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HomeMy WebLinkAbout1999-11-09 Council Meeting Agenda and Reports.pdfA° 4< Corporation of the District of Maple Ridge COUNCIL MEETING November 9, 1999 The Minutes of the Municipal Council Meeting held on November 9, 1999 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor C. Durksen Mr. R. W. Robertson, Chief Administrative Officer Councillor T. Baker Mrs. J. Hertzog, Acting Municipal Clerk Councillor J. Clements Mr. M. W. Murray, General Manager of Community Councillor C. Gordon Development, Parks and Recreation Services Councillor L. King Mr. J. R. Rudolph, General Manager of Public Works Councillor B. Levens and Development Services Councillor K. Stewart Mr. T. Fryer, Director of Current Planning Mrs. S. M. Karasz, Confidential Secretary Other Staff as Required Ms. K. Grout, Manager of Environmental Affairs Ms. C. Carter, Planner The meeting was filmed by Rogers Cablesystems. These Minutes are also posted on the Municipal Website at www.mapleridge.org 01 PRAYERS Pastor Mike Schroeder The Mayor received the concurrence of Council to add the following delegations to the Agenda: Council Indemnity Review Committee re Review of Council Indemnities Mr. Phil Degagne et al re Drug and Alcohol Awareness Week Mr. Harrison, Royal Canadian Legion, re 2 Minute Wave of Silence Campaign 02 MINUTES R199-518 02.01 Minutes Council MOVED by Councillor Clements Oct. 26/99 SECONDED by Councillor Levens Council Meeting Minutes November 9, 1999 Page 2 that the Minutes of the regular Council Meeting of October 26, 1999 be adopted as circulated. CARRIED R/99-519 02.02 Minutes Dev. Agmt. MOVED by Councillor Stewart Oct/Nov199 SECONDED by Councillor King that the Minutes of the Development Agreements Committee Meetings of October 15, 20, 21 and 25, 1999 and November 1, 1999 be adopted as circulated. CARRIED 03 DELEGATIONS 03.01 2 Minute Wave of Silence Campaign - Mr. Harrison, Royal Canadian Legion, Maple Ridge Branch No. 88 Mr. Harrison provided a bnef history of the 2 Minute Wave of Silence which originated in 1919 in the United Kingdom and was instituted on a global basis in 1995. Through this campaign the Legion is reaching out to Canadians and Canadian businesses to pause for two minutes on the 11th hour of November 11th to pay tribute to those who made the supreme sacrifice and gave their lives for their countly. The Legion hopes that there will be support throughout the country for the 2 Minute Wave of Silence. The Municipalities were to be asked to pass a resolution supporting the campaign and he is asking the Municipality for whatever support is possible at this late date. The Mayor thanked Mr. Harrison for his presentation, noting that he wanted clarification for future years, and advised that Council will follow this initiative through. He also expressed his appreciation to the Maple Ridge Legion for their excellent Remembrance Day service. 03.02 Council Indemnity Review Committee Report - Mr. Patrick Smith, Chair Mr. Smith presented Council with the Committee's report and recommendations regarding compensation for the Mayor and Council for the next three calendar years commencing January 1, 2000. He advised that the Committee operated independently from Council and was not subjected to Council's influence or interference during the review. Council Meeting Minutes November 9, 1999 Page 3 He explained the scope of the review and highlighted the 11 factors that were taken into consideration which are detailed in the report. The report also provides a comparison of Council's compensation and responsibilities in relation to other Municipalities and senior governments. Mr. Smith advised that the Mayor currently receives an indemnity of $55,162, per annum and the Councillors receive $18,387. He noted that the Mayor's position is a defacto full time job and the salary compares favorably to Mayors in other Municipalities. The Committee found that the responsibilities of the Councillors have increased dramatically and the actual hours dedicated to their position far exceeds the remuneration they are provided. The Committee therefore recommends in favour of the following indemnities per annum for Councillors - January 1, 2000 - $19,187; January 1, 2001 - $19,437; and January 1, 2002 - $19,687. The Committee also recommends that the Mayor receive a $300 increase in 2000 to assist in covering the cost of attending functions giving a total annual indemnity of $55,462. No further increases are recommended for the Mayor in 2001 and 2002. The Committee further recommends that Council should review their responsibilities and give consideration to increasing the size of Council to enable a fairer allocation of duties in this ever-growing Municipality. P199-520 MOVED by Councillor Stewart Council Indemnity SECONDED by Councillor Baker report/recommen- dations that the report/recommendations dated November 9, 1999 submitted by the Council Indemnity Review Committee be received and referred to Council for further discussion and ratification. CARRIED 03.03 Youth Services Advisory Council Update on Activities - Mr. Dale Peterson, Co- ordinator Mr. Peterson advised that he is in attendance to present the results of the October 28th meeting of the Youth Advisory Council (YAC) as the Committee wants to increase awareness of a variety of issues that arose from the meeting. He provided the following verbal report: He explained that the YAC is composed of two student representatives from each of the elementary and secondary schools. Those two student representatives were given four different questions to take to their peers. The results have been compiled and are being presented to community support people. Council Meeting Minutes il November 9, 1999 Page4 Mr. Peterson provided details of the questions that were asked and examples of responses received by the students which is summarized as follows: The first question was "What are the three most important issues in or around your school area this year and what can be done to improve the situation?" The results show that the main issue is bullying, the second issue is vandalism and the third is garbage and litter around the schools. The second question asked was "What do you think of the downtown core redevelopment project?" (the question was suggested by Councillor King). 75% of Maple Ridge East students were not aware of the project. Those who responded asked for various entertainment and other activities for youth to be included. The third question was "What kind of performing arts or dance programs are you interested in attending?" The fourth question was "What can be done to help financially disadvantaged students participate in school activities?" Mr. Peterson elaborated on the responses and suggestions that were received with respect to Questions 3 and 4. Councillor Baker noted that one of the suggestions was to have improved bus service and asked Mr. Peterson to provide him with further details that he can take back to Translink. Councillor Levens noted that most of the issues raised by the Committee are more appropriately dealt with by the School District rather than Council and questioned if the Committee is making this information available to the schools. She suggested they submit the report to the school Principals, noting that they meet once a month. Mr. Peterson responded that he is sending a copy of the information to all of the schools. The Mayor thanked the Youth Advisory Committee for their presentation and commended them on their involvement in community affairs. 03.04 Social Planning Advisory Committee (SPA C) - Update on 1999 Activities Ms. Sharon Sargent, Chair of the Social Planning Advisory Committee, read and submitted a report to Council detailing the activities of the Committee for 1999 and highlighting the projects proposed for 2000. In summ ry, the Committee was involved in the following initiatives in 1999 - the federal 1% solution national campaign against homelessness, secondary suites, the Council Meeting Minutes November 9, 1999 Page 5 affordable housing project, a needle exchange program, the Community Food Mapping Project and the Picket Fence Project Phase II. In the year 2000, the Committee hopes to explore the feasibility of preparing a community status report that will provide an assessment of key social indicators in the community and will also undertake a review of their by-law. The Committee thanked Council and staff for their continued support. Councillor Gordon, who is the Council liaison to the Committee, commended the Committee for the work they do on behalf of our citizens, noting that she has gained considerable knowledge from the community service representatives on the Committee. The Mayor expressed Council's appreciation to the Committee for the work they do in addressing the social issues in our community. 03.05 Community Heritage Register - Presentation by Heritage Advisory Committee - Mr. Joseph Robinsmith, Chair Mr. Robinsmith explained that on October 27, 1998 the Heritage Advisory Committee was authorized by Council resolution R/98-553(2) to proceed with public consultation and recommendations for the establishment of a Community Heritage Register. The Register includes Municipal properties plus private properties identified in the Heritage Inventory where the owner has consented to have the property included on a voluntary basis. He displayed overheads and provided further information on the results of the open house, etc. contained in the Committee's report that is scheduled to be considered by Council at the November 15th Committee of the Whole Meeting. He also provided a progress report on the conditions to be fulfilled by the Committee with respect to the Council resolution. • He displayed overheads of the properties that have been volunteered for inclusion and the public properties that have been included in the register which are listed in the report. The Committee is recommending that a Community Heritage register be established for the 21 properties (12 Municipally owned and 9 private) identified in the report. Councillor Gordon thanked the Committee for their report, noting that they are a small but extremely dedicated and hard-working Committee. Councillor Stewart stated that he supports the concept of a register, noting however that there are some property owners who feel their home is more valuable to them than the heritage designation is. He questioned if there are any incentives to help make it more interesting for those people to be involved in the register. -5 Council Meeting Minutes November 9, 1999 Page 6 Mr. Robinsmith responded that Provincial legislation has been changed to permit a Heritage Advisory Committee to become a Commission instead of a Committee which provides the opportunity to do fund-raising to assist projects or home owners. The Heritage Advisory Committee is pursuing that aspect. Another incentive is a tax break to the heritage home owner or zoning amendments involving a density bonus. The density bonus is used in Vancouver on large properties and may not necessarily work in Maple Ridge. Councillor Stewart suggested that the Committee ensure that when the Official Community Plan comes up for review that the register is presented for inclusion which might assist with future designations of property in the OCP. Mr. Robinsmith agreed. Councillor King expressed support of the register, noting that it is a good starting place. çouncillor Gordon stated that it is important to note the register itself does not give any legal protection to the heritage buildings but it gives Council some tools to use to try and maintain those buildings and keep them in our community. The Mayor thanked the Committee for the many hours of work they have dedicated to the Community Heritage Register. 03.06 Pitt Meadows Regional Airport Society The following were in attendance to provide a verbal update on the airport: Messrs. Tom Meier; David Mussallem (Operations Committee); Bill Low (Development Committee); and Roger Welsh (Marketing Committee). Mr. Lowe advised that when the Ministry of Transport transferred the airport to Pitt Meadows and Maple Ridge, the whole concept of development changed. The restrictions changed as well with respect to the airport having an entity within Pitt Meadows; there are Agricultural Land Reserve restrictions placed on it, and Municipal by-laws have to be followed. The Society undertookthe major task to develop a concept plan for approval of the Municipalities of Pitt Meadows and Maple Ridge. The Society worked on the plan for a year with the help of consultants. They have been successful in removing three out of four parcels from the ALR and inserting one parcel in the ALR. They are now working on design guidelines for development at the airport and moving ahead on the subdivision of the lands that were removed from the ALR. The concept plan is public document and the Society encourages the citizens of Maple Ridge and Pitt Meadows to look at it. It will guide the future of the airport. The Society feels that Council Meeting Minutes November 9, 1999 Page7 the airport can again be a major economic engine in the region. The concept plan is being passed on to the Marketing Committee to carry on their part of the work. Mr. Mussallem advised that since the two Municipalities took over the airport, the Society has had to do a number of things to get the airport up and running. As was the case with a number of airports, the Ministry let them fall into neglect over the last five years prior to privatizing them. The Society has now put the run-way back into good shape and reorganized the airport staff. There is a great deal of interest in new hangars being constructed and there are two other active applications underway. Mr. Welsh thanked Councillor Levens, who is the Council liaison to the airport, as well as the Chief Administrative Officer and the Director of Community Services and Business Relations for their considerable assistance. The Marketing Committee has completed a marketing plan and a brochure. They have followed up on many leads, including a lease to the S.P.C.A. for a new regional shelter on airport land. Mr. Meier presented the Mayor and Council with a marketing poster and asked the District to display it. The Mayor and Councillor Levens thanked the Airport Society for the many hours of volunteer work they have contributed to the goal of making the airport a viable operation. 03.07 Community Consultation Committee - Drug Awareness Week - November 14 to 21, 1999 The following were in attendance to provide a verbal update on the numerous drug and alcohol prevention activities that have been planned for the schools and the community during Drug Awareness Week: Mr. Phil DeGagne, Counselor, Maple Ridge Alcohol and Drug Counselling Diane Ursic and Julie Rice, Maple Ridge Secondary School Tony Gresell and Adrian Cheng, Thomas Haney Secondary School The delegates advised that the ideas arose out of a brainstorming session at a recent community consultation meeting which was also attended by Councillor Baker. The activities revolve around the theme "Stick to a Natural High". The activities also involve the elementary students and there will be a Parents as Preventers workshop on November 16, 1999 at Thomas Haney Secondary. Councillor Baker and several Councillors congratulated the delegates for their involvement in drug and alcohol prevention and wished them success in their activities. Council Meeting Minutes November 9, 1999 Page 8 04 UNFINISHED BUSINESS 04.01 DVP/57/99 - 12128 and 12138 Laity Street (an application to waive the requirement to upgrade 121 Avenue to full urban standard and to waive the requirement for underground utility wiring to allow overhead wring service connections to two homes on Laity Street). P199-521 MOVED by Councillor Gordon DVP/57/99 SECONDED by Councillor Baker Laity Street that the Municipal Clerk be authorized to sign and seal Development Variance Permit No. DVP/57/99 (property at 12128 and 12138 Laity Street). CARRIED 05 BY-LAWS 05.01 Temporary Residential Use 05.01.01 Maple Ridge Zone Amending By-law No. 5835-1999 (to provide for an increase in density and establish conditions of use for a temporary residential use in certain zones). P199-522 MOVED by Councillor Baker BL 5835-1999 SECONDED by Councillor Levens final reading that Maple Ridge Zone Amending By-law No. 5835-1999 be reconsidered and adopted. Discussion Councillor King noted that this by-law is being confused with secondary suite regulations, i.e. a citizen has interpreted it to mean that only relatives can live in secondary suites. That is not the case; this by-law is to permit accommodation under certain conditions for relatives who need to be looked after for various reasons and is a separate issue from secondary suites. Councillor Gordon advised that this by-law will broaden the ability for families to look after one another and it includes Nannies and caregivers. The motion CARRIED. Council Meeting Minutes November 9, 1999 Page 9 05.01.02 Maple Ridge Building Amending By-law No. 5836-1999 (to establish a temporary residential use registration fee of $75.00). P199-523 MOVED by Councillor Levens BL 5836-1999 SECONDED by Councillor Stewart final reading that Maple Ridge Building Amending By-law No. 5836-1999 be reconsidered and adopted. CARRIED 05.01.03 Adoption of Maple Ridge Temporary Residential Use Policy P199-524 MOVED by Councillor Clements Temp. Residential SECONDED by Councillor Baker Use Policy that the policy entitled Temporary Residential Use, attached to the staff report dated October 29, 1999, be adopted. CARRIED 06 COMMITTEE OF THE WHOLE 06.01 Minutes P199-525 MOVED by Councillor Clements Minutes COW SECONDED by Councillor Baker Nov. 1/99 that the Minutes of the Committee of the Whole Meeting of November 1, 1999 be received. CARRIED 06.02 Public Works and Development Services 06.02.01 RZ156199-23874 and 23884-118 Avenue - RS-3 to CD-i -93 Reference was made to the staff report dated September 29, 1999 in support of the following recommendation contained therein with respect to the subject application to permit subdivision into four lots. The Committee concurred with the recommendation. R199-5 26 MOVED by Councillor Gordon RZ/56/99 SECONDED by Councillor King to Pub. Hear. Council Meeting Minutes November 9, 1999 Page 10 that application RZ156199 (23874 and 23884 - 118 Avenue) to rezone property described in the staff report dated September 29, 1999 from RS- 3 (One Family Rural Residential) to CD-1-93 (Amenity Residential District) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report; and further that Maple Ridge Zone Amending By-law No. 5855-1999 be read a first time. CARRIED 06.02.02 Soil Conservation Act Exemption - 13473 - 224 Street (D. Murrell) Reference was made to the staff report dated October 18, 1999 and the Committee concurred with the following recommendation contained therein: R199-527 MOVED by Councillor Gordon Soil Permit SECONDED by Councillor Stewart Exemption - 13473-224 St. that the application for a fill permit under Permit Regulation Section 2(l)(d)(vii) of the Soil Conservation Act submitted by Ms. D. Murrell for the property at 13473 - 224 Street be granted an exemption provided the placement of fill is carried out in compliance with the relevant provisions of the Maple Ridge Soil Deposit Regulation By-law No. 4569-199 1 and subject to provisions of the Soil Conservation Act. Discussion Councillor Gordon advised that she will vote in favour of the motion as the District is only responsible for determining whether or not the activity meets the exemption criteria as defined under Provincial legislation. That does not mean that she thinks this work is an ideal solution, however, it does meet the exemption criteria. She feels that the work is being done in a piecemeal fashion and doing flood protection work on one property causes problems to other properties. She would like to see a more holistic solution for flood protection in this area and Council is working with staff in that regard. Councillor Stewart noted that Council has looked at this matter in terms of liability and it appears the District's liability is greater if they do not allow the work to go ahead when the applicant meets the criteria for an exemption. The Manager of Environmental Affairs confirmed that staff is looking at a more comprehensive need to address the drainage impact from the North Alouette River. Council Meeting Minutes November 9, 1999 Page 11 06.02.03 ALR/6198 —26171 Dewdney Trunk Road Reference was made to the staff report dated October 14, 1999 recommending that the subject application to subdivide within the Agricultural Land Reserve not be authorized to proceed to the Agricultural Land Commission. The Committee (with the exception of Councillors King and Gordon) did not concur with the recommendation and approved a new recommendation to authorize the application to proceed to the Commission without a recommendation. R/99-528 MOVED by Councillor Stewart ALRI6/98 SECONDED by Councillor Levens toALC that ALRJ6/98 (26171 Dewdney Trunk Road) for the property described as Lot 29 except firstly: Part subdivided by Plan 76434; secondly; part subdivided by Plan LMP 6975; Section 24, Township 12, New Westminster District, Plan 26432 and located at 26171 Dewdney Trunk Road be authorized to proceed to the Agricultural Land Commission without a recommendation. Discussion Councillor King advised that she will be voting against the motion. The property in question has been to the Agricultural Land Commission on several occasions and did not receive approval. The plan that has been presented does not address Council's own policies and she cannot see any benefit to agriculture from the proposal. Councillor Stewart spoke in support of the motion, noting that this is one of the properties that had RS-3 zoning which was stripped away by the Province with the imposition of the ALR designation. He therefore feels that it is appropriate for the Province to make this decision as they made the previous decision to place the lands in the ALR. He emphasized that the application is for subdivision within the ALR and not for exclusion. Councillor Gordon stated that she concurs with Councillor King and is also opposed to the motion. Councillor Levens advised that she agrees with Councillor Stewart and feels that the applicant has the right to go to the Agricultural Land Commission. The motion CARRIED. Councillors King and Gordon OPPOSED. Council Meeting Minutes November 9, 1999 Page 12 06.02.04 Remembrance Day Parade - Request to Use Municipal Streets Reference was made to the staff report dated October 8, 1999 recommending that the subject request be approved subject to the conditions specified in the said report. The Committee concurred with the recommendation. P199-529 MOVED by Councillor Gordon Remembrance SECONDED by Councillor Levens Day Parade that the Royal Canadian Legion Maple Ridge Branch 88 be authorized to use Municipal Streets for their Annual Remembrance Day Parade on Thursday, November 11, 1999 provided the conditions outlined in the staff report dated October 8, 1999 are met. CARRIED 06.03 Financial and Corporate Services (including Fire and Police) 06.03.0 1 Local Improvement Petition - Sanitary Sewer - 124 Avenue - By-law No. 5849- 1999 Reference was made to the staff report date October 20, 1999 in support of the following recommendation with respect to the subject application for the installation of service connections at 21298 and 21310/ 21314— 124 Avenue. The Committee concurred with the recommendation. P199-530 MOVED by Councillor Gordon Parks/Leisure SECONDED by Councillor Stewart Statistics that Maple Ridge 124 Avenue Local Improvement Construction By-law No. 5 849-1999 be read a first and second time and that rules of order be waived and Maple Ridge 124 Avenue Local Improvement By-law No. 5849-1999 be read a third time. CARRIED 06.04 Community Development and Recreation Service 06.04.01 Parks and Leisure Services Division - Third Quarter Statistics Reference was made to the staff report dated October 20, 1999 and the Committee concurred with the following recommendation contained therein: P199-531 MOVED by Councillor Gordon Parks/Rec. SECONDED by Councillor Stewart Council Meeting Minutes November 9, 1999 Page 13 Statistics that the 1999 Third Quarter Statistical Report from the Parks and Leisure Services Division be received. CARRIED 06.04.02 Parks and Leisure Services Commission Open Meeting Minutes - September 9, 1999 Reference was made to the staff report dated October 20, 1999 and the Committee concurred with the following recommendation contained therein: R199-532 MOVED by Councillor Gordon P&LS Commission SECONDED by Councillor Clements Minutes Sept. that the Minutesof the September 9, 1999 open meeting of the Parks and Leisure Services Commission be received for information. CARRIED 06.05 Other Issues 06.05.01 Downtown Core Redevelopment (Maple Ridge Centre Project) - Update The Chief Administrative Officer advised that demolition of the existing buildings is moving ahead quickly following a delay to facilitate asbestos removal. The Municipal Hall parking lot will be closed at the end of November and work will start on the basement portion of the office building and library. He flfrther advised that there has been strong interest expressed in the hotel component by offshore and American interests. There is also strong interest in the office building and the Smart Community components. referred to-the-writ .that.has -heen.filed .against.the District .by Mr,. Gordon .Robson alleging violation of the Municipal Act with respect to the project and advised that the District will file a defence by November 22, 1999 with respect to that allegation. He further advised that the details of the project have been discussed with the Minister of Municipal Affairs and two separate financial accounting firms who felt it was a positive one. The project was also discussed with the Minister of Finance. Agreements were put together with technical and legal advice and they do fall within the Municipal Act as it is currently written and the writ will not in any way affect the mechanics or progress of the downtown core project. Council Meeting Minutes November 9, 1999 Page 14 He also advised that the writ filed against the District by Mr. Robson alleging a conflict of interest against the Mayor and NPA Council members has been dismissed. 