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HomeMy WebLinkAbout1999-10-12 Council Meeting Agenda and Reports.pdf4c Corporation of the District of Maple Ridge COUNCIL MEETING October 12, 1999 The Minutes of the Municipal Council Meeting held on October 12, 1999 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor C. Durksen Councillor T. Baker Councillor J. Clements Councillor C. Gordon Councillor L. King Councillor B. Levens Councillor K. Stewart Mr. R. W. Robertson, Chief Administrative Officer Mrs. J. Hertzog, Acting Municipal Clerk Mr. M. W. Murray, General Manager of Community Development, Parks and Recreation Services Mr. J. R. Rudolph, General Manager of Public Works and Development Services Mr. T. Fryer, Director of Current Planning Ms. C. Carter, Planner Mrs. S. M. Karasz, Confidential Secretary The meeting was filmed by Rogers Cablesystems. 01 PRA YERS Pastor Roger Cooper conducted opening prayers. 02 MINUTES R199-475 02.01 Minutes Sept. 14/99; MOVED by Counciiior Stewart Sept. 21/99 SECONDED by Councillor Levens that the Minutes of the regular Council Meetings of September 14, 1999 and September 21, 1999 be adopted as circulated. CARRIED R199-476 02.02 Minutes Dev. Agmt. MOVED by Councillor King Oct. 1/99 SECONDED by Councillor Gordon Council Meeting Minutes October 12, 1999 Page 2 that the Minutes of the Development Agreements CommitteeMeeting of October 1, 1999 be received. CARRIED 03 DELEGATIONS 03.01 Maple Ridge Peewee AAA Minor Baseball Team The players of the Maple Ridge Peewee AAA Minor Baseball team were introduced by their Coach, Mr. Lome Upsdell. The Mayor commended the team for their outstanding performance at the 1999 National Pee Wee Baseball Championships and the excellent manner in which they represented Maple Ridge. 03.02 Mr. Frank Fehr re Left Turn Lane into Maple Ridge Plaza - Lougheed Highway and 201 Street Note: Mr. Fehr withdrew his request to appear at the meeting. 03.03 Fraser Valley Regional Library - Update Ms. Caro O'Kennedy, Manager of the Maple Ridge Library, was in attendance. She displayed and explained overheads related to an information package on the library which was circulated to Council. The overheads included statistics and information on the following - circulation from 1985 to 1999 and projected circulation to 2001; number of visits to the library from 1998 to 2001; facility size and population; a comparison of Maple Ridge with other libraries; customer service; enhancements and computer systems from 1981 to 1999; program changes; new facility planning and the accomplishments of volunteers and Friends of the Library. On question from Councillor King, Ms. O'Kennedy clarified several points related to the opening hours of the libraries in the Fraser Valley Regional Library system. She noted that the Maple Ridge Library is open 47 hours a week and a survey is currently underway to obtain people's views on extended hours. Ms. O'Kennedy advised that there are 32,903 registered users of the library in Maple Ridge which is nearly half the Municipality's population. Councillors Gordon and Stewart commented that they were encouraged by that figure and spoke of the need for a new up-to-date library facility to accommodate the increasing number of users. Council Meeting Minutes October 12, 1999 Page 3 Councillor Stewart, who has taken over as Council representative to the Fraser Valley Library Board, highlighted Councillor Levens' accomplishments during her eight years on the Library Board. Ms. Kennedy noted that there will be an open house hosted by the District on October 21st to provide information on the proposed new library facility and an open house is being hosted by the Maple Ridge Library on November 24th in celebration of Library Month. 03.04 "Moments in Time" Publication Mr. Bob Herger and Mr. Allan Woodland showed slides and read excerpts of the above noted book commemorating Maple Ridge's 125th Anniversary. Mr. Herger also expressed appreciation to Christopher Campbell, Lynn Easton, Allan Woodland, Sheila Nichols, Mike Murray and Councillors Candace Gordon and Betty Levens for their involvement in the project. He also commended the artists and writers who contributed to the book. 04 UNFINISHED BUSINESS Nil 05 BY-LAWS 05.01 Start-up Costs for Maple Ridge Town Centre Redevelopment Project (to appropriate $3,740,000 to be used for the Maple Ridge Town Centre Redevelopment Project and the curling rink). R/99-477 MOVED by Councillor Stewart BL 5837-1999 SECONDED by Councillor Levens final reading that Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5837-I999be reconsidered and adopted. CARRIED 05.02 RZ121198 —23896 and 23920— 118 Avenue (to permit subdivision into 17 lots). R199-478 MOVED by Councillor Baker BL 5752-1998 SECONDED by Councillor Clements Council Meeting Minutes October 12, 1999 Page 4 final reading that Maple Ridge Zone Amending By-law No. 5752-1998 be reconsidered and adopted. CARRIED 05.03 RZ139199 - Northwest Corner of Lougheed Highway and 105 Avenue - Placement of a Sign, Non-Farm Use (Municipal Park) R/99-479 05.03.0 1 BL 5830-1999 final reading MOVED by Councillor King SECONDED by Councillor Gordon that Maple Ridge Zone Amending By-law No. 5830-1999 be reconsidered and adopted. Discussion The General Manager of Community Development, Parks and Recreation Services advised that the proposed by-laws will permit the placement of a sign at the northwest corner of Lougheed Highway and 105 Avenue and allow for overflow parking at the Fairgrounds. There is a need for more parking to accommodate an increasing number of large events at that facility. Councillor King asked if there is a landscape plan for the sign. The Mayor suggested that further details be provided to Council. The General Manager of Community Development, Parks and Recreation Services advised that the sign has to meet the requirements of the Sign By-law. Councillors King noted that the parking area is currently not paved. She explained that there are alternatives to paving and using impermeable materials and asked that those options be looked at in the future if it is the intention to make changes to the surface of the parking area. Councillor Gordon expressed the same concerns, noting that run-off and drainage from that site will have an impact on the adjacent agricultural lands. The motion CARRIED. R199-480 05.03.02 BL5831-1999 final reading MOVED by Councillor King SECONDED by Councillor Gordon Council Meeting Minutes October 12, 1999 Page 5 that Maple Ridge Official Community Plan Amending By-law No. 583 1- 1999 be reconsidered and adopted. CARRIED 06 COMMITTEE OF THE WHOLE 06.01 Minutes 06.01.01 Meeting of September 20, 1999 R/99-48 1 MOVED by Councillor Clements Minutes COW SECONDED by Councillor Baker Sept. 20/99 that the Committee of the Whole Meeting Minutes of September 20, 1999 be received. CARRIED 06.02 Public Works and Development Services 06.02.0 1 Liquid Waste Management Plan Reference was made to the staff report dated September 2, 1999 in support of the following recommendation contained therein: R199-482 MOVED by Councillor Stewart Liquid Waste SECONDED by Councillor Baker Mngt. Plan that the staff report entitled Liquid Waste Management Plan dated September28, 1999 be received, and further that the document entitled Liquid Waste Management Plan Stage 2 Policies and Commitments dated August 30, 1999 be endorsed and that the Greater Vancouver Regional D .strict be so advised. Discussion Councillor King expressed appreciation to staff for providing a synopsis of the Greater Vancouver Regional District's Liquid Waste Management Plan (LWMP). She noted that there is a cost associated with the LWMP and it is her hope that the Municipality will phase the increases in so that they will have a gradual impact on the taxpayers. Council Meeting Minutes October 12, 1999 Page 6 The General Manager of Public Works and Development Services advised that the first year of fiscal impact on the Municipality will be 2001; the increase will amount to $32.00 per household. The LWMP is a long range project and it will be 2052 before the ultimate improvements are completed. The goals of the program are outlined in the report and reflect an attempt to bring the lower mainland into compliance with National standards. The General Manager of Public Works and Development Services clarified several questions raised by Council with respect to initiatives proposed in the plan. The Mayor noted that the Municipalities pay Development Cost Charges of $1800 per lot to the GVRD for sewer and water facilities and are now being asked to contribute an additional $32 per household. He question where that money goes and what the justification is for the $32 increase. Councillor Baker, who is the Council representative to the GVRD Sewerage & Drainage Committee, offered to obtain further information on that issue. Councillor Baker advised that there is a $12 million infrastructure program in the ground now that has to be maintained and brought up to environmental standards which is costly. The GVRD has held five meetings around the region to gather input and there is still more work to be done. The motion CARRIED. 06.02.02 SD/i 4/99 - Development Cost Charge Reduction (210 Street and Barker Avenue) Reference was made to the staff report dated September 9, 1999 in support of the following recommendation contained therein: P199-483 MOVED by Councillor Clements DCC Reduction SECONDED by Councillor Levens SD/24/99 that with respect to Subdivision 14/99, be it resolved that in view of the necessity for constructing sidewalk and street light works on 210 Street south of Barker Avenue, the road component of the Development Cost Charges payable by the subdivider be reduced by $5462.00, reflecting the cost of the Development Cost Charge works. CARRIED 06.02.03 Secondary Suites By-law - Six Month Review Council Meeting Minutes October 12, 1999 Page 7 Reference was made to the above noted staff report dated September 21, 1999. and subsequent Committee of the Whole discussion on October 4, 1999. Council then considered the following three motions: R/99-484 06.02.03.01 Secondary Suites Restrictive MOVED by Councillor Stewart Covenants SECONDED by Councillor Levens to remain that the staff report entitled Secondaiy Suites By-law - Six Month Review be received and be it resolved that: Restrictive Covenants on title to Single Family Residential properties prohibiting a secondary suite use remain in place and that restrictive covenants continue to be placed on title to all Single Family Residential properties except infill developments on parcels established prior to October, 1994; Discussion Councillor King spoke in support of removing the restrictive covenants that have been placed on single family residential properties since 1994 prohibiting secondary suites. She feels that practice is discriminatory. Also, those homes provide the best stock of secondary suites and there is a complete disregard for the covenants by the industry, the homeowners and those who live in the suites. Councillor Gordon agreed with Councillor King. It is her feeling that if the restrictive covenants are being flagrantly disregarded, they are probably unworkable. She cautioned that when the District starts enforcing the covenants there will be a significant number of families impacted, including the homeowner and the tenants in the suites. Councillor Stewart noted that people who buy the new homes are aware of the restrictive covenant prohibiting secondary suites, which he feels is a rational approach, and that other people have already taken the honest approach and registered their suites. Councillor Baker spoke against removing the restrictive covenants, noting we either having zoning by-laws or we do not. If the restrictive covenants are going to removed, there has to be consultation with the people who bought property in the covenanted areas. If the covenants are taken off there will be no such thing as single family residential zoning. There is a principle involved here; it is not simply a question of whether he agrees or disagrees with secondary suites. He pointed out that Council has listened to the citizens and made changes to the regulations to permit a temporary residential use so that the homeowners can look after their relatives. Council Meeting Minutes October 12, 1999 Page 8 Councillor Clements spoke against removing the covenants and compromising the single family residential zone without also reviewing the Official Community Plan as that change would impact on school children, utilities, parking on streets, etc. Councillor King noted that people's lives can change unexpectedly in ways that they cannot possibly predict; there are many reasons why a homeowner may want to rent out a suite to someone who needs that type of housing. Additional debate ensued on the Councillors' viewpoints and the Mayor then called for the vote. The motion CARRIED. Councillors King and Gordon OPPOSED. P199-485 06.02.03.02 Secondary Suites amendments MOVED by Councillor Stewart to Zoning By-law SECONDED by Councillor Levens that staff be directed to prepare an amendment to the Zoning By-law to delete conditions regarding minimum lot size and