other Staff as Required
J. Pickering, Director of Planning
G. Fujii, Manager Development and Environmental Services
Note: These Minutes are also posted on the Municipal Web Site at www.maplerid!!e.org
I. ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2. MINUTES
R/05-51
Minutes
January 31, 2005
MOVED by Councillor Dueck
SECONDED by Councillor Speirs
That the minutes of the Council Workshop Meeting of
January 31, 2005 be adopted as circulated.
CARRJED
Council Workshop Minutes
February 7, 2005
Page 2 of3
3. PRESENTATIONSA TTHEREQUESTOFCOUNCIL-NiI
4. UNFINISHED AND NEW BUSINESS
The Director of Planning circulated and reviewed a suggested presentation fonnat
for Public Hearing items. Council offered suggestions on additional information
that could be presented by staff at Public Hearings and recommended that
developers be requested to notify neighbourhood associations of development
plans in their area. The General Manager Public Works & Development Services
suggested that developers be advised of these suggestions at the next Developers'
Forum and their input sought on the proposed format.
Council discussed the fonnat of Committee of the Whole meetings. It was the
consensus of Council to recommit to the function of Committee of Whole as a
forum fo r Council to obtain information and have questions answered and for
applicants to make presentations on their application. The Chair of the meeting is
to meet with staff prior to the meeting to review the agenda items.
Note: The meeting recessed at 10:00 a.m. and reconvened at 10:10 a.m.
The Director of Planning distributed and reviewed two handouts on the
Development Information Meetings Policy. She asked that Council review the
policy with respect to the exception for a boundary adjustment for environmental
reasons, reducing the minimum number of dwellings from 50 to 25 and adding a
requirement for the timing of the meeting in relation to the date of the Public
Hearing. She advised that there is a gap in the policy for commercial, industrial
and institutional proposals. The Municipal Clerk suggested that the notification
requirements for mail outs for a Development Information Meeting should be
consistent with the Public Hearing.
It was the consensus of Council that the exception for a boundary adjustment be
retained but that the language used to describe this exception be amended and that
the nwnber of dwellings be reduced to 25. Discussion of these proposed changes
is to be included on the agenda of the next Developers' Forum.
ACTION REQUIRED
The proposed format for Public Hearing presentations and the proposed
changes to the Development Information Meeting Policy are to be included
on the agenda of the next Developers' Forum.
The Chair of Committee of the Whole is to meet with staff .prior to the
meeting to review the agenda.
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Council Workshop Minutes
February 7, 2005
Page 3 of3
Staff is to prepare a report on proposed changes to the Development
Information Meeting Policy.
4.2 OCP Meetings -Dates and Times
The Director of Planning confirmed the dates, times and locations of the Official
Community Plan Open House meetings. She provided information on public
notification of the meetings and on the format of the meetings.
5. CORRESPONDENCE -Nil
6. BRIEFIN G ON OTHER ITEMS OF INTEREST/QUESTIONS FROM
COUNCIL -Nil
7. MATTERS DEEMED EXPEDIENT-Nil
8. ADJOURNMENT -11:00 a.rn.
Certified Correct
I Clerk