07 MA YOR 'S REPORTS 07.01 Appointment to Advisory Design Panel The Mayor announced that Council has appointed Mr. John Kanjer to a vacancy on the Advisory Design Panel for a two year term expiring August 31, 2001. He congratulated Mr. Kanjer on his appointment. 07.02 Infrastructure Grants The Mayor advised that he met yesterday with the Ministry of Municipal Affairs, the Honourable Jim Doyle, and M.L.A. Bill Hartley to request funds for water in east Maple Ridge. 07.03 The Chief Administrative Officer added that the Province has a number of grant applications for funding assistance for infrastructure projects. The District made them aware of its interest with respect to the Rothsay and Garibaldi water system. The Minister has advised that they will get back to the District on that matter as quickly as possible. He added that there will likely be a federal infrastructure program announced for the year 2000 and as the budgets are developed this year staff will recommend projects for applications to that program. 07.04 Train Whistling The Chief Administrative Officer noted that there have been further inquiries, etc. regarding the cessation of train whistles and explained that a letter from the Canadian Pacific Railway providing an update on that matter was submitted to the Committee of the Whole meeting on October 4, 1999. He further noted that train whistles fall within the jurisdiction of the C.P.R. and even if Council were to pass a resolution, it would have no impact because this matter does not come under Municipal jurisdiction. He explained that people may not be aware that the current legislation is different now than when other Municipalities adopted no-whistling by-laws. The District has had positive discussions with the C.P.R. and it is important to work with them within the context of the guidelines. 4 Council Meeting Minutes November 9, 1999 Page 15 07.05 Appreciation to the Acting Municipal Clerk The Mayor on behalf of Council expressed appreciation to Mrs. Jo-Anne Hertzog for the excellent job she has done in assuming the duties of Acting Municipal Clerk and Chief Election Officer following the resignation of Municipal Clerk Jim McBride at the end of August. 08 COUNCILLORS' REPORTS - LIAISONS TO COMMITTEES Councillor C. Gordon Councillor Gordon advised that she attended a Social Planning Advisory Committee (SPAC) Meeting last week which consisted mainly of doing the Committee's work plan for the year 2000. The Committee looks forward to compiling a community status report to provide an assessment of key social issues in the community. She also attended a sod turning ceremony for the new Fraserwood social housing project on Fraser Street, noting that there has not been a new social housing project in this community for 12 years. Councillor J. Clements Councillor Clements advised that he also attended the sod turning ceremony for the Fraserwood project. He attended an E-Comm Meeting dealing with an audit and budget process. He is pleased to report that E-Comm continues to operate beyond the system's original expectation and other organizations are interested in becoming part of the system. Councillor L. King Councillor King advised that she was pleased to see the Fraserwood social housing project get underway noting that there is a huge need for this affordable rental facility in Maple Ridge. The project is a $5.6 million joint development involving the Greater Vancouver Housing Corporation, B. C. Housing and the District of Maple Ridge. She further advised that the Province has provided $137,000 in funding from its British Columbia 2000 Community Spirit program for a bridge over Kanaka Creek near the Kanaka Creek Elementary school. The bridge is part of the Trans-Canada Trail and construction will likely begin next August. 4 Council Meeting Minutes November 9, 1999 r Page 16 Councillor T. Baker Councillor Baker advised that he attended a Hall of Fame meeting at which time the executive was re-elected. He attended the opening of the new Whonnock elementary school. He also attended a meeting of Ducks Unlimited and noted that they are raising money to buy wetlands. He also attended a Chamber of Commerce meeting. Councillor B. Levens Councillor Levens advised that she attended many of the meetings mentioned by her colleagues. She reminded people that it is important for them to get out and vote for the candidates of their choice on November 20th. Coundilor K. Stewart Councillor Stewart reported that he attended a meeting with the Federal Minister regarding the District's Smart City grant application and he hopes the District can move towards being part of that grant. He noted that this is his last Council Meeting as he is not seeking re-election. He advised that he has enjoyed his three years on Council and that Council worked very well together, respected each other's opinions, and can be proud of their considerable accomplishments. He noted that Municipal staff are dedicated and hardworking and thanked them for their support. The Mayor wished Councillor Stewart well and expressed appreciation for all his hard work, noting that he is a team player and contributed much to Council in the way of goodwill. 09 VISITOR A CKNO WLEDGMENT Nil 10 ADJOURNMENT 11 QUESTIONS FROM THE PUBLIC 11.1 Mr. Peter Barnes, 22571 Haney By-pass re Taxes; Leaky Condo Mr. Peter Barnes advised that he lives at 22571 Haney By-pass. He advised that he read in the newspaper today that Maple Ridge has the second lowest taxes in the lower mainland and asked if this is correct. The Mayor replied in the affirmative. Council Meeting Minutes November 9, 1999 Page 17 Mr. Barnes further advised that he is on the strata council of his complex at the above noted address and noted that the building does not have an occupancy permit although the complex has been in operation for over five years. They now have a leaky condominium in the complex. He does not want to see the cost of repairs escalate. The residents want to know what is next and want to get the problems resolved. They would like a letter identif'ing what the outstanding issues were and why there was no occupancy permit issued for the complex. The Mayor suggested that Mr. Barnes contact the General Manager of Public Works and Development Services. 11.2 Mr. Gordon Brown of 12390 - 240 Street - Agricultural Land Reserve (ALR) Issues Mr. Brown advised that at the June 22, 1999 Council meeting he asked a question with respect to Dewdney Alouette Regional District (DARD) By-law No. 68-1973 as to whether it had been changed since its inception on October 24, 1973. He has not had an answer to that question. On July 13th he asked that, in the event the by-law has not been changed, if Council is going to do anything with respect to the 152 out of 175 property owners that asked Council to deal with the ALR issue and look at the by-laws from 1973. His question now is are Maple Ridge policies on ALR lands in Area 6 in conflict with By-law 68- 1973. His understanding is that the Council of the day indicated that they needed to pass a by-law or give information to the DARD Committee who then forwarded it to the Agricultural Land Commission. He would hope that Council will fight on the residents' behalf. He would like answers to his questions. The Chief. Administrative Officer responded that staff will have a report back to Committee of the Whole within two weeks time and will make sure that Mr. Brown gets a copy of the response as well. Mayor Certified Correct Acting Municipal Clerk DISTRICT OF Agenda Item: 02.01 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Regular Council Meeting of October 26, 1999 be adopted as circulated. ) "Carl Durksen" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for - notation and/or such action as may be required by youDe.partment. - _ - -- -- - - - ----- - -- . - -- - -- - November 10, 1999 Date 0 DISTRICT OF Agenda Item: 02.02 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Development Agreements 21 and 25, 1999 and November 1, 1999 be received. CARRIED I DEFEATED DEFERRED Meetings of October 15,20, "Carl Durksen" MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H KarlaK The above decision was made at a meeting of.the Municipal Council held on the date noted above and is sent to you for - requiredby - - November 10, 1999 Date (2 erV District of Maple Ridge Agenda Item: In-camera Meeting of: November 9, 1999 Stewart MOVED BY COUNCILLOR Baker SECONDED BY COUNCILLOR That the report/recommendations dated November 9, 1999 submitted by the Council Indemnity Review Committee be received and referred to the November 15, 1999 Special In-camera Council Meeting. "Carl Durksen" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP - Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development_________________________________________________ - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section _,...-Municipal Clerk Shirley K - Jo-Anne H Karia K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation andlor such action as may be required by your Depa November 9, 1999 Date Acting WaiCipal Clerk /sk DISTRICT OF Agenda Item: 04.01 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Municipal Clerk be authorized to sign and seal Development Variance Permit No. DVP/57/99 (property at 12128 and 12138 Laity Street). (to waive the requirement to upgrade 121 Avenue to a full urban standard and to waive the requirement for underground utility wiring to allow overhead wiring service connections to two ,Jiomes on Laity Street) (CARR IED "Carl Durksen" ,./ DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business Gen Mgr - Public Works & Development_____________________________________________________ Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipai Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section. - Municipal Clerk - Shirley K - Jo-Anne H , KlaK . ......- The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 10, 1999 Date DISTRICT OF Agenda Item: 05.01.01 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Zone Amending By-law No. 5835-1999 be reconsidered and adopted. (RZ/50/99 - Text Amendment - to provide for an increase in density and establish conditions of use for a Temporary Residential Use in certain zones) "Carl Durksen" ( 1RIEJ DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ < Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Anne H Karla K - - a iiët1ng 6fth Miial6iinci1 held on the date noted above and is sent to you for - - - notation and/or such action as may be required by your Department. November 10, 1999 Date DISTRICT OF Agenda Item: 05.01.02 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Building Amending By-law No. 5836-1999 be reconsidered and adopted. _.—(teablish a one time Temporary Residential Use Registration Fee of $75.00) ) "Carl Durksen" CARRIE/ DEFEATED DEFERRED MAYOR - ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Plng. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance i..- Dir - Community & Business - Gen Mgr - Public Works & Development_____________________________________________________ Dir - Current Planning Dir - Long Range Planning Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Arme H ' Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above andis sent to you for - - ñotãtiöh and/& such actiör iiybë iired by6uFD&rtment. November 10, 1999 Date DISTRICT OF Agenda Item: 05.01.03 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the policy entitled, Temporary Residential Use, attached to the report dated October 29, 1999 be adopted. "Carl Durksen" CCARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support Dir - Finance - -Dir - Community & Business - Gen Mgr - Public Works & Development - Current Planning - Dir - Long Range Planning Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Anne H -Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. - - - November 10, 1999 Date DISTRICT OF Agenda Item: 06.01.01 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Committee of the Whole Meeting of November 1, 1999 be received. "Carl Durksen" DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. PIng. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Developmeni - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 10, 1999 Date DISTRICT OF Agenda Item: 06.02.01 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That application RZ/56/99 (for property located at 23874 & 23884 - 118 Avenue) to rezone property described in the report dated September 29, 1999 from RS-3 (One Family Rural Residential) to CD-1-93 (Amenity Residential District) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report; and further That Maple Ridge Zone Amending By-law No. 5855-1999 be read a first time. _(_to,.perrnit subdivision into four residential lots not less than 371 m 2) ) "Carl Durksen" CARRIED / DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - - - - - - - - - - - - - - Shirley K - Jo-Anne H /Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 10, 1999 Date DISTRICT OF Agenda Item: 06.02.02 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the application for a fill permit under Permit Regulation Section 2(1)(d)(vii) of the Soil Conservation Act submitted by Ms. Murrell for the property at 13473 - 224 Street be granted an exemption provided the placement of fill is carried out in compliance with the relevant provisions of the Maple Ridge Soil Deposit Regulation By-law No. 4569-1991 and subject to provisions of the Soil Conservation Act. (to permit the construction of a berm along the south and west perimeter of the property for flood protectiOl1) "Carl Durksen" CARRID) DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services -'i4unicipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 10, 1999 Date DISTRICT OF Agenda Item: 06.02.03 MAPLE RIDGE Council Meeting of November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That application ALRI6/98 for the property described as Lot 29 Except: Firstly: Part Subdivided by Plan 76434, Secondly: Part Subdivided by Plan LMP 6975, Section 24, Township 12, New Westminster District, Plan 26432 and located at 26171 Dewdney Trunk - Road be authorized to proceed to the Agricultural Land Commission. (to subdivide approximately 9.3 hectares of land in the Agricultural Land Reserve to create 9 lots, each greater than 0.8 hectares in area) C,.-CARRIED "Carl Durksen" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Community & Business - Gen-.Mgr - Public Works & Development_____________________________________________________ Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk ShirleyK - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 10, 1999 Date DISTRICT OF Agenda Item: 06.02.04 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Royal Canadian Legion - Maple Ridge Branch 88 be authorized to use Municipal streets for their Annual Remembrance Day Parade on Thursday, November 11, 1999 provided the conditions outlined in the report dated October 8, 1999 are met. "Carl Durksen" DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. 7 RCMP Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services / Municipal Engineer - ..Dir - Development Eng. Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K .k Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for - - - - - otatioiiaiid/or such actionas may be requüdby your Department. - - - - - - - - - - - November 10, 1999 Date DISTRICT OF Agenda Item: 06.03.01 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge 124 Avenue Local Improvement Construction By-law No. 5849-1999 be read a first and second time and that the Rules of Order be waived and Maple Ridge 124 Avenue Local Improvement Construction By-law No. 5849-1999 be read a third time. (Local Improvement Petition for the construction and installation of sanitary sewer with two service connections at 21298 and 21310/21314 - 124 Avenue) "Carl Durksen" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Jvlunicipal Clerk Shirley K Jo-Anne H K - - - - - - - - -.- - - - - The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 10. 1999 Date __~~ /,61YAiclpal (fler DISTRICT OF Agenda Item: 06.04.0 1 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the 1999 Third Quarter Statistical Report for the Parks and Leisure Services Division be received. "Carl Durksen" CARRIED) DEFEATED DEFERRED _MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development -. Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations 4Genii - Engineering Projects Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. ---- ......----- .------. November 10, 1999 Date DISTRICT OF Agenda Item: 06.04.02 MAPLE RIDGE Council Meeting of: November 9, 1999 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Parks and Leisure Services Commission Open Meeting of September 9, 1999 be received. "Carl Durksen" CARRIED I- DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer Dir - Corp. Ping. & Protective Serv. RCMP Fire Chief - Dir - Corporate Support - Dir- Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 10, 1999 Date Council Indemnity Review Corn miftee Report to Council November 9, 1999 Introduction The "Council Indemnity Review Committee" (herein called the "Committee"), was appointed by the Council of the District of Maple Ridge and was comprised of six members from the general public representing a variety of backgrounds and experience. They were: Patrick Smith Bernice Gehring Bonnie Telep Danny Griffin Peter Hill Wayne Hamaguchi Purpose of Review The purpose of the review was to determine a fair level of compensation for the Mayor and Councillors of the District of Maple Ridge for the next three calendar years starting January 01, 2000, recognizing their responsibilities and their commitment of time to meet public expectations for the effective performance of their duties. The Committee operated independently for Council and was not subjected to Council's influence or interference in it's review and determination of a fair compensation package. Scope of Review The Committee was not constrained in any manner during the review process, and their investigation included the following review items: General overview and understanding of CounciUs rsppnsibillties and jurisdiction under the Municipal Act. A review of Maple Ridge Council's current Indemnity and Expense By-laws No.'s 5026 -1994 and 5612-1997. Financial status of the District of Maple Ridge in relation to Council's responsibilities to manage the resources in a cost effective manner. COUNCIL INDEMNITY REVIEW COMMITTEE REPORT TO COUNCIL PAGE 2 The influence that the dramatic growing which Maple Ridge is witnessing has on the duties and responsibilities of Members of Council; particularly in comparison to slower growing municipalities. The time commitment necessary on the part of Members of Council to effectively perform their duties and responsibilities. A review of the last Council Indemnity Report prepared in 1996. Consideration of the costs in terms of wage loss and effect on family relations/values that there may be on Members of Council in the performance of their duties to the Community. A reflection towards the public's concerns with respect to politicians, the political process and the general attitude towards "alleged" waste in government and "misspending" of taxpayers' dollars. A comparison of compensation levels and benefits of Council Members of Maple Ridge in comparison to other municipal jurisdictions, particularly in relationship to workload and time commitments required. Review and comparison of the remuneration and benefits paid to elected officials at senior levels of government (Provincial MLA's, Federal MP's and Ministers) in relation to the compensation paid to Mayor and Members of Council and their duties and responsibilities. Discussion with the current Mayor and Council regarding the time commitments required of them, and relative changes in their positions over the last three years. COUNCIL INDEMNITY REVIEW COMMITTEE REPORT TO COUNCIL PAGE 3 District of Maple Ridge To appreciate the scope and breadth of the Mayor and Council's responsibilities, a review of the District's financial and geographic specifications was warranted. Maple Ridge resides in the Greater Vancouver Regional District and encompasses 26,710 hectares of land. Current population is approximately 60,000. Maple Ridge has 390 kilometres of roads and 382 kilometres of storm and sanitary services. The District employs a labour force of 350. The assessed value of land and improvements in the District is approximately $4.2 billion dollars. Total taxes levied in 1998 was $50 million. The 1999 Capital Works Budget was $24 million. Current initiatives include the Downtown Core Project which combines a public/private partnership to develop recreational and commercial services in the down town core. Maple Ridge is seen by many as an ideal place to live, work and play, and the District's average annual growth rate of 3% during the last decade supports this fact. Responsibilities of Mayor and Council The municipal operations environment is complex and demanding. Both Mayor and Council felt that their duties and responsibilities had increased over the last three years, particularly more so for the Councillors. While the Mayor's position is a de facto full time job, Councillors work upwards of 12 -20 hours per week. Councillors agreed generally that the time commitment had increased from three years ago. Indeed each Councillor sits on 9 - 12 committees as part of their duties. The Mayor and Councillors work very hard on behalf of their municipality and constituents. The actual hours dedicated to their tasks will vary, but overall, their contribution far exceeds the remuneration they are provided. Further, the elected representatives arealiully aware of the publicscrutiny -overtheir -compensatioftand -the general sentiments towards compensation of public officials, particularly in difficult economic times. Not surprisingly, the current Council was most reluctant to speak in favour of higher compensation levels. -11 COUNCIL INDEMNITY REVIEW COMMITTEE REPORT TO COUNCIL PAGE 4 Comparative Remuneration The Committee compared the Municipal Council's Indemnity and Expense Provisions to other neighbouring municipalities with similar size and population. Selected comparative information is set out below: ___ CURRENT 1NEEMNTJ E$ _____________________ Mun:crp1ity Maybt CbtiflCiI Abbotsford $54,000 $18,000 Port Coquitlam $47,519 $17,344 Port Moody $50,000 $15,250 Coquitlam $69,760 $20,927 Maple Ridge $55,162' $18,357 ChiUiwack $56,005 $19,573 Average of Group $55,407 $18,247 MLA Base $69,900 MP Base $65,600 Other Factors It is the nature of public service that results in levels of compensation that are in most cases ihadquatë. A compãison to private èntériië réinüñéràtlãñ f& a comprät5ie business with similar labour force and dollar volume would produce startling variances. Indeed, many potential Councillors will take a pay decrease, would they be successful in gaining