the requirement to obtain an annual District of Maple Ridge trade licence; and to establish provisions to prohibit the construction of a secondary suite within a floodplain and define "cooking facility". CARRIED P199-486 06.02.03.03 Secondary Suites amendments MOVED by Councillor Stewart to Building SECONDED by Councillor Levens By-law that staff be directed to prepare an amendment to the Building By-law to extend the reduced secondary suite registration fee of $125 from September 23, 1999 to March 31, 2000. LWrL ii -a .1 .i ' ' I 'I 06.02.04 RZ142199 - 21409 Lougheed Highway - CS-2 to CD Reference was made to the staff report dated September 23, 1999 recommending that the subject application to rezone the Alouette Animal Hospital and associated Council Meeting Minutes October 12, 1999 Page 9 commercial space to provide more flexibility in leasing space be forwarded to Public Hearing. R199-487 MOVED by Councillor Levens RZ/42/99 SECONDED by Councillor Baker to Public Hear. that application RZ142/99 (21409 Lougheed Highway) to rezone property described in the staff report dated September 23, 1999 from CS-i (Service Commercial) to CD (Comprehensive Development) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. CARRIED 06.03 Financial and Corporate Services (includinR Fire and Police) 06.03.0 1 Clean-up of Property at 20631 Battle Avenue Reference was made to the staff report dated September 30, 1999 recommending that the District undertake measures to have the subject property cleaned up. R199-488 MOVED by Councillor Levens 20631 Battle Ave. SECONDED by Councillor Baker clean-up that with respect to the property located at 20631 Battle Avenue and earlier unsuccessful attempts to effect clean-up, be it resolved that the Community and Business Relations Office be authorized to engage a contractor or the District of Maple Ridge Public Works Department for the purpose of cutting back and shaping the hedge and removing the branches; and further that the cost of the clean-up efforts shall be invoiced to the registered owner of the subj.ect property and in the event that the registered owner fails to pay the costs on or before December 31, 1999, said costs are to be added to and form part of the taxes payable on the property. CARRIED 06.03.02 Clean-up of Property at 20623 Battle Avenue Reference was made to the staff report dated September 30, 1999 recommending that the District undertake measures to have the subject property cleaned up. Council Meeting Minutes October 12, 1999 Page 10 R/99-489 20623 Battle Ave. clean-up MOVED by Councillor Baker SECONDED by Councillor Stewart that with respect to the property located at 20623 Battle Avenue and earlier unsuccessful attempts to effect clean-up, be it resolved that the Community and Business Relations Office be authorized to engage a contractor or the District of Maple Ridge Public Works Department for the purpose of cleaning up the lot of debris, including weeds, vines, branches and long grass; and further that the cost of the clean-up efforts shall be invoiced to the registered owner of the subject property and in the event that the registered owner fails to pay the costs on or before December 31, 1999, said costs are to be added to and form part of the taxes payable on the property. CARRIED Note: The following item was added to the Agenda with the approval of Council: Councillor Gordon excused herself from the Council Chamber prior to the item being placed on the floor, noting that she rents space in one of the buildings. 06.03.03 Taxation Exemptions R/99-490 MOVED by Councillor King BL 5841-1999 SECONDED by Councillor Clements three readings Tax Exemptions that Maple Ridge Taxation Exemption By-law No. 5841-1999 be read a first and second time and that rules of order be waived and Maple Ridge Taxation Exemption By-law No. 584 1-199 be read a third time. Note: Councillor Gordon returned to the Council Chamber at this point in the meeting. 06.04 Community Development and Recreation Service Nil 'S. 06.05 Other Issues Council Meeting Minutes October 12, 1999 Page 11 06.05.01 Update on Downtown Core Redevelopment (Maple Ridge Town Centre) Project The General Manager of Public Works and Development Services advised as follows: • Internal demolition has been underway in the Arena and Old Library Auditorium for the last two weeks. • Construction fencing will be placed around the site this week, including the Centennial Centre • The tender for demolition of the Old Library Auditorium and the Arena will result in those facilities being demolished at the end of November. • Closure of the parking lot adjacent to the Municipal Hall will occur the last week of October or the first week of November. Alternative parking has been established for customer parking. There will be signs directing the public to those areas as well as a notice in the newspaper. • The District anticipates receiving 3 or 4 sets of displays for the Maple Ridge Town Centre redevelopment project tomorrow. The displays will be established at the existing library, Leisure Centre and Municipal Hall. • Open Houses to provide information on the proposed new facilities are scheduled as follows; Proposed new library - October 20, 1999— Maple Ridge Library; Proposed Leisure Centre upgrade - October 25, 1999 - Leisure Centre. Councillor King asked that the existing facilities and the progress of the new facilities be documented with photographs. The General Manager of Public Works and Development Services advised that is being done by the Planning Department. Councillor Stewart advised that information on the project was presented to the Chamber of Commerce at a meeting last Thursday and they feel that a number of questions they had have been answered. People are beginning to understand what the project really means. C 06.05.02 Clarification of Legal Action against NPA Council Members The Chief Administrative Officer referred to a recent article in the local• newspaper which has caused some confusion. He clarified that Mr. Gordon Council Meeting Minutes October 12, 1999 Page 12 Robson has filed a suit against the District of Maple Ridge, five members of Council and three companies alleging a conflict of interest in dealings that Council has undertaken during the past year. The District's solicitor has advised that there is no existing conflict and that all members of Council have acted properly within the scope of the Municipal Act and the action has no merit. The solicitor has suggested that it is appropriate to have those named individuals step aside in defence of the suit. The District petitioned the courts for an order naming Councillors Linda King and Candace Gordon as Council in defence of this particular action only. It is a straightforward case and it is not anticipated that it will involve a lot of work. If decisions are required by the District in this case, Councillors Gordon and King will direct staff and the Municipal solicitor. The solicitor has been instructed to put an action forward to the courts as quickly as possible for a decision. 07 MA YOR 'S REPORTS Mayor Durksen advised that he attended Search and Rescue's 30th Anniversary, noting that a plaque was placed in their building in memory of the late Belle Morse who was the first Search and Rescue Co-ordinator. He also attended the official opening of the Rivers Heritage Education and Communications Centre on September 26th, a Translink meeting, and the Rothsay and Garibaldi Heights Waterworks public information meeting. Staff is looking into the concerns raised at that meeting. Council also met with the Agricultural Land Commission to discuss various issues related to the Agricultural Land Reserve. He advised that the official opening of the Elderly Citizens Recreation Association centre is scheduled for October 23, 1999 at 1:00 p.m. 08 COUNCILLORS' REPORTS - LIAISONS TO COMMITTEES Councilor K. Stewart Councillor Stewart advised that he and Councillor King attended a meeting of the Alouette Flood Management Committee. He noted that B. C. Hydro is represented on the Committee and he commended them for their increasing involvement in matters pertaining to flood management on the Alouette River. Councillor Stewart advised that he also attended the Search and Rescue's 30th Anniversary and recognized Mr. John Hume and the late Belle Morse for their contributions to that organization. Council Meeting Minutes October 12, 1999 Page 13 CouncillorL. King Councillor King congratulated the Alouette River Management Society and all the people involved in the opening of the Rivers Heritage Education and Communications Centre. She anticipates that it will be a much used facility. She noted that there was a very good turn-out of citizens for the Alouette Flood Management Committee meeting and she commended people for taking responsibility for arranging for their own flood control. The Committee discussed the most effective ways to allocate B. C. Hydro funds to various projects. She also attended a workshop sponsored by the Silver Valley Neighbourhood Association. Councillor King congratulated Pitt Meadows who recently received an Eddie Bauer award for their downtown beautification program. Council/or J. Clements Councillor Clements advised that he attended a Greater Vancouver Regional District (G.V.R.D.) Parks Strategy Workshop, a B C. Aviation Council meeting, the Union of British Columbia Municipalities (U.B.C.M.) Conference and the meeting of Council and the Agricultural Land Commission. Council/or B. Levens Councillor Levens briefly reported on the results of the Communities in Bloom competition, noting that when Maple Ridge participated in the Provincial competition last year, they were awarded 796 out of 1000 points. In the federal competition this year, Maple Ridge received 794 points. Maple Ridge will try harder next year! Council/or C. Gordon Councillor Gordon advised that she and Councillor Levens attended the Fire Department's open house regarding the new pre-incident planning program which Maple Ridge is doing together with Port Coquitlam. A data base is being compiled on various commercial and industrial buildings. Having that information in advance will be of immense value to the Fire Department if a fire should occur. She displayed a map that has been published by a group of young people in our community showing resources for young people in Maple Ridge and Pitt Council Meeting Minutes October 12, 1999 Page 14 Meadows. The map shows where services for youth are available and their aim is to put this information on a computerized kiosk that can be publicly accessed. Councillor Gordon read a thank you letter from the Community Gardens Club thanking the District for its continued support of their community garden project. She noted that due to conflicting schedules, the members of the club were unable to be in attendance and have sent plant gifts for the Mayor and Council. Councillor T. Baker Councillor Baker advised that he is carrying out his role of Council representative on the Union of British Columbia Municipalities' executive board. 09 VISITOR A CKNO WLEDGMENT Nil 10 ADJOURNMENT 9:45p.m. 11 QUESTIONS FROM THE PUBLIC 11.1 Mr. Sandy Macdougall asked for and received further details on the sod turning ceremony for the downtown core redevelopment project on October 27, 1999. 11.2 Mr. Ted Ingram referred to the amendments to the secondary suite policy (Item 06.02.03 of these Minutes) and questioned Councillor Baker's remarks regarding a principle being involved with respect to single family residential zoning. He questioned if it is a utilitarian principle and if we are saving people who are drowning. He advised that he has lived in his home prior to 1994 and thought that he was helping people by supporting this by-law and encouraging people to be good neighbours. He asked Councillor Baker what principle he is standing up for. Councillor Baker responded that he believes that if secondary suites are going to be allowed in the single family residential zone, that zone needs to be changed. 11.3 Mr. Gerald Lowney of 12136 Rothsay asked why Maple Ridge Readi-Mix is still operating in spite of a court order to cease and desist as of May 30th. He has phoned the By-law Enforcement office three times on this matter. The Chief Administrative Officer advised that any action taken by the District would have to be done through the Supreme Court. Council Meeting Minutes October 12, 1999 Page 15 The Mayor offered to follow up on Mr. Lowney's comments. MAYOR Certified Correct Acting Municipal Clerk Corporation of the District of Maple Ridge COUNCIL MEETING A GENDA October 12, 1999 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.org 01 PRA YERS Pastor Roger Cooper 02 MINUTES 02.01 Regular Council Meeting of September 14, 1999 02.02 Regular Council Meeting of September 21, 1999 02.03 Development Agreements Committee Meeting of October 1, 1999 03 DELEGATIONS 7:00 p.m. 03.01 Maple Ridge Peewee AAA Mincr Baseball Team Outstanding Performance at the 1999National Pee Wee Baseball Championships Page 1 Council Meeting Agenda October 12, 1999 Council Chamber 7:10 p.m. 03.02 ~49?Frank FeJfre Left Turn Lan 7int aple Ridge Plaza - Lougheed h way a,42201 Street 7:20 p.m. 03.03 Fraser Valley Regional Library - Update Ms. Caro O'Kennedy, Maple Ridge Branch, Library Manager to be in attendance. !S AJI 04 UNFINISHED BUSINESS Nil 05 BY-LAWS 05.01 Start-up Costs for Maple Ridge Town Centre Redevelopment Project Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5837-1999 final reading (to appropriate $3,740,000 to be used for the Maple Ridge Town Centre Redevelopment Project and the curling rink). 