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Home My WebLink About2000-03-14 Council Meeting Agenda and Reports.pdfy'çO Ar k' t O" CO Corporation of the District of Maple Ridge COUNCIL MEETING March 14, 2000 The Minutes of the Municipal Council Meeting held on March 14, 2000 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor A. Hogarth Councillor F. Isaac Councillor J. Harris Councillor L. King Councillor K. Morse Councillor C. Speirs Excused Councillor C. Gordon Appointed Staff Mr. J. R. Rudolph, General Manager of Public Works and Development Services; Acting Chief Administrative Officer Mr. T. Wingrove, Municipal Clerk Mr. M. W. Murray, General Manager of Community Development, Parks and Recreation Services Mr. P. Gill, General Manager of Corporate and Financial Services Mr. T. Fryer, Director of Current Planning Mrs. S. M. Karasz, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org The meeting was filmed by Rogers Cablesystems. 01 CALL TO ORDER The Mayor called the meeting to order and requested Council's approval to add the following, items to the agenda: RJ00-1 18 MOVED byCouncii1orKin.g Additions to SECONDED by Councillor Isaac Agenda that the following items be added to the agenda: 08.02.03 Maple Ridge 119 Avenue Road Exchange By-law No. 5851-1999 09.06 Appointments to Council Advisory Committees 12.2 Ridge Meadows Bingo Operator Society letter re hand-held card minders. CARRIED Council Meeting Minutes March 14, 2000 Page 2 02 OPENING PRA YERS Pastor Rod Shearing conducted opening prayers. Mr. James Allard asked at this point in the meeting if he could be heard as a delegation with respect to Item 07.01, noting that he was unaware that the Procedure By-law requires that a delegation give 10 days notice to appear. The Mayor advised that he does not feel it is appropriate to change the rules of order that Council has directed staff to follow and therefore he must deny the request. 03 PRESENTATIONS AT THE REQUEST OF COUNCIL 03.01 Fourth Quarter Report The General Manager of Corporate and Financial Services advised that he is pleased to present the first Municipal Fourth Quarter Report on behalf of the Business Plan Committee, noting that he and Councillor Gordon are members of that Committee. He explained that the District puts out monthly statements from a financial perspective but the Committee recognized that there are also value added initiatives that are not reflected in the monthly reports. That is the purpose of the Quarterly Reports. He advised that the Fourth Quarter Report is available at the Municipal Hall and on the Municipal website. The report is a work in progress and any suggestions that people may wish to make would be very useful and appreciated by the District. 04 MINUTES RJ00- 119 04.01 Minutes February 29/00 MOVED by Councillor Harris SECONDED by Councillor Speirs that the Minutes of the regular Council Meeting of February 29, 2000 be adopted as circulated. CARRIED R/00-120 04.02 Dcv. Agrnt. Minutes MOVED by Councillor King - -Feb-2-4/00 —SECONDEDbyCounciIlfMorse Council Meeting Minutes March 14, 2000 Page 3 that the Minutes of the Development Agreements Committee Meeting of February 24, 2000 be received. CARRIED 05 DELEGATIONS Nil 06 UNFINISHED BUSINESS 06.01 DVP15100 —22363 Selkirk Avenue (an application to permit a relaxation in setbacks for a 50 unit 8 storey congregate care facility with a small amount of commercial space). RI00-121 MOVED by Councillor Isaac DVP/5/00 SECONDED by Councillor Speirs 22363 Selkirk that the Municipal Clerk be authorized to sign and seal Development Variance Permit No. DVP/5/00 (22363 Selkirk Avenue). Discussion The Municipal Clerk confirmed that notification of the application was provided to adjacent property owners in accordance with the Municipal Act and no response has been received. Councillor King questioned if the proponents are following the Advisory Design Panel recommendations. She further noted that the property is not in a Development Permit area and questioned what kind of standards will apply to the proposed development. The Director of Current Planning explained that although the property is not in a Development Permit area, the application was considered worthy of a review by the Advisory Design PáheL Theapplicants have been receptive to the panels comments and will be incorporating them into their plans. He further explained that the project will be built to current Building Code and building permit standards. Councillor King questioned what kind of lndscape plans will be followed given that the site is not in a Development Permit area. The Director of Current Planning responded that it is very much an urban project with limited open space and most of the site will be taken up with parking and a sidewalk. There will be some landscaping at the street level, mainly in the form Council Meeting Minutes March 14, 2000 Page 4 of the street tree program. Beyond that, it is anticipated that there will be landscaping of a trailing nature on the terraces of the second and third floors of the building. Councillor King suggested that Council may wish to look at putting a Development Permit area in place in the downtown area and at which commercial projects might benefit from a Development Permit. The motion CARRIED. 06.02 Silver Valley Review Reference was made to the staff report dated March 8, 2000 providing recommendations regarding initiatives related to the Silver Valley area and the processing of development applications. R/00-122 MOVED by Councillor Harris Silver Valley SECONDED by Councillor Morse development that the staff report entitled Silver Valley Review dated March 8, 2000 be received, and That Silver Valley be confirmed as a designated growth area, as per the adopted Official Community Plan; That staff be directed to continue with Silver Valley related initiatives to be completed in 2000 including a storm water management review, stream classification and other by-law reviews That staff be directed to process development applications in Silver Valley in accordance with the Official Community Plan, relevant by- laws and Council requirements; and further That staff be directed to pursue Terms, of Reference for a Neighbourhood plan, including recommendations fur funding, timing public consultation, objectives and scope. Discussion Councillor Isaac spoke in support of the motion as it is her belief that a neighbourhood plan for Silver. Valley would provide an opportunity for public consultation, a review of the land use designations and consideration of growth management techniques. She also agrees with Item 3. Council Meeting Minutes March 14, 2000 Page 5 Councillor Morse pointed out that more emphasis has been placed on storm water management and stream classification which have been of concern. She noted that Council has spent considerable time reviewing the whole Silver Valley area and this work is also a consideration for the whole Municipality. She supports dealing with the development applications that are in progress, which is a separate issue, and she supports all four recommendations. Councillor Harris noted that the report covers off the direction that Council has provided to staff. He feels that the recommendation to pursue terms of reference for a neighbourhood plan for Council's consideration is appropriate. Councillor