office. Furthermore, beyond the economic inequities, there is a personal loss sustained by Councillors and family members due to the rigorous commitments of their position. These losses are non-quantifiable and will vary between different individuals. Neither the Committee nor the Council felt these sacrifices could be remedied in a financial manner, but the existence of these constraints require disclosure. COUNCIL INDEMNITY REVIEW COMMITTEE REPORT TO COUNCIL PAGE 5 **AMENDED** Recommendations The Committee, following its review, was in favour of the following indemnities: Effective January 1, 2000: The annual remuneration for the Mayor or an Acting Mayor appointed under Section 190(2) of the Municipal Act for the discharge of the duties shall be $55,462 per annum. The annual remuneration for a Councillor for the discharge of the duties of office shall be $19,187 per annum. Effective January 1, 2001: The annual remuneration for the Mayor or an Acting Mayor appointed under Section 190(2) of the Municipal Act for the discharge of the duties shall be $55,462 per annum. The Annual remuneration for a Councillor for the discharge of the duties of office shall be 19,487 per annum. Effective January 1, 2002: The annual remuneration for the Mayor or an Acting Mayor appointed under Section 190(2) of the Municipal Act for the discharge of the duties shall be $55,462 per annum. The Annual remuneration for a Councillor for the discharge of the duties of office shall be $19,787 per annum. The Committee also recommends that the Council should review its responsibilities and give consideration to increasing the size of Council to enable a fairer allocation of duties in this ever growing municipality. COUNCIL INDEMNITY REVIEW COMMITTEE REPORT TO COUNCIL PAGE5 Recommendations The Committee, following its review, was in favour of the following indemnities: Effective January 1, 2000: (I) The annual remuneration for the Mayor or an Acting Mayor appointed under Section 190(2) of the Municipal Act for the discharge of the duties shall be $54,916 per annum. (ii) The annual remuneration for a Councillor for the discharge of the duties of office shall be $19,187 per annum. Effective January 1, 2001: The annual remuneration for the Mayor or an Acting Mayor appointed under Section 190(2) of the Municipal Act for the discharge of the duties shall be $54,916 per annum. The Annual remuneration for a Councillor for the discharge of the duties of office shall be 19,437 per annum. Effective January 1, 2002: / The annual remuneration for the Mayor or an Acting Mayor appointed under Section 190(2) of the Municipal Act for the discharge of the duties shall be $54,916 per annum. The Annual remuneration for a Councillor for the discharge of the duties of office shall be $19,687 per annum. The Committee also recommends that the Council should review its responsibilities and give consideration to increasing the size of Council to enable a fairer allocation of duties in this ever growing municipality. COUNCIL INDEMNITY REVIEW COMMITTEE REPORT TO COUNCIL PAGE6 Analysis The Committee recommendations project an increase in the Mayor's current remuneration by $300 in 2000. No further increases in 2001 or 2002. The Committee recommendations project increases for the Councillors' remuneration by $800 in 2000, $300 in 2001 and $300 in 2002. The Committee believed that the Mayor's current remuneration was reasonable in comparison to neighbouring municipalities. The $300 increase proposes to assist the Mayor in covering the cost of the many functions he or she is expected to attend during the year. The Committee felt that the Councillors were in need of larger increases due to the relative increases in time spent to perform their duties over the last three years. It is expected that this trend will continue, and therefore the increases were felt to be reasonable. Councillors, like the Mayor, are expected to attend many public events during the year, usually at their own expense. The recommended increases include a $300 annual increase to defray the costs of attending these events. Respectfully submitted Patrick Smith, CGA / MAPLE RIDGE ALCOHOL & DRUG COUNSELLING 22477 Lougheed Highway, Maple Ridge, B.C. V2X 2T8 Phone: 467-5179 Fax: 467-8592 - Qi'i CJ October 20, 1999 c. c.a Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 ATTENTION CITY COUNCIL: Please accept this letter on behalf of Maple Ridge Alcohol and Drug Counselling as a request for support in promoting prevention activities for Provincial Drug Awareness Week, November 10 to 21 g. We recently hosted a community consultation meeting regarding Drug Awareness Week at which dedicated community citizens brainstormed effective prevention activities. In attendance was councillor Tom Baker, who recommended we write a letter to city council requesting some time at the beginning of city council meeting on November 15th at '.vhich time a staff member and student would give a brief presentation on Drug Awareness Week and provide information with regards to some of the prevention activities planned for this week. We would also request that you make an official proclamation of D.A.W. at this time. Drug Awareness Week was officially proclaimed by 74 communities in British Columbia in 1998. The main focus of an initiative such as D.A.W. is to rase community consciousness regarding this issue that affects individuals, families and the community. We believe that your support can help us accomplish this goal. A quick response to our request would be greatly appreciated and we thank you for your consideration regarding this matter. - - - - -- -------- ¼ & ADMINISTRATION OCT 28 1999 Alouette Substance Abuse Programs Society CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen and Members of Council FROM: Social Planning Advisory Committee ATTN: Council DATE: November 8, 1999 SUBJECT: Social Planning Advisory Committee Activities for 1999 and 2000 On behalf of the Social Planning Advisory Committee (SPAC), I am pleased to provide a reporting of our activities for the current year, as well as highlight the projects the Committee is proposing to tackle in the year 2000. As you are aware, SPAC is a committee with a mandate to keep abreast of social issues, and to advise Council on actions that it may take on behalf of the social needs of the Community. Over the course of the last year, the Committee had representation from a variety of social service organizations and the Community-at-Large, and I would like to acknowledge the work of Councillor Candace Gordon, Faye Isaac, Ted Ingram, Karin Cleven, Maria Raynolds, Judy Dumont, Trustee Iris Reamsbottom, Elsie Neufeld, Rod Santiago, and Daisy Quon. I would also liked to thank Nicola Blake the Recording Secretary, Christine Carter with the Long Range Planning Department, and Sue Wheeler with the Ridge Meadows Parks and Leisure Services Department. In 1999, SPAC reviewed and discussed a variety of issues, such as the Federal 1% Solution national campaign against homelessness, secondary suites, the affordable housing project at Fraser Street and Brown Avenue, needle exchange programs, and recovery houses. We are particularly proud to be associated with the Community Food Mapping Project that was financed in part by SPAC, and presented to Council earlier this year. The project provides an assessment and analysis tool to assist the community in identifying strengths, resources, activities, problems, and opportunities in terms of food security. The Committee is looking forward to supporting the next Phase of this project which is a Food Information Fair being organized by the Hunger Coalition in March 2000. SPAC is also pleased to have participated in the Picket Fence Project Phase II with Ridge Meadows Parks and Leisure Services and the University College of the Fraser Valley. This was a pilot project in Yennadon to encourage neighbourliness and meaningful conrections. Special recognition is given to Sue Wheeler for her enthusiasm and efforts with this project. The Committee will continue to be involved in the next Phase of this project in the year 2000. In the year 2000, the Committee is also hoping to involve itself in a variety of projects aimed to support Social Planning in the District of Maple Ridge. The Committee is exploring the feasibility of preparing a Community Status Report that will provide an assessment of a number of key social indicators, and will identify the strengths and challenges in the Community. The Committee is also planning to review its Bylaw to ensure that it meets the needs of Council and that its membership is representative of the Community. The Social Planning Advisory Committee is very pleased with its accomplishments in 1999 and is looking forward to a very successful 2000. In closing, SPAC would like to thank Council for its continuing support of the Social Planning Advisory Committee and for providing us with a budget and staff time to allow for a social planning presence within the Community. Yours truly, I,) / (uq i Sharon Sargent L Social Planning Advisory Committee 11/08/1999 16:55 4678592 MR A & D COUNSELLING PAGE 02 MAPLE RIDGE ALCOHOL& DRUG COUNSELLING 22477 Lougheed Highway, Maple Ridge, B.C. V2X 2T8 467-51 79 Fa-4&78592------ , November a. 1999 Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. VZX6A9 ATTENTION: Joanne - Municipal Clerk fax # 4677329 : Further to our conversation these are the names of those that will be attending the, council meeting November 9, 1999. S Phil e a e —Scöo ased Prevention Worker with Maple Ridge Alcohol & Drug Greg Kalaitzakis - Counsellor with Maple Ridge Alcohol & Drug Counsellin Diane Ursic & Julie Rice with Maple Ridge Secondaiy School j41 Tony Gresell & Adrian Cheng with Thomas Haney Secondary School . Thank you once again for honoring our request. Alouette Substance Abuse Programs Socity FYI Lisa Flat Ia Executive Assistant Mayor's Office Lisa Flatla Monday, November 01, 1999 4:00 PM Jo-Anne Hertzog FW: RE: Drug and Alcohol Presentation, Kurtis Brown I I'f V y Original Message----- From: Tony Cotroneo Sent: Friday, October 29, 1999 3:35 PM To: Mayor & Councillors Subject: RE: Drug and Alcohol Presentation, Kurtis Brown To Mayor and Councillors: I regretfully must inform you that I am unable to attend the council meeting on Tuesday, Nov. 9, due to prior arrangements. I would enjoy the opportunity to attend and speak to you on the matter of drug and alcohol awareness at-a latter arranged date. Thank you for the opportunity. Sincerely, Kurtis Brown Thomas Haney Leadership program 1 Corporation of the District of Maple Ridge COUNCIL MEETING A GENDA November 9, 1999 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.map1eridee.org 01 PRA YERS Pastor Mike Schroeder 02 MINUTES 02.01 Regular Council Meeting of October 26, 1999 02.02 Development Agreements Committee Meetings of October 15, 19, 20, 21 and 25, 1999 and November 1, 1999 .1 03 DELEGATIONS 7:10pm. 03.01 Youth Services Advisory Council (YA C) - Update on Activities Presenter: Dale Peterson, YAC Co-ordinator. jc ( O• 7:20 n.m. 03.02 Social Planning Advisory committee (SPA C) - Update on 1999 Activities Page 1 I. / Council Meeting Agenda November 9, 1999 Council Chamber 7:30 p.m. 03.03 Community Heritage Register - Presentation by Heritage Advisory Committee 7:40 p.m. 03.04 Pitt Meadows Airport Society Presentation by Mr. Tom Meier, Chair 04 UNFINISHED BUSINESS 04.01 DVP/57/99 - 12128 and 12138 Laity Street (an application to waive the requirement to upgrade 121 Avenue to full urban standard and to waive the requirement for underground utility wiring to allow overhead wring service connections to two homes on Laity Street. 05 BY-LAWS 05.01 Temporary Residential Use 05.01.01 Maple Ridge Zone Amending By-law No. 5835-1999 final reading - (to provide for an increase in density and establish conditions of use for a temporary residential use in certain zones). 05.01.02 Maple Ridge Building Amending By-law No. 5836-1999 final reading (to establish a temporary residential use registration fee of $75.00) S 05.01.03 Adoption of Maple Ridge Temporary Residential Use Policy Page 2 Council Meeting Agenda November 9, 1999 Council Chamber 06 COMMITTEE OF THE WHOLE 06.01 Minutes 06.01.01 Committee of the Whole Meeting of November 1, 1999 The following issues were considered at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. 06.02 Public Works and Development Services 06.02.0 1 RZ156199 —23874 and 23884— 118 Avenue - RS-3 to CD-i -93 Staff report dated September 29, 1999 recommending that the subject application to permit subdivision into four lots be forwarded to Public Hearing subject to the conditions specified in the said report. The Committee concurred with the recommendation. 06.02.02 Soil Conservation Act Exemption - 13473 - 224 Street (D. Murrell) Staff report dated October 18, 1999 recommending that the subject application for a fill permit under the Soil Conservation Act be granted an exemption subject to certain conditions. The Committee concurred with the recommendation. 06.02.03 1 ALR/6198 - 26171 Dewdney Trunk Road Staff report dated October 14, 1999 recommending that the subject application to subdivide within the Agricultural Land Reserve not be authorized to proceed to the Agricultural Land Commission. The Committee (with the exception of Councillors King and Gordon) did not concur with the recommendation and approved a new recommendation to authorize the application to proceed to the Commission. C' Page 3 Council Meeting Agenda November 9, 1999 Council Chamber 06.02.04 Remembrance Day Parade - Request to Use Municipal Streets Staff report dated October 8, 1999 recommending that the subject request be approved subject to the conditions specified in the said report. The Committee concurred with the recommendation. 06.03 Financial and Corporate Services (including Fire and Police) 06.03.0 1 Local Improvement Petition - Sanitary Sewer - 124 Avenue - By-law No. 5849- 1999 Staff report date October 20, 1999 recommending that Maple Ridge 124 Avenue Local Improvement Construction By-law No. 5849-1999 for installation of service connections at 21298 and 213 10/ 21314— 124 Avenue be granted three readings. The Committee concurred with the recommendation. 06.04 Community Development and Recreation Service Nil 06.04.0 1 Parks and Leisure Services Division - Third Quarter Statistics Staff report dated October 20, 1999 recommending that the statistics attached thereto be received for information. The Committee concurred with the recommendation. 06.04.02 Parks and Leisure Services Commission Open MeetingMinutes - September 9, P1999 Staff report dated October 20, 1999 recommending that the subject Minutes attached thereto be received for information. The Committee concurred with the recommendation. Page 4 Council Meeting Agenda November 9, 1999 Council Chamber 06.05 Other Issues 06.05.01 Downtown Core Redevelopment (Maple Ridge Centre Project) - Update 07 MA YOR 'S REPORTS 07.01 Announcement of Appointment to Advisory Design Panel 08 COUNCILLORS' REPORTS - LIAISONS TO COMMITTEES Page5 Council Meeting Agenda November 9, 1999 Council Chamber 09 VISITOR A CKNO WLEDGMENT 10 ADJOURNMENT 11 QUESTIONS FROM THE PUBLIC The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda or other Municipal matter. Council will not tolerate derogatory remarks directed at Council and/or staff during the Question Period. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 20 minutes. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at 463-5221. s.karasz Page 6 Corporation of the District of Maple Ridge Council Appointments 1998 - 1999 By Resolution Standing Committee I Mayor Carl Durksen Audit Committee Budget Committee - Chaff Corporate Management Team Committee of the Whole - Member Court of Revision - Frontage Tax Assessment Roll Development Agreements Committee - Chair Emergency Planning Committee Ex-officio member of all standing committees Greater Vancouver Regional Disthct - includes the functions of water, sewerage & drainage, and hospital Greater Vancouver Regional Disthct - Transportation & Strategic Planning Committee Greater Vancouver. Transportation Authority Local Joint Committee on Community Corrections (FCM) Maple Ridge Elderly Citizens Housing Society Maple Ridge Foundation Municipal Insurance Association of British Columbia Parks & Leisure Services Commission MRJPM Ridge Meadows Youth & Justice Advocacy Association Councillor Tom Baker 1 Acting Mayor. October & November (1998/1999) Budget Committee - Member Advisory Committee on Accessibility Issues - First Alternate Committee of the Whole - Member Commercial Zone Review Committee Emergency Planning Committee Greater Vancouver Regional District-First Alternate mc!. the functions of water, sewerage & drainage, parks, and hospital Greater Vancouver Regional District-Sewerage&Drainage Corn Maple Ridge Downtown Parking Society Parks and Leisure Services Commission- Second Alternate Ridge Meadows Recycling Society I Councillor Jim Clements I Acting Mayor- December (1997/1998) & January (1998/1999) Budget Committee - Member. Advisory Design Panel - First Alternate Committee of the Whole - Member Audit Committee Labour Management Committee - Member Arts & Cultural Policy Implementation Committee B.C. Aviation Council E-Comm. Corp. Greater Vancouver Regional District-Labour Relations Bureau Greater Vancouver Regional District-Parks Pitt Meadows Airport Society - First Alternate rCouncluor CandsceGcrdoft - - - Acting Mayor - April & May (1998/1999) Budget Committee - Member Arts & Cultural Policy Investigation Committee Committee of the Whole - Member Audit Committee Labour Management Committee - Member Bicycle Advisory Committee Commercial Zone Review Committee Employee Awards Committee Fraser Basin Council Greater Vancouver Regional District-Labour Relations Bureau - First Alternate Heritage Advisory Committee Lower Mainland Treaty Advisory Committee Parks & Leisure Services Commission MR/PM-First Alternate Ridge Meadows Arts Council Social Planning Advisory Committee By Resolution Standing Committee F Councillor Linda King Acting Mayor - February & March (1998/1999) Budget Committee - Member Advisory Committee on Accessibility Issues Committee of the Whole - Member Alouette Management Comnuttee Alouette River Management Society B.C. Assessment Authority Bicycle Advisory Committee - First Alternate Court of Revision (Frontage Tax) Elderly Citizens' Recreation Association Heritage Advisory Committee - First Alternate Municipal Insurance Association of B.C. - First Alternate Parks & Leisure Services Commission MR/PM Secondary Suites Social Planning Advisory Committee - First Alternate Year 2000 Millennium Committee Youth Advocacy Committee I Councillor Betty Levens Acting Mayor - August & September(1998/1999) Budget Committee - Member 25 Anniversary Committee Committee of the Whole - Member Communities in Bloom Committee Douglas College Advisory Committee Economic Advisory Commission Elderly Citizens Recreation Association Fraser Valley Regional Library - First Alternate Greater Vancouver Regional District - Communications, Education & Culture Lower Mainland Treaty Advisory Committee - First Alternate Maple Ridge Chamber of Commerce - First Alternate Municipal Insurance Association of B. C. - Second Alternate. Parks & Recreation Services Committee - Third Alternate Pitt Meadows Airport Society Councillor Ken Stewart 1 Acting Mayor - June & July (1998/1999) Budget Committee - Member Advisory Design Panel Committee of the Whole - Member Audit Committee Citizens Advisory Board to Corrections Commercial Zone Review Committee Community Forest Steering Committee Court of Revision (Frontage Tax) Economic Advisoiy Committee - First Alternate Emergency Planning Committee Fraser Valley Regional Library Lower Mainland Municipal Assoc. - Flood Control and River Management Committee - First Alternate Maple Ridge Chamber of Commerce Parks & Leisure Services Commission I Chief Administrative Officer I General Manager: Public Works & Development Services Acting Mayor Municipal Clerk Development Agreements Committee - Member Lower Mainland Treaty Advisory Committee - Alternate Development Agreements Committee - Alternate Development Agreements Committee - Alternate Lower Mainland Treaty Advisory Committee & 3 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES October 15, 1999 Mayor's Office PRESENT: Mayor Carl Durksen, Chairman Robert Robertson, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. RZ/32/98 LEGAL: Lots E & F. Plan 16841; Lot K, Plan 17783; all of Section 16, Township 12, New Westminster District LOCATION: 11970 232 Street & 2 lots directly north OWNER: Shell Canada Products Ltd. REQUIRED AGREEMENTS: Restrictive Covenants - Rezoning Development Agmt Use (Operating Hours) Use (No Drive-Thru Restaurant) THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING AGREEMENTS AS THEY RELATE TO RZ132/98. CARRIED Robert Robertson, Chief Administrative Officer Member \3N 4 ______ 408 PARK \ g 12117 (1) 404 12120 2 iN 12116 12121 ______________ RI 12110 U•) ~12110 12097 W 403 F C/)to 8. °40 (N 402 _____ a. C) 7 N 12098 (N E A 2100 (.1) a. P85304 31 426 427 Cl) 401 25 6 12079 \12082 2090 130 12084 LMS92 5 12067 32 f i \ 400 D 0. 429 ____________ 2080 12059 33 CHERRYWOOD D B -J 12071 4 2070 1 0 2074 12051 3 (0 34 2064 12060 399 — 2 a- CN A 12030152 _____________ /12050 35 66938 12045 ____ I a. /12040 12035 13° _______ a- __ I P49271 i ' _____Rem4 2030 LOlA A P17189 'I B LMP38174 cl)_______ j COj A___ 0LMP 16937 () 'o 12021 -LMP1O775a120101 N N1 NI DEWDNEY IRK RD ______ LMP 81 II I ______________ 11991 11998 Rem. N Rem I F Iem N ( ••I NN N I 11987 EI 1 2 1 2 A co UBJECTPROPERTIJLRem I Rem 1 L N G H B1 D IP8094 RtCD 1463 Rem.CD 1p84l / 11975 CN ___________ ______________ _____ _____ 17 h.2 / A 12 P86778 K P 17783 119634 11983 0)10 _____________________ a-B 11971 2 16 IV cn 4 _ ___// A B LMP 142 11961 LMP 13828 11953 40 Go 2 a. i / 11952 a- ______ P11098 11949 ________ LMS 1445 15 5 ___________ (N 10 9 8 11953 i 30 11948 0 0 a. 11943 P22024 (N 14 _______ ______ _____ '1 N N N 6 11950 119 A 13 P 32010 11918 ____________ SLAGERAVE 11923 5 12 7 11909 11908 a- (C - N 6 6 11929 27RP15155 8 a- A 11895 11898 14 1 2 .3 ,.26 7 47 P14 98 11902 11885 11888 0 _________ __ 10 ____ ____ ____ _______ (N (N 0 11892 24454 a.25 8 a- (N 118851 37 38 ____ I______ P70911 I __________ _________ 46 a- 1 I 1886 _________ (N 11867 C]) 11870 Cl (N 2 24 W 9 co ii ,.___ z ___ ... 11875 11857 — — 32 23 0 7 _______ 11860 12 . . . 11851 .1 22.. 46 cO _________ 11850 6 13 11641 = 30 '4, . 11865 . LMP 17226 21 45 5 0. F___ (N . . 11â4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES October 20, 1999 Mayor's Office PRESENT: Mayor Carl E. Durksen, Chairman R. Robertson, Administrator Member K. Kirk, Recording Secretary 1. SD/46/99 LEGAL: Lot 2, Plan LMP 14392, District Lot 403, Group 1, New Westminster District LOCATION: 11255 232 Street OWNER: Roger and Carol Sant REQUIRED AGREEMENTS: Restrictive Covenants - Cross Access Easement THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE IING AGREEMENTJT RELATES TO SD146/99. CARR7 -Myfcarl Edwar R. Robertson, Administrator Chairman Member & SU;63~T-T Rem J RP 3829 Rem 1 '\O3,\'P. 1 DL. \ 14 P 7720 7 1 2 P 27689 ryf - - - - h171204\ c tM/'43g2 1 LMS 1362 f CL - - _LL! J?± - - r - 1 86 - g PARK LMS H 421 I H H 12 LMP 1875 • 10 / 2 ' I 16 11 II 23 g .32 CL 2.320 ( J 8 HLMP . 1 PARK - IMP 34625 IS LMP 1873 LMP to 2 ? 0.4081 he 1 AKA NN N N PT. 1 WAY \ 4paog \ I If -- I J,IMP 15061 I II \\ I Rem 28 RW 69615 P 46383 RP 3633 2.485ho LA \\ A / \P 7900 / \ \ / \\P \ CORPORATION OF TILE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES October 21, 1999 Mayor's Office PRESENT: Acting Mayor Tom Baker Chairman J. Rudolph, Acting Administrator Member K. Kirk, Recording Secretary 1. MULLIGAN, FRANK AND GWENDOLYN LEGAL: Lot 325, Section 20, Township 12, Plan 51236, New Westminster District LOCATION: 22505 124 Avenue OWNER: Frank and Gwendolyn Mulligan REQUIRED AGREEMENTS: Restrictive Covenant - Statutory R-O-W (Storm Sewer) THAT THE ACTING MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE, PRECEDING AGREEMENT AS IT RELATES TO FRANK AND GWENDOLYN MULLIGAN. CARRIED Acting Mayor Tom aker Chairman M'1er - & EXPLANATORY PLAN OF STATUTORY RIGHT-OF-- WAY OF PART OF LOT 325 SEC.20 TP. 12 N.W.O. PLAN 51236 Pursuant to Section 99(1)(e) L.T.A. Storm Sewer Purposes B.C.G.S. 92G. 028 This p/on lies within the Greater Vancouver Regional District Municipality of Maple Ridge Scale 1:500 M a,. n ,,,•1,es .ae.pI ø.', &hir.,. naiad 10 5 0 10.0 25.0 PLAN LMP Deposited in the Land Title Office at New Westminster. B.C. this ___day of Registror Reference: 10 Plan\ 11 74975 O9"JX _V1127MA 20.165 .1Xo—f Plo,, ,,i 80815 4.000 (I, 324 325 Plan 51236 - SECTION 20 TOWNSHIP 12 124 AVENUE Beorings are astronomic and ore- derived from Plan 51236 Wade & Associates Land Surveying Ltd. B.C. Land Su,ve,v.re Maple Ridge and Mission File: H2589-01 Phone 463-4753 Certified correct occoiding to Land flUe Office records this_5th dcr of October 19.91. CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES October25, 1999 Mayor's Office PRESENT: Mayor Carl E. Durksen, Chairman R. Robert44 K. Kirk, Recording Secretary 1. SD/16/99 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Parcel "A" (Explanatory Plan 16102) and Lot 29, Plan 18230; both of Section 16, Township 12, New Westminster District 23920 and 23896 118 Avenue The Cory Land (1987) Ltd. Restrictive Covenants - Single Family Dwelling Exterior Design Control Geotechnical Subdivision Servicing Agreement Watercourse Preservation Agreement i THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING AGREEMENTS AS THEY RELATE TO SD/16/99. CARRIED P1 25 509 he 35 25 34 !26 N 11681 33 27 1107) 32 31 29 1 164.4 30 114 vi 119 AVE I 1 7 to J 28 .. 