05.02 RZ121198 - 23896 and 23920— 118 Avenue Maple Ridge Zone Amending By-law No. 5752-1998 final reading (to permit subdivision into 17 lots not less than 371 m2 each). 05.03 RZ139199 - Northwest Corner of Lougheed Highway and 105 Avenue 05.03.0 1 Maple Ridge Official Community Plan Amending By-law No. 583 1-1999 final reading (to redesignate from Agricultural to Park) Page 2 Council Meeting Agenda October 12, 1999 Council Chamber 05.03.02 Maple Ridge Zone Amending By-law No. 5 830-1999 final reading (to rezone from RS-3 (One Family Rural Residential) to CD-4-88 (Comprehensive Development) to permit the placement of a sign). rt COMMITTEE OF THE WHOLE 06.01 Minutes 06.01.01 Meeting of September 20, 1999 The following issues were considered at the October 4, 1999 Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and isheld in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. 06.02 06.02.01 Public Works and Development Services Liquid Waste Management Plan Staff report dated September 2, 1999 recommending that Council endorse the draft Liquid Waste Management Plan Stage 2 Policies and Commitments dated August 30, 1999 and that the Greater Vancouver Regional District be so advised. 06.02.02 SD/14199 - Development Cost- Charge -Reduction (210 Street and Barker Avenue) Staff report dated September 9, 1999 recommending a reduction in Development Cost Charges in the amount of $5,462.00 for the above noted works. Page 3 Council Meeting Agenda October 12, 1999 Council Chamber 06.02.03 Secondary Suites By-law - Six Month Review Staff report dated September 21, 1999 recommending that: Council provide direction to staff regarding existing restrictive covenants; Amendments be prepared to the Zoning By-law to delete (1) the conditions regarding minimum lot size; (2) the requirement to obtain an annual trade licence; (3) the requirement to prohibit a secondary suite in the floodplain; and define "cooking facility; Amendments be prepared to the Building By-law to extend the reduced secondary registration fee of $125 from September 23, 1999 to March 21, 2000. Note: Committee amended the recommendation to read that restrictive covenants on title to Single Family Residential properties prohibiting a secondary suite use remain in place and that restrictive covenants continue to be placed on title to all Single Family Residential properties except infihl developments on parcels established prior to October, 1994. 06.02.04 RZ142199 - 21409 Lougheed Highway - CS-2 to CD Staff report dated September 23, 1999 recommending that the subject application to rezone the Alouette Animal Hospital and associated commercial space to provide more flexibility in leasing space be forwarded to Public Hearing. 06.03 Financial and Corvorate Services (including Fire and Police) Nil 06.03.0 1 Clean-up of Property at 20631 Battle Avenue Staff report dated September 30, 1999 recommending that the District undertake measures to have the subject property cleaned up. 06.03.02 Clean-up of Property at 20623 Battle Avenue Staff report dated September 30, 1999 recommending that the District undertake measures to have the subject property cleaned up. O ~,63 174c C, (, Page 4 Council Meeting Agenda October 12, 1999 Council Chamber 06.04 Community Development and Recreation Service Nil 06.05 Other Issues 06.05.01 Downtown Core Redevelopment (Maple Ridge Centre Project) - Update 07 MAYOR'S REPORTS 08 COUNCILLORS' REPORTS - LIAISONS TO COMMITTEES 09 VISITOR A CKNOWLEDGMENT 10 ADJOURNMENT Page 5 Council Meeting Agenda October 12, 1999 Council Chamber 11 QUESTIONS FROM THE PUBLIC QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda or other Municipal matter. Council will not tolerate derogatory remarks directed at Council and/or staff during the Question Period. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 20 minutes. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at 463-5221. s.karasz Page 6 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES October 1, 1999 Mayor's Office PRESENT: Mayor Carl E. Durksen, Chairman Jake Rudolph, G.M. Public Works & Dev Services Member K. Kirk, Recording Secretary 1. CONCORDIA VENTURES LTD. LEGAL: Lots 65, 66, 67 & 68, District Lots 279 & 281, Group 1, Plan 114, New Westminster District LOCATION: 20200, 20220, 20234, 20246 Chigwell OWNER: Concordia Ventures Ltd. REQUIRED AGREEMENTS: I Restrictive Covenant - Floodplain THAT THE MAYOR AND ACTING CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING AGREEMENTS AS THEY RELATE TO CONCORDIA VENTURES LTD. i 1 I 0. 04 tA cr 0 - I "t \' \' A \V \ 100 \\ A 14, \J \2 " N~r' 10 ot \\ V V \ '\ \- \— \tt ) o 1 i2 I al ilio dl — TO PLAN 114 September 13, 1999 Mr. Lorne Upsdell 307— 12172 Harris Road Pitt Meadows BC V3Y 1B9 Dear Mr. tJpsdell: On behalf of Maple Ridge Council and all of our citizens, it gives me great pleasure to extend our congratulations to you and the members of your team for their outstanding performance at the National Peewee Baseball Championships. Needless to say, we were all very excited to learn of your success. It is not every day that we have the honour of being the home town of such a prestigious team. In this regard, it would be our privilege if you and as many members of your team as possible could attend a Maple Ridge Council meeting to be suitably acknowledged in front of the television cameras. If you are able to attend such a meeting, please contact Lisa F-latla at 463-5221, Local 283, to make the necessary arrangements. Congratulations again. We look forward to meeting you and your players at your convenience. Sincerely, - Carl E. / Mayo, ,! oc1• I2/ - 1..00 pPt. 0,3 D / CORPORATION OF THE DISTRICT OF MAPLE RIDGE N'l..PLE RIEXE 11995 Haney Place, Maple Ridge BC V2X 6A9 CANADA Telephone: 6041 463-5221 Fax: (604) 467-7331 Incorporated 12 September, 1874 e-mail: enquinies@distnict.maple-nidgebc.ca September 30, 1999 File No: 5400-01 Mr. Frank Fehr 25145 — 108 Avenue Maple Ridge, B.C. V2W 1G8 Dear Mr. Fehr: In response to your discussions with Mr. Jake Rudolph, the following arrangements have been made for you to appear before the Municipal Council as a delegation: Council Meeting October 12, 1999 7:10 p.m. Due to time constraints, it is necessary to limit delegation appearances to 10 minutes. It would be very much appreciated if your presentation could be completed within the allotted time. Yours truly, ,) Jo-Anne Hertzog Acting Municipal Clerk / cc General Manager, Public Works & Development Services Confidential Secretary - () 3. o; "Promoting a Safe and Livable Community for our Present and Fi' cycec 3e' ?CAPLE e _ 'o Secrcar.y 3eace j CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5837-1999 A By-law authorizing the expenditure of monies in the Maple Ridge Capital Works Reserve Fund. WHEREAS, there is an unappropriated balance in the Capital Works Reserve Fund, established pursuant to By-law No. 3155 - 1982; AND WHEREAS, the Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited as "Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5837-1999. The sum of Three Million, Seven Hundred and Forty Thousand Dollars ($3,740,000), is hereby appropriated from the Capital Works Reserve Fund to be expended and it is hereby authorized to be used for the Maple Ridge Town Centre Redevelopment Program and curling rink as per attached Schedule "A". Should any of the above remain unexpended after the expenditure hereby authorized has been made, any unexpended balances shall be returned to the credit of the said Reserve Fund. READ a first time the day of , 1999. READ s second time the day of , 1999. READ a third time the day of , 1999. RECONSIDERED and adopted the day of , 1999. MAYOR CLERK 0çoI BYLAW NO. 5837-1999 District of Maple Ridge Maple Ridge Town Centre Redevelopment Project 1999 Start Up Costs Schedule A Project Curling Rink Core up front Office Library Leisure Centre Youth Total 3,000,000 1,227,650 1,043,850 1,346,050 382,450 4,000,000 7,000,000 Source of funds Core Building Permits Community Development Core Land Sales Land Sales Capital Works (Projects delayed/finished) Total 500,000 1,060,000 1,700,000 Capital Works Reserve 1,840,000 Capital Works ReserZe 1,900,000 7,000,000 4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 21, 1999 and Members of Council FILE NO: RZ/2 1/98 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading - Bylaw No. 5752-1998 (23896 & 23920— 118 Ave.) SUMMARY: Bylaw 5752-1998 has been considered by Council at Public Hearing and subsequently granted 2h11 and Yd reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit subdivision into 17 lots not less than 371 m 2. RECOMMENDATION That Maple Ridge Zone Amending Bylaw No. 5752-1998 be reconsidered and adopted. BACKGROUND: Location: 23896 & 23920 118 Ave. History: Council considered this rezoning application at a Public Hearing held on January 19, 1999. On January 26, 1999 Council granted 2'" and 3 reading to Maple Ridge Zone Amending Bylaw No. 572 1-1998 with the stipulation that the following conditions be addressed: Preliminary approval from the Ministry of Environment, Water Management Branch; Preliminary approval from the Ministry of Environment, Fish and Wildlife Branch; A geotechnical report which addresses the suitability of the site for the proposed development; Park dedication for watercourse protection; Registration of a Building Scheme Restrictive Covenant. The following applies to the above: 1) The Ministry of Environment, Water Management Branch has submitted their approval. A Restrictive Covenant will be registered at the subdivision stage. (p 2 & 4) The Ministry of Environment, Fish and Wildlife Branch has approved the "Park" dedication for watercourse protection. This dedication will be accomplished on the subdivision plan. 3) A geotechnical Engineer has submitted a report that generally concludes that the site can be developed. However, there are some specific items which require the supervision of a geotechnical engineer. Accordingly, a Restrictive Covenant will be registered as a condition of subdivision approval. 5. To insure that the design criteria associated with the CD-1-93 zone are applied to the R-1 lots, a Building Scheme Restrictive Covenant has been registered at the Land Title Office. CONCLUSION: As the applicant has met Council's conditions, it is recommended that final reading be given to the bylaw. 6;Vl, David Stevenson, Plann nician R. W. Robertson, MCIP, AICP J. Chief Administrative Officer G MCIJYAICP nagei Public Works and t Services -2- SUBJECT PROPERTIES 23896 AND 23920 118 AVE. ZONING CORPORATION OF TI I DISTRICT OF MAPLE RIDGE I MAPLE RIDGE PLANMG I I Incorporated 12 September. 1874 DEFAR11T flLE/BYtAW: RZ-21-98 1 DATE.DEC. 4, igeB N ALBION THORNHILL reasce er.cR CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5752 - 1998 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW ThEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending B.y4aw No. 5752 - 1999." Those parcels or tracts of land and premises known and described as: Parcel "A" (Explanatory Plan 16102) Lot 29, Section 16, Township 12, Plan 18230, New Westminster District And Lot 29 Except: Firstly: East 105 Feet, Secondly: Parcel "A" (Explanatory Plan 16102), Section 16, Township 12, Plan 18230, New Westminster District. and outlined in heavy black line are hereby rezoned to CD-1-93 (Amenity Residential District) and those portions shown hatched are hereby rezoned to R-1 (Residential District) as shown on Map No. 1199 a copy of which is attached hereto and forms part of this bylaw. Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of ,A.D. 199. PUBLIC REARING held the day of A.D. 199. READ a second time the day of A.D. 199. READ a third time the day of ,A.D. 199. RECONSIDERED AND FINALLY ADOPTED, the day of ,A.D. 199. MAYOR CLERK : 0 < " :" ' 20 C' 1 19A AVE. '°:'. .61 LP I605! 0 1676 " 0 2J j30 3! 32 119 AVE. - N '/2 06 L.-.- . 3 4 . 29" 26' 27" 262%J - 0 7993 L ,a, 90 I ,,g a w '/2 C 2 N. 5 80! — 21 2 V• 6 P 676 118 A AVE. fl31 C.J 6! 17 9Il9 '5 " (P 21664) "6 "9 10 LM " 05I 6CM. 22 2 '60 I 5 23l5 52 0 1676 1I I2 t3 50 31 J 118 AVE. 1 25 10 P 12 14 13 671 c.1 A 0 737 27 1971 35 I 36 I 1 116 AVE. C '2 MAPLE RIDGE ZONE AMENDING Bylaw No. 5752-1998 Map No. 1199 From: RS-3 (One Family Rural Residential) To: CD—i —93 (Amenity Residential District) and R-1 (Residential District) shown hatched AMAPLE RIDGE Incorporated 12 September. 