Speirs stated that he only agrees with part of the motion and therefore will be voting against it. He would like to see the four recommendations voted on separately. He does not feel that development is Silver Valley is ready to go any further. There have been some huge mistakes made there. He feels that the District has to put some equity into long term planning. He supports proceeding with a neighbourhood plan. He will not support anything further and does not feel that new applications should come in until the storm water management plan and stream classification are finished and it is determined what is really up there. He does not have a problem with taking a breather on Silver Valley to put the horse before the cart. Councillor King noted that she has never been in favour of development in Silver Valley. Silver Valley is very disconnected from the urban area which makes it automobile-oriented. The topography is steep and contains a huge watershed which makes the area expensive to develop. There are tremendous issues to consider with respect to the creeks. There is no comprehensive storm water management plan in place. Access and egress to and from Silver Valley is enormously difficult now and will be more so with future development as there is only one road in and out. There are also serious boundary issues with Golden Ears Park and the U.B.C. Research Forest. Silver Valley may be able to take some development but not nearly the amount anticipated in the Official Community Plan (OCP). Those designations have raised unrealistic expectations of the yield of lots that can be achieved. She would like to see Silver Valley included in the OCP review that is scheduled to take place next year. If that is not agreeable to Council, she would support neighbourhood planning. She is not prepared to support new applications until the neighbourhood plan and storm water management plans are in place. Councillor Morse stated that she would like to see Council work with the development community and the community to ensure that everyone is doing the best they can for an area that has been designated for development. Council does not want to see anyone shave the hill and have water running off and ruining the streams and she does not believe that responsible developers want that to happen either. Council Meeting Minutes March 14, 2000 Page 6 She added that the developers in progress have the right to know that the goal posts are not going to change half way through. She feels that it is fair to put the whole development community on notice that development practices are going to change. Councillor Speirs stated that he will consistently vote against development in Silver Valley as long as the protective measures are not in place to deal with it. The Mayor expressed his belief that the recommendations show that Council is listening to the community and that Council wants to go forward with good development practices. He does not feel that Council should wait for the OCP review which is a year away before taking up that planning challenge. Council wants to bring all the stakeholders together to create development they can be proud of which is the objective of Item 4. Councillor King voiced her intention to vote against the motion if it not split out as she is not in favour of all four recommendations. Councillor Harris responded that he would like to see the motion remain intact as it addresses a variety of concerns, i.e. the confinnation of Silver Valley as an urban growth area. Councillor Morse asked if the recommendations related to storm water management and stream classification will address shaving of the hill and if they will allow Council to look at the grades, tree retention, etc. The General Manager of Public Works and Development Services responded that staff has been working on a number of initiatives, including water course preservation and tree preservation by-laws and will continue to do that. The two by-laws will come before Council in the next month or so. Those by-laws can be scoped out to address the concerns raised by Councillor Morse. Staff can put more depth into those by-laws if Council feels that is the answer for the community. Councillor Morse asked if the new initiatives and by-laws will be available to the community from the outset so that they can plan ahead. She wants everyone to be aware of the starting gate and she does not want the new by-laws to be presented to the development community as a done deal. She wants them to have an opportunity to take responsibility for making them work. The General Manager of Public Works and Development Services responded that the by-law process is a formal one and there will be an opportunity for public input. The stormwater management project is another ongoing initiative and as further details are worked out staff would like to see it be a consultative process with the stakeholders. Council Meeting Minutes March 14, 2000 • Page7 The Mayor summed up that Silver Valley is a unique hillside area and it is obvious there is a need for new and creative solutions. He looks to all the stakeholders to work together and come up with a plan that is workable and one that everyone can be proud of The motion CARRIED. Councillors Speirs and King OPPOSED. 06.03 RZ164199 - Northeast Corner of 236 Street and 133 Avenue - RS-3 to R-3 and RM-1 Note: This item was deferred from the January 25, 2000 Council Meeting. Reference was made to the staff report dated January 5, 2000 in support of the following recommendation contained therein: RI00- 123 MOVED by Councillor Isaac RZ/64/99 SECONDED by Councillor Morse to Pub. Hear. that application RZ/64/99 (for property located on the northeast corner of 236 Street and 133 Avenue ) to rezone property described in the staff report dated January 5, 2000 from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) and RM- 1 (Townhouse Residential) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. Discussion Councillor Speirs advised that for the reasons he has stated in Item 06.02 he will be voting against this motion. He feels that the application is premature and that Council needs to do a neighbourhood plan and by-law review before proceeding with further applications. Councillor Isaac stated that this application complies to the existing OCP and overall objectives for Silver Valley and she will vote in favour of the motion. Councillór King expressed agreement with Councillor Speirs, noting that no work has yet been done on this application and it should wait for the neighbourhood plan and by-law review before proceeding. Councillor Morse spoke in support of the application going to Public Hearing to enable Council to hear what the public has to say. Council Meeting Minutes March 14, 2000 Page 8 Councillor Isaac expressed the opinion that this application can be the model for new and creative solutions to be brought out to enable everyone to work together through public consultation to start making the community a better one. The Mayor noted that the hillside has been manipulated on this site and it is unfortunate that the original topography is not there to work with. He believes that the Public Hearing input will enable Council to meet the goals and objectives in Item 06.02. The motion CARRIED. Councillors King and Speirs OPPOSED. 