11657 276 ___ _________ 1I LM. 05l I A "'i I24 I2322212o.. •j i6i i 4' vIIISAAVE. 44 I84O 00 I L6 r n l7l8l9 (P 21864) 8910 LMP 18 4 j U4P 1kLTMP 2 180 15 P 231 6 52 8I6 20.0 1 1112l3 ° 18.0 14 ___ L I iV456 I ''o ,Z"*lI 2 32 . 38 - 7 P 1 30 P 2041 "7-; i 4 0 4i 8 Rern 41 29 A P20411 117 8 AVE. 3() C'.' EP 16102 0 17 P 18 30 2) . 4'. fp LMP 36718 TetoI 2e5 he Port 1.52 he 31 r 4ho797 ho 0.615 ho 0.953 ho 0.684 h A EP 35041 B 265 LMP/'36718 0.809 he PARK 31 Poit 1.33 he : \\!ZlM I II 2.961ha II II EP 66258 ! I 0.500 he 66 P 66257 65 P 66257 20 \\ -0\ 25 116 AVE. Il /I 1/ I, q1 E RP 4518 1.874 he 12 0.900 he 0 11 1.106 he Chairman CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES November 1, 1999 Mayor's Office PRESENT: Mayor Carl Durksen, Chairman Robert Robertson, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. SD/30/99 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Lot B, Plan 7774; Lots 281 and 282, Plan 44045; all of Section 20, Township 12, New Westminster District 12500 & 12520 227 Street 455417 B.C. Ltd. Subdivision Servicing Agreement THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING AGREEMENTS AS THEY RELATE TO SDI30/99. CARRIED lobert Robertson, Chief Administrative Officer Member 0. Rem.,ul W Rem. 43i± 0_I & EP 42655...L.. _7 rIJV6 I 15.2 211 P 440! '2 'A44_&P_ 13 N ' L 76311 EP P 6621 i 2 i JF3 367 A 22401 P 1161 _ 37 1 i o- o' 68618A EP 68618A 1.914 PIlL i?s9S,4) 3851 386 389 P 6 21 P 89 i i 22735 _______ _____ 3 369 ,,____ ,, 2 390 zz ,, j £P75723 E:P_7293/ P 782/ S? _______ * 3;3 370 d 38 P86 \ 372: 8582110. 15 Ap .44 4 3,j11 ir; . / P 77 49j.. EP 7 133 EP 76619 77750 0 / B N 6 3 2 1 ) 1fN p 7774 7 9 2 1 8 ) .795 he 0 8 . 54 0 12477 20 21 281 71100 12322 P 7 4 162 05 23 52? P 6760 3i 133 0. P 29383 ________________________ 12570 22 ___ ,. IS 40 21 Pt.2 P 7 Rem 282 iRW7 1' .eso h 23 28 2 I P 6 86 8 19 __ ,2g IMP 18438 I I I ]io 4f56 354 7' A rLJWL2Zz X WOP 67861 RW7266 12445 0 124 AW. 2 P17942 i i rn 7 6 5 1 4 3 211 6780 C4 * P 18883 Rem. 7 230. 10 9 8 A 4 14 15 16 17 18 19 20 F.1.? P1883 21 0. - - - j217_ P 4205 Irp 14 IrIS JR285 I 286 I In L 1203 1 021201 IPTZOO t19g L921 3972 P 3I .j- P_47L _72333 F15 pos I Iti I P 4è4 I16 )17 18 64,9 1~20 21 219I 2 38 Thiomoc 5 ' ° I etAct IMP P4W3256 72444f46 U 1E37 P 8165 1761 I PA137( 11fl I178 I 79 I1ao 181 482 I183 11P14401t I185 it VT 15.21 N N 124A.t • cii, I 192 191 1 190 189 I188 187 186 152 flow P 40137 P 36353 - - - 43 Wi2ö -=9- - I— p 34 154k 155 158 157 l158 4 159I160I161 E2I183 - -- ID MC. ILl RE 1 r 173 I1172 1si171 sil7O I6g168 167 siteG si165 s1€4 I p 5555 ' 3.O.'1 I p 5555 3.0li: 92 93 94 I 95 I 96 I 7 1 98 99 112 CL N 123A.C. 4 91 1152 1k 84 83_41&2 '-I -- i gj 82 I I 114 3 85 ;;?60 1240 ' PARKS & LEISURE SERVICES Dale Peterson Parks and Leisure Services Youth Services Joanne Hertzog Municipal Clerk Maple Ridge AU: Joanne On behalf of Ridge Meadows Parks and Leisure Services ( Youth Services) I am writing this request to give a brief presentation at the November 9 Council meeting. The Youth Advisory Council (YAC) is holding their biannual meeting at the new E.C.R.A. centre on October 28. The YAC is made up of two student reps from every school in the community. At this meeting these student reps will be presenting relevant issues to representatives from both community council members, various community service providers and the local media, taken from four topical questions presented in advance to them. I would like to take this opportunity to present to Council the results, opinions and suggestions that present themselves from this meeting. My requested time will be about five minutes. You may leave a message at my home phone at 467-1443 or Youth Services at 465-2442 confirming my time. Thank you in advance for your time and cooperation. Sincerely, 0j Dale Peterson YAC CoordinatoE 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Telephone 467-7346 Fax 467-7393 5 .0J ] 12007 msRd. Pitt Meadows, B.C. V3Y 2B5 Telephone 465-2452 Fax 465-2404 CORPORATION OF THE DISTRICT OF MAPLE RIDGE 11995 Haney Place, Maple Ridge, BC V2X 6A9 CANADA M:..pLE R.IIJGE Telephone: 604) 463-5221 Fax: 604) 467-7331 Incorporated 12 September, 1874 e-mail: October 27, 1999 File No: 3090-20/DVP/57/99 Dear Sir/Madam: PLEASE TAKE NOTE that the Municipal Council will be considering a Development Variance Permit at the regular meeting to be held on Tuesday, November 9, 1999 at 7:00 p.m. in the Council Chamber, Municipal Hall, 11995 Haney Place, Maple Ridge. The particulars of the Development Variance Permit are as follows: APPLICATION NO.: DVP/57/99 LEGAL: Lots I & 2, District Lot 248, Group 1, Plan LMP41338, New Westminster District LOCATION: 12128 & 12138 Laity Street ZONTNG: RS-lb (One Family Urban (medium density) Residential) PURPOSE: The applicant is requesting the following: waive the requirement to upgrade 121 Avenue to a full urban standard waive the requirement for underground utility wiring to allow overhead wiring service connections to these two homes AND FURTHER TAKE NOTICE that a copy of the Development Variance Permit and the Planning Department report dated September 30, 1999 relative to this application will be available for inspection at the Municipal Hall, Planning Department counter during office hours, 8:30 a.m. to 4:30 p.m. from October 27 to November 9, 1999. ALL PERSONS who deem themselves affected hereby shall be afforded an opportunity to make their comments known to Municipal Council by making a written submission to the attention of the Municipal - Clerkby 4:30p.m., Tuesday,November9, 1999; - - Yours truly, J Jo-Ann ertzog Acting Municipal Clerk '[JH&k cc: Confidential Secretary "Promoting a Safe and Livabk Community for our Present and Future Citizens" 4 01 v MAFLER - No Se 'ia Beae - CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 30, 1999 and Members of Council FILE NO: DYP157199 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: DVP/57/99 i-IM Laity Street EXECUTIVE SUMMARY: A Development Variance Permit application has been submitted requesting the following: waive the requirement to upgrade 121 Avenue to full urban standards; and allow overhead wiring service connections to the two homes on Laity Street. II RECOMMENDATION: That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/57199 respecting property located at -12186 Laity Street will be considered by Council at the November 9, 1999 meeting. 1 i r III BACKGROUND: Applicant: H. Ferris Owner: H. Ferris Legal Description: Lot 2, D.L. 248, Gp. 1, Plan LMP4 1338, NWD OCP: Existing: Single Family Residential (18 upnh) Zoning: Existing: RS-lb (One Family Urban (medium density) Residential) Surrounding Uses N: Residential S: Residential E: Residential W: Church Existing Use of Property: Residential Previous Applications: SD/35/97 IV PROJECT DESCRIPTION The owner of 12186 Laity Street recently subdivided the property into two lots. As a condition of subdivision the owner entered into a subdivision servicing agreement and submitted security to improve 121 Avenue to urban standards. Maple Ridge Subdivision and Development Servicing By-law No. 4800 - 1993 requires that all roads immediately adjacent to a proposed subdivision be constructed to an urban standard, including curb, gutter, sidewalk and underground wiring. The owner has applied to have the following servicing requirements waived: a) the upgrading of 121 Avenue to full urban standards; and b) underground wiring service connections to the two homes on Laity Street. V PLANNING ANALYSIS Engineering and Planning staff have reviewed this application and note that with the exception of one lot mid-block on 121 Avenue, the balance of the neighbourhood is developed to its highest and best use based on the existing Official Community Plan designation. Accordingly there will be not opportunity to achieve an extension of the curb, gutter or sidewalk along 121 Avenue to 214 Street. The recently completed improvements to Laity Street included a sidewalk on Laity Street, however this was terminated as a transitional taper as it wrapped around to the south side of 121 Avenue. Without the opportunity to continue an urban standard road further east on 121 Avenue, staff recommend that the same transitional taper be applied to the subject property. Hydro is provided on Laity Street from Dewdney Trunk Road to 123 Avenue by overhead wiring. Given the current circumstances, including the limited development potential on this section of Laity Street, staff support the waiving of the underground utility wiring component of the servicing requirements. VI CONCLUSION: Respecting DVP/57/99 (121&6 Laity Street) staff recommend that the Clerk be authorized to notify affected property owners. David Technician R. W. Robertson, MCIP, AICP Chief Administrative Officer Pb, "'--s . cc ly MCIP ICP (Frf, P. Manager: Public Works and birdor of Development Services / Planning -2- B I 1j2 a. 12267 12264 12263 Lo I Z STONEHOUSE AVE 1_r_-_r•_•- 12259 355 346o343 12251 Q __________ T r I 372 1373 I 12250 12237 0 Lo 347(0~CL342 -j67224 _____ _________1221912245 122400. 12243 375 12230 348341 2239 378 / 376 352 Ni 349 340 12213 / 377 67224 12225 12222 P48 94 - 351 350 I 339 —I 12209 149 12217 12218I II 150 P4094 152 153 122AVE -1 P5583 122 AVE P62355 I 1Fft.42 358 _359 I_36O 156 155, 154 I co P7954 ll-E 10 175 -1i 0. r.- C" P 41121 2 121 71 615 413 Remi C] -i l I ! WlCKLUND,v 12145 6 5 4 119 120 121 I P-4 P4383 I RemN10'E 126 FAqER 1211 1-53 Rem E RG P 47383 12101 122 P48995 12090 124 P 473 3 125 12081 293 294 295 296 297 298 12070299 P f3420 12073 300 12050 12069 P47517 301 12061 130 ti 5 _Ci 12038 P 8790 12047 —i--I r.J -i 302 i 309L08I 1 2j 306 \J 2 5342) [ 305\ 304 12037 P 7 726 P 53420 _\_P53420 303 I 12025 I I - —a, 12282 2 g 4, 21297 C/) ir 12277 l IIIIII 122B AVE 21296 69 - 7 P32892 12267 — P 32. 12260 294 2 3 8 P20089 I P20 LMP 117 12257 6 P 17823 10 11 12 I I 3 14 242 1 (0 7 7 8 -".5 a: Rem4 C' I' Ic', I", C' IC' I' i I ic 12212 22 C21 I2o V"19 I18 17 I16 I"15 12208 I co 3 P 1823 F 1782 12200 12204 I 12209 4 Rem2 12196 2201221 22223 224L25 226 ¶C a. P 568 P 56896 56 C' 12191 4 1 I l 57 0. 12186 jI_I_ _______ 12180 N C' 42 CAMPBELLAVE ___ I j_J227 6 P9922 Cl)pgg 12 3 LMP 578 - P 5689 8 5 I_I 3 231 230 229228\\ 12167 121 _ P 6896 ____________ 2 a-Li0 Im I o _______ 2 18 233 1 110 1 I 2 { 121:I 232 P3619 12153 121,_ N N I_N I _j 1Lf0. a. 121 AVE (12116 cl I8., _IEI I 1 j'J I Remi 196l6768 I' I& fw1 I I I I P7499 J Pj325O I_7499I_P7499 LMP8262j 12116J P39673 ..12106 P70721 ii C/) 4 •i095 P21731 5 Rem2 I 12093 3 P 74504 I PARK 7ô721 L A I I 1 12086 I I_12083 P1628 P 579 0 23738.jIl 240/ 241 LENW( 2070 D I I co RemNl/2 — _I_IaI[I24l 2 in P4701 12077_ 2 112079 062 P1731 255 254 I 243 Rem N 1/2 12015 12026 I _- 244 ofSl/2 ______ 256 253 of 2 8 12022 i20 245 044 P 4701 _ 2013 ')57 ° 3 C) 12018_•. 252\ø' P 39971 3 a. 12011 Z 1208 246 P 59003 2032 12007 '< 259 " 251 ' 12010 0. 12128 LAITY ST t CORPORATION OF all, 1*1 THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE incorporated 12, September, 1874 PLANNING DEPARTMENT DATE: Sep 21 1999 FILE:DVP/57/99 BY: JB CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 29, 1999 and Members of Council FILE NO: RZ-50-99 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading - Bylaw No. 5835-1999 SUMMARY: Bylaw No. 5835-1999 has been considered by Council at Public Hearing and subsequently granted 2 nd and Yd reading. The purpose of the zone amending bylaw is to provide for an increase in density and establish conditions of use for a Temporary Residential Use in certain zones. RECOMMENDATION That Maple Ridge Zone Amending Bylaw No. 5835-1999 be reconsidered and adopted. BACKGROUND: History: Council considered this zone amending bylaw at a Public Hearing held on October 19, 1999. On October 26, 1999 Council granted 2nd and 3fh reading to Maple Ridge Zone Amending Bylaw No. 5835-1999. Prepared by: Christin Carter, MCIP, Planner Approvea by: Lonj-ange Planning App rv by: JakeJkudoIph,AICP,MCIP - ' GM: blic Works & Development Services Ct • Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer o~pI.oI.°I CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5835 - 1999 A by-law to amend Maple Ridge Zoning By-law No. 35 10-1985 as amended WHEREAS the Council can regulate the use of land in a Zoning By-law; AND WHEREAS Council can establish different density regulations for a zone for the provision of affordable and special needs housing; NOW THEREFORE, the Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: Title This by-law may be cited for all purposes as the "Maple Ridge Zoning Amending By-law No. 5835-1999". Scope This By-law provides for an increase in density and establishes conditions of use for a temporary residential use in certain zones in Zoning By-law No. 35 10-1985. Amendment The Corporation of the District of Maple Ridge Zoning By-law No. 3510-1985 is amended as follows: PART 2, INTERPRETATION, is amended by the deletion of 'TEMPORARY RESIDENTIAL" and the addition of the following definitions: "TEMPORARY RESIDENTIAL use means a temporary dwelling unit for the accommodation of a relative of the property owner." "RELATIVE means a person related by blood, marriage, adoption, or foster parenthood, and includes one or more full-time domestic servants". PART 4, GENERAL REGULATIONS, Section 402, REGULATIONS FOR PERMuTED USES OF LAND, BUILDINGS & STRUCTURES is amended as follows: i. By the addition of the following sub-section after sub-section (8): BY-LAW NO. 5835-1999 PAGE 2 "(9) Temporary Residential use: shall be limited to one per Residential Lot; will not be permitted where there is a Boarding Use or Secondary Suite Use on the lot; will be permitted on the condition that the registered owner of the lot enters into a Housing Agreement with the Corporation of the District of Maple Ridge which must be executed and delivered to the Municipality prior to the issuance of a Temporary Residential permit. The Housing Agreement includes a term among others that either the One Family Residential Use or the Temporary Residential Use be occupied by the registered owner; the Temporary Residential Use is intended to provide affordable housing to a relative; the property owner will enter into an annual Temporary Residential Use agreement with the District of Maple Ridge for a fee of $30.25; and the Temporary Residential Use will be removed within thirty days of the relative no longer residing on the property; will require approval by the Simon Fraser Health Unit or the appropriate authority if located on a lot which is not serviced by municipal sewer. shall be contained within the same building as the One Family Residential Use. A lot 0.4 hectares or greater in area may have a Temporary Residential Use contained within the same building as the One Family Residential Use; a self contained mobile home certified under certificate Z240 by the Canadian Standards Association; or any other dwelling unit designated as a Temporary Residential Use by the Director of Inspection Services or his/her designate. A self contained mobile home or any other designated Temporary Residential Use shall not be sited less than: 7.5 metres from the front and rear lot line; 1.5 metres from an interior side lot line; 4.5 metres from an exterior side lot line; 6 metres from a building used for one family residential use." C. PARTS, AGRICULTURAL ZONES, is amended as follows: Section 501, PERMITTED USES OF LAND, BUILDiNGS AND STRUCTURES IN THE AGRiCULTURAL ZONES, sub-section (9) Temporary Residential Use is deleted and replaced with the following: "(9) Temporary Residential Use (subject to Section 402)" Section 502 REGULATIONS IN ADDITION TO THOSE IN SECTION 402 PERMITTED USES OF LAND, BUILDINGS AND STRUCTURES IN AGRICULTURAL ZONES, sub-sections (5) Temporary Residential Use, (6) and (7) are deleted. BY-LAW NO. 5835-1999 PAGE 3 Section 503 SITING OF BUILDINGS AND STRUCTURES IN AGRICULDURAL ZONES, sub-section (5) Buildings for Temporary Residential Use, be deleted. Section 504 INTENSIVE GREENHOUSE DISTRICT (A-4), is amended as follows: Sub-section A, Permitted Uses, clause 8 Temporary Residential Use is deleted and replaced with the following: "8. Temporary Residential Use (Subject to Section 402)" Sub-section D, General Requirements, clauses 4. A Temporary Residential Use, 5, 6 and 7 Buildings for Temporary Residential Use are deleted. D. PART 6 RESIDENTIAL ZONES is amended as follows: i. Section 601 ONE FAMILY AND TWO FAMiLY RESiDENTIAL ZONES (R-1, RS-1, RS-la, RS-lb, SRS, RS-lc, RS-ld, RS-2, RS-3, RT-1, RE) is amended as follows: Sub-section A, PERMuTED USES OF LAND, BUiLDINGS AND STRUCTURES is amended by the deletion of "Temporary Residential R-1 RS-1 RS-la RS-lb RS-lc RS1-d RS-2 RS-3 RT-1 SRS RG RG-2 RG-3" and the addition of the following: "Temporary Residential (subject to Section 402) R-1 RS-1 RS-la RS-lb RS-lc RS1-d RS-2 RS-3 RT-1 SRS RG RG-2 RG-3" Sub-section• B, REGULATIONS FOR PERMITTED USES OF LAND, BUILDINGS, STRUCTURES, clause (9) A Temporary Residential Use is deleted. Sub-section C, REGULATIONS FOR THE SIZE, SHAPE AND SITING OF BUILDINGS AND STRUCTURES, clause (8) Dwelling Units for Temporary Residential Use is deleted. ii. Section 601A, CD-i -93 AMENITY RESIDENTIAL DISTRICT, Sub-section A PERMITTED USES, clause 7 Temporary residential use (Sec. 601) is deleted and replaced with the following permitted use: "7. Temporary Residential use (subject to Section 402)" iii. Section 601C, R-3 Special Amenity Residential District, Sub-section A PERMITTED USES, clause 7 Temporary residential use (Sec. 601) is deleted and replaced with the following permitted use: "7. Temporary Residential use (subject to Section 402)" BY-LAW NO. 5835-1999 PAGE 4 iv. SectiOn 608, RG GROUP HOUSING ZONE, Sub-section A, PERMITTED USES is amended by the addition of the following to the list of permitted uses: 7. Temporary Residential Use (subject to Section 402)" v. Section 609, RG-2 SUBURBAN RESIDENTIAL STRATA ZONE, Sub-section A, PERMITTED USES is amended by the addition of the following to the list of permitted uses: "8. Temporary Residential Use (subject to Section 402)" vi. Section 610, RG-3 RURAL RESIDENTIAL STRATA ZONE, Sub-section A, PERMITTED USES is amended by the addition of the following to the list of permitted uses: "9. Temporary Residential Use (subject to Section 402)" 4. Maple Ridge Zoning By-law No. 35 10-1985 as amended is hereby amended accordingly. READ a first time this PUBLIC HEARING held on READ a second time this READ a third time this RECONSIDERED AND ADOPTED this MAYOR CLERK CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 29, 1999 and Members of Council FILE NO: RZ-50-99 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading - Bylaw No. 5836-1999 SUMMARY: The purpose of Building Amending Bylaw No. 5836-1999 is to establish a Temporary Residential Use registration fee of $75.00. RECOMMENDATION That Maple Ridge Building Amending Bylaw No. 5836-1999 be reconsidered and adopted. BACKGROUND: History: On September 21, 1999 Council granted reading, waived the rules of order, and granted second and third reading to Bylaw No. 5836-1999. Prepared by: CtineCa te*MCIP, Planner Approved by. John Long1ge Planning Jake J. Rqllolph, AICP, MCIP Public Works & Development Services - - - Coicurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer 05. 01 0 0100 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5836-1999 A by-law to amend Corporation of the District of Maple Ridge Building By-law No. 5452-1996 as amended WHEREAS it is deemed expedient to amend Corporation of the District of Maple Ridge Building By-law No. 5452-1996 as amended; NOW THEREFORE, The Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This by-law may be cited as "Maple Ridge Building Amending By-law No. 5836-1999". 2. The Corporation of the District of Maple Ridge Building By-law No. 5452-1996 is amended as follows: Schedule "A ", OTHER FEES is amended as follows: clause 7 "Compassionate Permit - $30.25" is deleted. by the addition of clause 24. following clause 23. "Secondary Suite Registration Fee": - "24. Temporary Residential Use Registration Fee - a one time fee of $75.00" 3. Maple Ridge Building By-law No. 5452-1996 as amended is hereby amended accordingly. READ a first time this READ a second time this READ a third time this RECONSIDERED AND ADOPTED this MAYOR CLERK CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 29, 1999 and Members of Council FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Adoption of District of Maple Ridge Temporary Residential Use Policy SUMMARY: The purpose of the District of Maple Ridge Temporary Residential Use Policy is to provide for the provision of affordable housing fora relative and establish policies to ensure that neighbourhood, safety and financial concerns are addressed in the best interest of the community. RECOMMENDATION That Maple Ridge Temporary Residential Use Policy be adopted. BACKGROUND: History: Council considered this Temporary Residential Use Policy on September 21,1999 and resolved that the Policy would be adopted when final reading was given to the Amending Bylaws relating to Temporary Residential Use. rreparea by: Christt1e C,rter, MCIP, Planner / Approved by: JohxyBastaja (I A . D)rtTbr, Long Rang'ing JikI J RiidolkICPiTCIP GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer. 01 - bl LAPLE RIDGE corporad 2 Sepimb. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TITLE: TEMPORARY RESIDENTIAL USE AUTHORITY: . EFFECTIVE DATE: POLICY NO. . SUPERSEDES: APPROVAL: POLICY STATE'ffiNT: A temporary residential use will be permitted subject to the following conditions: compliance with District of Maple Ridge Zoning Bylaw No. 3510-1985; the Temporary Residential Use must comply with the B.C. Building Code requirements; additional fees must be paid for water, sewer, and recycling, where relevant; and a mobile home temporary residential use may be permitted on lots greater than 0.4 hectares in area, however property situated in the Agricultural Land Reserve may require Agricultural Land Commission approval. Enforcement will be in accordance with existing Bylaw enforcement regulations and procedures. PURPOSE: The Temporary Residential Use policy provides for the provision of affordable housing for a relative and establishes policies to ensure that neighbourhood, safety and financial concerns are addressed in the best interest of the community. DEFINITIONS: Temporary Residential Use is generally defined in the Maple Ridge Zoning Bylaw as a temporary dwelling unit for the accommodation of a relative of the property owner. Printed on October 29, 1999 Page 1 of 1 Policy? CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: September 29, 1999 and Members of Council FILE NO: RZ/56/99 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ/56/99 (23874/84 118 Ave.) I EXECUTIVE SUMMARY: An application has been received to rezone the above described properties to CD- 1-93 (Amenity Residential District) to permit subsequent subdivision into four residential lots. II RECOMMENDATION: That application RZ156199 (for property located at 23874 & 23884 118 Ave.) to rezone property described in the memorandum dated September 29, 1999 from RS-3 (One Family Rural Residential) to CD-1-93 (Amenity Residential District) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum. Condition to be met prior to first reading: 1) Fully dimensioned subdivision plan showing the following: location of existing buildings; road dedication. And that prior to final approval the following must be complete: 1) A geotechnical report which addresses the suitability of the site for the proposed development; . 