1874 1:4.000 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: FROM: SUBJECT His Worship Mayor C. Durksen and Members of Council Chief Administrative Officer DATE: September 28, 1999 FILE NO: RZ/39/99 ATTN: COUNCIL Final Reading - Bylaw No. 5830-1999 & 583 1-1999 (Northwest corner of Lougheed Highway & 105 Avenue) SUMMARY: Bylaws 5830-1999 & 583 1-1999 have been considered by Council at Public Hearing and subsequently granted 2' and Yd reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the placement of a sign. RECOMMENDATION That Maple Ridge Official Community Plan Amending Bylaw No. 5831-1999 and Maple Ridge Zone Amending Bylaw No. 5830-1999 be reconsidered and adopted. BACKGROUND: Location: Northwest corner of Lougheed Highway and 105 Avenue. History: Council considered this rezoning application at a Public Hearing held on August 17, 1999. On August 24, 1999 Council granted 2°' and 3 reading to Maple Ridge Zone Amending Bylaw No. 5830-1999 and Maple Ridge Official Community Plan Amending Bylaw No. 583 1-1999 with the stipulation that the following conditions be addressed: Approval from the Ministry of Transportation and Highways; Amendrnentto Schedule "B" of the'Official Community Plan; Amendment to Schedule "G" of the Official Community Plan; Consolidation of the development site with the existing Fairgrounds; Approval from the Agricultural Land Commission. The following applies to the above: Items 1) & 5) Approvals have been received. Items 2) & 3) Amendments will be accomplished with final adoption of Bylaw 583 1-1999. 3OI Item 4) The consolidation plan is currently being prepared by a B. C. Land Surveyor and will be registered as soon as it is available. CONCLUSION: As the applicant has met Council's conditions, it is recommended that final reading be given to the bylaws. Dave Stevenson Planning Technician ober , MCIP, AICP ef Administrative Officer DSIsg ph, Mç(P AICP Manager: Public Works and iient Services -2- Le Rem 15 3 Rem 14 Rem 13 3 Rem 12 Rem 11 NA -0 Rem RS tMi 9 6 em9 P8827 Rem.8 3 M-2 Rem RP13 PROPERTY I CD-4-88 Rem 7 P8827 1p ' I Of ' e5Q e 0 b 7 /\ Rem PcI. K EP47330 LUG P 8827 Rem 5 L_ Rem4 Re 20 P 12433 IL --N Oil ... alr/39/99 CORPORATION OF __ THE DISTRICTOF MAPLE RIDGE MAPLE RIDGE Incorporated 12, September, 1874 PLANNING DEPARTMENT DATE: Jun 251999 FILE: BY: JB CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5830 - 1999 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5830 - 1999." That parcels or tract of land and premises known and described as: Lot 8, District Lots 275, 405, 406 and 408, Group 1, Plan 8827, New Westminster District and outlined in heavy black line on Map No. 1216 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to CD-4-88 (Comprehensive Development). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of A.D. 199. PUBLIC HEARING held the day of A.D. 199. READ a second time the day of A.D. 199. READ a third time the day of , A.D. 199. APPROVED by the Minister of Transportation and Highways this day of A.D. 199. RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 199. MAYOR CLERK 1.373 he Rem 10 1.437 ha %\ 130 EP 10966 - Rem A 0.742 ha - 33 0.851 ha P 8827 \o S 23403 RemB g. 1.OSlha 0 -RemA .7 RP 13150 - 0.405h OA Rem PcI. K 0 C. EP 47330 2.435 he 3 \\ P 8827 Rem 5 2.038 ha MAPLE RIDGE ZONE AMENDING Bylaw No. 5830-1999 Map No. 1216 From: RS-3(One family Rural Residential) To: CD-4-88(Comprehensive Development) MAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5831 - 1999. A By-law to amend the Official Community Plan WHEREAS Section 997 of the Municipal Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B' & "0" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as 'Maple Ridge Official Community Plan Amendment By-law No. 5831 - 1999.' Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 8, District Lots 275, 405, 406 and 408, Group 1, Plan 8827, New Westminster District and outlined in heavy black line on Map No. 580, a copy of which is attached hereto and forms part of this by-law, is hereby designated Park. Schedule '0" is hereby amended for that parcel or tract of land and premises known and 'described as: Lot 8, District Lots 275, 405, 406 and 408, Group 1, Plan 8827, New Westminster District and outlined in heavy black line on Map No. 581, a copy of which is attached hereto and forms part of this by-law, to Non-Farm Use (Municipal Park). Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 199. PUBLIC HEARING HELD the day of , A.D. 199. READ A SECOND TIME the day of , A.D. 199. READ A THIRD TIME the day of , A.D. 199. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 199. MAYOR CLERK 1.373 ha -o Rem 10 1.437 ha - '\ EP 10966 Rem A 0.742 ha g1 Rem9 '.1 0.861 ha 77- P 8827 Rem 8 1.081 ha y - 01 \—_ Rem A RP 13150 0.405 ha Rem PcI. K 0 EP 47330 2.435 ha 165 P. 'S ? 4 2 I ) P 8827 Rem 5 2.038 ha MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 5831-1999 Map No. 580 From: Agricultural To: Park MAPLE RIDGE Incorporated 12 September, 1874 1:2500 P 8827 Rem 8 1.081 ha 9.? OV RemA \ / RP 13150 \ 0.405 ha \ A2 Rem PcI. K EP 47330 2.435 ha P 8827 Rem 5 2.038 ha 1.373 ha Rem 10 ' 1.437 h \ EP 10966 Rem A 0.742 ha Rem 9 0.861 ha . (1 -7 ,o c %- 0 - 4, 0 r vp -0 Lp 01 0'p 01 p lb MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 5831-1999 Map No. 581 PURPOSE: TO INCLUDE AS A NON—FARM USE (MUNICIPAL PARK) MAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 28, 1999 and Members of Council FILE NO: E04-043-001.2 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Liquid Waste Management Plan SUMMARY: The Liquid Waste Management Plan (LWMP) is a comprehensive sewage and drainage management plan designed to address all forms of liquid waste generated within the Greater Vancouver Regional District. Its overriding principle is to manage waste regionally in a manner that enhances environmental quality. This report accompanies a GVRD presentation of the LWMP to the Committee of the Whole. By communicating this Stage 2 Draft LWMP to all its member municipalities, the GVRD is requesting endorsement of the document. The GVRD will finalize the document based on the input received and seek GVRD Board approval for submission to the Province in December 1999. RECOMMENDATION: That Council endorse the draft LWMP document entitled "Liquid Waste Management Plan Stage 2 Policies and Commitments" dated August 30, 1999 and that the GYRD be so advised. SYNOPSIS Council has previously asked for a brief synopsis of the benefits of the LWMP and its cost impact on Maple Ridge. Benefits A new regulation under the provincial Waste Management Act, titled the Municipal Sewage Regulation, came into effect on July 15, 1999. The regulation establishes some new standards for British Columbia with respect to municipal sewage. Three important aspects include a requirement for secondary treatment as a minimum standard, the elimination of combined sewer overflow volumes at a minimum rate of I percent per year, and the elimination of sanitary sewer overflow volumes at a minimum rate of 10 percent per year. This approach requires secondary treatment regardless of location, and regardless of conditions in the receiving waterways and would have significant cost implications to GVRD municipalities. A Liquid Waste Management Plan approach however, examines the conditions in a municipality or region and develops the best option to ensure protection of the waterways, in full consideration of the environment, social aspects, and economics. An approved Liquid Waste Management Plan takes precedence over the regulation and provides significantly greater flexibility. More stringent or less stringent requirements than identified in the regulation may be required depending on the situation. The Province can enforce compliance with an approved LWMP. This is the preferred approach that the GVRD is following. - I - 0 6. C)~.b I Upon completion this plan will strive to: • Prevent the introduction of pollutants into receiving waters • Conserve drinking water • Conserve the quality and quantity of stormwater • Maintain infrastructure so as to avoid expensive future expenditure • Stretch the capacity of current infrastructure through demand management • Maximize the environmental benefit per dollar spent Cost Impact on MaDle Ridge The LWMP commitments require new programs that are funded by the GVRD and member municipalities as applicable. Municipalities must determine the appropriate level of new funding required for the LWMP for programs under their jurisdiction. Four areas of the plan will have cost impacts to Maple Ridge; • Sanitary Sewer system evaluation and subsequent repair and replacement programs • Storm Sewer system evaluation and subsequent capital programs • Non-point source pollution correction • Major upgrades to treatment plant facilities The GVRD estimates that the initial annual cost for Maple Ridge could be approximately $175,000 to undertake sewer system evaluation programs. By comparison the 1999 annual budget for similar programs was approximately $ 180,000 The G\TRD estimates that annual repair and replacement programs could be in the order of 0.3 3% to 1% of the sewer asset depending on the severity of the repairs required. Since the majority of the sanitary system in Maple Ridge is understood to be in relatively good repair the annual costs are projected to be about $160,000 compared with a 1999 budget of $90,000 for similar programs. As the infrastructure ages and, should the repairs be postponed then these costs could significantly increase. The planning commitment for stormwater analysis is estimated at $0.50 per capita or $30,000 for Maple Ridge. The costs for stormwater capital programs is undefmed at present. There are minimal direct costs to municipalities identified at this time for non-point source correction. The G\TRD estimates that the average residential sewer rate will increase by about $32 based on GVRD and municipal expenditures. The above costs are expected to have little or no impact until 2001. Liquid Waste Management is only one of a number of regional programs with high capital costs. It is projected that an increase of $100 to $115 per capita will be required to fund expenditures in drinking water supply, solid waste management, transportation and liquid waste management. About $17 of this is associated with municipal programs, $35 with G\RD and $63 with Translink programs. -2- BUSINESS PLANNING The LWMP and other regional initiatives will have some real dollar impacts on Maple Ridge. In recognition of this the draft Engineering 2000 Business Plan anticipates incorporating these impacts through strategic planning based on sustainability. For example, the draft Business Plan includes for a Sanitary Sewer Master Plan. One product of this Master Plan is a forecast of sewer revenues and how, combined with sewer reserve funds, a gradual increase in sewer rates to property owners in Maple Ridge can be accommodated. This phased approach mitigates against sudden large increases in sewer rates. A similar Master Plan for the water system is also in the draft Business Plan. The LWMP is not clear on the rehabilitation and replacement needs for stormwater infrastructure. However given the increasing financing pressures for stormwater management suggestions have been made for drainage to be integrated into a stand alone "Drainage Utility". It has also been suggested that the sewer fund be expanded to include drainage. Further analysis through the Engineering Business Plans is required to fully examine these concepts. CONCLUSIONS The draft Stage 2 document is the culmination of many years' work by the GVRD and member municipalities. It has already been endorsed by a number of municipalities. It is an important step in a comprehensive management of liquid waste for the region. It does have cost impacts to Maple Ridge. These will be dealt with through Engineering Business Plans and capital programs to accommodate gradual utility rate increases where appropriate After Provincial approval of Stage 2 there will be a Stage 3 LWMP process to finalize the details of the plan and its implementation. The approval of Stage 3 by the Province results in a Liquid Waste Management Playrfor the region. Frk Quinn, P.Eng., PMP J.udolph, A.I,C.P., M.C.I.P., Municipal Engineer Gee1 Manager, Public Works & Development Services R.W. Robertson, A.I.C.P.,M.C.I.P., Chief Administrative Officer -3- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 9, 1999 and Members of Council FILE NO: E08-016-592 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: SD 1 4/99 - Development Cost Charge Reduction SUMMARY: A developer proposes to develop a 3 lot subdivision at 210 Street and Barker Avenue. As part of the subdivision servicing, the developer will construct services currently identified in the Long Term Capital Program as a Development Cost Charge project and which is included in Maple Ridge Development Cost Charge Bylaw No. 5615-1997, the Bylaw which applies to the subdivision. Therefore, it is appropriate to authorize a reduction of a portion of the DCC's payable by the developer in the amount of $5,462.00. RECOMMENDATION: 1. That with respect to Subdivision 14/99 be it resolved that in view of the necessity for constructing sidewalk and street light works on 210 Street, south of Barker Avenue, the road component of the Development Cost Charges payable by the subdivider be reduced by $5,462.00 reflecting the cost of the Development Cost Charge works. BACKGROUND: a) Purpose: Certain subdivision servicing to be constructed in support of a 3 lot subdivision at 210 Street and Barker Avenue is eligible for development cost charge reduction with respect to the following Long Term Capital Project: LTC 729 210 Street (117 Avenue to 118 Avenue) Highway $5,462.00 reduction Total DCC Reduction Amount $5,462.00 -1- b) Policy Implications: Division (10) of Part 26 of the Municipal Act, the Development Costs Recovery Section, provides in clause (8) of Section 933, provision for deduction of DCC's payable by an owner at the time of subdivision. Authorization of development cost charge reduction for eligible servicing components identified in the Long Term Capital Program is consistent with municipal practice for addressing this issue. / Jeff Scherban, Director of Development Engineering a: Frank Quinn, P.Eng., PMP, Municipal Engineer k . Robertson, A.I.C.P., M.I.C.P., Chief Administrative Officer J/. %udolphXiI.C.P., M.I.C.P., cn&al Manager, Public Works & Development Services -2- 143 144 1178j42 8145 .