07 CORRESPONDENCE 07.01 RZ173199 - 10412 Industrial Avenue - Application for a Temporary Industrial use Permit (TIUP) Reference was made to the letter from Mr. James T. Allard, Vice President, Allard Contractors Ltd., dated March 8, 2000 requesting that the Council decision of February 29, 2000 regarding the subject matter be recalled for the reasons stated in the letter. R/00-124 07.0.01 RZ173/99 RESCIND MOVED by Councillor Morse RJ00- 106 SECONDED by Councillor Isaac that Council Resolution RI00-106 passed at the February 29, 2000 Meeting with respect to RZ/73/99 be rescinded. Discussion Councillor King asked for an explanation of why a rescission of the motion is necessary. The Municipal Clerk explained that Mr. Allard in his letter has asked that Council reconsider this matter. It would be appropriate to rescind the resolution and allow Mr. Allard a chance to be heard at a future Committee of the Whole Meeting. The rescission is necessary so that when Mr. Allard is addressing Council there is something in front of them to be decided. The Acting Chief Administratiye Office advised that the issue is one of process and the District wants to ensure that the integrity of the process is appropriate. Mr. Allard feels that he was not given sufficient notice to speak to his application. Council Meeting Minutes March 14, 2000 Page 9 Councillor Harris stated that he wants to make it very clear that the rescission is only being made to accommodate process and all the items that were discussed and debated previously still apply. He will vote in favour of the motion if it is only to satisfy process. The motion CARRIED. P100-125 07.01.02 RZ/73/99 to Corn. Whole MOVED by Councillor Morse Apr. 3/00 SECONDED by Councillor King that Application RZ/73/99 (10412 Industrial Avenue) be forwarded to the Committee of the Whole Meeting of April 3, 2000. CARRIED 08 BY-LAWS 08.01 Future Parkland Acquisition —22151 Church Avenue - By-law No. 5888-2000 (to appropriate $165,000 for the above noteçl acquisition) R/00-126 MOVED by Councillor King BL 5888-2000 SECONDED by Councillor Speirs final reading that Maple Ridge Development Cost Charge Reserve Fund Expenditure By-law No. 5888-2000 be reconsidered and adopted. CARRIED 08.02 Waterworks Regulation Amending By-law No. 5882-200 and Maple Ridge Sewer Rate Amending By-law No. 5883-2000 08.02.0 1 Maple Ridge Waterworks Regulation Amending By-law No. 5882-2000 (to adjust the fees to more truly reflect the actual average costs). RJOO-127 MOVED by Councillor Isaac BL 5882-2000 SECONDED by Councillor Morse final reading that Maple Ridge Waterworks Regulations Amending By-law No. 5 882- 2000 be reconsidered and adopted. CARRIED Council Meeting Minutes March 14, 2000 Page 10 08.02.02 Maple Ridge Sewer Rates Amending By-law No. 5883-2000 P100-128 MOVED by Councillor King BL 5883-2000 SECONDED by Councillor Speirs final reading that Maple Ridge Sewer Rate Amending By-law No. 5883-2000 be reconsidered and adopted. CARRIED 08.03 Maple Ridge 119 Avenue Road Exchange By-law no. 5851-1999 P100-129 MOVED by Councillor Isaac BL 585 1-1999 SECONDED by Councillor Morse final reading that Maple Ridge 119 Avenue Road Exchange By-law No. 585 1-1999 be reconsidered and adopted. CARRIED 09 COMMITTEE REPORTS AND RECOMMENDATIONS 09.01.01 Minutes P100-130 MOVED by Councillor Speirs Minutes COW SECONDED by Councillor King March 6/00 that the Minutes of the Committee of the Whole Meeting of March 6, 2000 be received. CARRIED 09.02 Public Works and Development Services 09.02.01 Ridge Meadows Hospice Society - 3rd Annual Vistas Run - May 28, 2000 - Request to Use Municipal Streets Reference was made to the staff report dated February 11, 2000 recommending that the above noted request be approved subject to the conditions specified in the report. P100-131 MOVED by Councillor Harris Hospice Run SECONDED by Councillor Isaac May-2-8-/O0-------- ______ Council Meeting Minutes March 14, 2000 Page 11 that the Ridge Meadows Hospice Society be authorized to use Municipal streets for their 3rd Annual Vistas Run on Sunday, May 28, 2000 provided the conditions outlined in the staff report dated February 11, 2000 are met. Discussion Councillor Isaac advised that the Hospice Society is a very integral part of health care services and the volunteers are exceptional people. She expressed her appreciation to the Society and wished them well in their third annual run. The motion CARRIED. 09.02.02 RZ126193 - 116 Avenue West of 240 Street - By-law No. 4961-1993 - Request for a One Year Extension Reference was made to the staff report dated February 17, 2000 in support of the following recommendation contained therein with respect to the subject application to permit 49 townhouse units. RI00-1 32 MOVED by Councillor Morse RZ126/93 - one SECONDED by Councillor Isaac year extension that pursuant to Maple Ridge Development Procedures By-law No. 5879- 1999, aone year extension be granted to Rezoning Application RZ/26/93 (116 Avenue west of 240 Street) and further that security for the construction of the 116 Avenue pathway system be provided prior to final reading of Maple Ride Zone Amending By-law No. 496 1-1993. 09.02.03 RZ125193 - 116 Avenue West of 240 Street - By-law No. 501 6-1993 - Request for a One YearExtension Refórence was made to the staff report dated February 17, 200 in support of the following recommendation contained therein with respect to the subject application to permit approximately 27 lots. R100-133 MOVED by Councillor Morse RZ/25/93 - one SECONDED by Councillor . Isaac year extension Council Meeting Minutes March 14, 2000 Page 12 that pursuant to Maple Ridge Development Procedures By-law No. 5 879- 1999, a one year extension be granted for rezoning application RZ/25/93 (116 Avenue West of 240 Street), and further that security for the construction of the 116 Avenue pathway system be provided prior to final reading of Maple Ridge Zone Amending By-law No. 5016-1993. CARRIED 09.02.04 RZ126194 - 12283 - 224 Street - By-law No. 58 79-1999 - Request for a One Year Extension Reference was made to the staff report dated February 17, 2000 in support of the following recommendation contained therein with respect to the subject application to permit the construction of an apartment building: RJ00-134 MOVED by Councillor Harris RZ/26/94 - one SECONDED by Councillor Isaac year extension that pursuant to Maple Ridge Development Procedures By-lawNo. 