2). Consolidation .oLthe.lands south .of- theiane w•ith-Lot8, LUT 8 . - III BACKGROUND: Applicant: Alderwood Consultants Owner: W. Smart & J. Williams Legal Description: W ½ & E ½ of Lot 32, Sec. 16, Tp. 12, Plan 8230, NWD OCP: Existing: Single Family Residential (15, 18, 30 upnh) Proposed: not required -1- . C.02.0 Zoning: Existing: Proposed: Surrounding Uses: N: S: E: W: RS-3 (One Family Rural Residential) CD- 1-93 (Amenity Residential District) Residential acreage Residential Developing Residential Residential Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Access: 118 Ave. and lane Servicing: urban standard IV PROJECT DESCRIPTION: This application for the most part will result in the extension of a development which is presently under construction directly east and tie into a new subdivision to the west. The lane which extends east from Creekside Street will be extended through the development site and meet up with the lane on the east side. The lane will provide access to four lots which front on to 118 Ave. The remaining portion of the development site, located south of the lane, will be subdivided in conjunction with Lot 8, LM236718. The developer to the east negotiated a Statutory Right of Way through the subject properties for sewers and access along the future lane alignment. This development will formalize this arrangement by dedicating the right of way as a lane. V PLANNING ANALYSIS Official Community Plan The properties are currently designated Single Family Residential (15, 18 & 30 upnh). Accordingly the proposed CD-1-93 zone conforms to the existing Official Community Plan designation. Consolidation of Parcels Lot 8, LMP36718, located directly south of the subject properties, has a potential yield of four lots. The legal plan shows that portions of the subject properties extend south of the lane. Subdivision of Lot 8 was put on hold until the owners of the subject properties expressed an interest in developing. Subdivision of Lot 8, LMP36718 should include these portions. Although the owners hope to hook the remainders across the lane to proposed Lots 1 and 4 respectively, it is recommended that the remainder portions of the subject properties be consolidated with Lot 8 prior to final zoning approval. -2- (iii) Servicing The Engineering Department has submitted a rezoning application review that concludes that all required services exist to the subject properties. Details of servicing will be dealt with at the subdivision stage. VI CONCLUSION: Subject to the conditions contained in this report, staff recommend that application RZ/56199 be supported. Dave Stevenson, Planning Technician R. W. Robertson, MCIP, AICP Chief Administrative Officer DSfbjc h, MCIP,AICP Manager: Public Works and Development Services of Cu/rent Planning -3- °-20 do 4l N I1I11I1Ifr\\\) 11903 W 0) 11 N1OMP4 k j I7 13 21 1 1 LP 1 CN I z L?P 1801 35 I I 1 LMPI8O51 2I 30I313233 34 CO i ligill 3 c. c' 11903) ',i 'I c' c'I C'4 NI NI NI N) - 3 11901 119 AVE 11 _Avt 38 -- 11893 7 180 ° (0 I 11 875 Go N I N ,) I ,-39 3 4 I 29 28 27 26I25N 6 00 _1857 LM 1805 40 ' 11869 W 1/2 E 1/2 5 1805 0. 41 11861 21 21 Rem6l A 7 11849j 4 I24 22 21 l20. I 42 6 I L23 11853 43 P40979 ].185 P1 76 I 118AAVE C '837 11840 45 P 1 3_ cli ' 1819I 11829 46 — I11828 _____ (P 21864) 8 NiOl 9 51 L 11821 LMPI Ic h1805 2316 v 52 ____ L26 1 1 L1 2 1181 Ia) -13 ,•. 1 C) IC.) C., 53 N N N 118 AVE N IN IN ) N JN 1160 118 A\ - I 16 / N C , FR6 0 N 1178 39 C.) "4 2 1/ N/ a) ia) r .r IC)I 77 32 1 32 38 i _______ R S P 1830 4 SUBJECT PROPERTI P20411 1177 11 Rem. 26 77 RS- 8 1176 PARK 2, Rem 41 LMP b 29 A P2041" 36724 30 1,,• 4 EP 16 102 I '5'). 7 17 w 2 P)41 117 - , ,7 e - r0 .17 P 18 30 .3 _:•?_ - '.i4u 20' 4 9 B 11)79 P 13265 '-5 69g '7 23 6 6 77) 3 176 6 24 11689 7 '. ' (2/v 35 25 11 8 11677 11676 11691 A 11667 34 26 EP35041 11666 Go 11681 9 11659 33 Z6 27 11656 11671 11653 32 a. 28 PARK 11650 11661 11645 11 31 - \ 29 31 11644 12 11651 oIsTrnct oc )t1 I - F\J )I A SCALE: 1:2,500 KEY MAP .00 23874/84 118 AVE CORPORATION OF ~KE THE DISTRICT OF Thorn MAPLE RIDGE MAPLE RIDGE o,I'L Incorporated 12, September, 1874 PLANNING DEPARTMENT _____ DATE: Sep 17 1999 FILE:SD 5699 BY: JB Nol Revisjon Dole Legal DesCription: WEST 1/2 OF LOT 32 AND EPST 1/2 Of LOT 32 /20(0 /20(0 /2010 /2010 BOTH OF PLkN 18230, SEC11ON 16, IOWNSIIIP12, NEW WESTMINSTER DISTRICT W79ö 4'2.40 -1------ I I i 4 L_/ 6 7 I /L'1aff65/r'ia/ I /ItA'u12(6fP4èW I wrv / IICfe~'/1'V7c7C4' I ---------- U jj '7L2 IVIfl, ' • 57 2 579,,! 579,2 CÁO &oThng Sexvices ,q4y ,6'759 49 /6707 CopWc Piesenlolions • I I 15897MdcrPtoce ite Rock, BC V4A 5JI 00: 604-636-1632 Fox: 604-536-1628 /20i42 /20*2 /20(0 e-mail address: oldewoodtxJympotko.co 4 :4/ 4 Client Name: M M5 14U14415 - 41415M1 c/oROBSON COURT, P.O. BOX 10 - f• 1J 2-1079 2i07# ff4/ PP'//7 52 ff41 4,15//2 a57¼l 1190 - 840 HOWE STRUT VANCOIIvtR, BC V6Z 212 I Project Location: 1 t perzavIfA'o4l& 1OCP/951OKcV42'At /JP 567/6' 1 I POtP1tOI9Wf1A411Y hIP 567/6' I ff2A 5JM%N 1iPA1271/21 Scale: 1:500 Dote: AUGUST, 1999 Orown: p Viol No: 99-027 Iblunicipat Project No: 99027-01 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 18th, 1999 and Members of Council FILE NO: ENV-SCA-EXEMP-3 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Soil Conservation Act - Exemption 13473 224' Street SUMMARY: An application was made to the Agricultural Land Commission by Ms. Dian Murrell of 13473 224" Street for an exemption from a permit for placing fill at this location in order to construct a berm along the south and west perimeter of the property for flood protection. RECOMMENDATION: That the application for a fill permit under Permit Regulation Section 2(1)(d)(vii) of the Soil Conservation Act submitted by Ms. Murreil for the property at 13473 220 Street be granted an exemption provided the placement of fill is carried out in compliance with the relevant provisions of the Maple Ridge Soil Deposit Regulation Bylaw No. 4569 - 1991 and subject to provisions of the Soil Conservation Act. BACKGROUND: - Ms. Murrell retained the services of Golder Associates Ltd. to provide a floodplain assessment of her property and recommendations on flood protection. The report prepared by Golder Associates recommends that a berm be constructed along the south and west perimeter of the site in order to provide adequate flood protection for her property. This report was included in the exemption application forwarded to the Agricultural Land Commission (ALC) for review. The Agricultural Land Commission has reviewed the application and engineers report and have supported Ms. Murrell's exemption. The Commission has no objection to this diking project and have asked that the District review the exemption and confirm if they agree with the Commission. Based on the information provided the proposal appears consistent with Section 2(1)(c) of the B.C. Regulation 45 1/98 (Soil Conservation Act Permit Regulation) where it states: 2(1) A permit Is not required where c) the soil is removed or fill placed for the construction of dikes, ditches and related pumphouses and ancillary works, including construction and maintenance of access roads and facilities made necessary by the threat of flood. In order to assess the District's responsibility in supporting exemptions under the Soil Conservation Act staff reviewed the issue with our legal counsel. It was determined that when dealing with an exemption request the District is only responsible for determining whether or not the proposed fill activity meets the exemption criteria as defined under provincial legislation. In order to do this the District should not just rely on the opinion of the Commission or the applicant without first obtaining the appropriate supporting documentation. It is the opinion of staff that the report prepared by Golder Associates provides the documentation necessary for the District to support the exemption for flood protection at 13473 224th Street. It is the opinion of legal counsel that the responsibility for what happens as a result of works exempted in this project lies with the provincial authority responsible for developing the exemption criteria. The District is only responsible for ensuring that the project meets the definition of exempt works as defined in the legislation. It is for this reason that staff have put forward the recommendation to support this application. A copy of the letter from the Agricultural Land Commission dated August 5th, 1999 granting exemptions for the placement of fill on the property is attached for your information. OiL Oe J~~& oenlAffajE' Manager o 1'8~L- .W. Robertson, MCIP,AICP Iph, MP, AICP Vrank Quinn, P.Eng. Chief Administrative Officer Manager: Public Works Municipal Engineer &Development Services Yours truly, PRoviNa K.B. Millet CcMMISSION. Provincial Agricultural Land Commission 133 - 4940 Canada Way. Burnaby. B.C. V5G 4K6 I f Fax: (604) 660-7033 Telephone: (604) 660-7000 August 5. 1999 Reply to the attention of Anclrew Upper District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Attention: Mr.ilm Sheehan AUG 13 1999 Re: Placement of soil on Lot 3, Section 30, Township 12, NWD, Plan 66 MAPLE DEPARTMENT Civic Addiess: 13473. 22d b Street (Owner: Than Murrell) P1k: 81100-421 GVRD Further to Ms. Dian Murrell's current till proposal and accompanying report prepared by Colder Associates dated rune 23. 1999 submitted to the Provincial Agricultural Land Commission (the "Commission") under cover of your letter and accompanying information dated July 7. 1999, it appears the proposal involves the placement of approxunately 3231 m3 of soil and/or granular material. The intent of the proposal appears to be related to the development of dikes for the flood protection of the residence. barns and paddock areas of the above referenced property. Based on the current information, it appears the proposal is consistent with Section 2(I)(c) of B.C. Regulation 451/98 (Soil Conservation Act Permit Regulation) wherein it states: 2(1) Apermitisnocrequiredwbere (c) the soil is removed or fill is placed for the construction o(dikes. ditches and related punipbouses and ancillary works, including construction and maintenance of access roads and facilities made necessary by the threat of flooding. The Commission has no objection to this diking project proceeding subject to the report prepared by Colder Associates dated June 23. 1999. If the District of Maple Ridge agrees with the Commission, it may advise Ms. Murrell that she can proceed with the placement of till material as proposed. However if the District of Maple Ridge does not agree with the Commi*Ioe, or has concerns regarding the proposal. please provide details so the Commission can re-evaluate its position. cc: D. Murreil 13473 220 Street Maple Ridge. B.C. Colder Associates Ltd. #202 - 2790 Gladwin Road Abbocsford. B.C. V2T 4S8 AU/eg Preserving Our Foodianda I ilk • * •7i*:I,: : JL w- T::: : -- - f2: 2 rA . -:- •J CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 14th 1999 and Members of Council FILE NO: ALRJ6/98 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: ALR/6198 26171-Dewdey Trunk Road SUMMARY: An application has been received under Section 20(1) of the Agricultural Land Commission (ALC) Act to subdivide approximately 9.3 hectares of land in the Agricultural Land Reserve (ALR) to create 9 lots, each greater that 0.8 hectares in area. At a Council Meeting of March 23 1999 it was resolved: That application ALRI6/98 for the property located at 26171 Dewdney Trunk Road be deferred for a period of three months pending completion of the review of the Agricultural Land Reserve Policies. In reviewing the ALR Policies presented to the ALC at the October 1 1999 meeting, there does not appear to be good and sufficient reason under the present application to consider the subdivision further. RECOMMENDATION: That application ALR/6198 for the property described as Lot 29 Except: Firstly: Part Subdivided by Plan 76434, Secondly: Part Subdivided by Plan LMIP 6975, Section 24, Township 12, New Westminster District, Plan 26432, and located at 26171 Dewdney Trunk Road not be authorized to proceed to the Agricultural Land Commision. BACKGROUND: An application has been received by the Planning Department under Section 20(1) of the Agricultural Land Commission Act, to subdivide land within the ALR. The Applicant is proposing to create 9 lots not less than 0.8 ha. in area. Attached is the memo dated January 7th 1999 that recommended the applicationnot be authorized to proceed Land Commission. Proposed Agricultural Land Reserve Policies At the October V 1999 meeting with the Agricultural Land Commission the policy with respect to subdivision was presented. The policy states there are three tests to be applied to the consideration of support for subdivision: a) Subdivision may be considered where the use of the Cluster and Consolidation concept is proposed. As indicated in the January 7th 1999 memo this application does not include the consolidation of land and therefore cannot be considered for subdivision on this basis. In discussion with the -1- agent, staff have been advised the applicant is not interested in considering the concept of lot consolidation. Subdivision may be considered on the merit of the proposal where topographic constraints warrant consideration. A report, submitted with this application listed topography as one of the limitations to agricultural capability. The ALC in denying the previous application for exclusion and subdivision did not consider topography to be severe enough to constrain agricultural capability. The property had a capability rating of Class 3 (1 being the highest) in the consultants report submitted with the previous 1985 subdivision application. Subdivision may be considered where the proposal achieves a demonstrable "net benefit to agriculture" The policy includes evaluation criteria to weigh the potential agricultural benefits with the potential agricultural losses. The application to subdivide this property does not include a rationale supporting any of the evaluation criteria that would indicate the subdivision will create an agricultural benefit. The potential agricultural losses as a result of the proposed subdivision include diminished agriculturalcapability and suitability of land and diminished range of crop options for farmers within the ALR. This is consistent with the explanation received from the ALC for denying the earlier applications for subdivision and exclusion. There are likely other potential agricultural losses from negative impacts from non-farm use on adjacent agriculture and expectations for land use change and causing impacts on existing agricultural communities. As a result of the review of this application there does not appear to be a net benefit to agriculture that would justify forwarding the application to the ALC for their review. It would appear the application was made to create a subdivision geometry that includes the entire parcel, rather than a rationalization of parcel boundaries to improve agricultural capability. -2- SUBJECT PROPERTY1 ZONED RS-3 26171 DEWONEY TRUNK RD. ZONING AND A.L.R. (SHADED) CORPORATION OF THE I DISTRICT OF MAPLE RIDGE I MAPLE RIDGE PLANNING I Incorporated 12 September. 1074 DEPARTMENT I ALE/BYLAW: At.R-6-98 I DATE: NOV. 9. 1998 OCT OF PflT MEOOS SUEMECT PERTY a THOANHILL ~~= [I i 1 SCALE: 1:10,000 CONCLUSION In denying the previous exclusion application the ALC cited the intent of the ALC Act, to preserve and protect agricultural land. In denying the previous subdivision application the ALC cited the good agricultural capability and nature and size of the parcel. The proposed Agricultural Land Reserve Policies presented to the ALC at the October 1" 1999 meeting, have been reviewed in the context of this subdivision proposal. The clustering and consolidation concept cannot be considered as no viable farm unit is being created to justify creating the subdivision. The topographic limitations of the site were not considered to be significant by the ALC or a constraint that would impact the soil capability rating of Class 3 as determined in the earlier application. The net benefit to agriculture was not evident in this application, as no potential benefit was determined, only potential agricultural losses. Based on these comments and the ALC's desire to maintain a large agricultural unit, it is recommended that this application not be authorized to proceed to the Agricultural Land Commission. ACer AMcLeod,SAtitied Arborist Landscape/Planning Technician k2 P dministrative Officer Gek#r IMa'nager: Public Works and 4&rectf Long RangeVlanning 1 Development Services BMcL. -3- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: January 7, 1999 and Members of Council FILE NO: ALRJ6/98 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: ALRJ6/98 26171-Dewdey Trunk Road SUMMARY: An application has been received under Section 20(1) of the Agricultural Land Commission (ALC) Act to subdivide approximately 9.3 hectares of land in the Agricultural Land Reserve (ALR) to create 9 lots, each greater that 0.8 hectares in area. Council Policy for this area recommends lands be retained in the ALR and that Council consider applications for subdivision of lands within the reserve on their own merit. A previous application to exclude this land from the ALC was denied based on good agricultural. potential and that exclusion was contrary to the mandate of the ALC. A previous subdivision application was denied based on agricultural capability (Class 3 soils) and a parcel size that offered a wide range of agricultural options. A recommendation from the Rural Plan Advisory Committee (RPAC) for Subarea D, was supported by Council in the Summary of Council Decisions on Implementation of the Rural Plan: "that the recommendation of RPAC to permit the use of the clustering and consolidation concept in Sub-area D be approved." However this concept is based on consolidating several parcels into a large agricultural unit, preserving land for agricultural use. This proposal does not include a consolidation of land for agricultural purposes. Staff are recommending that the application not be authorized to proceed to the ALC. RECOMMENDATION: That application ALR/6/98 for the property described as Lot 29 Except: Firstly: Part Subdivided By Plan 76434, Secondly: Part Subdivided by Plan LMP 6975, Section 24, Township 12, New Westminster District, Plan 26432, and located at 26171 Dewdney Trunk Road not be authorized to proceed to the Agricultural Land Commission. BACKGROUND: An application has been received by the Planning Department under Section 20(1) of the Agricultural Land Commission Act, to subdivide land within the ALR. The Applicant is proposing to create 9 lots not less than 0.8 ha. in area. -1- The property was the subject of earlier applications in 1981 and 1992 for exclusion from the ALR. The latter application, ALR/15/92 was not authorized to proceed to the ALC. An application in 1985 to subdivide into 22 lots not less than 0.4 ha was denied by the ALC. The ALC denied the 1981 exclusion application stating that the ALC felt the property had good potential for agriculture. The ALC indicated an exclusion of this nature would serve to act as an intrusion into the ALR by precipitating similar requests from adjacent property owners, to the detriment of the entire agricultural community. The ALC further stated its mandate to preserve land for agricultural use either now or in the future and therefore refused the application for exclusion. The ALC denied the 1985 subdivision application and made reference to the applicants own consultants report that the majority of the property had an agricultural capability rating of Class 3 (1 being the highest) and as such indicated the property is suitable for maintaining a wide variety of agricultural options. This would include, given the size and nature of the property, both soil bound and non-soil bound agriculture. The ALC stated the proposed subdivision would all but eliminate this agricultural potential. An application (ALRJ3/86) for a homesite severance was approved by the ALC and subsequent subdivision in 1986 created a 0.8 ha lot fronting on Dewdney Trunk Road immediately to the west of the 9.3 ha subject site. District Context: The property located north of Dewdney Trunk Road east of 256th Street is zoned RS-3 (Rural Residential). The Official Community Plan (OCP) designation for this property is for agricultural use. The property is within Area 6 of ALR lands in Maple Ridge. Current Council Policy is "that Area 6 be retained in the Agricultural Land Reserve and that Council consider applications for subdivision of lands within the Reserve on their own merit." Lands to the north are zoned RS-2 and are primarily one family residential use. Lands to the south, east and west are zoned RS-3 with a subdivision of 26 lots 1040 sq. metres in area. This subdivision occurred prior to the ALC Act of 1972. The RS-3 areas include pasture, treed areas and single-family residential hobby farm uses. Rural Plan Context: The properties are within Subarea D of the Rural Plan. The Rural Plan Advisory Committee (RPAC) recommended the following for Council consideration. "that the use emphasis be on large lot agriculture north of 128th Avenue similar to the portion to the west. The balance of the subarea was to be hobby farms/lifestyle uses. Parcel sizes are varied in the area, but the Committee felt by using the Clustering/Consolidation Concept to address the problem of inappropriate lot sizes, that viable farm sites could be consolidated and lot lines rearranged. Parcel sizes were to be RS-3 of 2.0 ha minimum. However RPAC recommends that the Clustering and Consolidation Concept be allowed to reduce to 0.8 ha parcel averages with 0.2 ha sites in these areas where parcel size conflicts occur." -2- From the Summary of Council Decisions on Implementation of the Rural Plan, Council agreed to the following action: "that the recommendation of the Rural Plan Advisory Committee to permit the use of the Clustering/Consolidation Concept in Sub-area D be approved." The Concept involves consolidation of parcels to achieve a large viable farm unit. A higher density residential cluster is the incentive to achieve the consolidation in the Concept. This application does not include the consolidation of land and therefore cannot be considered as following the recommendations of RPAC or Council. Aoolication Procosal: ets The intent of this application is to subdivide this land into nine parcels not less than,Z ' ha in area. CONCLUSION In denying the previous exclusion application, the ALC cited the intent of the ALC Act to preserve and protect agricultural land. In denying the previous subdivision application the ALC cited the good agricultural capability and nature and size of the parcel. This subdivision would eliminate this agricultural potential. The clustering and consolidation recommendations of the RPAC and Council are not being followed in this proposal. Specifically, a viable farm unit is not being created to justify the incentive of a residential cluster within the ALR. Based on these comments and the ALC desire to maintain a large agricultural unit, it is recommended that this application not be authorized to proceed to the Agricultural Land Commission. Chief Administrative Officer teAirlal MaTnager: PbIic W?ks and Development Services BMcL. NT . . -3- U T' I I RS-3 I c. N. _ I L IOWA 105 I S 'I F) _J 'I ,) I SUBJECT PROPERTY ZONED RS-3 .stIT or 26171 DEWDNEY TRUNK RD. ZONING AND A.L.R. (SHADED) CORPORATION OF THE DISTRICT OF MAPLE RIDGE [ncorported 12 SepLeber. 