- 11785 141 146 11774 11785 140 147 11764 11765 139 148 11754 11755 138 149 11744 11745 137o 150 11734 W 11735 C., 151 11724 _O a. 11725 P3360 135 1 134 133 132 11712 1 C4 Ih1h13 I-U) 0 c.J BARKER AVE - :1) —4 if H LMS2494 cn PcI.1 g 28 LMP 17572 P5020 o o I N N I IN 79 365 C' 11783 c IC) _______ 60 U- H 366 ° 11782 8 1767 0 11770367 83 11757 11754 (/) ---11746 N. M1751 268 a. 817 C) CD 04 11740 269 W - 1735 I- (/) 11734 270 - 87, 1727 - 11724 271 88 C', 11719 272 U- 89 1709 11712 11711 260\ \ 273 90 - — P331160 J Ln 152 153 154 O to CD N N 118 AVE LQUGHEED FA 0 498 500501 15021503 I k c.IIN J~505 _ 334 LANE LMS2694 N. P I 11747 LMP 496 P ncN 493 492 491 L4901 IN H IN N N E 333 118 AVE 327 479 Lii!z S 326 --.- 672 a. I.- C,) w w C,) U- _____ 117 AVE 00 i-i- 91 119g 120 167 0________ N P - 326 92 118 121 33160 11690 11685 166 11688 11687 93 117 1 11684 - 325 0 11677 11680 679 .11684 165 N.60 11676 0) 11674 a.. 11669 11672 12671 164 1685 (1)324 c 0 - 323 11661 115 124 11668 11664 _________ _________ _______ 11664 11663 163 322 96 W 114 125 - 11654 11688 > 11656 11655 11660 321 97 W 113 126 ' w 162 410 11652 11644 N. 11645 I- 11648 11641 161 \\ 11634 98 112 127 11644 ,k 320 11637 11640 11639 160 11629 11632111 121q631 11636 159 318 319 100 11628 0 11621 i 129 1 N OISTRCTOF SLYER Prrr SCALE: 1:2,500 KEY MAP 170 150 N P42541 I]97 325 151 11690169 98 I 199 11685 (".1 196 152 lI 11671 BERRY AVE____ 153 - 11657 166 1 194 _J ___ 11628 - 11617 C14 164 . 192 1609 LLI 1633 165 195 193 11615 155 - I', 156 11618 a. 11601 163 189 191 C/) 157 11610 11605 9114 11593 162 190 Li- I 1iI 16AVE 11 158 DEVELOPMENT COST CHARGE FORGIVENESS-SD/I 4/99 CORPORATION OF 00. THE DISTRICTOF MAPLE RIDGE MAPLE RIDGE Incorporated 12, September, 1874 ENGINEERING DEPARTMENT DATE: Sept.13 1999 FILE: 0017.APR BY: SM PARK 89 P 37720 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 21, 1999 and Members of Council FROM: Chief Administrative Officer ATTN: C of W - PW & DS SUBJECT: Secondary Suites Bylaw - Six (6) Month Review SUMMARY Since the adoption of the secondary suites bylaw and policies in March of 1999, staff have been monitoring registration activity and issues related to suites, in order to conduct a six month review. The purpose of the review was to identify issues that have arisen and to make recommendations to fine-tune the secondary suites policies. While the number of secondary suite registrations is fairly low, it is recognized that many property owners have delayed making application until Council has given consideration to this report. The following review concludes that for the most part, the secondary suites policies are addressing neighbourhood concerns and do enable property owners to register secondary suites. However, there are several provisions that have been identified that need Council's consideration at this time. Specifically, staff are recommending the following amendments to the Zoning Bylaw: a) the deletion of the minimum lot size requirement of 557 m2; b) the deletion of the requirement to obtain an annual District of Maple Ridge Trade License; c) the establishment of a policy to prohibit a secondary suite use in a floodplain; and d) the creation of a definition of "cooking facility". Staff are also seeking direction from Council regarding the treatment of properties with restrictive covenants on title that prohibit a secondary suite use, and whether it is Council's intention to have the Approving Officer continue the practice of having these covenants placed on newly created lots within the municipality. Lastly, to continue to provide a financial incentive to property owners to register secondary suites, staff is recommending that the Building Bylaw be amended to extendthe reduced secondary suite Tegistration feeof $ 125-from September 23, 1999 until March 31, 2000. RECOMMENDATION That: a) Council provide direction to staff regarding existing restrictive covenants on title pertaining to secondary suites, and the continued practice of placing restrictive covenants on newly created lots; 0 Council direct staff to prepare an amendment to the Zoning Bylaw to delete conditions regarding minimum lot size and the requirement to obtain an annual District of Maple Ridge Trade License; and to establish provisions to prohibit the construction of a secondary suite within a floodplain and define "cooking facility"; and Council direct staff to prepare an amendment to the Building Bylaw to extend the reduced secondary suite registration fee of $125 from September 23, 1999 to March 31, 2000. BACKGROUND On March 23, 1999 the Council of the District of Maple Ridge adopted the District's secondary suites bylaw and policies. At that time it was agreed that six months following the date of the adoption, Council would review the bylaw requirements and related issues. The following report provides an overview of registration activity, a discussion regarding each of the existing secondary suites bylaw requirements, and makes recommendations for 'fine-tuning' the District's secondary suites regulations and policies. Following the adoption of the secondary suites Bylaw, staff undertook a number of initiatives to inform the public and real estate community of the secondary suites bylaw and registration process. A series of advertisements were placed in The Times newspaper in April and May informing of the new policy and urging people to register their suites. Bylaw Enforcement staff has sent out approximately 400 letters to 'known' suite owners informing them of the requirement to register suites, and identifying Bylaw requirements. In addition, staff gave presentations to 6 Real Estate firms in the District informing the Realtors of the new Bylaw requirements. Over the past 6 months, staff have spoken with many suite owners, members of the public, applicants and real estate professionals regarding the secondary suites bylaws and registration process and have tracked the issues that have arisen. The following section of this report provides an overview of the issues and makes recommendations to address each of them. DISCUSSION Registration Activity As of September 7, 1999, Inspection Services staff have received 57 registration applications to register a secondary suite; 18 of which were voluntary applications and 49 were a result of bylaw enfOrcement initiatives. 2 A breakdown of registration status indicates that 11 applications were deemed incomplete (ie. information, fee or drawings were not submitted); 2 applications were denied because of an inability to satisfy the minimum lot size requirement; 1 registration is complete and the occupancy permit has been issued; and 43 applications are being processed at this time. The 57 applications received represent a 3 percent secondary suite registration rate. While the number is lower than staff had anticipated, it is noted that many property owners have advised that they would not register their suite until Council have revisited the policy in September. - Zoning Bylaw For the purpose of this review, the Zoning Bylaw requirement is stated and then a discussion regarding each provision will follow: shall be limited to one per lot The Zoning Bylaw requires that only one suite be permitted per lot. Staff are not aware of any discussion or concern with this provision and are recommending that it remain as it is. shall be limited to lots with a minimum parcel size of 557 m 2; The secondary suites bylaw states that a suite is only permitted on lots with a minimum lot area of 557 m2 (5996 ft2). The rational for this requirement was related to the perceived impact that a suite would have on a smaller site. This requirement has been the focus of considerable discussion these past months as a number of property owners with suites have attempted to register their units, but were unable to do so because of the minimum lot size requirement. Two property owners actually submitted an application to register and were denied because of an inability to satisfy the minimum lot size requirement. In reviewing this regulation, staff is of the opinion that the size of the lot is less of an issue, than the ability to provide on-site parking. This position is also supported by the fact that with the exclusion of the lot coverage and setback requirements in the bylaw there are no restrictions pertaining to the size of a house, or number of bedrooms that can be built on the property. It is recommended that the minimum lot size requirement pertaining to secondary suites be deleted from the Zoning Bylaw. 3 shall be contained within the same building as the One Family Residential Use; The requirement that the secondary suite must be located within the single- family dwelling ensures that the suite is accessory to the main residence. This policy also is helpful in maintaining the appearance of the one-family neighbourhood. Staff are aware of a few property owners that would be interested in registering a secondary suite in a detached dwelling, however, this provision does not appear to be an issue for the majority of residents within the Municipality. Staff recommend that secondary suites be contained within the same building as the One Family residential use, and that the provision remain within the Bylaw. will not be permitted where there is a Boarding Use or Temporary Residential Use on the lot; This requirement is included in the Zoning Bylaw to minimize impacts to residential neighbourhoods. Staff are not aware of this requirement being raised as an issue by members of the public, and therefore recommend that it remain a requirement in the Bylaw. shall have a minimum floor area of 37 m2 and a maximum floor area of 90 m 2, not to exceed 40% of the total floor area of the building; The Bylaw reflects the BC Building Code standards pertaining to minimum and maximum secondary suite size. While this requirement has been raised by some suite owners, staff note that the Municipality does not have the authority to waive this requirement. In addition, staff concur with the requirement, as prescribing maximum suite size ensures that the secondary suite remains an accessory use, and does not blur the distinction between a two family use (ie. duplex or semi-detached dwelling) and a secondary suite. Staff would recommend that the minimum and maximum floor area requirement remain in the Bylaw. (/) will be permitted on the condition that the registered owner of the lot enters into a Housing Agreement with the Corporation of the District of Maple Ridge under Section 905 of the Municipal Act which must be executed and delivered to the Municipality prior to the issuance of any building permit for the land in relation to which the Secondary Suite Residential Use is permitted which Housing Agreement includes a term among others that either the One Family Residential Use dwelling unit or the Secondary Suite Residential Use dwelling unit be occupied by the registered owner; This provision of the Bylaw enables the municipality to require that the property owner reside on the property. Generally speaking, it is the opinion of staff that this requirement is supported by the residents of Maple Ridge. Staff has received correspondence from residents objecting to this requirement, however these concerned citizens tend to be absentee property owners. It is recommended that owner-occupation remain a condition in the Bylaw. (g) will require approval by the Simon Fraser Health Unit or the appropriate authority if located on a lot which is not serviced by municipal sewer; This provision is a health and safety issue and is intended to ensure that properties not on municipal sanitary sewer have adequate septic systems. This requirement has not been identified as a concern and it is recommended that it remain within the Bylaw. (h) shall not be strata-titled; This requirement reflects the Provincial regulation that prohibits the strata titling of secondary suites. Staff recommend that this provision remain in the Bylaw. (i) shall require a valid District of Maple Ridge Business License; The existing Bylaw requires that suite owners obtain an annual business license. Bill 88 which amends the Municipal Act clarifies that the requirement for obtaining a business license for a secondary suite is not permitted. It is recommended