5879- 1999, a one year extension be granted to rezoning application RZ/26/94 (property at 12283 - 224 Street). CARRIED 09.02.05 RZ172199 —11688— 11760 Cottonwood— RS-3 to RM-1 Reference was made to the staff report dated February 23, 2000 in support of the following recommendation contained therein with respect to the subject application to permit the construction of 77 townhouse units. RI00- 135 MOVED by Councillor Morse RZ172199 SECONDED by Councillor Speirs to Pub. Hear. that application RZ/72/99 (11688 and 11760 Cottonwood Drive) to rezone property described in the staff report dated February 23, 2000 from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. CARRIED Council Meeting Minutes March 14, 2000 Page 13 09.02.06 0CP/11/00— 14140, 14160, 14170, 14180, 14250, 14310 and 14320— 256 Street Reference was made to the staff report dated February 23, 2000 in support of the following, recommendation with respect to the subject application, to designate the property as an area where a temporary Industrial Use Permit for gravel extraction and storage may be allowed. RI00-136 MOVED by Councillor Speirs OCP/l 1/00 SECONDED by Councillor Morse TIUP 256 St. that Application OCP/1 1/00 (for property located at 14140 and 14320 - 256 Street to designate property described in the staff report dated February 23, 2000 as a Temporary Industrial Use Permit Area be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing of the Official Community Plan Amending By-law are detailed in that report. Discussion Councillor Isaac questioned if the property needs to be rezoned. The Director of Current Planning explained that there is no need to rezone it as Council has the authority to permit a temporary use for up to a period of two years and can extend that permit for a future two years. The temporary use permit has to be properly identified through a Public Hearing and Official Community Plan Amending process. Councillor King questioned who does the environmental impact study and the Director of Current Planning explained that it is the responsibility of the applicant to have that study done by an independent environmental consultant and the District will rely on that consultant's expertise and accreditation. Councillor Isaac asked if the residents of the area will be provided with notification of the Public Hearing. The D .irector of Curren.Planning....vised- that the customary notification for a Public Hearing will be provided in accordance with the Municipal Act. The motion CARRIED. 09.02.07 Inspection of Municipal Works Reference was made to the staff report dated February 24, 2000 providing recommendations on the level of inspection related to the 2000 Budget. Council Meeting Minutes March 14, 2000 Page 14 P100-137 MOVED by Councillor Isaac Inspection SECONDED by Councillor Morse level wherein the adoption of the 2000 Provisional Budget as the Annual Budget "in principle" provides for a level of inspection that is affordable, be it resolved that: For Operational Services activities: A. The Municipality be divided into twelve zones and that on a monthly cycle the following items in each zone be inspected by motor vehicles and appropriate records of the inspection results be kept: intersection visibility road surface conditions road shoulders potentially dangerous trees along boulevards and roadways regulatory and warning sign conditions regulatory and warning sign visibility sidewalks outside the core area guardrails valve boxes ditches manholes, and B. That a thorough walking inspection be undertaken once every four months of: core area sidewalks school walkways; and C. That an annual inspection be undertaken of: - 1. road crossing culverts 2. bridges 3 wharves; and For Community Services Department activities: 1. That potentially dangerous trees within Greenbelt areas be inspected on a complaint basis only; and 2. That playgrounds and equipment be inspected on a monthly basis. Council Meeting Minutes March 14, 2000 Page 15 t1iIIP] 09.03 Financial and Corporate Services (including Fire and Police) 09.03.01 Maple Ridge Ticket Information System Utilization Amending By-law No. 5785-1999 Reference was made to the staff report dated January 21, 2000 recommending that the subject by-law be granted three readings (to add additional infractions as noted in the by-law). R/00- 138 MOVED by Councillor Isaac BL 5785-1999 SECONDED by Councillor Hams three readings that Maple Ridge Ticket Information System Utilization Amending By- law No. 5 785-1999 be read a first and second time and that rules of order be waived and Maple Ridge Ticket Information System Utilization Amending By-law No. 5785-1999 be read a third time. CARRIED 09.03.02 Society for the Prevention.of Cruelly to Animals (SPCA) Statistics Reference was made to the staff report dated February 21, 2000 in support of the following recommendation contained therein: RI00- 139 MOVED by Councillor King SPCA SECONDED by Councillor Morse Statistics that the Society for the Prevention of Cruelty to Animals (SPCA) dog and cat statistical information attached to the staff report dated February 21, 2000 be received for information. CARRIED 09.03.03 Adjustments to the 1997, 1998 and 1999 Collector's Rolls Reference was made to the staff reports (3) dated February 8, 2000 reporting on the subject adjustments. RI00- 140 MOVED by Councillor King Collectors' Rolls SECONDED by Councillor Morse Adjustments Council Meeting Minutes March 14, 2000 Page 16 that the three reports dated February 8, 2000 advising of adjustments to the 1997, 1998 and 1999 Collector's Rolls be received for information. CARRIED 09.03.04 Corporate Strategic Plan Reference was made to the staff report dated March 1,2000 in support of the following recommendation contained therein: P100-141 MOVED by Councillor King Corporate SECONDED by Councillor Morse Strategic Plan that the report from the Chief Administrative Officer dated March 1, 2000 be received and further that the Corporate Strategic Plan be adopted. CARRIED 09.03.05 Maple Ridge Indemn4fication By-law No. 5886-2000 Reference was made to the staff report dated February 23, 2000 in support of the following recommendation with respect to the subject by-law to appoint and indemnify officers, employees, Members of Council, etc. against any claims for damages against them arising out of the performance of their duties. 1;.100-143 MOVED by Councillor BL 5886-2000 SECONDED by Councillor three readings that Maple Ridge Indemnification By-law No. 5886-2000 be read a first and second time and that rules of order be waived and Maple Ridge Indemnification By-law No. 5 886-2000 be read a third time. CARRIED 09.04 Community Development and Recreation Services 09.04.0 1 Elderly Citizens Recreation Association (ECRA) Residential Tower and Recreation Centre Funds Flow Analysis and Forecast - December 31, 1999 Reference was made to the staff report dated February 21, 2000 in support of the following recommendation contained therein. P.100-1 44 MOVED by Councillor Morse ECRAFtIñds SECONDED1iyCdüii1Iö Spëfrs Council Meeting Minutes March 14, 2000 Page 17 Analysis that the report on the Elderly Citizens Recreation Association, Residential Tower and Recreation Project dated February 23, 2000 be received for information. Discussion At the request of the Mayor, the General Manager of Community Development, Parks and Recreation Services provided an overview of the report and highlighted the successes of the project and the financial savings that have been achieved over building and operating a stand alone recreation centre. Councillor Morse voiced her support of the project and stated that both the District and ECRA have a right to be proud of this project. The motion CARRIED. 