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Home My WebLink About2019-12-03 Committee of the Whole Minutes.pdf - UnsignedCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES December 3, 2019 The minutes of the meeting held on December 3, 2019 at 1:30 p.m. in Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, BC. PRESENT Elected Officials: Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration S. Nichols, Deputy Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning P. Irani, Manager of Transportation D. Hall, Planner, Development and Environmental Services Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Mayor Morden and Councillor Robson were not in attendance at the start of the meeting. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of November 19, 2019 It was moved and seconded That the minutes of the November 19, 2019 Committee of the Whole be adopted as circulated. CARRIED 3. DELEGATIONS/STAFF PRESENTATIONS – Nil Committee of the Whole Minutes December 3, 2019 Page 2 of 5 4. PUBLIC WORKS AND DEVELOPMENT SERVICES 1101 2019-260-RZ, 21783 Lougheed Highway, C-2 to CD-2-19 Staff report dated December 3, 2019 recommending that Zone Amending Bylaw No. 7591-2019 to rezone the subject property from C-2 (Community Commercial) to CD-2-19 (Comprehensive Development) to permit the construction of a six storey building be given first reading and that the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999. The Director of Planning provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated December 3, 2019 titled “First Reading, Zone Amending Bylaw No. 7591-2019, 21783 Lougheed Highway” be forwarded to the Council Meeting of December 10, 2019. CARRIED Councilor Robson entered the meeting at 1:33 p.m. Mayor Morden entered the meeting at 1:36 p.m. 1102 2019-334-RZ, Proposed Revisions to the Development Permit Process Staff report dated December 3, 2019 recommending Maple Ridge Official Community Plan Amending Bylaw No. 7594-2019 to expedite the issuance of Development permits be given first and second readings and be forwarded to Public Hearing, and that Maple Ridge Delegation Amending Bylaw No. 7595- 2019 be given first, second and third readings. D. Hall, Planner, provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated December 3, 2019 titled “Proposed Revisions to the Development Permit Process, First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No. 7594-2019, First Second and Third Reading Maple Ridge Development Permit Delegation Amending Bylaw No. 7595-2019” be forwarded to the Council Meeting of December 10, 2019. CARRIED Committee of the Whole Minutes December 3, 2019 Page 3 of 5 1103 2019-395-RZ, Lakewood Camp, P-3 to P-2 Staff report dated December 3, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7597-2019 to rezone from P-3 (Childrens Institutional) to P-2 (Special Institutional) to permit future use as a Katzie First Nation Healing Centre be given first reading, and that the applicant provide further information as described on Schedules C, F, G and J of the Development Procedures Bylaw No. 5879-1999. The Director of Planning provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated December 3, 2019 titled “First Reading, Zone Amending Bylaw No. 7597-2019, Lakewood Camp (Unaddressed property on Alouette Road) PID: 002-314-703 ” be forwarded to the Council Meeting of December 10, 2019. CARRIED 1104 2019-259-DVP, 105-22308 Lougheed Highway Staff report dated December 3, 2019 recommending that application 2019- 259-DVP, to allow a sign that is prohibited in the Maple Ridge Sign Bylaw, at 105-22308 Lougheed Highway be denied. D. Hall, Planner, provided a presentation and responded to questions from Council. The applicant provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated December 3, 2019 titled “Development Variance Permit 105 - 22308 Lougheed Highway” be forwarded to the Council Meeting of December 10, 2019. CARRIED 1105 Traffic Calming Policy 2019 Update Staff report dated December 3, 2019 recommending that Traffic Calming Policy 9.07 be adopted as amended. The Manager of Transportation provided a presentation and responded to questions from Council. Committee of the Whole Minutes December 3, 2019 Page 4 of 5 It was moved and seconded That the staff report dated December 3, 2019 titled “Traffic Calming Policy 2019 Update” be forwarded to the Council Meeting of December 10, 2019. CARRIED Councillor Duncan left the meeting at 2:42 p.m. and returned just prior to adjournment. 1106 Ridge Meadows Recycling Society – Partnership and Licence Agreements Staff report dated December 3, 2019 recommending that the Corporate Officer be authorized to execute the Fee for Service Partnership Agreement between the City of Maple Ridge and Ridge Meadows Recycling Society, and that the Corporate Officer be authorized to execute the Licence of Use Agreement between the City of Maple Ridge and Metro Vancouver. It was moved and seconded That the staff report dated December 3, 2019 titled “Ridge Meadows Recycling Society - Partnership and Licence Agreements” be forwarded to the Council Meeting of December 10, 2019. CARRIED 1107 Award of Contract ITT-EN19-76: 232 Street Watermain Replacement (122 Avenue to 124 Avenue) Staff report dated December 3, 2019 recommending that award of Contract ITT-EN19-76 be awarded to Conwest Contracting Ltd., that a construction contingency be approved to address potential variations in field conditions, and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated December 3, 2019 titled “Award of Contract ITT- EN19-76: 232 Street Watermain Replacement (122 Avenue to 124 Avenue)” be forwarded to the Council Meeting of December 10, 2019. CARRIED 5. CORPORATE SERVICES 1131 Council Procedure Amending Bylaw No. 7521-2018 Staff report dated December 3, 2019 recommending that staff provide notice in accordance with the Community Charter, that the Council Procedure Amending Bylaw No. 7521-2018 be read a first, second, and third time, and that the “Council Meeting Delegations Policy”, “Council Meeting Public Question Committee of the Whole Minutes December 3, 2019 Page 5 of 5 Period Policy” and “Council Meeting Minute Taking Standards Policy be approved. It was moved and seconded That the staff report dated December 3, 2019 titled “Council Procedure Amending Bylaw No. 7521-2018” be forwarded to the Council Meeting of December 10, 2019. CARRIED 1132 2020-2024 Financial Plan Bylaw Staff report dated December 3, 2019 recommending that Maple Ridge 2020- 2024 Financial Plan Bylaw No. 7598-2019 be given first, second and third readings. It was moved and seconded That the staff report dated December 3, 2019 titled “2020-2024 Financial Plan Bylaw” be forwarded to the Council Meeting of December 10, 2019. CARRIED 6. PARKS, RECREATION & CULTURE – Nil 7. ADMINISTRATION (including Fire and Police) – Nil 8. OTHER COMMITTEE ISSUES– Nil 9. ADJOURNMENT – 2:48 p.m. 10. COMMUNITY FORUM – Nil ___________________________________ Councillor C. Meadus, Chair Presiding Member of the Committee