that the requirement to obtain a business license be deleted from the Bylaw. (1) shall not be permitted if identified on Schedule "E" of the Zoning Bylaw. Since October of 1994, Council has directed the Approving Officer to place a restrictive covenant on the title of all new lots created. The covenant states that the property can only be used for single family purposes, and as a result secondary suites are not permitted on these properties. It was Council's direction that these covenants would not be discharged from these properties, and that the practice of placing the covenants on Title was to be continued by the Approving Officer.. In addition, a rezoning opportunity for "Exclusion" was created with the adoption of the secondary suites bylaw that would provide neighbourhoods 5 with an opportunity to request that Council exclude their properties from the 'right' to have a secondaiy suite. Properties with the restrictive covenant or that have been "excluded" would then be identified on Schedule "E" to the Zoning Bylaw. To date, there have been no applications for "Exclusion" received in the Planning Department. Homes with Covenants: With respect to existing restrictive covenants on title to properties created after October 1994, staff note that there have been two issues arising from these covenants. The first relates to a situation where a new lot was created in an established neighbourhood. The result was that every home on the street could have a secondary suite, with the exception of the new lot. In addition, Inspection Services staff estimate that 80 percent of new house construction has been built to accommodate a secondary suite. Staff would prefer that Council authorize the discharge of restrictive covenants relating to secondary suites at the property owners request. As an alternative, Council may wish to consider a process whereby a property owner could request the District discharge a covenant, and neighbourhood reaction would be a factor in the Council decision. It is recommended that Council provide direction to staff regarding the treatment of properties with restrictive covenants prohibiting secondary suites. The continued practice of placinR covenants on Title: Pursuant to Council's direction, the Approving Officer continues to have restrictive covenants placed on the title of all new lots created. This policy is problematic in that it does not recognize the homeowner demand for secondary suites and is only providing for legalized secondary suites in older neighbourhoods in the District. According to Inspection Services staff, these new homes with the covenants could easily satisfy building code requirements, where the older homes often require significant upgrading. Staff would prefer that the practice of placing a restrictive covenant prohibiting secondary suites on new lots be discontinued. As an alternative, Council may wish to establish a policy where the decision regarding whether secondary suites would be permitted in an area would be determined at the zoning stage. Staff recommend that Council provide direction to the Approving Officer regarding the placement of restrictive covenants pertaining to secondary suites on new lots. Council Policy 6.14 There are two provisions in the Council Policy that are not contained in the Zoning Bylaw. They are as follows: one off-street parking space must be provided for the suite; This requirement is contained in the District of Maple Ridge Parking Bylaw and as far as staff are aware has not been identified as an issue by applicants, staff or the Real Estate industry. Staff recommend that the additional parking space remain a requirement in the Zoning Bylaw. fees must be paid for water, sewer, and recycling, where relevant; This requirement has been the subject of much discussion as many secondary suite owners feel that it is unfair to be charge an additional fee for water, sewer and recycling. Many suite owners have stated that the fee is unfair as it does not reflect the actual number of people residing within a dwelling. However, the policy is intended to ensure that suite owners pay their fair share and contribute to the use of this municipal service. Staff recommend that the provision pertaining to additional fees for water, sewer and recycling remain in the Council policy. Other Issues i. Enforcement Bylaw Enforcement staff have noted that the Zoning Bylaw defines a dwelling unit as having one set of "cooking facilities", however the bylaw does not define what a "cooking facility" is. Bylaw staff has noted that a definition of cooking facility would help them in conducting their jobs and staff recommend that the following definition of cooking facility be included in the Zoning Bylaw: Cooking facility is defined as "any electronic, electrical, mechanical or manual equipment by which food of any sort can be cooked, heated, steamed or baked, including without limitation, conventional ovens, microwaves, convection ovens, toaster ovens, cooktops, hottops, camping stoves, barbecues, crock pots and electric frying pans, rice cookers, woks, grills and griddles, but does not include an electric kettle that can only be used for heating water." 7 Floodplain At present the existing secondary suites regulations do not prohibit the registration of a secondary suite that is in the floodplain. While there are many homes in the District that have restrictive covenants that prohibit habitable space within the floodplain, there are a number of properties that do not have such a covenant. It is recommended that the zoning bylaw be amended to prohibit a secondary suite use on properties within a floodplain. Country/Summer Kitchens Some property owners have noted that they have a second set of cooking facilities that are used as a country/summer kitchen, and were upset by the requirement to either register a secondary suite or remove the stove and electrical hook-ups. While it is technically possible to amend District Bylaws to allow country/summer kitchens in a "One Family Residential" dwelling, staff caution that doing so would blur the distinction between what is and is not a secondary suite, and would be problematic for Bylaw Enforcement staff. Lastly, staff note that the secondary suites bylaw did not change the District's policies pertaining to the treatment of country/summer kitchens, and is not an issue that can be adequately addressed during this review. Nanny Suites: The existing Zoning Bylaw pertaining to secondary suites does not address the occupancy of the suite by a caregiver, such as a nanny. However, the Temporary Residential Use Bylaw that is presently before Council does resolve this issue. Fees: At present the Building Bylaw states that the fee to register a secondary suite is $125.00 six months from the adoption of the amending bylaw (September 23, 1999), and $250.00 thereafter. Some residents have stated that they are awaiting Councils September review of the secondary suites bylaw prior to registering their suites. Many of these residents have noted that the Council review of the Bylaw will take some time and as a result, suite owners will no longer be eligible for the reduced registration fee. Staff recommend that the Building Bylaw be amended to extend the reduced registration fee until March 31, 2000. V. CONCLUSION Since the adoption of the secondary suites bylaw and policies in March of 1999, staff have been monitoring registration activity and issues related to suites. Specifically staff has identified elements of the bylaw that are working well, plus have had an opportunity to identify components that are hindering the registration of secondary suites. While the number of applications to register secondary suites are lower than staff had hoped for, it is suspected that many owners have chosen to wait until after September, when Council has had an opportunity to review the Bylaw. Based on the monitoring of secondary suites registration activity and issues, staff are recommending that the Zoning Bylaw be amended to: delete the Zoning Bylaw requirement that states that secondary suites "shall be limited lots with a minimum parcel size of 557m21t; delete the Zoning Bylaw requirement that states "shall require a valid District of Maple Ridge Business License"; establish a regulation to prohibit a secondary suite use on property within a floodplain; and establish a definition of "cooking facility". Staff are also recommending that that the Building Bylaw be amended to extend the reduced secondary suites registration fee until March 31, 2000. Lastly, staff would request that Council provide direction regarding the treatment of properties that currently have restrictive covenants pertaining to secondary suites, and future practices pertaining to the placement of the restrictive covenant on new lots within the District. /7 Submitted by: Christine Carter, MCIP ZRo e W. Robertson, AICP, MCII' Chief Administrative Officer I) udolph, "jera1 Manag Public Works dDeve1opment Services astaja Planning 01 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 23, 1999 and Members of Council FILE NO: RZ/42/99 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ142/99 (21409 Lougheed Highway) EXECUTIVE SUMMARY: An application has been submitted to rezone the Alouette Animal Hospital and associated commercial space from CS-i (Service Commercial) (with restrictive covenant limitations), to CD (Comprehensive Development). The owner has submitted this request in order to provide more flexibility in leasing vacant spaces. The proposed zone permits all of the uses currently listed under the CS-i zone but removes limits on Business and Professional Services and Retail Use. II RECOMMENDATION: That application RZ/42/99 (for property located at 21409 Lougheed Highway) to rezone property described in the memorandum dated September 1, 1999 from CS-i (Service Commercial) to CD (Comprehensive Development) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum and that the accompanying Official Community Plan Amending Bylaw be forwarded to the same Public Hearing. Prior to final approval the following must be complete: 1) Approval from the Ministry of Transportation and Highways; III BACKGROUND: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: Michael S. Orser Alouette Animal Hospital Ltd. Strata Lots 1-7, D.L. 247, Gp 1, NW , Strata Plan LMS 340 Service Commercial Service Commercial CS-i (Service Commercial) CD (Comprehensive Development- Service Commercial) N: Cemetery 5: Lougheed Highway E & W: Residential -1- IV PROJECT DESCRIPTION The commercial buildings located at 21409 Lougheed Highway were completed in 1992. Alouette Animal Hospital occupies the main floor (328 m 2) of the easterly building in strata Lot 1. The second floor of that building contains a caretaker suite in Strata Lot 7 (105 m 2). The westerly building collectively provides five other strata lease spaces ranging in area from 75 to 114 m2. In order to provide more leasing flexibility, the owner has requested removal of the covenant and modifications to limiting clauses in the CS-i zone regarding Business Services, Professional Services and Retail Use. Specifically, the request includes: Delete the exclusion of consulting services from permitted business services but limit the size of any business services to a maximum of 186 m 2 Delete the limitations to professional services but limit the size of any professional service to 186 m2 Modify the limitation of a minimum 2,000 m2 gross floor area for retail use to a maximum of 186 m2 . The modifications would yield the following changes: 0 business services excluding consulting services limited to a maximum gross floor area of 186 m 2 ; m) professional services limited to veterinarians, architects, engineering and surveying offices, and drop in mcdical clinics limited to a maximum gross floor area of 186 m2; o) retail limited to household furnishings, vehicle parts and accessories, second hand goods, and antiques, with other retail uses limited to a minimum 2,000 m maximum 186 m2 gross floor area; Definitions for Business Services and Professional Services as well as the complete list of commercial uses in the CS-i zone showing the requested modifications is contained in Appendix II IV PLANNING ANALYSIS: The property is presently zoned CS-i (Service Commercial) with a restrictive covenant that limits commercial uses (see attached Appendix I). At the time of rezoning, concerns regarding the impact traffic movements to and from the site resulted in the covenant limitations. After several years of operation, it is now apparent that the scale of the development and its inability to physically expand further in the future are more effective limits on potential uses and traffic generation and that the covenant is no longer necessary. In the CS-i zone Professional Services are limited to veterinarians, architects and engineers, surveying offices and medical clinics. Business services are also permitted, but consulting services are not. Historically, any expansion of permitted business and professional services in the CS-i zone has been discouraged as a means of limiting expansion of office uses beyond the downtown core. Permitting a full range of business