09.05 Correspondence 09.05.01 Trade Negotiations and the Impacts on Local Governments in Canada Reference was made to the letter from the Union of British Columbia Municipalities (UBCM) to the federal Minister for International Trade dated December 16, 1999 regarding the subject matter. RJ00-145 MOVED by Councillor Morse Trade Negotia- SECONDED by Councillor Speirs tions that the letter from the Union of British Columbia Municipalities (UBCM) dated December 16, 1999 entitled Trade Negotiations and the Impacts on Local Governments in Canada be received, and further, that a letter be forwarded to the senior levels of government indicating opposition to any International Trade Negotiations that may impinge on the rights of Municipalities to make decisions related to their own affairs now and in the future. Discussion Councillor King spoke of the adverse impact that international trade negotiations can have on local governments and the need for Municipalities to be ever vigilant to protect their interests. The motion CARRIED. Council Meeting Minutes March 14, 2000 Page 18 09.05.02 Provincial Environmental Awards - Call for Nominations Reference was made to the letter from Minister of Environment, Lands and Parks dated February 21, 2000 inviting nominations for the above noted awards. RI00-146 MOVED by Councillor Morse Provincial SECONDED by Councillor King Environmental Nominations that the letter from the Minister of Environment, Lands, Parks and Parks dated February 21, 2000 inviting nominations for the Provincial Environmental Awards be received for information. .11 1.1 09.06 Other Issues 09.06.01 Citizen Appointments to Council Advisory Committees RI00-147 MOVED by Councillor King Appts. to Advi- SECONDED byCouncillor Speirs sory Committees that the following citizen appointments to Council Advisory Committees be approved: Heritage Advisory Committee Jon Driver, Edwin Landale Bicycle Advisory Committee Joan Noel-Irwin, Russ Carmichael Advisory Committee on Accessibilty Issues Fred Elder, Lynn Currie, Yves Allard, Bryan R. Gutteridge Discussion Councillor King advised that Council received some wonderful applications for all the Committees. Council really appreciates the response received from those who want to serve on these Committees which keep Council in touch with the community in specialized ways. Appointments to two of the Committees are still pending and will be announced within the month. Councillor Speirs suggested that those applicants who were not successful may wish to serve on sub-commi-itees .ii&theCommittees_wilLbein touch with them in that regard. Council Meeting Minutes March 14, 2000 Page 19 The motion CARRIED. 10. MAYOR'S REPORTS The Mayor reported on the following items: Mr. Austin Pelton - Freedom of the District Council has unanimously voted in favour of granting Mr. Austin Pelton the Freedom of the District. Mr. Pelton was first elected as Alderman in 1976, Mayor in 1981 and Member of the Legislative Assembly in 1990. A special Council Meeting has been called on Monday, April 10th at 7:00 p.m. in the Council Chamber to confer this special honour on Mr. Pelton and to recognize the others who have received Freedom of the District. Fourth Quarter Report The Mayor thanked staff for bringing forward the above noted report for 1999 and advised that it is available at the Municipal Hall and on the District's Home Page. He would appreciate any feedback or comments which he will pass on to staff. Corporate Strategic Plan The Strategic Plan that was adopted this evening represents a great deal of work by members of Council and staff through the first few months of this term of office. Council has attended to provide a broad policy framework so that staff can focus on the priorities of this community through the business planning process and administration of the District. The document is also available at Municipal Hall and on the Home Page. Meetings and Events The Mayor advised Council met yesterday with both the Chamber of Commerce executive and Pitt Meadows Council and he is very pleased with the information sharing that took place. Council toured the Recycling Depot and met with staff to share information and receive some real demonstrations of the excellent work that is completed in our community. He thanked Ms.. Kelli Speirs and the staff for their dedication to recycling initiatives. Council Meeting Minutes March 14, 2000 Page 20 The Mayor advises that he has continued to work full time as Mayor on a number of the Greater Vancouver Regional District (GVRD) Committees and with community groups. Council received a delegation from Victoria who are looking at the town centre project as a model for redevelopment in their city. He added that is door is always open to Maple Ridge citizens to provide their perspective on matters related to our community. Gravel Extraction Application - Upper Pitt Lake Area The Mayor advised that he along with others has some serious concerns about the subject application to the Province. They feel that the environmental impact of gravel operations in this pristine area must be identified prior to any licence being issued by the Provincial Government. He would suggest that the Municipal Council adopt the following resolution and forward their concerns to the Minister responsible: RI00148 MOVED by Councillor Speirs Upper Pitt Lake SECONDED by Councillor Morse Envir. Assess. that the District of Maple Ridge strongly supports the completion of a full environmental assessment, pursuant to the Environmental Assessment Act, as part of the application process for a gravel extraction permit in the Upper Pitt Lake area. CARRIED 11. COUNCILLORS' REPORTS 11.1 Councillor C. Speirs Councillor Speirs reported that he attended the funeral of Mr. Sveinson, a long time resident and member of the Old Time Fiddlers, who lived his life to the fullest. He has been meeting with the Arts Council. He anticipated that there will be good attendance at the upcoming poetry reading with the proceeds going to the new Arts Centre. The winter arts and crafts program was, a success with 600 participants and fees amounting to $25,000. There is a family arts fair on May 6th and a wood carvers event at the Interfor site before they start development. He added that he has met with representatives from Jayman Builders. He now - Council Meeting Minutes March 14, 2000 Page 21 Coundilor F. Isaac Councillor Isaac went to the Food for All rally at Haney Place Mall on March 4th which was well attended. She attended the sod turning ceremony for the new Curling Rink and the opening of the Bank of Montreal at the Safeway Mall. She advised that there will be a Hall of Fame Inductees evening on March 30th. Coundilor K. Morse Councillor Morse advised that the Emergency Preparedness Seminar in the Council Chamber was very well done and she hopes to see greater public participation the next time the event is held. She attended a Youth Council meeting on March 7th and commended the young people for all the activities and programs they are involved in along with the Youth Co-ordinators. The young people deserve a tremendous positive response from the adults of the community. She attended a meeting on service commercial zoning and suggested that those who are interested in finding out more information on where their property stands with respect to that type of zoning should contact the Municipal Hall. Councillor Morse attended a Communities in Bloom meeting. Judging of the national competition in which Maple Ridge is participating will be on July 21 st. The Committee is looking for sponsors and returning sponsors for their banners. They also intend to do some fund-raising for new banners. Councillor J. Harris Coimcillor Harris advised that he met with staff of the Ridge Meadows Mental Health Centre for lunch. He noted that they are a good group and very supportive. He too found the meetings with the Chamber of Commerce and the District of Pitt Meadows very worthwhile. Councillor Harris noted that the Municipal gardening staff have been out salvaging plants in the construction area downtown and he commended them for the time and work they put into the Municipal garden areas. Council Meeting Minutes March 14, 2000 Page 22 Councillor L. King Councillor King advised that she attended an Alouette River Management Society meeting and noted that they are very dedicated on the whole environment front with a special focus on the Alouette River, which is our heritage river. She also attended a Parks and Leisure Services and Citizens Advisory Committee. They are focussed on plaiming and there is a comprehensive review underway. 