1874 DEPARTMENT I FTLE/BYLAW: ALJ-6-98 DATE: NOV. 9, 19919 I ( I ( I I , I I RS-3 _ ' N I SUBJECT /PROPERTf LAOS ALJION T)4OR*$U. f SCALE 1:10.000 33219 Brown Crescent, Mission, B.C. V2V 2R3 Ph.: (604) 826-5009 Fax: (604) 826-5009 A LADE YER& ssoc. District of Maple Ridge October28, 1998 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Attention: Planning Department Dear sir/madam Re: Lot 29, Sec. 24, Tp. 12, P26432, N.W.D. (E. Bromba) Enclosed please find an application for subdivision in the A.L.R. of the above noted property, pursuant to the Land Commission Act. As you are aware, this property was the subject of a previous application for exclusion from the A.L.R. However, given the current policies of the Municipality and the Land Commission respecting the exclusion of land in this area, the owner now wishes consideration of a subdivision within the A.L.R. The proposed subdivision of the land is pursuant to the existing RS-3 zoning on the property. We have confirmed with the Municipality that this property has been zoned RS-3 since 1961, and this was the adopted land use for many years prior to the implementation of the Land Reserve. In the absence of the Land Reserve, the land use development capability of this site would be as permitted under the RS-3 zone. We are therefore not proposing any development of the land outside what has already been adopted by the Municipality as an acceptable land use. It is our understanding that in reviewing an A.L.R. application, the Municipal focus is on the land use provisions under their jurisdiction and any consideration of agricultural capability is sciely within the jurisdiction of the Land Commission. We appreciate the purpose of making A.L.R. applications through the Municipality, however it would appear that as our proposal is in keeping with the existing zoning, the critical evaluation will be one of agricultural capability and whether or not the Land Commission will permit the subdivision of this land based on that capability. it Is our opinion thatthis property has questionable agricultural capability due to topography, moisture holding capacity, stoniness, low permeability and drainage limitations as noted in the March 1, 1994 report written by G. G. Runka (copy enclosed). This opinion is further supported by an agricultural overview statement provided by I. Paton and Associates Ltd. and dated June 1, 1998 (copy enclosed). In addition to the above, this site is bisected by a watercourse designated as protected under the Municipal O.C.P. which further limits the agricultural capabilities of this property. .continued FACILITATING; LAND DEVELOPMENT AND GOVERNMENT APPLICATIONS page #2 Therefore in light of the above, we would respectfully request that this letter and enclosures be forwarded to Council with our application and further that this application be supported for referral to the Land Commission for consideration. Please advise when this item will be considered by Council in Committee so we may attend the meeting. If any further information is required please contact the undersigned. Sincerely ) \-4 N. -~ -V~— SLADE DYER end. 3 C.C. E. Bromba I. Paton sd/h/mridge2.let • r I. PATON & Assoctims Lm. J Agrkultural Cocsuitts; Wvestoct A&= ZquipmentApp/L,, MI/k Quota &O ters Submitted June 1, 1998 - - - By Paton & Associates Ltd. Agricultural Consultants, Delta, B.C. Ian L Faton: (604) 940-0866 • Ian D. FaWn: (604) 946-2.348 • Fax; (604) 940-0836 3706 -88 Street. Delta. B.C. Canada V4K 3N3 : : 4 Muticipality of Maple Ridge G •• 7'/44 I I — — — — Area Excluded —1974 - — Subject Property 7 1 I • 1 — 26Lo sub si : _4e - • a, - am — 'd RurIJL pb I I I I L'JrJ Hr-p Lot aubdivided-1986w AL .___ F t-_-Cn .'-1 SEC. '-- -- = - 116th AVE. SEC. /i TP /2 £ — '—: •' ALR V t • .; Commentary Re: Ernest and Erika Bromba - Rural Holding Civic Address: 26171 Dewdney Think Road, Maple Ridge, BC Size of Parcel: 23 Acres more or less Legal Description: Lot 29 except parcel removed (see plan 76434) Sec. 25 Tp. 12 History: The original 25 acre block comprising the subject property was purchased by Mr. & Mrs. Bromba in 1968 as a rural residential holding. No serious effort has been made to practice any agricultural endeavors on the property other then the unsuccessful grazing of heifers during the first sim,rner of ownership. Lack of rooting depth resulted in the removal of the first grass with no recovery or sustained yield during the summer grazing period. Purchase of off-site hay was found to be completely uneconomic. In 1973 the area in which the property is located was mapped into the Agricultural Land Reserve. Mr. & Mrs. Bromba are concerned that at the public hearing held in the district in 1973, outlining to landowners in the area, the extent of the ALR boundaries, his property was not included on the maps shown. He further insists that later designations show his area as having been included after the public hearings were held. This matter needs research, however there is reason to believe that the Bromba's are correct in their description of the events that period. Removal of the 2 acre homesite In 1986 the Bromba's applied for permission to remove a 2 acre homesite from the parent parcel. This was approved by the A.L.C. with municipal support. In 1974-75 the rear portion of the parcel lying west of the property was excluded from the ALR by the Land Commission presumably on the grounds that the land was unflt for agriculture purposes. Thisparcel isidentical. tothe.Northern portion of the .subjectproperty.. File research. will indicate that the comments tiled re that exclusion would also apply to the immediate adjacent lands. The soils of the area are well below acceptable standards for soil bound crops and the area has been parcelized over time by the development of country residential packages to the extent that the area has little or no agricultural potential in opinion of the writer. The Bromba property lies immediately east of the twenty-six (26) lot residential subdivision created several years ago and not included in the A.L.R. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 8, 1999 and Members of Council FILE NO: E01-035-001.2 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: Remembrance Day Parade SUMMARY: A request has been received from the Royal Canadian Legion - Maple Ridge Branch 88 to use Municipal Streets for the Annual Remembrance Day Parade on Thursday November 11, 1999. It is recommended that the event be approved provided the usual conditions are met. A copy of the request dated September 7, 1999 is attached. RECOMMENDATION: The Royal Canadian Legion - Maple Ridge Branch 88 be authorized to use Municipal Streets for their Annual Remembrance Day Parade on Thursday November 11, 1999 provided the conditions outlined in the report of the Chief Administrative Officer are met. BACKGROUND: From time to time the Municipality is requested to allow the use of Municipal Streets for organized events. Unless there is some unusual safety implication approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A" The parade route is on the east side of 224 th Street from 121 Avenue to Selkirk Avenue and is scheduled from the hours of, 10:00AM to Noon. The east side of 224 Street will be closed from 121 Avenue to Selkirk Avenue. Ld Chief Xdinimstritive Officer iniciia1 Engineer De Iojment Services o.o2. Of -1- Schedule 'A' To Council Memorandum Dated October 8. 1999 Remembrance Day Parade Condition of Approval Approval for the event is given on condition that the organizers: provide all necessary traffic controls as required by the R.C.M.P. and the District of Maple Ridge; notify local Fire Department, Ambulance Services and the Transit Bus Company of the event; notify all surrounding businesses affected by the road closure (a minimum of one week prior to the event date); obtain any required permits from the District of Maple Ridge Parks and Leisure Services Department; hold and save harmless the Corporation from and against all claims, and damages arising out of or in any way connected with the event; obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $2,000,000.00, naming the Corporation as an additional named insured. A copy 'of such policy shall be delivered to the Engineering Department a minimum of 3 days prior to the event; refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District of Maple Ridge; The Corporation of District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fall to comply with the above requirements. Chief Administrative Officer -2- The Royal Canadian Legion MAPLE RIDGE BRANCH 88 Pacific Command 12101 - 224th Street, Maple Ridge, B.C. V2X 6B7 Office - 463-5101 Fax - 466-3032 Lounge - 463-9342 September 7, 1999 District of Maple Ridge, 11995 Haney Place, Maple Ridge, B.C. V2X6A9 Dear Sir/Madam: The Royal Canadian Legion Maple Ridge Branch #88 respectfully requests your permission to conduct our annual Remembrance Day Parade on Thursday, November 11, 1999 and that we be permitted to close the east side of 224th Avenue from 121St Ave. to Selkirk Ave. from the hours of lOAM to Noon. Thank you for your kind consideration. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 20, 1999 and Members of Council FILE NO: 5320-0 1 FROM: Chief Administrative Officer ATTN: COW: F.C.S. SUBJECT: Local Improvement Petition for Sanitary Sewer - 124 Avenue IIk1 '( To report the results of a local improvement petition for the installation of 50m of 200mm sanitary sewer with two (2) service connections at 21298 and 21310/21314— 124 Avenue. RECOMMENDATION: That Maple Ridge 124 " Avenue Local Improvement Construction By-law No. 5849 - 1999 be read a first and second time, and that the Rules of Order be waived and Maple Ridge 124 " Avenue Local Improvement By- law No. 5849 - 1999 be read a third time. BACKGROUND: A petition has been received for the construction and installation of 50m of 200mm sanitary sewer to serve two parcels on 124 Avenue (21298 & 213 10/21314). The owner agrees to pay the full costs of the said works either in a one-time lump sum payment or an annual charge for ten (10) years on each parcel of property included. By way of this report, the Municipal Clerk hereby certifies that the petition is sufficient and valid, pursuant to the Municipal Act. / Robert W. Robertson A.LC.P.,M.C.1.P Chiet Administrative Officer /jli Attachment JnL2 Director of Corporate Support 7(d.. Acting Municipal Clerk 0101 MEMORANDUM TO: Municipal Clerk FROM: Director of Project Engineering DATE: October 19, 1999 FILE: SUBJECT: Local Improvement Project for Sanitary Sewer extending along 124 Avenue. The Local Improvement Program (LIP) for the extension of the sanitary sewer along 124 Avenue entails the design and construction of 50 metres of 200 mm diameter sanitary sewer complete with appurtenances. 2 service connections will be installed to the individual property lines. The value of the work is $22,400.00, to be paid totally by the benefiting parcels over a lifetime of 15 years. pj~ W. David F. Pollock PEng. Director of Project Engineering CORPORATION OF THE DISTRICT OF MAPLE RIDGE By-law No. 5849 - 1999 A By-law to authorize the construction of works as a Local Improvement project under the provisions of the Municipal Act. WHEREAS pursuant to the provisions of the Municipal Act and amendments thereto, Council may, by by-law authorize the installation of works as a Local Improvement and authorize the borrowing of funds necessary; AND WHEREAS, legal petition(s) have been received by one hundred percent (100%) of the property owners of two (2 ) parcels in an area of the Municipality requesting construction and installation of 50m of main line sanitary sewer and two service connections, and the said petitions have been signed by the minimum required two-thirds (2/3) majority of the owners of the two (2) parcels to be specially charged; AND WHEREAS, the above mentioned petition have been certified by the Clerk was being sufficient iii all respects; AND WHEREAS, Council has received a report from the Municipal Engineer stating that: The Lifetime of Works is fifteen (15) years; The estimated cost of the works is $22,400.00 The proportion of the total costs which will be specially charged against the parcels benefiting from or abutting on the works is 100%. AND WHEREAS, the proportion of the cost of the works to be specially charged against the parcels is in accordance with Maple Ridge Local Improvement Construction By-law No. 3374 - 1984 as amended. NOW THEREFORE, the Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ri4ge 124 Avenue.LocaLi.mprovement -. Co tiónBIjwNó 5849 - 1999". The installation and construction of the following works is hereby authorized for each of the properties: 50m of 200mm diameter sanitary sewer with 2 service connections. Council is hereby empowered and authorized to undertake and carry out installation of the hereinafter stated works, in accordance with general plans on file in the municipal offices as a local improvement project and to do all things necessary in connection therewith and without limiting the generality of the foregoing: By-law No. 5849 - 1999 Page (2) to spend the estimated amount of $22,400.00 for the aforesaid purposes; to acquire all such property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of the said works. The said works shall be installed in accordance with plans and specifications to be prepared and approved by the Municipal Engineer. One Hundred Percent (100%) of the net cost estimated to be $22,400.00 for the installation and construction of the said works shall be specifically charged against the parcels benefiting from and abutting or deemed to abut the said works, either over a period of ten (10) years or as a one time payment. The parcel(s) which benefit from, abut or are deemed to benefit from the said works are those specified in Schedule "A". The Municipality shall pay any difference each year, between the total cost of the works and the amount raised by the special charges against the aforesaid parcels. For the purpose of a Security Issuing By-law, under Part 12, Division 3 of the Municipal Act, this - by-law is deemed to be a Loan Authorization By-law. The Municipal Collector shall cause to be prepared a Frontage Tax Assessment Roll in accordance with this By-law and the Municipal Act. READ a first time this day of READ a second time this day of READ a third time this day of RECONSIDERED and adopted this day of MAYOR CLERK Attachment: Schedule "A" Corporation of the District of Maple Ridge SCHEDULE "A" Maple Ridge 124 Avenue Local Improvement Consti-uction By-law No. 5849 - 1999 Roll No. 21001-0300-3 21001-0200-X Legal DescriDtion Lot "C", D.L. 248, Group 1, Plan 23730, N.W.D. (21298— 124 Avenue) Lot "B", D.L. 248, Group 1, Plan 23730, N.W.D. (213 10/21314— 124 Avenue) LP d4U4U I AIL LU 4 I )I I 4 374 \ P 82019 358( 51 1(\8\ PI715 I P 078 373 10 11 i 13 14 15 3 I P/65438 \ avu 372, ( P 61*38 11 _.' tam 6 N PP117 128 AVE 7 EP 82643 7 a. 0. 6 2 I I AR 5 4 p.J 3 1 P 710 I ' P 6 38 367 366 .43.54 I f 1E 2 Ep47 .1 I 172 171 17 166 165 764 10 169 168 J 167 J / 63J16216ljl6O/1 fjmv 4r- P81'69 k 5a. '6.3 4 P115 Opp D At p 2933 ., EP 81 1 - CP 47,355 - I' '2 8 ° ' '' P4?.II : ' 1" 1 7 - / /147r148 30 173 P2'238 1 2 2 I'!U I MW I ...I 11 I 1 151 P 81769 I ' / P 36952 P 5c in 1.0074 215 177 152 199 to '2? I 24 I EP_80007\4f7 2 1W 51181 P 178 * 153 57057 _ P 69491 21 4,,,., iw -4 —4-_- - I I P 511180 I 2081 ' 1 210 209..-_r11 :;_T-- 212 I 213 207 I 181 FMf7 156 305 306 1Ip 5th80 •i ______ in 2104 I- II2O5I2O41f1 IR6,h201 00 2199 ' 157 304 307 240J 206JILRwi 111 ..'Li____51180 124t7 I P 151180 'P 51t 191 192 193 194 L 195 1 19697 k98 P37851 322 ° - 98 124 ME. 112 1303 i7 1:4 13.0 '4 1 _ 302 17.775 w 308 '41 2 C 1119 P 730 - A 9 2 E 2 1 92 93 94 95 i 309 a- 28,3 J'77 2 * Mim - 310 P7478 12. 3 Sk 0.406 he r 292 "-'i-' 'i'.w ,,_18 20 165d P 8120 P 26156 I 21 311 12.770 8 4a. I2J4J , 113 a. N 281 312 112 ° _ 21 6 5 — Mim P 37928 17 I ___ _____ _ __ 1 Th9811 — — j89 280 313 u ' i "& 2 56 5 N p 154 j 16 22 25 26 27 28 56è3 I 2' I 12W I 8 ' I2 32 j30 29 28 27 26 25 24 *4 'I '"I J I a. 24 23 ___ __ 136 __ — — — — -I 123 2. 29 '4 I ,LMP 35291 IF I 3 Ni '4 1'4 '4 I'4 ___ 'I Rem 4'4l Rem 5 P1 81 11P11 P 5430 2 14 r13 124 ii 10 - 37 38 g1 40 33 30 P 17899 N N 23 JI P17 99 a. P1 84 ______ 80424 2 L P I 11733 / I — a. a. N 26 27 28 29 ( 1 2 3 I .:J!j,!-.--!. 6 32 31 2 ' 2 I '41*4 5 254253 £ 154 L 9. ,2 180 155 23 22 21 20 19 1 60 P226 P1I81 a. 6 5 4 3 2 159 ;: 1:4 4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 20, 1999 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C of W - CD, P & RS SUBJECT: Parks and Leisure Services Division - Third Quarterly Statistics - 1999 SUMMARY Attached hereto please find copies of the Parks and Leisure Services Division's statistical reports for the third quarter of 1999. RECOMMENDATION That the 1999 third quarter statistical report for the Parks and Leisure Services Division be received. , q) 62 / V .1L- R.W. Robertson, A.I.C.P., M.I.C.P. 'Mike Mis ay Chief Administrative Officer General Manager: munity Development, Parks and R on Services MM:ed Attachment -1- oC.0 , ye , Of. Recreation Division Statistics 10/21/99 Quarter 3: July, August, September. 1998 and 1999 Comparison Summary 1) Registered Programs: # Programs '98 # Programs '99 # Participants '98 # PartIcipants '99 User Hours '98 User Hours '99 Partnered 76 47 598 360 4,763 1,504 Direct 437 587 2,619 - 2,906 24,238 40,916 lotal 513 634 3,217 3,266 29,001 42,420 Leisure Centre Admissions (Not Including Swim Lessons) It Participants '98 It Participants '99 User Hours '98 User Hours '99 Total 40,875 47,703 60,708 70,636 Outdoor Pool Admissions (Not Including Swim Lessons) # Participants '98 It Participants '99 User Hours '98 User Hours '99 Hammond Pool 6,866 3,547 10,299 5,321 Harris Road Pool 11,027 6,198 16,541 9,297 Total 17,893 9,745 26,840 14,618 Drop-In Programs: It Sessions '98 It Sessions '99 # Participants '98 It Participants '99 User Hours '98 User Hours '99 Public Skating n/a n/a n/a n/a n/a n/a Skate Board Park (Supervised) n/a 24 n/a 101 n/a 2,412 Aerobics n/a 30 n/a 482 n/a 482 Preschool Social Play n/a 20 n/a 103 n/a 77 Total 0 74 0 686 0 2,971 Special Services: # Sessions '98 It Sessions '99 It Participants '98 # Participants '99 Recreation Assistance Prog. 78 40 141 117 Leisure Education Sessions I 80 9 15 Leisure Friend Matches 29 n/a 46 n/a Leisure Access Cards 97 162 97 162 Total 205 282 293 294 Youth Outreach Initiative: Drop-In Hr's Open '98 Drop-In Hr's Open '99 Avg. Partic/Hr '98 Avg. Partic/Hr '99 User Hours '98 User Hour Total 409 326 49 83 20,136 2 Grants & Sponsorship: Received From Granted For Revenue Received in Quarter I & 2 $ 322,500.00 Human Resource Development Can. Summer Career Placement Grants $ 74,334.00 Received in Quarter 3 Ministry of Children & Family Integrated Recreation $ 21,000.00 Received in Quarter 3 Ministry of Children & Family Integrated Recreation $ 1,500.00 Received in Quarter 3 Child Development Centre Integrated Recreation $ 3,500.00 Total 3 Grants & Sponsorship Total to Date for '99: $ 422,834.00 Grants & Sponsorship Total from '98: $ 263,406.80 7) Special Events: It Events '88 # Events !99 It Participants 98 It PartIcipants '99 User Hours '98 User Hours '99 Youth Special Events 3 4 693 417 2,772 1,668 Canada Day - Maple Ridge 1 1 5,000 5.000 20,000 20,000 Canada Day - Pitt Meadows 1 1 500 800 2,000 3,200 Jazz & Blues Festival I 1 11,000 13,000 44,000 52,000 Hammond Days 1 1 600 400 2,400 1,600 Midsummer Festival 1 1 1.200 200 4,800 800 Maple Ridge Fair I 1 14,000 13,500 56,000 54,000 Whonnock Days 1 1 350 750 1,400 3,000 Rivers Day 1 1 2.000 1,200 8,000 4,800 B.C. Summer Games 1 - 8000 - 32,000 - Total 12 12 43,343 35,267 173,372 141,068 Community Development: Staff Prep Hr '98 Staff Prep Hr '99 It PartIcipants '98 # Participants '99 It Meeting Hr's '98 # Meeting Hr's '99 Total 289 133 2,656 1,558 825 347 Leadership Development: Staff Prep. Hr's. '98 Staff Prep. Hr's '99 It PartIcipants '98 It PartIcipants '99 TraIning Hr's '98 Training Hr's '99 Total n/a 7 n/a 38 n/a 73 Volunteer Participation # Sessions '98 It Sessions '99 It Volunteers '98 It Volunteers '99 User Hours '98 User Hour Total 12 1 134 4254 540 17,016 Parks and Facility Division Statistics 10/21/99 Quarter 3: July. August - September. 1998 and 1999 Comparison Summary 1) Cemetery Graves 98 Graves '99 Cremation '98 Cremation '99 Rosa Garden '98 Rose Garden '99 Bunal - Adults 24 21 21 23 4 8 Plots Purchased 24 19 15 18 2 Total 48 40 36 41 4 10 IA) Cemetary Markers '98 Markers '99 Cemetary Markers Placed 34 33 Total 34 33 2) Facility Usage Hours Booked '98 Hours Booked '99 Core Area (regular) not available 4,552 - Park open space 1,298 Sports fields 18,543 PM Recreation Hall 910 Planet Ice-Cam Neely-Ice 381 Planet Ice-Commercial-Ice 272 Planet Ice-Cam Neely-Dry 223 Planet Ice-Commercial-Dry 72 Arena Ice-Cam Neely-Old Arena Dry Floor-C.N.-Old 112 Yennadon Comm. Centre 1195 Total 27,558 3) Fairground Hours Booked '98 Hours Booked '99 Regular not available 625 Special 413 Total 1,038 4) Work Orders Completed '98 Completed '99 Carpentry 53 17 Electrician 40 15 General Contractor 6 Maintenance Staff 2 Plumbers 9 Total 93 49 5) Action Request System - 1998 1999 Requests 32 28 Completed 22 23 Outstanding 10 5 6) Campground Sites Occupied 1450 1253 Total 1450 1253 - --------- Public 7) Emergency Program ActivatIons '98 ActivatIons '99 Meetings '98 Meetings '99 Awareness 99 Training 99 # Mtg - # Partic # Mtg - # Partic # Mtg - # Partic SAR 4 10 12 13 rt/a 3 n/a 7 n/a ESS 1 stand-by 1 3 2 38 1 35 1 25 EOC 1 stand-by 0 1 2 35 0 0 Total 4 11 16 17 4 8 PARKS, RECREATION & FACILITIES QUARTER THREE REPORT HIGHLIGHTS DEPARTMENT PROJECTS: Projects in Progress: • Hyperion budget training. • Ross accounts changes • 2000 - 2001 Business Planning • 2000 - 2001 Budget preparation • BCRPA Conference Committee - Y2000 Symposium Preparation • 1 Part-time staff Customer Training Workshop Projects Completed: Smart Communities Grant - Letter of Interest PARKS & RECREATION Community Develoøment Business Plan Projects in Progress: • Picket Fence - Yennadon Fall workshop series • Race Unity 2000 Project - liaison and support • PIRS, Multicultural Volunteer Training Program • Ridge Meadows Seniors Society - liaison to Board and support for the transition and development of the services at the new Activity Centre • Children, Youth, and Family Network establishment of mandate, direction, and operating guidelines • Ridge Meadows Seniors Complex - new centre opening event • Preparation for Christmas in the Country event • Trans-Canada Trail opening • Pitt Meadows Family Recreation Centre - Groundbreaking • Development of a formal agreement with the Pitt Meadows Day Society • Brickhouse Concert in partnership with the Jazz and Blues Society Projects Completed: • Midsummer Festival • Whonnock Day • Rivers Day • Jazz & Blues Festival • Canada Day - Maple Ridge & Pitt Meadows • Canada Day Run first time event, 187 participants • 2002 B.C. Seniors Games Bid - community meetings and package preparation • Pitt Meadows Family Recreation Centre - design stage • Hiring of new Festivals Society Coordinator • New Youth Centre Design Plans - Open House attended by 80 people • Youth Services Events & Parkiand Issues Display at Whonnock Day Prqgim Development Business Plan Projects in Progress: • Development of partnership criteria • Photo ID Program • Ruskin Association - recreation needs assessment • Relocation of Spring and Summer Programs from Core area • Youth Initiated Community Family Halloween Party • Modification of the Program Team Business Plan for 2000 and 2001 • Joint Program Planning meeting with School District #42 and community partners Projects Completed: • Brochure Process Review • Review of interactive software with Community Education • Internet - selection of designer, development of P&LS page and link with Pitt Meadows • Fall Program Rec Ware input • Production of the Fall Brochure • Part-time staff customer training workshop /2 -2- Summer Daycamps: • Expanded training modules for summer program contract instructors • Summer Contract Staff hiring process and training program • Year-Round School participation • Multicultural Daycamp • New traveling summer playground program for preschool aged children "Fun Runners" • Mini-van from West Coast Motors • Ministry of Families and Child Development Integrated Recreation Programs • New partnerships, e.g. Search and Rescue and RCMP for Youth outdoor skills training and St. Andrew's United for Youth Dances • New initiatives at the Neutral Zone - Youth involvement in the design of the skate board area; introduction of Junior Leader program; new girls only skate boarding and roller-skating program • Summer Career Placement Grants in partnership with Maple Ridge Athletic Association, Whonnock Community Association and Pitt Meadows Athletic Association [$80,000+] • $20,000.00 Nights Alive funding received for continuation of Youth Nights Alive program • Expanded Youth Leadership Program (Youth Futures) Leisure Centre Business Plan In Progress: • Fall Leisure Centre Survey • Aquatic staff process review • Design Leisure Centre Expansion Completed: • July swim meet • July water poio tournament • Outdoor pools successful season • Seahorses swim club Fall pool request • Increased the number of AquaAdult programs and doubled adult program participation PARKS AND FACILITIES Projects in Progress: • Pitt Meadows Athletic Park Phase II • Fairgrounds parking enlargement • Hoffman Garage renovations • Core Area Development - User Meeting • Fairgrounds and Fields for Kids vehicle bridge • Kanaka Creek play equipment ordered • Pitt Meadows Athletic Park Phase II • Donor sign Albion Sports complex • Home Show relocation planning • 132 Park/School Site Planning • Manager Parks & Open Spaces, selection process Projects Completed: • Maple Ridge Park Concession • General Contractor Tender • Harry Hooge Tender Preparation • Fairview Park construction • Fairground preparation projects for Fair weekend • New Arena offsite services project • Golden Ears Pre-School move to new arena renovations • Cottonwood School Park Design • Parks display at Rivers Day • Flood Preparation • 1 19th Street Recreation Facility opened • Search and Rescue generator and landscaping • Preschool play equipment installed at Planet Ice Corporation of the District of Maple Ridge Parks & Leisure Services— Community Development uarteriy ieport April, lvlay, June, 1YY Start Est. Date Start Done Community Develonment: • Provide leadership opportunities. I • Summer Day Camp Volunteer Training Sessions. Jun 99 100% • Nights Alive Regional Conference Sessions attended by volunteers. May 99 100% • Youth Outreach Initiative volunteer training. Ongoing • Disability related simulation exercise. Jul 99 100% • Disability awareness training (for Leisure Friend Program Participants, etc.). Ongoing • First Aid Training for program volunteers. May 99 100% • Pursue development opportunities through grant proposals and partnerships. Ongoing • Canada Day Run volunteer training. Jun 99 100% • Promote citizen involvement. • Citizen participation on community development initiatives, e.g. Community Ongoing Policing, Community Garden, Youth Council, Neighbourhood Associations and Picket Fence. [See Community Development Statistics]. • Citizen participation on special event planning committees, e.g. Youth Week, On oin g g Seniors Week, Mountain Festival, Arth Fair, etc. [See Special Event statistics]. • Development of partnership initiatives that support citizen involvement, e.g. ngoing Ridge Meadows Community Festivals Society fee for service agreement. • Volunteer recognition, e.g. Volunteer Appreciation Event, letters of reference when required and appropriate. May 99 100% • Grant initiatives, e.g. Proposals prepared and managed in partnership, involving community members as volunteers or grant hires, e.g. Sexual Exploitation Ongoing Committee, Ministry of Youth Child and Family Grant, etc. [See Grant Stat's]. • Business Planning done in consultation with community groups, e.g. Youth Centre, Arts and Cultural Centre, etc. Feb 99 100% • Citizen leadership in program initiatives, e.g. walking clubs, floor hockey, etc. Ongoing • Review and apply the community development model with internal staff. • Staff training and ongoing discussion of model use. Ongoing • Presentation to Citizen Advisory Committee. 