and professional services within this development will not undermine that objective. The building presently houses two of the permitted services, a veterinary clinic and an architect's office. The gross floor area limitations suggested by the applicant IWA R. W. Robertson, MCIP, AICP Chief Administrative Officer MRJbjc r:LPublic Works and Development Services (maximum 186 m2), the overall size of the commercial building (477 m 2) and the inability to develop the site further is an effective limit to these uses. Retail use in the CS-i zone is limited for most uses to facilities greater than 2000 m 2 . These would be uses typically referred to as "big-box retail" and are specifically the uses that are of concern with respect to traffic impact. Eliminating this restriction once again recognizes the size and form of the existing development. The existing building was developed with a "residential" character and scale and does not facilitate the "big-box" format of retail. Removing the 2000 m 2 minimum size restriction provides greater flexibility in leasing the space. The limited space available ensures that larger retail uses that may impact traffic along Lougheed Highway cannot locate here and limits the impact on other retail service areas in the neighbourhood. It should be emphasized that support for these modifications is limited to this site only and reflects the specific characteristics of this site. The recommendation does not infer general support for modifications to the CS-i zone. VI CONCLUSION: It is proposed that three amendments to the CS-i zone be considered as means of permitting greater flexibility in leasing an existing commercial development. The form and scale of this development effectively provide the restrictions sought by the zone. Staff supports this proposal and recommends that a Comprehensive Development zone be prepared to facilitate the request. -3- APPENDIX I Animal beauty parlours: Animal hospital, including caretakers accommodation: Antique shops and refurnishings:' Commercial nurseries and greenhouses including related retail outlets: Funeral parlours or undertaking establishments: Health service centres, reducing salons, steam baths: Laboratories, scientific and research: Personal service establishments of not more than 279m' gross floor area, including barber shops, beauty parlours, dressmaking shops, drycleaning establishments, electrical appliances, repair shops, launderettes, locksmith shops, optical or watch repair shops, upholstering and similar uses: Printing, publishing and bookbinding, blueprinting and photostatting, lithographi ng, engraving, stereo-typing and other reproduction processes providing that the gross floor area does not exceed 279m2: Video stores: Retail sale of new automobile parts and accessories: Retail sales, rental and repair of tools and small equipment such as chain saws, hand and edge tools, lawnmowers, motorbikes, rototillers and outboard motors: Studios - artist, display, radio, recording and television: Warehousing: Architectural, data processing, drafting, engineering and survey offices: Coffee shop (maximum of 35 seats): Retail sale of house hold furniture provided such use occupies not less than 350m 2 of gross floor area: Floor covering and drapery stores: Paint, glass and wallpaper stores: Pet stores Pool, sauna and spa stores, and Trade schools. -4- Appendix II BUSINESS SERVICES - means a use providing support services to a business including, but not limited to, word processing, desktop publishing, data processing, facsimile and copying services, mailing services, telephone reception, consulting services and similar uses. PROFESSIONAL SERVICES - means a use providing services to the general public in which the provider of the service is required to be licensed or certified by a self-regulating professional authority, or by Federal, Provincial or Municipal authorities. SERVICE COMMERCIAL: CS-i 1) PERMIETFED PRINCIPAL USES assembly use limited to public transportation depot, private schools, and movie theatres of a minimum 2,000 m2 gross floor area; drive through use; church institutional; convenience store; highway commercial use; business services excluding consulting services limited to a maximum gross floor area of 186 m2; research and non-medical testing laboratories; light industry limited to 279 m2 gross floor area; indoor commercial recreation; outdoor commercial recreation; personal repair services; 1) personal services; professional services limited to veterinarians, architects, engineering and surveying offices, and drop-in medical clinics limited to a maximum gross floor area of 186 m2; recycling depot; retail limited to household furnishings, vehicle parts and accessories, second hand goods, and antiques, with other retail uses limited to a minimum 2,000 m3 maximum 186 m2 gross floor area; restaurants and licensed premises; tourist accommodation limited to motor hotel and motel; service station; and warehousing. -5- A SCALE: 1:2,500 OISTR,Ct OF OISIRICT OF LANGLEY KEY MAP 21409 LOUGHEED HWY THE CORPORATION OF MAPLE RIDGE MAPLE RIDGE Incorporated 12, September, 1874 PLANNING DEPARTMENT DATE: Jul 13 1999 FILE: BY:JB S . ;., ;T ä! ;ASHUYRT U- 13 11947 •9 - - ( _15.1516 17 18 1 20 - 2 -i " 12 4 3988&. . 54 ;1Pj;l 57 P7 07 P29311 - - — •- -t,' - 1111 35/37 _P3988f18 w PIN of 13 , C 1 2 A N- 11931 ... . - ..- •:• :' r.4 c' : 24576 - P2819 7 :_: ,:--. DONO ------: — 11 5 1 ?yb — p 8981 b b 45 . . p69Z'' • 21 20 19 18 1 16 4. P 25353 ;. -: 'c; 24 '•4 '4 "_'t 535 — \ HERRINGTON PL 14 78 -. . c• •:'- ' b1ae. IFt2-•') 25 r 1k92l 11 95 — ... . . .- 4321-.3-' — -- - -,i L ) — , 1 • ' , 1_ It - NW2014 , 4 _ ,- . - £- r-..— - — — èy _ 2& - —' 321 Lt( . Ltp3$bsc 14 • — - P 8 932* &ftm 51f1 '8 I 20 Z3: ' P 63342 . . ' . - .— . V • • V VVV - ;SUBJECT PROPERTY .- .._; - ..' V• : V •-.:V:VV. — :: : > , - : 1Vt - p43449 • r : V 'C? '7 -. _: : ?J • 285 177011 - N '14 ra 6, - V 5: - co 64 Lp69359 ° - 117 • - ,, . V - r 80 181 72 V V j PARK : V V '4 4••V V• 11692 116 - 4 - - 182 J . N,i .,rT CORPORATION OF A THE DISTRICTOF LAIW I Q SCALE: 1:2,500 KEY MAP 21409 LOUGHEED H MAPLE RIDGE MAPLE RIDGE Incorporated 12, Septembe, 1874 PLANNING DEPARTMENT ____ DATE:JuI 13 1999 FILE: BY:JB SCALE: V.T.S. A tEF PLAN 9536 '-4 a ID co N . 922 1.- I d1' I 325 REtI 1. PLAN 45253 6.44 4.00 I. PLAN 65782 I .00 7.01 VETERINARY 24.31 / - I) AAC. 1.915 CL IN IC COMMERCIAL 091 0. ARC I • 766 RAI),I.2I9 1.10 24.61 sic REMB N N PLAN 9329 o o F) F) F) 63.243 LOUGHEED HIGHWAY ) ALOUEUE ( ANIMAL HOSPITAL CORPORATION OF THE C) DISTRICT OF MAPLE RIDGE cocM.d 12 3spt4mb, 1674 MAPLE RIDGE PLANNING DEPARTMENT nmm own I DRAWN BY: IDATE: SEPT. 9, 1999 IF1LE: RZ-42-99 STRATA PLAN Lt-IS S 0 5 10 IS mrmu GRAPHIC SCALE — t1ETRS 1:250 All dimensions are in metros. STRATA LOTS i. TO 7 rIMN FLOOR II. 24 &CIS &09 3.71 2.33 2 SL SL S 4 S 3 I. £3 ,. ' 4 .... 320. 4 1 PA • PLA Fwtm P&A • Lis 888 .j.. 886 .j... 886 .... s.o a. 64 ' ( 5.05 4.05 LOS al SECOND FLOOR 1 ? .V4Nfl.1 • .4 : $ a. a fZA.lD4.S $ .4 '.05 .4 • 114.L It o.S? a.asi.osd : A L vu a .43.15 $ I ------------------------------- ALOU ETE N flL,() PITT 3 SILVER ANIMAL HOSPITAL VALLEY EY A Khi : CORPORATION OF THE Trow OO J DI STRICT OF MAPLE RIDGE MAPLE RIDGE PLANNING DEPARTMENT SCALE: SEPT. 9. 1999 RZ-42-99 Icorporst.d 12 Septambir, 1874 DRAWN BY: N.T.S. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 30, 1999 and Members of Council FILE NO: 1999000715 FROM: Chief Administrative Officer ATTN: Committee of the Whole - SUBJECT: 20631 Battle Avenue, Maple Ridge Fin. & Corporate Services EXECUTIVE SUMMARY: Mayor and Council have set a mandate that the District of Maple Ridge is coinmitted to providing a safe and liveable community for its residents. This property does not reflect the District of Maple Ridge's commitment nor does this property reflect well on other homes and properties in surrounding area. 13y- law Enforcement Officer, Diane Vezina has made several attempts to have the registered owner of the property cut the overgrown hedge and remove a wrecked vehicle without success. An on-site inSpection of September 30, 1999, revealed no improvement. RECOMMENDATION: That with respect to the property located at 20631 Battle Avenue and earlier unsuccessful attempts to fffect clean up, be it resolved that the Community & Business Relations Office be authorized to engage a contractor or the District of Maple Ridge Public Works Department for the purpose of cutting back and shaping the hedge and removing the branches. Further that the cost of the clean up efforts shall be invoiced to the registered owner of the subject property and in the event that the registered owner fails to pay the costs on or before December 31, 1999, said costs are to be added to and form part of the taxes payable on the property. BACKGROUND: A complaint has been received by the Community & Business Relations Office with respect to the overgrown nature of the hedge and untidiness of the lot. Letters and phone calls to the registered owner have not been successful in securing compliance to conform to the neighbourhood standard. Robert W. Roberts . .C.P., M.C.I.P. Brock McDonald. Chief Administrati Officer Director of-Community and -Business Relations BM:sr 0~.o 01 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 30, 1999 and Members of Council FILE NO: 1999000714 FROM: Chief Administrative Officer ATTN: Committee of the Whole - SUBJECT: 20623 Battle Avenue. Maple Ridge Fin. & Corporate Seivices EXECUTIVE SUMMARY: Mayor and Council have set a mandate that the District of Maple Ridge is committed to providing a safe and liveable community for its residents. This property does not reflect the District of Maple Ridge's Commitment nor does this property reflect well on other homes and properties in surrounding area. By- law Enforcement Officer, Diane Vezina has made several attempts to contact the registered owner of the property without success. An on-site inspection of September 23, 1999. revealed no improvement. RECOMMENDATION: That with respect to the property located at 20623 Battle Avenue and earlier unsuccessful attempts to (''ffect clean up, be it resolved that the Community & Business Relations Office he authorized to engage a contractor or the District of Maple Ridge Public Works Department for the purpose of cleaning up the lot of debris including weeds, vines, branches and long grass. Further that the cost of the clean up efforts shall be invoiced to the registered owner of the subject property and in the event that the registered owner fails to pay the costs on or before December 31, 1999, said costs are to be added to and form part of the taxes payable on the property. BACKGROUND: A complaint has been received by the Community & Business Relations Office with respect to the overgrown nature of the lot. Letters to the registered owner and phone calls to his agent have not been successful in securing compliance to clean-up the lot. Robert W. RoberorVA.I.C.P., M.C.I.P. B rock McDonald. Chief Administ tiv Officer Director of Community and Business Relations BM:sr 06603.0 DISTRICT OF Agenda Item: 02.01 MAPLE RIDGE Council Meeting of: October 12, 1999 I MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Regular Council Meetings of September 14, 1999 and September 21, 1999 be adopted as circulated. "Carl Durksen" CARRJE ,J DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business Gen Mgr - Public Works & Development___________________________________________________ - Dir - Current Planning - Dir - Long Range Planning Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. - - - October 13, 1999 Date DISTRICT OF Agenda Item: 02.03 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Development Agreements Committee Meeting of October 1, 1999 be received. "Carl Durksen" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business Gen Mgr - Public Works & Development - Dir - Current Planning Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 05.01 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5837-1999 be reconsidered and adopted. (to appropriate $3,740,000.00 to be used for the Maple Ridge Town Centre Redevelopment Project and the curling rink) "Carl Durksen" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Plng. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support Dir - Finance Dir - Community & Business /flen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 05.02 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Zone Amending By-law No. 5752-1998 be reconsidered and adopted. (RZ/21/98 —23896 and 23920 - 118 Avenue - to rezone from RS-3 (One Family Rural Residential) to CD- 1-93 (Amenity Residential District) and R- 1 (Residential District) to permit subdivision into 17 lots not less than 371 m 2) "Carl Durksen" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Community & Business - 9en Mgr - Public Works & Development ' Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H -Karla-K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation andlor such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 05.03.02 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Zone Amending By-law No. 5830-1999 be reconsidered and adopted. (RZ/39/99 —Northwest Corner of Lougheed Highway and 105 Avenue - to rezone from RS-3 (One Family Rural Residential) to CD-4-88 (Comprehensive Development) to permit the ,.