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Home My WebLink About2005-12-12 Adopted Council Workshop Minutes.pdfCorporation of the District of Maple Ridge COUNCIL WORKSHOP December 12, 2005 The Minutes of the Municipal Coundl Workshop held on December 12, 2005 at 10:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. • PRESENT Elected Officials Mayor Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Leebum, Executive Director C. Marlo, Confidential Secretary Other Staff as Required J. Pickering, Director of Planning J. Sorba, Director of Finance -L. Benson, Financial Analyst T. Thompson, Budget Officer C. Nolan, Accountant D. Spence, Fire Chief C. Carter, Manager of Community Planning J. Charlebois, Planner D. Hall, Planner Note: These Minutes are also posted on the Municipal Web Site at www.maplerid2e.org 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/05-457 Minutes November 7, 2005 MOVED SECONDED Council Workshop Minutes December 12, 2005 Page 2 of6 That the minutes of the Council Workshop Meeting of November 7, 2005 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Discussion of 2006-2010 Financial Plan Overview Using a series of overheads, the General Manager Corporate and Financial Services led a discussion of the 2006-2010 Financial Plan. At the outset Council was asked to identify those items that needed to be included in the Financial Plan. The following items were identified by Council for inclusion: • Funds for further work on the Official Community Plan ($50,000 -$60,000) • Funds for initiating a Business Improvement Area ($50,000) • Funds for targeted police initiatives ($10,000 -$15,000) The following general suggestions were made by Council: • The need for new community surveys is to be assessed by the new Select Committee of Council and Council Task Force. • Include questionnaires in with property tax notices. The General Manager of Corporate and Financial Services suggested that Council review staffing needs for the next three years in a more comprehensive manner. Council identified the following items for inclusion in the Financial Plan: • Funds for additional police officers, municipal support to police officers and corporate staff as identified on the overhead by the General Manager of Corporate and Financial Services • Funding for the Fire Department is to be amended to capture growth. The General Manager Corporate and Financial Services reviewed the District's borrowing capacity. He suggested that Council consider directing the $400,000 per year that would be accumulated starting in 2008 for capital works projects into loan payments for funding projects. ::.. _J ' 1 l Council Workshop Minutes December 12, 2005 Page 3 of6 R/05-458 Capj tal Works Funding MOVED SECONDED That staff be directed to bring forward a Financial Plan that directs the $400,000 for capital works that starts in 2008 towards loan payments for capital works projects to be approved by Council. CARRIED Note: The meeting adjourned at 11:00 a.m. and reconvened at 11:25 a.m. Mayor Robson and Councillor Stewart were not in attendance when the meeting reconvened. Councillor Dueck assumed the Chair in the Mayor's absence. 4.2 Inaugural Speech FolJow~Up Memorandum dated December 8, 2005 providing a framework for discussion. The Chief Administrative Officer distributed a resolution for Council's consideration. He reviewed item one of the resolution. He advised that the District solicitor, Ray Young, would be available to Council to present the hsted items. Note: Mayor Robson and Councillor Stewart arrived at 11 :30 a.m. The Director of Planning clarified that with respect to item two, Council is able to discuss the issues and the process for completing the Official Community Plan (OCP) but is unable to receive new information about the Plan unless a Public Hearing is scheduled. She gave a Power Point presentation providing background infonnation on the process to date of the OCP. She confirmed that staff does anticipate that Council will wish to add additional items to the list of issues for consideration. The Chief Administrative Officer noted that the intent at this meeting is for Council to identify if it wishes to establish a Select Committee and if so to direct staff to create the Terms of Reference for the Committee. The Chief Administrative Officer noted that with respect to the third item, the intent is not to make a decision about a casino at this time but to direct staff to prepare a report to Council with a recommended process to be followed to identify the will of the public on this issue. He indicated that if so directed by Council, staff could prepare a Terms of Reference for the Task Force on Revitalization of the Core within a week. Council Workshop Minutes December 12, 2005 Page 4 of 6 R/05-459 Inaugural Speech R/05-460 Select Committee of Council 4.2.1 MOVED SECONDED That staff be directed to do the following: • Have presentations prepared for Council on Roles and Responsibilities, Conflict of Interest and Freedom of Information and that the appropriate outside resources be retained to undertake this work. • Prepare a report for Council's consideration outlining a Terms of Reference for a Select Committee of Council that will be tasked with working with the information currently available and completing a Community Plan which looks to the Communities future. • Prepare a report for Council's consideration of a proposed public consultation process to determine the will of the citizens of Maple Ridge on the issue of a Casino in the community. • Prepare a report for Council's consideration outlining a Terms of Reference for a Council Task Force on revitalization of the Core. 4.2.2 MOVED SECONDED CARRIED That Councillor Daykin, Councillor Dueck, Councillor Hogarth and Councillor Speirs be appointed to the Select Committee of Council ("the Committee") with Councillor Hogarth acting as Chair; and That members of the public be invited to participate on the Committee; and further That the Committee report back to Council in four months. CARRIED -1 I J I l i I 1 Council Workshop Minutes December 12, 2005 Page 5 of6 4.3 Discussion of Community Forum The Municipal Clerk asked that Council consider if they wish to continue with Community Forums and whether they wish to make any changes to the format of Question Period at Council Meetings. R/05-461 Community Forum Question Period R/05-462 January 2, 2006 Meetings cancelled 4.3.1 MOVED SECONDED That resolution R/05-364 passed on September 19, 2005 to hold Community Forums prior to Public Hearings be rescinded; and further That the rules for Question Period be amended to permit questions on any topic, with the exception of Public Hearing by-laws which have not yet reached conclusion, and that the Chair of the meeting be given the discretion to extend the 15 minute time limit of Question Period. 4.3.2 MOVED SECONDED CARRIED That the Council Workshop and Closed Council meeting scheduled for January 2, 2006 be cancelled. CARRIED Council agreed to a start time of 10:30 a.m. for Council Workshops with a review of this to take place in three months. 5. CORRESPONDENCE -Nil Council Workshop Minutes December 12, 2005 Page 6 of6 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT -Nil 8. ADJOURNMENT -12:05 p.m. .7 G. Robson, Mayor Certified Correct