12. OTHER MA TTERS DEEMED EXPEDIENT 12.1 Maple Ridge Town Centre Project Update The General Manager of Public Works and Development Services advised that the site preparation work is continuing and it is anticipated that the developers will proceed with the footings next week as a permit for the work is ready to be issued. Staff and the developers are signing off on the office building and library designs. It is anticipated that the Development Permit for the arts centre, park and underground parking garage will go to the Advisory Design Panel in April and then on to Council. 12.2 Ridge Meadows Bingo Operators Society - Request for Approval for Hand Held Card Minders at Haney Bingo-plex - Letter of March 10, 2000 Council considered the following resolution in response to the above noted request: R/00- MOVED by Councillor King Bingo card SECONDED by Councillor Speirs minder units that the correspondence dated March 10, 2000 from the Ridge Meadows Bingo Operators Society be received; and further that the Ridge Meadows Bingo Operators Society be provided with a letter of support endorsing the installation of hand-held Bingo units. Discussion Councillor Speirs noted that these are not video lottery terminals. Card minders work well for people who have accessibility problems and he is supportive of the - iiiotiofl. Council Meeting Minutes March 14, 2000 I! Page 23 The motion CARRIED. 13 NOTICES OF MOTION Nil 14 ADJOURNMENT 9:25 p.m. 15 QUESTIONS FROM THE PUBLIC At. the request of the Mayor, the Municipal Clerk read the rules of the Question Period which are contained in the Agenda. Mr. Jim Allard re Procedure By-law, Gravel Matters Mr. Jim Allard referred to the Council Procedure By-law which states that ten days notice must be given by a delegation to appear before Council. He 1• questioned what the notice provision is for the District to notif' a taxpayer or proponent that their application is on an agenda. The Municipal Clerk responded that there is no formal notice •within the Procedure By-law to contact applicants. Mr. Allard suggested that the District review its Procedure By-law and afford the same courtesy of a ten day notification period to the taxpayer that the District expects the taxpayer to provide. Mr. Allard referred to the Pitt Lake gravel extraction application and stated that clearly there is confusion within the industry. He asked if the District is aware that the Ministry of Transportation and Highway pit in Aib ion does not have any zoning by-law in place and they do not have to. He asked if the District could develop a clear policy for gravel extraction, ready-mix, asphalt and all ancillary operations in order to give clear direction to those in the industry. 15.2 Mr Eric Phillips of 20333 Lorne Avenue re Committee Appointments, Late Agenda Items Mr. Eric Phillips referred to the items that were added to the agenda and question why they were not on the agenda in the first place. The Municipal Clerk explained that they were late items that had to be dealt with in a timely manner, i.e. the Bingo Operators request has to meet a Provincial Council Meeting Minutes March 14, 2000 Page 24 deadline. When items are walked onto the agenda, he endeavours to provide copies of same for the press and the public. Mr. Phillips stated that he did not receive a letter acknowledging his application for an appointment to one of the advisory committees nor was he granted an interview. The Municipal Clerk explained that the decision to appoint Committee members is solely at the discretion of the Municipal Council and there is no official requirement for interviews. 15.3 Dr. Shiraz Mawani of 13320— 232 Street re Development in Silver Valley Dr. Mawani referred to Item 06.02 and questioned if development applications will continue to be accepted under the current Official Community Plan guidelines. The Mayor responded in the affirmative. He referred to the new initiatives, i.e. a tree protection by-law, that are coming forward and noted that the developments will start to come in line with those new initiatives. 15.4 Mr. Gavin Roche, 236 Street, re Silver Valley Mr. Roche asked if copies of the Silver Valley Review Report are available to the public. The Municipal Clerk advised that the report is available at the Municipal Hall. Mr. Roche asked what plans Council has to increase public input. The Mayor advised that there will be public consultation at some point in the process and suggested it include a Charrette. Councillor Hams noted that in general Council is taking steps to increase public input. The Question Period is again being televised and agendas are now being made available on Friday instead of Monday. Mr. Roche stated that he checked to see if the Council Agenda was on the Internet but could not find it. 15.5 A speaker who did not identif,' himself stated that it has been brought to his attention that Council needs to make faster decisions with respect to Council business. Council Meeting Minutes March 14, 2000 Page 25 The speaker asked why Silver Valley cannot be selectively cleared. The Mayor advised that Council will be looking at a tree protection by-law and will bring it forward. There will be a public process and comments and questions will be entertained at that time. Mayor Certified Correct Municipal Clerk Corporation of the District of Maple Ridge COUNCIL MEETING A GENDA March 14, 2000 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.org 01 CALL TO ORDER 02 OPENING PRI4 YERS Pastor Rod Shearing 03 PRESENTATIONS AT THE REQUEST OF COUNCIL Fourth Quarter Report Presenter: General Manager of Corporate and Financial Services 04 ADOPTION OF MINUTES • 04:0ft - Regular, CounciL Meeting. ofFruaiy 29, 2000 04.02 •Devàlopment Agreements Committee Meeting of February 24, 2000 i 05 DELEGATIONS Nil Page 1 Council Meeting Agenda March 14, 2000 Council Chamber 06 UNFINISHED BUSINESS 06.01 DVP15100 - 22363 Selkirk Avenue (an application to permit a relaxation in setbacks for a 50 unit - 8 storey congregate care facility with a small amount of commercial space). 06.02 Silver Valley Review Staff report dated March 8, 2000 providing recommendations regarding initiatives related to the Silver Valley area and the processing of development applications. 06.03 RZ164199 - Northeast Corner of 236 Street and 133 Avenue - RS-3 to R-3 and RM-1 Deferred from the January 25, 2000 Council Meeting; see attached Minutes. Staff report dated January 5, 2000 recommending that the subject application to permit 33 R-3 (Special Amenity ResidentialDistrict) units and 40 RM-1 (Townhouse Residential) units be forwarded to Public Hearing subject to the conditions specified in the report. 