-j5lacernent of a sign) "Carl Durksen" CARRIED I DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - n Mgr - Public Works & Development Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K _/Jo-Anne H j( Karla K - The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation andlor such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 05.03.01 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Official Community Plan Amending By-law No. 5831-1999 be reconsidered and adopted. (RZ/39199 - Northwest Corner of Lougheed Highway and 105 Avenue - to redesignate from iculturai to Park and to include as a non-farm use (Municipal Park) "Carl Durksen" CARRIED /' DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - çen Mgr - Public Works & Development Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal COuncil held on the date noted above and is sent to you for notation and/or such action as may be required by youi Department. October 13, 1999 Date DISTRICT OF Agenda Item: 06.01.01 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Committee of the Whole Meeting of September 20, 1999 be received. "Carl Durksen" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Plng. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Community & Business Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation andlor such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 06.02.01 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the report entitled Liquid Waste Management Plan dated September 28, 1999 be received; and further That the document entitled Liquid Waste Management Plan Stage 2 Policies and Commitments dated August 30, 1999 be endorsed and that the Greater Vancouver Regional District be so advised. "Carl Durksen" CARRIED J/ DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business 'ien Mgr - Public Works & Development___________________________________________________ - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services /'Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk / Shirley K - Karia-K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date riic`PE (1/Y1 DISTRICT OF Agenda Item: 06.02.02 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That with respect to Subdivision 14/99 be it resolved that in view of the necessity for constructing sidewalk and street light works on 210 Street, south of Barker Avenue, the road component of the Development Cost Charges payable by the subdivider be reduced by $5,462.00 reflecting the cost of the Development Cost Charge works. "Carl Durksen" CARRIED DEFEATED DEFERRED MAYOR - ACTION NOTICE TO: Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support Dir-Finance - Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - 7Municipai Engineer Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 06.02.03 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the report entitled Secondary Suites By-law - Six Month Review be received and be it resolved that: Restrictive Covenants on title to Single Family Residential properties prohibiting a secondary suite use remain in place and that restrictive covenants continue to be placed on title to all Single Family Residential properties exc t infill dcvelopments on parcels established prior to October 1994; ' Staff be directed to prepare an amendment to the Zoning By-law to delete conditions regarding minimum lot size and the requirements to obtain an annual District of Maple Ridge trade licence; to establish provisions to prohibit the construction of a secondary suite within a floodplain and to define cooking facility; Staff be directed to prepare an amendment to the Building By-law to extend the reduced secondary suite registration fee of $125 from September 3, 1999 to March 31, lOO. 2 "Carl Durksen" I(ARRIE>/ DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance 7 Dir - Community & Business Gen Mgr - Public Works & Development___________________________________________________ Dir - Current Planning - Dir - Long Range Planning Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. ir-Engineering.O.perations. .. .....-.-. - - - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date notd above and is sent to you for notation and/or such action as may be required by your Department. I 1. '1 3. October 13, 1999 Date DISTRICT OF Agenda Item: 06.03.03 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Taxation Exemption By-law No. 5841-1999 be read a first and second time and that the Rules of Order be waived and Maple Ridge Taxation Exemption By-law No. 5841-1999 be read a third time. (to provide for the granting of property tax exemptions for the 2000 taxation year) "Carl Durksen" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 06.02.04 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That application RZ/42/99 (21409 Lougheed Highway) to rezone property described in the report dated September 23, 1999 from CS-i (Service Commercial) to CD (Comprehensive Development) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. more flexibility in leasing vacant spaces) "Carl Durksen" CARRIED JbEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. PIng. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - ShirleyK - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 06.03.02 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That with respect to the property located at 20623 Battle Avenue and earlier unsuccessful attempts to effect clean up, be it resolved that the Community & Business Relations Office be authorized to engage a contractor or the District of Maple Ridge Public Works Department for the purpose of cleaning up the lot of debris including weeds, vines, branches and long grass; and further That the cost of.the clean up efforts shall be invoiced to the registered owner of the subject property and in the event that the registered owner fails to pay the costs on or before December 31, 1999, said costs are to be added to and form part of the taxes payable on the property. "Carl Durksen" CARRIE ,,/ DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP jire Chief - Corporate Support 'Dir - Finance Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ Dir - Current Planning A% - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date DISTRICT OF Agenda Item: 06.03.01 MAPLE RIDGE Council Meeting of: October 12, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That with respect to the property located at 20631 Battle Avenue and earlier unsuccessful attempts to effect clean up, be it resolved that the Community & Business Relations Office be authorized to engage a contractor or the District of Maple Ridge Public Works Department for the purpose of cutting back and shaping the hedge and removing the branches; and further That the cost of the clean up efforts shall be invoiced to the registered owner of the subject property and in the event that the registered owner fails to pay the costs on or before December 31, 1999, said costs are to be added to and form part of the taxes payable on the property. "Carl Durksen" CARRIED I DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - ,Dir - Corporate Support ir - Finance Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. October 13, 1999 Date Maple Ridge Library 22420 Dewdney Trunk Road, Maple Ridge, B.C. V2X 3J5 Tel: (604) 466-2601 Fax: 467-7596 www.fvrl.bc.ca October 6, 1999 His Worship Mayor Carl Durksen and Council Maple Ridge Municipal Hall 11995 Haney Place Maple Ridge BC V2X 6A9 Dear Sir, I am requesting to come forward at the October 12, 1999, Council meeting as a delegation to update Council on the activities of the Library. I am attaching an outline of my report. Thank you for your time and attention. Sincerely, Caro O'Kennedy Library Manager Maple Ridge member of 7 Fraser Valley Regional Library Maple Ridge Library Council Presentation October 12, 1999 Circulation Historic overview Estimate for first full year in New Library Experience at other Locations Number of visits Facili2omparison: and Population size of facility and population How do we compare to other FVRL Libraries Customer Service Registered users Computer Systems enhancements Surveys Maple Ridge improvements Programs Literacy Adult programs Children's Programs New Facility Planning Council's Vision and Leadership Staff appreciation Comparative size of New Library Collection size Maple Ridge Friends of the Library Dedicated Volunteers Book Sales Book Swaps Community Events Use of Book Sale funds Submitted by Caro O'Kennedy Library Manager Maple Ridge 1985 1987 1999 2001 2001 700,000 600,000 500,000 400,000 300,000 200,000 100,000 fl Circulation Statistics Maple Ridge Library Report to Council October 12, 1999 1. Circulation: Last full year in "Old Library 1985 ....................................... 1178,2817 First full year in current facility: 987 ...................................... 243,785 Last full year in current facility: 1999 (estimate) ...................... 442,000 First full year in New Library: (estimate) 2001 (30% increase) .................. 574 5 000 2001 (45% increase) .................. 640,000 Number of visits. U 1998 .................•...................... 245 9 000 1999 (estimate) ......................... 249 9 000 2001 (30% increase) .................. 323,700 2001 (45% increase) .................. 350,900 1 1998 1999 2001 2001 400 7 000 300 1 000 200 )000 100 1 000 Number of Visits 2. Facility Size: Year Size 7flflflSflIT ............... I I U 1999 .............. 15,000 SQ FT 2001 ............... 35,000 SQ FT Population 36,023 60,000 65,000 Maple Ridge will be the largest Library in the Fraser Valley Regional Library System It will offer more high-tech services than any other location SI III • ill I I S I It_p, : ;IIuIpH ; S I I I _______________ MM O SOS "zi S WOZI ____ 7 S S.. OS 3. Customer Service: 32,903 registered users in Maple Ridge Surveys: August /September, 1999 - New Library 477 Surveys were completed October 12 - 16, 1999 - FVRL "Opening Hours" 11 Enhancements - Computer Systems • 1981 - FVRL purchased first system + 1985 - FVRL purchased GEAC system • 1996 - CDRom computers added • 1997 - FVRL purchased INNOPAC • 1997/98 - Public Access Internet service • 1997/98 - Creation of FVRL Webpage with many links to assist customers (Link to Maple Ridge District page) • 1998/99- Introduction of numerous on- line services, eg. EbscoHost, Mic•roMedia/•C•BCA, Encyclopedia Britannica, etc. • 1999 - "Ask a Librarian" on-line reference service • Access the Library Catalogue and services from Maple Ridge or anywhere in the world • Millennium circulation subsystem on order Faster, easier, better financial accounting for customers and will shorten line-ups for check out Computers and Equipment available: • 1999— 13 terminals : • 4 Internet • 3 Laser Printers • 7 Online Public Access Catalogues (OPACs) • 2 CDRom terminals • Coin operated Photocopier • 2001 —40 terminals for the New Library • Coin operated Printers • Networked CDRom terminals • .Publ1.cWordP..roc..essors . • Self Serve Check-out units • Coin operated Photocopiers 5. New Facility Planning: • Council's initiative, leadership and vision for the future is commendable • Circulation, Customer Registration and Population are driving the need for a new library • Staff are looking forward to and are appreciative of involvement in planning and design • Current square foot per capita is .25 • Standard is .55 • (Ontario Public libraries standard is now 1 sq ft per capita) • Current Collection Size: 94,297 • ( 1.5 books per capita) • Projected Collection Size: 130,000 • ( 2 books per capita) Standard Compari$on: Maple Ridge, FVRL, VIRL & VPL Maple Ridge FVRL VIRL VPL 1999 1997 1997 1997 Population 60 9000 573 2 093 4179410 537 9 294 Served Registered 32,900 346 9 635 209 2 876 380,000 Customers Collection 94 9 297 1 9 083,105 1 9 143,215 1 9 931 9 616 Total Volumes per 1.55 1.98 2.74 3.6 capita Total 442 9000 59 662 9486 49 080 9054 8 9274 9 727 Circulation Circulation per 7.3 9.88 9.77 15.4 capita Library Services Branch: British Columbia Public Library Statistics, 1997 6. Friends of the Maple Ridge Library: • Strong volunteer group dedicated to serve the community • Book Sales twice a year • Children's Paperback book swap in the Summer • Promote library at community events • Book Sale funds used to upgrade Children's collection • Contributed to purchase of Microfilm/Fiche Reader/Printer • Purchasing a Puppet Theatre for the Children's Da.partrngnt 4. Program Changes Focus on Literacy for all ages Adult Programs: • Develop partnerships with Community Groups and Organizations to provide joint programming • Ongoing Internet demonstrations and training Children's Programs: • Storytimes - Focus on drop-in rather than registered for both pre- and schoolage children • Reading - Schedule a series of reading only sessions for all ages • Increase number of storytimes per year Enhancements: Maple Ridge 1999 - Microfilm/Fiche Reader Printer Micro film available: Haney Gazette: March 1922 - Dec 1980 MR News: 1985 - 1990