1998 100% • 1:1 staff development consultations as needed. Ongoing • Community Organization Master List development. Mar 99 75% • Community development assessment review. Mar 99 35% • Maintenance of the Community Directory. Ongoing • Ensure community needs are being assessed. - • Regular meetings with community groups. [See Community Development Ongoing Statistics]. • Citizen involvement on planning committees. Ongoing • Special Event participant evaluations and committee reports. Ongoing • Neighbourhood surveys, e.g. Picket Fence Project Nov 00 • Master Plan. Jan 00 • Develop a plan for allocating resources to work with community groups. • Community Development Model. 98 1 00% • Community Development Assessment Tool. Mar99 80/a • Link to individual performance plans. ngoing • Assist in the development of community organizations long-term vision. • Through regular participation at community group meetings. • By facilitating strategic planning sessions with organization as needed. Ongoing Ongoing • Through maintenance of fee for service, letters of agreement, and partnership Ongoing services. • Formalize strategic planning process for future use. Jan 00 Additional Action Plans: . Comments: • The Master Plan will provide significant information to the Community Development Team to identify community resources and community organization development needs. Key Measures: • For specific Measures see the Parks and Leisure Services Quarter 3 Statistics Report, particularly: • # of Special Event participants • # of Community Development participants • # of Leadership Development participants • # of Volunteers Corporation of the District of Maple Ridge Parks & Leisure Services - Program Development Quarterly Report April to June, 1999 Start Est. % - Date Start Done Program Development • Action Item: Citizen participation in program directions. • Develop a Survey Template that lists key Department questions, and customize July '98 50% to each service area. • Implement a broad-based Volunteer Focus Group to develop survey criteria. Apr. '99 50% • Work with Yennadon and Highland Park Communities to continue Picket 1998 66% Fence process [Neighbourhood Workshops]. • Develop and implement Outdoor Recreation steering committee meeting. Mar 00 • Develop and implement a recreation needs assessment in Ruskin. Sep 99 75% • Program visits. Ongoing • Participant evaluation forms. Ongoing • Expand L.C. Action Request system to Department wide function. Oct 99 75% • Develop an evaluation tool that identifies and records Department wide Jun. '99 100% methods of "citizen participation in program directions". [Youth Services - Citizen Input Grid]. • Evaluate each service area for citizen input and identify future goals. Jul. '99 30% • Develop partnerships in the provision of recreation program services. • Draft Partnership Development Procedures, (Staff Session, Partnership Focus Jan 00 20% Group, develop definitions and criteria for different levels of service and establish performance measures). • Develop a Partnership Master List. Sep 99 20% • Develop an Outdoor Recreation Partnership service delivery model. Apr 00 20% • Manage existing partnerships and agreements. Ongoing • Continue to pursue various grant and service partnerships that are in-line with Ongoing our mandate. . Maintain existing partnerships and processes, e.g. Joint Program Planning, etc. Ongoing • Use the Business Plan framework as a guide in decision making regarding program services, long term benefits to the community and sound business practices. • Link to individual performance plans. Ongoing • Link to service areas [Program Team Service Grid]. Ongoing • . Link to measurements [statistics]. Ongoing • Establish program-pricing formula and link with market price review. Jul '99 60% • Review and update Program Team Business Plan. Sep 99 90% • Identifying barriers to participation in leisure opportunities and building strategies to minimize, with emphasis on staff education and training. • Identify barriers through survey (Master Plan). 2002* • Develop strategies to alleviate or remove barriers and increase participation. 2002* • Develop and implement related training initiatives to staff and partner 2002* 15% organizations, e.g. regarding recreation benefits, resources, inclusion, etc. • Offer leisure and recreation awareness sessions to participants. [See Leisure 2002* 15% Education Statistics]. 2002* • Maintain existing processes, e.g. Recreation Assistance Program, Leisure Ongoing Access Cards, Municipal Advisory Committee on Accessibility Issues, etc. Additional Action Plans: • Brochure process review process with partner organizations; 100% complete. • Master Plan process. • Marketing Review. • Develop and implement updated marketing strategy. • Maintain existing marketing processes, [Fall Brochure, advertisements, kiosk signage, press releases, community event calendar, web page, direct info phone lines, etc.] • Program adjustments to accommodate core are redevelopment transition. Comments: • *program Development Business Plan review resulted in a modification of re-prioritization of five key goal areas. Goal of "Identifying barriers to participation in leisure opportunities and building strategies to minimize, with emphasis on staff education and training" has been deferred until next business planning session in 2002. • The Master Plan process will provide significant information for a number of Program Team goal areas, particularly levels of customer satisfaction, identification of barriers to participation and Marketing information. Key Measures: • For specific measures see: • Statistical Report for: • # of Programs • # of Program Participants • # of Programs offered in Partnership # and Value of Grants Received 11 Corporation of the District of Maple Ridge Parks & Facilities - Parks Quarterly Report September 1999 Boulevard Street Tree Maintenance and Management Start Est. % Date Start Done Governance: • Manage our relationship with other departments, staff and contractors effectively I By investigating the use of smaller contractors for boulevard maintenance Ongoing 100 (established Dutch Touch to do work on a as required basis - Gilker Hill) By developing construction and maintenance standard for such area in concert with the Ongoing 25 Planning and Engineering Departments. (working on standards for road construction cross section) • Maintain customer satisfaction and community pride through the boulevard/street tree program By establishing a boulevard maintenance bylaw which requires property owners to ngoing maintain boulevards in front of their property (work with Planing and Engineering) By providing advertising and training with respect to appropriate maintenance practices Ongoing 50 versus inappropriate practices (i.e.inappropnate pruning, etc.) By conducting random resident surveys to obtain citizen input on the acceptably of the Fall 0 current standard. (include in over all municipal survey) Satety and Protective Services: . • Manage the quality and condition of boulevards and street trees effectively By developing an appropriate street tree maintenance program Ongoing 50 (at present on request only) By implementing a boulevard rehabilitation program as resources permit Ongoing 25 (at present on request only) Environment/INatural Resources: • Enhance the community's environment through the implementation of a boulevard/street tree program By ensuring a servicing requirement of tree planting in sub-divisions Ongoing 75 (using street tree specifications - Planing) By implementing a street tree planting program along all new major roads Ongoing 75 (Sub Division Servicing By-Law —Planing) Lconomlc Deveiopmeni: • Land Use Management/Infrastructure: • Financial: Manage our boulevard/street tree program in a cost-effective manner 0 Through the preparation of recommendations on development and maintenance standards including a pnoritization of rehabilitation projects Ongoing 25 By preparing a bylaw for boulevard maintenance which requires landowners to maintain April 25 boulevard areas immediately in front of their property By investigating the use of smaller contractors for isolated boulevard maintenance requirement Apnl 75 By limiting the number of remnant landscape areas in subdivision planning Future Additional Action Plans: At this time program is using the Sub Division Servicing by-law and tree specifications as the steering documents. Comments: • Planing Department is the administrator of tree planting during the development stage. Key Measures: . 113 trees were added in quarter 3 Corporation of the District of Maple Ridge Parks & Facilities - Parks Quarterly Report September 1999 Cemetery Start Est. Date Start Done Governance: • Maintain records (index cards, computer burial reports) Ongoing 75 • Complete interment on request and in a professional manner Ongoing 75 • Establish and maintain perpetual care fund Ongoing 75 • Provide customer information Ongoing 75 • Staff retirement planning Ongoing 75 (training for replacement) • Complete Cemetery Bylaw review April 75 (draft document complete) • Annual report to Cemetery Branch, Victoria Dec • Operate the cemetery in accordance with the Municipal and Provincial Legislation Ongoing 75 Safety and Protective Services: • Provide a safe work environment Ongoing 75 (work site safety inspection, no lost time to injury) • Provide health and safety staff training Ongoing 75 Community Development: • Promote new cemetery development through partnerships with private sector Ongoing 50 (no inquiries to date) Environment/Natural Resources: • Investigate alternate burial methods Ongoing 50 (niche, cremation vaults investigated) Economic Development: • Promote new cemetery development through partnerships with private sector Ongoing 50 Land Use Management/Infrastructure: • Introduce a repurchase of grave plot program January 100 (in placô) • Removal of portions of internal road systems Ongoing 75 (done as sections are lull) • Increase land available for grave sites none (as above) • Investigate alternate burial methods Ongoing 75 (niche, cremation vaults) • Open space maintenance Ongoing 75 • Building maintenance Ongoing ______ 75 • Vandalism reduction Ongoing 75 (300 feet perimeter fencing installed) • Maintain the grounds and building in a cost-effective manner Ongoing 75 Iqnancial: • Budget preparation and monitoring Ongoing 75 • Compete annual review of fee structure 100 • Hours of operation review July 75 Additional Action Plans: • New or different action items Comments: • Residents around cemetery requesting more fencing as people are cutting through yards. • RCMP, Citizens on Patrol continue to check grounds in during night period. • Introduce above ground burial methods once caretaker residence in place • Security Signs and ligts installed Key Measures: • Service complains 0. • See statistics from attached quarterly reports Corporation of the District of Maple Ridge Emergency Program Quarterly Report September 1999 Emergency Preparedness Start Est. % Date Start Done Governance: • Clarification of relationships with other agencies Ongoing 100 • Evaluate facility and equipment Ongoing 100 • Review call out process January 100 (flow chart redone, complete - Richard Wells) • Review or develop a recovery plan May 75 (draft frame work complete - Ian Murray • Review Emergency Operation Center operating process - May 100 Safety and Protective Services: • Develop an education campaign April 75 (public education campaign re flood) • Exercise and evaluate the plan Feb 50 (flood preparation, table top train propane leak) (Jommunity I)evelopment: • Municipal staff, council volunteer training May 75 (flood preparation, 2 volunteer training sessions) • Tracking people May 100 (volunteer tracking system in place) Environment/Natural Resources: Economic Development: Land Use Management/Infrastructure: nancial: H Additional Action Plans: • New or different action items Comments: • The flood threat has increased public awareness and preparation. The flood as provided the education platform for 1999. • All sections of the Municipal Emergency Program have made a large step froward in their development as a result of their flood preparation efforts. • Provincial and Municipal data collection and distribution to media and public well done • EOC flood review Key Measures: • Emergency plans updated. • Media participation in getting information • See statistics from attached quarterly report II 1 Corporation of the District of Maple Ridge Parks & Facilities - Parks Quarterly Report September 1999 Greenbelt/Protected Watercourse/Conservation Area Maintenance and Management Start Est. - % Date Start Done I Ce: • Manage the work of developers and staff with respect to maintenance of these area Planing 100 i) By developing a bylaw which would require the removal of danger trees from dedicated Dept. in greenbelts and conservation area as a matter of servicing before housing is constructed. place • Manage our relationships with other agencies who are equally concerned about the importance of these area By participating in the development of an environment protocol which would establish which agency has what specific responsibility with respect to greenbelts and Ongoing 50 conservation area. By participating in the municipality's Green Team Ongoing 50 By improving our communication with the Planning and Engineering Departments with Ongoing 50 respect to the design and turnover of greenbelts and conservation areas in parks in general • Ensure customer satisfaction and community pride in the management of our greenbelt and conservation area By undertaking a public relations campaign about the appropriate use of these area, Ongoing 50 encouraging neighbours to report misuse and to participate in enhancement projects and stream stewardship projects where possible. (Hany Hooge Park School design process, Action request system) By engaging elementary schools and others in stream stewardship training programs Ongoing 75 (Harry Hooge School) By publishing maps of the greenbelts /conservation areas including their habitat Ongoing 50 significance and general impact on the environment (greenbelt location maps - Planing) By implementing an appropriate signage program for greenbelts/conservation areas Ongoing 50 (signs indicating fish bearing creeks in place) Saiety and rrotective services: • [ ______ Community Develonment: Manage the quality and condition of greenbelts and conservation area - -. By oletiiig regular inspections January 50 (River Bend,Hammond-202, Heaps Trail) By maintaining wildlife trees as opposed to the complete removal of danger trees Ongoing 75 (standard task) By replacing trees which are removed with new trees Ongoing 25 By participating with volunteer groups and others in the establishment of fish habitat Ongoing 75 enhancement project in the environment (ARMS. Rivers Day planing) I, Environment/Natural Resources: • Enhance our impact on the environment through the effective management of greenbelts/conservation area By implementing a stream stewardship program Others 25 By completing habitat assessments in these areas to establish the effectiveness of the Future program and identify projects/practices which would enhance habitat area. Economic DeveloDment: Land Use Management/Infrastructure: - • Manage our greenbelt and conservation area in as cost-effective manner as possible By developing a danger tree bylaw which requires developers to remove such trees as a Planing 100 condition of servicing in advance of housing development, in place Develop volunteer programs for greenbelticonservation area monitoring/enhancement Future work Additional Action Plans: • New or different action items Comments: • Greenbelt work is on request through the action request system. • Work in this area is done through planing at development stage, and at park design stage. • Adopt-a-block program doing some area clean up Key Measures: • Some Specific key measures from Goal Sheets and Other Measures of Interest Corporation of the District of Maple Ridge Parks & Facilities - Parks Quarterly Report September 1999 Horticulture Start Est. % Date Start Done Governance: • Management of staff, contractors and volunteers while maintaining/developing horticultural area. Participate in Communities in Bloom committee and process. Feb 100 (on request, itinerary Bill McLaren) Ensure staff with horticulture expertise are involved in horticultural work and not other Ongoing 75 staff and ensure gardening staff are not involved in tasks which do not require their expertise Support community gardens initiative by agreement with groups like the Fraser Ongoing 75 Information Society and Garden Club (Pioneer Park, Maple Ridge Hospital) • Ensure customer satisfaction and community pride in level of community beautification i) Measure customer satisfaction through random surveys in the work area Fall (Master Plan development) Safety and Protective Services: • _ I _ Community DeveloDment: • Manage quality and conditions of horticulture area Complete regular inspections Ongoing 75 Obtain customer feedback through random surveys Fall (Master Plan) Participate in the Communities in Bloom program and obtain an annual January 100 assessment/rating Ongoing 75 Establish a horticulture area renovation program Ongoing 100 Ensure effective plant selection (annual and 125 plantings) . Maintain health and safety of staff, volunteers and the public with respect to horticultural areas Ongoing 75 By ensuring safe practices through a WCB review (park staff on safety committee) Ongoing 75 Bymaintaining apesticide-freepolicy Ongoing 75 By ensuring the safe handling and storage of materials in accordance with the Workplace Hazardous Material System. (summer staff training) EnvironmentJ]Natural Kesources: • Manage the impact on the environment caused through the maintenance of horticultural area. i) by utilizing soap as the only pesticide in such area. January 75 Economic Development: Land Use Management/Infrastructure: • Management of horticulture area in a cost-effective manner Ensure our internal operations are at least as cost-effective as an outside contractor January 50 delivering the same level of service Attract volunteers and volunteer groups to maintain some horticultural area. January 25 Additional Action Plans: • New or different action items None Comments: • Communities in Bloom and 125 • Moving of rhododendrons to Whonnock Lake • Moving of plants in core area • Start of core development landscape plans Key Measures: • Annuals planted • 125 planting complete Corporation of the District of Maple Ridge Parks & Facilities - Parks Quarterly Report September 1999 Parks General Maintenance Start Est. % Date Start Done ernance: • Maintain customer satisfaction and community pride in the park system By inviting citizens to participate in park planning processes where appropriate (i.e. January 50 such as the development of a site plan for a new neighborhood park) (Harry Hooge design process) By completing random citizen surveys to obtain the views of citizens on the quality of Ongoing 50 the park system and any ideas for improvement (field user meeting) • Implement the acquisition and development of parks in accordance with the Official Community Plan and Parks, Recreation and Cultural Master Plan and the Long Term Capital Program. By maintaining a close liaison with the Planning Department with respect to Ongoing 75 development area (development staff meetings) By coordinating developing of school and park sites with School District 42. Ongoing 75 (North_Cottonwood,_123_site) azety ann rroiecnve services: I. Community_Development: • Maintain the quality and condition of park areas at an acceptable level By completing regular inspections Ongoing 75 By maintaining health and safety through playground inspections and regular Ongoing 75 playground replacement programs as well as the review of accident and incident reports and follow-up. (formal monthly playground inspections) Environment/Natural Resources: • Maintain the quality and conditions of park areas at an acceptable level i) By implementing enhanced environmental management including additional recycling Future opportunities, additional park area tree planting, use of composting Economic • Manage remaining park areas/amenities in a cost-effective manner Through the analysis of scheduling and prioritization of work including a garbage Dec • management process improvement exercise Future By implementing an Adopt-A —Park program utilizing volunteers for regular litter pick- up and landscape area maintenance Additional Action Plans: • New or different action items None Comments: • Adopt-a-block to look at in the future, not able to participate at this time. Key Measures: • No play equipment related injuries. • See statistics from attached quarterly report Corporation of the District of Maple Ridge Parks & Facilities - Parks Quarterly Report September 1999 Park Planning Acquisition and Development Start Est. % Date Start Done tiovernance: • Effective management of staff, consultants, volunteers incorporating citizen input Complete a new Parks, Recreation and Cultural Master Plan for both Maple Ridge and March 20 Pitt Meadows. (RFP established and distributed) Engage residents, users and consultants and staff in the development of an appropriate January 75 site plan for 1999 and 2000 projects including Fairview Park, Pitt Meadows Athletic Park (Phase 2) Albion Sports Complex lighting, Kanaka playground area, Thomas Haney Field House, Maple Ridge and Pitt Meadows core area developments (Fairview, PM Athletic Park under construction, Harry Hooge design complete, Core planing) • Effectively manage relationships with the School District and GVRD with respect to joint site planning and development Participate with GVRD in discussions concerning the Kanaka Creek Trail Network and Ongoing 50 river crossings (Support to Equestrian Trails Council) Participate with School District 42 in the preplanning of the next joint school/park site Ongoing 75 (North Cottonwood, 132 Ave) Safety and Protective Services: • Ensure adequate planning of tot lot areas in multi-family and small lot development areas Future Investigate