07 CORRESPONDENCE 07.01 RZ173199 - 10412 Industrial Avenue - Application for a Temporary Industrial use Permit (TIUP) Letter from Mr. James T. Allard, Vice President, Allard Contractors Ltd., dated March 8, 2000 requesting that the Council decision of February 29, 2000 regarding the subject matter be recalled for the reasons stated in the letter. Page 2 r V Council Meeting Agenda March 14, 2000 Council Chamber 08 1 BY-LAWS 08.01 Future Parkiand Acquisition —22151 Church Avenue Maple Ridge Development Cost Charge Reserve Fund Expenditure By-law No. 5888-2000 final reading (to appropriate $165,000 for the above noted land purchase). 08.02 Waterworks Regulation Amending By-law No. 5882-200 and Maple Ridge Sewer Rate Amending By-law No. 5883-2000 08.02.01 Maple Ridge Waterworks Regulation Amending By-law No. 5882-2000 final reading 08.02.02 Maple Ridge Sewer Rates Amending By-law No. 5 883-2000 final reading 09 COMMITTEE REPORTS AND RECOMMENDATIONS 09.01 COMMITTEE OF THE WHOLE 09.01.01 Minutes of March 6,200 The following issues were considered at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. Page 3 I__ - Council Meeting Agenda March 14, 2000 Council Chamber 09.02 Public Works and Development Services 09.02.01 Ridge Meadows Hospice Society - 3rd Annual Vistas Run - May 28, 2000 - Request to Use Municipal Streets Staff report dated February 11, 2000 recommending that the subject request be approved subject to the conditions specified in the report. 09.02.02 RZ126193 - 116 Avenue West of 240 Street - By-law No. 4961-1993 - Request for a One Year Extension Staff report dated February 17, 2000 recommending that a one year extension be granted to the subject application to permit 49 townhouse units under the RM-1 (Townhouse Residential) Zone and that security for the construction of the 116 Avenue pathway system be provided prior to final reading. 09.02.03 RZ125193 - 116 Avenue West of 240 Street - By-law No. 5016-1993 - Request for a One Year Extension Staff report dated February 17, 200 recommending that a one year extension be granted to the subject application to permit approximately 27 lots under the CD-i- 93 Zone and that security for the construction of the 116 Avenue pathway system be provided prior to final reading. 09.02.04 RZ/26194 - 12283 - 224 Street - By-law No. 58 79-1999 - Request for a One Year Extension Staff report dated February 17, 2000 recommending that a one year extension be granted to the subject application to permit an apartment building under the RM-2 Zone. Page 4 Council Meeting Agenda March 14, 2000 Council Chamber 09.02.05 RZ172199 —11688— 11760 Cottonwood - RS-3 to RM-1 Staff report dated February 23, 2000 recommending that the subject application to permit the construction of 77 townhouse units be forwarded to Public Hearing subject to the conditions specified in the said report. 09.02.06 OCP111100 - 14140, 14160, 14170, 14180, 14250, 14310 and 14320-256 Street Staff report dated February 23, 2000 recommending that the subject application, to designate the property as an area where a temporary Industrial Use Permit for gravel extraction and storage may be allowed, be forwarded to Public Hearing subject to the conditions specified in the report. 09.02.07 Inspection of Municipal Works Staff report dated February 24, 2000 providing recommendations on the level of inspection related to the 2000 Budget. 09.03 Financial and Corporate Services (includin,' Fire and Police) 09.03.0 1 Maple Ridge Ticket Information System Utilization Amending By-law No. 5 785-1999 .Sthffrëport dated Jairnary 21-;2000recommendingthatthesubjec-tby4aw-be granted three readings (to add additional infractions as noted in the by-law). 09.03.02 Society for the Prevention of Cruelty to Animals (SPCA) Statistics Staff report dated February 21, 2000 recommending that the subject statistics attached thereto be received for information. a: Page 5• -. -- - I Council Meeting Agenda March 14, 2000 Council Chamber 09.03.03 Adjustments to the 1997, 1998 and 1999 Collector's Rolls Staff reports (3) dated February 8, 2000 reporting on the subject adjustments - recommendation to receive for information. 09.03.04 Corporate Strategic Plan Staff report dated March 1, 2000 recommending that the above noted Plan be adopted. 09.03.05 Maple Ridge indemnification By-lawo. 2000 Staff report dated February 23, 2000 reco e ding that the subject by-law be granted three readings (to appoint and indemnify officers, employees, Members of Council, etc. against any claims for damages against them arising out of the performance of their duties). 09.04 Community Development and Recreation Service Nil 09.04.01 Elderly Citizens Recreation Association (ECRA) Residential Tower and Recreation Centre Funds Flow Analysis and Forecast - December 31, 1999 Staff report dated February 21, 2000 recommending that the subject report be received for information. 09.05 Correspondence 09.05.0 1 Trade Negotiations and the Impacts on Local Governments in Canada Letter from the Union of British Columbia Municipalities (UBCM) to federal Minister for International Trade dated December 16, 1999. Page 6 Council Meeting Agenda March 14, 2000 Council Chamber 09.05.02 Provincial Environmental Awards - Call for Nominations Letter from Minister of Environment, Lands and Parks dated February 21, 2000 inviting nominations. 09.06 Other Committee Issues Nil 10 MAYOR'S REPORTS 11 COUNCILLORS' REPORTS 12 OTHER MA TTERS DEEMED EXPEDIENT 12.1 Downtown Core Redevelopment (Maple Ridge c'entre Project) - Update 13 NOTICES OF MOTION Page 7 Council Meeting Agenda March 14, 2000 Council Chamber 14 ADJOURNMENT 15 QUESTIONS FROM THE PUBLIC QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at 463-5221. - s.karasz Page 8 Isaac Gordon Gordon Harris Corporation of the District of Maple Ridge APPOINTMENTS VIA CATEGORIES 1999-2000. GO VERNMENTA GENCIES E-Comm (Effective January 01,2000.) Fraser Basin Council Fraser Valley Regional Library Board 1st alternate 2nd alternate Greater Vancouver Regional District (GVRD) 1St alternate GVRD Labour Relations Bureau 1St alternate Lower Mainland Treaty Advisory Committee OTHER APPOINTMENTS Auditors ADVISORYAND/OR LEGISLATED f*J COMMITTEES Advisory Committee on Accessibility Issues 1st alternate Advisory Design Panel 1st alternate Bicycle Advisory, Committee 1st alternate Communities In Bloom *Co .t of Revision (Frontage Tax) Harris Speirs Gordon Speirs Morse Hogarth Morse KPMG King Speirs Morse King Speirs King Morse Hogarth Harris Speirs Page 1 Council Appointments 1999-2000 .4 *Developmeflt Agreements Committee 1St alternate Douglas College Advisory Committee Economic Advisory Committee * Emergency Planning Committee *Heritage Advisory Committee l alternate *M1?JPM Parks and Leisure Services Commission; 1St alternate 2nd alternate 3rd alternate Ridge Meadows Youth & Justice Advocacy Assoc. Social Planning Advisory Committee 1St alternative Youth Advisory Committee SELECT COMMITTEES Arts and Cultural Policy Implementation Committee Maple Ridge Pitt Meadows Airport Society first alternate Mayor AlMayor Gordon King Hogarth Morse Isaac King Morse Hogarth King Isaac Gordon Harris Hogarth Gordon King Morse Speirs Harris Morse Year 2000 Millennium Committee King Speirs Page 2 Council Appointments 1999-2000 