alternatives for small lot owners to accept responsibility for tot lot maintenance January 75 By incorporating "accessibility for all" as an important feature in as many park amenities possible (play equipment selection and surfacing) Environment/Natural Resources: • Plan park acquisitions and development so as to maximize the positive impact on the environment..and naturairesources oLthe.cornrnunity. - By minimizing tree removal where possible in the accommodation of park area January 75 amenities and ensuring tree replacement where not possible (Harry Hooge park design, wildlife tree retention) By ensuring effective liaison with regulatory authorities concerning the development of January, 50 park sites, trails and other park amenities through the municipality's "Green Team" (MOE approvals) Economic Land Use Managementilntrastructure: • Ensure adequate parkland is identified in the Official Community Plan By completing a new Parks, Recreation and Cultural Master Plan for both Maple Ridge January 10 and Pitt Meadows which reassess the park system and community needs in the context of the Parks and Outdoor Recreation System plan By replacing important park amenities through the Parks and Leisure Services January 75 Infrastructure Program on an appropriate rotation to ensure safety and functionality of such amenities. By establishing parkland acquisition priorities and reviewing same on an annual basis April 100 and by carrying out acquisitions as appropriate (Cross's Cabins acquisition, Goose Lake review) • Manage the Park Acquisition and Development Program in a cost-effective manner By completing an annual review of priorities and funding sources and by ensuring January 75 operating considerations in the development of park amenities minimizing any cost impacts as much as possible January 75 By continuing to utilize outside resources on a project basis for park design and construction. (Durante Kreuk, Cherry Homes) Additional Action Plans: • New or different action items None Comments: • Fairview Park Completed • PM Athletic Park Phase 2 are under construction. • Harry Hooge Park/School Development complete. • North Cottonwood Park/School under construction. • Park caretaker policy continuing. • Working with user groups on buildings for PM Athletic Park Key Measures: • Fairview Park development 100% complete • Harry Hooge 90% complete t ' Corporation of the District of Maple Ridge Parks & Facilities - Parks I fl 1 • flt fl ,uarter1y iteport 3eptemuer 1YYY Sportfield Design and Maintenance Start Est. Date Start Done Governance: • Maintain positive relationships with other key agencies and groups By reviewing parks and school maintenance standard with School District 42 and Ongoing 20 investigating joint site maintenance (development of general master agreement) By encouraging groups like minor baseball, minor softball and minor soccer to accept Ongoing 75 more responsibility for diamond preparation such as the placement of home plates, diamond grooming and line painting as opposed to the utilized of whitener (field user meeting - painting being done) • Ensure customer satisfaction and community pride I) By surveying user groups on their views of condition and quality of the sportfields used Ongoing 50 (field user meeting) ii) By discussing field maintenance practices and enhancements during user group meeting Ongoing 50 requesting feedback from primary users. (field user meeting) and Protective Services: Development: I • Ensure the quality and condition of sportfields i) By completing regular inspections and identifying conditions on a standard check list Ongoing 75 • ii) By obtaining feedback from users through surveys and group discussions Ongoing 75 (field user meetings, tournament preparation) By scheduling rest periods for fields requiring recovery time following intensive use Ongoing 50 (Merkley Park) By amending the practice of using field whitener to that of painting lines Ongoing 90 • Ensure the health and safety of staff, volunteers and user groups By reviewing maintenance practices through a WCB review and by ensuring the proper Ongoing 75 handling of workplace Hazardous Materials in accordance with WHMS system (Summer staff training) By completing regular inspections for field conditions, paying particular attention to Ongoing 75 safety issues. -. - - - - Environment/Natural Resources: • Manage the impact of sportflelds on the environment by investigating the use of more organic fertilizers Ongoing 25 Reducing fertilization and watering to the minimum required to maintain safe and good March 75 quality sportfields through fme-tuning of the irrigation system and grass management system By investigating alternative field construction including the use of artificial turfs as a January 50 less land consumptive and more environmentally friendly alternative (All weather field - Albion Sports Complex) • I Economic Development: Land Use Management/Infrastructure: Financial: • Maintain sportfields in as cost-effective a manner as possible By ensuring our practices are as cost-effective as the work of an outside contractor Ongoing 75 proving the same level of service (tender contract for grass cutting PM, deep core of sand fields MR) By utilizing contractors who have specialized large equipment for aeration and top March 100 dressing which is more cost effective than internal operation (tasks done by contractor on sand base fields) By fine-tuning our watering and fertilizing schedules to the minimum required to January 50 maintain safety and the desired quality of sportfields By reviewing alternative application methodologies for fertilizing July 20 By analyzing artificial turf options for future sportfields along with soil mix options Future which may reduce the requirement for extensive watering and fertilizations Prepare a renovation plan for existing turf field on school grounds as opposed to Future creating new sportfields sites. Additional Action Plans: • New or different action items None Comments: • Master agreement with School District on hold till new year • Smooth transition from soccer to ball. Key Measures: • Paint for lines now the standard. • See statistics from attached quarterly report I • Corporation of the District of Maple Ridge Parks & Facilities - Parks Quarterly Report September 1999 Start Est. % Date Start Done Governance: • Ensure effective management of staff, contractors, volunteer groups and others in the maintenance and management of the trail network By meeting regularly with the Equestrian Trails Council to review inspection reports January 50 and to develop trail enhancement programs By maintaining close liaison with the Planning Department as they address trail issues Ongoing 50 during the process of development (Development Review Committee) • Maintain customer satisfaction and community pride in the trail network By preparing a comprehensive trail network map to be made available to every Future household By completing a random survey of our residents to determine their level of satisfaction Fall with the trail network and advice for required additional linkages (Master Plan) Satety and frotective Services: Community DeveloDment: • Manage the quality and condition of the trail network By continuing our relationship with the Equestrian Trails council Ongoing 75 By addressing gaps in the trail network such as Kanaka Creek crossing, a Horsemen's Ongoing 75 Park crossing and the Pitt Meadows airport dyke throughway. (support for funding requests Kanaka Creek crossing) By completing an inventory and assessment of the need for benches, garbage containers, Ongoing 50 washroom facilities, parking facilities, accessible gates, signage and interpretative opportunity throughout the trail network and then by designing a program to address required enhancements over time. (design work for Silver bridge lot underway) LnvironmentIFaturaI Kesources: o Manage the impact on-the environment of the trail network i) By participating in a review of the equestrian trail network in particular with the Future Ministry of the Environment to ensure appropriate stream crossing and runoff management Economic IJevelopment: • Land Use Mana2ementllnfrastructure: • I P p p Financial: • Maintain the trail network in as cost-effective a manner as possible i) By continuing our agreement with the Equestrian Trails Council and by continuing our Ongoing 50 arrangement with the Pitt Meadows Works Crew with respect to dyke trial maintenance Additional Action Plans: • New or different action items None Comments: • Number of memorial benches installed. Key Measures: • I I I CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 20, 1999 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C of W - CD, P & RS SUBJECT: Parks and Leisure Services Open Commission Minutes for September 9,1999 SUMMARY The attached minutes were recently adopted by the Parks and Leisure Services Commission and are forwarded for Council information. RECOMMENDATION That the minutes of the September 9, 1999 open meeting of the Parks and Leisure Services Commission be received for information. BACKGROUND The following decision items were dealt with by the Commission in their September 9, 1999 open meeting: 2000 Budget/Business Plan Meeting That the above-noted meeting be held on October 13, 1999. Leisure Centre, Arts Centre and Youth Centre Business Plans - That the business plan for the expansion to the Maple Ridge Leisure Centre distributed to the Commission at its April 8, 1999 meeting be endorsed. - That the business plan for the Arts Centre distributed to the Commission at its February 11, 1999 meeting be endorsed. - That the business plan for the Youth Centre distributed to the Commission at its March 11, 1999 meeting be endorsed. "Boundary" Park Petition - - - - - - - That the request of residents living in the area of proposed "Boundary" Park for park acquisition and development earlier than currently planned in the Maple Ridge long term capital plan be referred to staff for a recommendation when the long term capital program is next considered. Skateboarding and In-line Skating Proposal That staff be requested to work with the Ridge Meadows Skate Park Committee to investigate the Committee's proposal and forward a further recommendation to the Citizens' Advisory Committee and Commission. -1- oC.oI.° p I p 1. (e) Master Plan Steering Committee Meeting to Review Public Survey Due to the upcoming election and the possibility that representation of the Commission may change, the above-noted meeting will take place following the election. R.'.(Ro 'ërtson, ike Murray, Ch1e!Administrative Officer General Manager Co mun ity Development, Parks and ecre ion Services MM:ed Attachment -2- p •• Minutes of the Regular Meeting of the Ridge Meadows Parks and Leisure Services Commission Held on Thursday, September 9, 1999 - 7:00 p.m. Pitt Meadows Municipal Hall 12007 Harris Road, Pitt Meadows, B.C. Present: Councillor J. Appleton Trustee A. Code Trustee J. Dueck - Chair Councillor C. Gordon Councillor L. King Councillor D. MacLean Councillor G. O'Connell Councillor K. Stewart Trustee G. Trerise Mr. Mike Murray, General Manager: Community Development, Parks and Recreation Services Mr. Mike Davies, Director of Parks and Facilities Mrs. E. Dickson, Recording Secretary Regrets: Mayor C. Durksen Mayor D. Duncan Additions to the Agenda - Mr. Murray requested that Item 5 (e) Master Plan Steering Committee Meeting to Review Public Survey be added to the agenda. Adoption of the Agenda MOVED by Councillor King, SECONDED by Councillor Appleton That the agenda for the September 9, 1999 meeting be adopted as amended. CARRIED Minutes of the July 8, 1999 Regular Meeting MOVEDby CouncillorStewart SECONDED by COuncillor O'Conneft That the minutes of the July 8, 1999 Regular Meeting be adopted as circulated. CARRIED Delegations (a) Pitt Meadows Airport Society re: Use of Airport Land for Future Parks and Recreation Purposes - Tom Meier, Roger Welch and Bill Lowe were in attendance to present their proposal, noting that the allocation of the strip of land for park purposes is consistent with future plans for the airport. Various * I I components of the area were reviewed with the Commission members Councjllor Gordon asked if a partnership agreement would be entered into fo building the park. Mr. Meier replied that the delegation was presenting the proposal to the Commission and if members felt it should go forward, it would be their call. Mr. Murray explained that a final decision may be postponed until the Parks, Recreation and Cultural Master Plan is complete. Councillor O'Connell asked who would be responsible for maintenance of the pathway. Mr. Meier replied that it would be the joint responsibility of Pitt Meadows and the Airport Society. Councillor King asked what potential the pathway would have as a linear trail or connection with the train station, shopping centres, etc. Mr. Meier replied that new residences are being built in the area so a connection from these homes to the airport walkway would be an important consideration. The steps outlined for the project would be to touch base with Pitt Meadows Council and then hold a neighbourhood consultation in the late fall on this proposal as well as the Mitchell Park development. Trustee Code said that proper signage to let people know well in advance of what is happening in the future is also important. The delegation noted that a Federally-funded strategic plan is being developed of the airport, taking into account land use, marketing, etc. MOVED by Councillor MacLean, SECONDED by Councillor King That staff prepare a report on the use of airport land proposed for such use by the Pitt Meadows Airport Society for future Parks and Recreation purposes.- MOTION CARRIED Ms. Katherine Thiessen re: "Boundary" Park - Due to family illness, Ms. Thiessen's was unable to appear before the Commission. Kyle Dion re: Promotion of Skateboarding and In-line Skating - Mr. Dion was unable to attend the Commission meeting due to an out of town business commitment. He will be invited to appear as a delegation at the October 14 Commission meeting. Dave Baspaly and Dale Peterson, Ridge Meadows Youth Services re: Youth Advisory Council - Mr. Baspaly gave an outline of the Youth Advisory Council's function, namely, that it is an opportunity to create a forum for youth to express their views to the politicians. He noted that the group is made up of two representatives from each school and is formed two months prior to the date of the forum which will be held this year on October 28 in the new Ridge Meadows Seniors Centre. Students as well as teachers, service providers and the RCMP will be participating. Mr. Peterson then described the new model that has been adopted for this year's forum. The students will be divided into groups and he noted that there will be two separate meetings, one for the elementary level and 2 one for the secondary level. It was decided to do this because of the diversity of the topics each group wants to discuss and there will be four facilitators required for each group who will bring back to the floor the input received. In order for the facilitators to be prepared for the meeting, Councillor King asked if the questions being considered for discussion could be circulated prior to the meeting. Some suggestions for relevant topics/questions put forth from the Com.mission included: What do the youth want in the youth centres in each community - What is there too much of? What is there too little of? How do they see themselves working this out? When kids identify issues, what is done to do something about them? The Arts Council has put forth some questions and it is hoped that these will be included. Mr. Pçterson advised that he had attended staff meetings in all schools where teacher participation was sought. He added that active participation on the part of the staff member is critical to the success of each school's input and benefits received. He added that the students have been aware of the program from last year and are more enthusiastic to be involved this year. Councillor Stewart asked what contribution the group would like to see from the Commission. Mr. Baspaly replied that ideas and questions for the agenda would be helpful as well as firm support of the Commission, both Councils and the School Board. Councillor King asked if the presentation would be video taped. Mr. Baspaly replied that Rogers would be invited to attend. Mr. Murray asked if the event would be open to the public or just for the representatives. Mr. Baspaly replied that this was an item still to be decided by the steering committee. Councillor Appleton asked if the results of the evening would come back to the Council level. Mr. Murray suggested that a written report be prepared and this could be shared with the supporting agencies. Trustee Dueck said that the School Board needs to be involved as well and she was assured that an invitation would be issued to them. 5. Decision Items 2000 Budget/Business Plan Meeting - Mr. Murray explained that each year, a joint meeting -.i -held with. the Citizens' Advisory. .Comjrn.i.ttee..and. Comm .ission- in -which.-the provisional budget is discussed. Wednesday, October 13 is the date scheduled for this year's meeting. Trustee Trerise noted that he would not be able to attend due to a previous commitment. The meeting will take place at 7:00 p.m. in St. Andrew's Heritage Church, 22289 - 116 Avenue. Leisure Centre, Arts Centre and Youth Centre Business Plans Mr. Murray explained that formal endorsement of the business plans for all of the areas noted is necessary. . MOVED by Councillor King, SECONDED by Councillor O'Connell 3 That the business plan for the expansion to the Maple Ridge Leisure Centre distributed to the Commission at its April 8, 1999 meeting be endorsed. Mr. Murray noted that the expansion to the Leisure Centre will take greater advantage of the existing site which will be operated as it is at present. He added that a significant change to the food service from full service to a concession-type operation is being considered. MOTION CARRIED MOVED by Trustee Trerise, SECONDED by Councillor Gordon That the business plan for the Arts Centre distributed to the Commission at its February 11, 1999 meeting be endorsed. Mr. Murray explained that a consultant worked with staff to develop the Arts Centre business plan. Councillor Appleton made mention of the proposed waterfront arts centre being considered in the South Bonson area. Mr. Murray said that he felt perhaps this facility could be operated as a multi-purpose neighbourhood community centre. Councillor O'Connell noted that the arts centre proposed for Maple Ridge has been a long-awaited facility and did not want the South Bonson facility to take away from that vision. Mr. Murray agreed, stating that the South Bonson building would be a multi-use building that could be used for many activities other than, but not excluding, artistic presentations. It was agreed that a flat floor multi-purpose facility was what w& envisioned. Councillor MacLean asked what the cost to operate such a centre would be. Mr. Murray advised the business plan anticipates a net annual cost of $350,000. MOTION CARRIED MOVED by Councillor King, SECONDED by Councillor Stewart That the business plan for the Youth Centre distributed to the Commission at its March 11, 1999 meeting be endorsed. Mr. Murray noted that the Youth Centre would be an adjunct to the Leisure Centre and that staff anticipate carrying on with services provided previously with additional staff being required. Councillor King advised the Commission members that the Youth Services Council recently presented Maple Ridge Council with a $20,000 cheque to put toward the construction costs. MOTION CARRIED (c) "Boundary" Park Petition MOVED by Councillor Appleton, SECONDED by Councillor King 4 That the request of residents living in the area of proposed "Boundary" Park for park acquisition and development earlier than currently planned in the Maple Ridge long term capital plan be referred to staff for a recommendation when the long term capital program is next considered. Mr. Murray noted that an error in timing on this property acquisition had been made, adding that when other properties became available, they were put to the top of the list in light of their availability. He also said that when residents were purchasing property in the area they were told that a park would be built. Councillor King said that she felt that children in the downtown area who live in apartments do not have yards or outdoor play space available to them and she thinks development of Firefighters Park should take precedence over a park in an area of single family dwellings. Trustee Trerise expressed concern over the land owners being told incorrectly that the property belonged to the Municipality. It was noted that when housing developments are being established, it would be preferable to have the park land in place prior to housing construction. MOTION CARRIED Skateboarding and In-line Skating Proposal MOVED by Councillor Gordon, SECONDED by Councillor O'Connell That staff be requested to work with the Ridge Meadows Skate Park Committee to. investigate the Committee's proposal and forward a further recommendation to the Citizens' Advisory Committee and Commission. A discussion took place listing all of the positive aspects of the Neutral Zone. Councillor MacLean asked if the outdoor Pitt Meadows skateboard park was as busy this summer as in past years. Mr. Murray advised that this question had been asked at the Citizens' Advisory Committee as well, noting that Mr. Dion's reply was that as the facility is static and relatively small, some of the skateboarders have outgrown it. Also, the area is unsupervised and there are many loiterers who tend to intimidate younger skateboarders. It was noted that construction of the new recreation centre would result in an adjacent yout4 centre and improved supervision. MOTION - -CARRIED Master Plan Steering Committee Meeting to Review Public Survey - Mr. Murray explained that the consultant for the master plan review would need to meet with both the Citizens' Advisory Committee and Commission members prior to preparing a citizen questionnaire. With the upcoming election, there is a possibility that representation on the Commission may change, therefore, the above-noted meeting will take place following the election. a 5 6. Information Items MOVED by Trustee Trerise, SECONDED by Councillor O'Connell That Information Items (a) - (i) be received for information. MOTION CARRIED Correspondence from Don Thain, Principal, Kanaka Creek Elementary School Correspondence from L.E. Johnson re: Maple Ridge Park Issues Report from Anthony Steadman and Associates for the Pitt Meadows Family Recreation Centre - Mr. Murray mentioned that Mr. Jonathan Huggett, the consultant for the project, was very comfortable with report prepared by Anthony Steadman. Councillor MacLean asked if the plans that were drawn up previously were able to be used. Mr. Murray replied that the current plans reflect the program developed during the previous planning process. Parks and Leisure Services Second Quarter Statistics Appointment of the Master Plan Consultant (I) Maple Ridge Leisure Centre/Youth Centre Schematic Plans -. Mr. Murray reviewed the plans for the proposed centre, highlighting the various aspects of the facility. Maple Ridge Library Schematic Plans - Mr. Murray reviewed the plans for th. proposed library, highlighting the various aspects of the facility. Ridge Meadows Seniors' Society Activity Centre Opening Maple Ridge Core Transition 7. Commission Reports - None 8. Staff Liaison Reports Mr. Davies - Harry Hooge Park is under construction and approximately 75% complete. He noted that the comments received from neighbours and contractors on the project have been very positive. - The drainage and irrigation component of the Pitt Meadows Athletic Park is under construction and it is hoped that the park will be seeded this fall and be stable enough for use in the spring of 2001. - The Maple Ridge core transition is going well. - All of the sumnier staff will be finished their term of employment next week. - The Leisure Centre shut down is under way now. The regular meeting adjourned at 9:30 p.m. rol NEWS RELEASE APPOINTMENT TO: ADVISORY DESIGN PANEL That Maple Ridge Municipal Council is pleased to announce after an advertising campaign, the appointment of Mr. John Kanjer to a two (2) year term on the Advisory Design Panel, expiring August 31, 2001. Congratulations to Mr. Kanjer Further details maybe obtained by contacting: The Municipal Clerk District of Maple Ridge 4635221 November 1, 1999 Ij h 1.O1