STAFF COMMITTEES Labour Management Isaac Gordon Employee Awards Committee Isaac COMMUNITY GROUPS AND ORGANIZATIONS (LIAISONS) Alouette River Management Society (ARMS) Elderly Citizens Recreation Association Maple Ridge Chamber of Commerce 1st alternate Maple Ridge Foundation Ridge Meadows Arts Council Ridge Meadows Recycling Society King Hogarth Isaac Morse Harris Morse Hogarth Speirs Isaac ACTING MA YOR December/January February/March April/May June/July August/September October/November Gordon King Harris Isaac Morse Speirs a Page 3 Council Appointments 1999-2000 STANDING COMMITTEES Members Committee of the Whole All members Chaired by: Acting Mayor Budget All Members Audit Committee Development Agreements Labour Management Hogarth Isaac Gordon Morse Mayor Acting Mayor: Isaac Gordon December 6, 1999 Page 4 Other Community Groups and Organizations Albion Community Association Hammond Community Association Ruskin Community Association Silver Valley Neighourhood Association Thomliill Community Association Websters Corner's Ratepayers Association Whonnock Community Association Yennadon Community Association Maple Ridge Downtown Parking Society Maple Ridge Equestrian Trails Council Maple Ridge Historical Society Maple Ridge - Pitt Meadows Agricultural Society Maple Ridge - Pitt Meadows Community Services Council 1' The Corporation of the District of Maple Ridge - Council and Committee Schedule 2000 January February March I Sat. New Years Day I Tues. 1 Wed. Social Planning (7:00 pm) 2 Sun. 2 Wed. Social Planning (7:00 pm) 2 Thur. Advisory Design Panel (4:00 pm) 3 Mon. Stat. New Years 3 Thur. Advisory Design Panel (4:00pm) 3 Fri. 4 Tues. Committee of the Whole (12:30 pm) 4 Fri. 4 Sat, 5 Wed. Social Planning (7:00 pm) 5 Sat. 5 Sun. 6 Thur. Advisory Design Panel (4:00pm) 6 Sun. 6 Mon. C 01W (12:30 pm) Bicycle Adv (7:00pm) 7 Fri. 7 Mon. Committee of the Whole (12:30 pm) 7 Tues. 8 Sat. 8 Tues. 8 Wed. Economic Advisory (7:30 am) 9 Sun. 9 Wed. Economic Advisory (730 am) 9 Thur. Parks & Leisure Commission (7:00 pm) 10 Mon. Closed Council (12:30 pm) 10 Thur. Parks & Leisure Commission (7:00pm) 10 Fri. 11 Tues. Council (7:00pm) 11 FrI. 11 Sat. 12 Wed. LMTAC 12 Sat. 12 Sun. 13 Thur. Parks & Leisure Commission (7:00pm) 13 Sun. 13 Mon. Closed Council (12:30 pm) 14 Fri. 14 Mon. Closed Council (12:30 pm) 14 Tues. Council (7:00pm) 15 Sat. 15 Tues. Council (7:00pm) 15 Wed. 16 Sun. 16 Wed. 16 Thur. Access (5:00pm) Heritage (7:00 pm) 17 Mon. Committee of the Whole (12:30 pm) 17 Thur. Access (5:00pm) Heritage (7:00 pm) 17 Fri. 18 Tues. Public Hearing (7:00pm) 18 Fri. 18 Sat. 19 Wed. 19 Sat. 19 Sun. 20 Thur. Heritage (7:00 pm) 20 Sun. 20 Mon. Committee of the Whole (12:30 pm) 21 Fri. 21 Mon. Committee of the Whole (12:30 pm) 21 Tues. Public Hearing (7:00 pm) 22 Sat. 22 Tues. Public Hearing (7:00 pm) 22 Wed. 23 Sun. 23 Wed. 23 Thur. 24 Mon. Closed Council (12:30 pm) 24 Thur. Emergency Planning (12:00pm) 24 Fri. 25 Tues. Council (7:00 pm) 25 Fri. 25 Sat. 26 Wed. 26 Sat. 26 Sun. 27 Thur. 27 Sun. 27 Mon. Closed Council (12:30 pm) 28 Fri. 28 Mon. Closed Council (12:30 pm) 28 Tues. Council (7:00pm) 29 Sat. . 29 Tues, Council (7:00 pm) 29 Wed. 30 Sun. . 30 Thur. 31 Mon. 31 Fri. Emergency Planning (12:00pm) April May June 1 Sat. 1 Mon. C 01W (12:30 pm) Bicycle Adv (7:00pm) I Thur. Advisory Design Panel (4:00pm) 2 Sun.. 2 Tues. 2 Fri. (FCM) 3 Mon. C of W (12:30 pm) Bicycle Adv (7:00 PM) 3 Wed. Social Planning (7:00pm) 3 Sat. (FCM) 4 Tues. 4 Thur. Advisory Design Panel (4:00 pm) 4 Sun. (FCM) 5 Wed. Social Planning (7:00 pm) 5 Fri. 5 Mon. (FCM) Bicycle Adv (7:00 pm) 6 Thur. Advisory Design Panel (4:00pm) 6 Sat. 6 Tues. 7 Fri. 7 Sun. 7 Wed. Social Planning (7:00 pm) 8 Sat. 8 Mon. Closed Council (12:30 pm) 8 Thur. Parks & Leisure Commission (7:00pm) 9 Sun. 9 Tues. Council (7:00 pm) 9 Fri. 10 Mon. Closed Council (12:30 pm) 10 Wed. Economic Advisory (7:30 am) 10 Sat. 11 Tues. Council (7:00pm) 11 Thur. Parks & Leisure Commission (7:00pm) Ii Sun. 12 Wed. Economic Advisory (7:30am) 12 Fri. 12 Mon. Closed Council (12:30 pm) 13 Thur. Parks & Leisure Commission (7:00pm) 13 Sat. 13 Tues. Council (7:00pm) 14 Fri. 14 Sun. 14 Wed. Economic Advisory (7:30 am) 15 Sat. 15 Mon. Committee of the Whole (12:30 pm) 15 Thur. Access (5:00 pm) Hentage(7:00 pm) 16 Sun. . . 16 Tues. Public Hearing (7:00pm) 16 Fri. 17 Mon. CoinmitIeeoftheWhôle(12:30pm) 17 Wed. 17 Sat. - 18 Tues. Public Hearing (7:00 pm) 18 Thur. Access (5:00 pm) Heritage (7:00 pm) 18 Sun. 19 Wed. 19 FrI. 19 Mon. Committee of the Whole (12:30 pm) 20 Thur. Access (5:00 pm) Heritage (7:00 pm) 20 Sat. 20 Tues. Public Hearing (7:00 pm) 21 Fri. Stat. Good FrIday 21 Sun. 21 Wed. 22 Sat. 22 Mon. Stat Vic. Day 22 Thur. 23 Sun. Easter Day 23 Tues. Closed Council / Council 23 Fri. 24 Mon. Stat. Easter Mon. 24 Wed. 24 Sat. 25 Tues. Closed Council / Council 25 Thur. 25 Sun. 26 Wed. 26 Fri. Emergency Planning (12:00pm) 26 Mon. Closed Council (12:30 pm) 27 Thur. - 27 Sat. 27 Tuas. CouncIl (7:00 pm) 28 FrI. Emergency Planning (12:00pm) 28 Sun. 26 Wed. 29 Sat. 29 Mon. Committee of the Whole (12:30 pm) 29 Thur. 30 Sun. 30 Tues. . 30 FrI. Emergency Planning (12:00pm) 31 Wed. Municipal Cerks Office Page 1 ; Printed on March 08, 2000 The Corporation of the District of Maple Ridge - Council and Committee Schedule 2000 July August September I Sat. Canada Day I Tues. I Fri. 2 Sun. 2 Wed. Social Planning (7:00 pm) 2 Sat. 3 Mon. Stat. Canada Day 3 Thur. 3 Sun. 4 Tues. Committee of the Whole 4 Fri. 4 Mon. Stat. Labour Day 5 Wed. Social Planning (7:00 pm) 5 Sat. . 5 Tues. 6 Thur. Advisory Design Panel (4:00 pm) 6 Sun. 6 Wed. Social Planning (7:00 pm) 7 Fri. 7 Mon. Stat. BC Day 7 Thur. Advisory Design Panel (4:00 pm) 8 Sat. 8 Tues. 8 Fri. 9 Sun. 9 Wed. Economic Advisory (7:30 am) 9 Sat. 10 Mon. Closed Council (12:30 pm) 10 Thur. Parks & Leisure Commission (7:00pm) 10 Sun. 11 Tues. Council (7:00 pm) 11 Fri. 11 Mon. ClosedCouncil(12:3Opm) 12 Wed. Economic Advisory (7:30 am) 12 Sat. 12 Tues. Council (7:00 pm) 13 Thur. Parks & Leisure Commission (7:00 pm) 13 Sun. 13 Wed. Economic Advisory (7:30 am) 14 Fri. 14 Mon. 14 Thur. Parks & Leisure Commission (7:00pm) 15 Sat. 15 Tues. 15 Fri. 16 Sun. 16 Wed. 16 Sat. 17 Mon. Committee of the Whole (12:30 pm) 17 Thur. Access (5:00pm) Heritage (7:00pm) 17 Sun. 18 Tues. Public Hearing (7:00pm) 18 Fri. 18 Mon. Committee of the Whole (12:30 pm) 19 Wed. 19 Sat. 19 Tues. Public Hearing (7:00 pm) 20 Thur. Access (5:00 pm) Heritage(7:00 pm) 20 Sun. 20 Wed. 21 Fri. 21 Mon. Closed Council (12:30 pm) 21 Thur. Access (5:00pm) Heritage (7:00pm) 22 Sat. 22 Tues. CouncIl (7:00 pm) 22 Fri. 23 Sun. 23 Wed. 23 Sat. 24 Mon. Closed Council (12:30 pm) 24 Thur. 24 Sun. 25 Tues. Council (7:00 pm) 25 Fri. Emergency Planning (12:00 pm) 25 Mon. Closed Council (12:30 pm) 26 Wed. 26 Sat. 26 Tues. Council (7:00pm) 27 Thur. 27 Sun. 27 Wed. 28 Fri. Emergency Planning (12:00pm) 28 Mon. Committee of the Whole (12:30 pm) 28 Thur. 29 Sat. 29 Tues. 29 Fri. Emergency Planning (12:00 pm) 30 Sun. 30 Wed. 30 Sat. 31 Mon. Committee of the Whole (12:30 pm) 31 Thur. October November December 1 Sun. 1 Wed. Social Planning (7:00pm) 1 Fri. 2 Mon. C of W (12:30 pm) Bicycle Adv (7:00pm) 2 Thur. Advisory Design Panel (4:00pm) 2 Sat. 3 Tues. 3 Fri 3 Sun. 4 Wed. Social Planning (7:00 pm) 4 Sat 4 Mon. C of W (12:30 pm) Bicycle Adv (7:00 pm) 5 Thur. Advisory Design Panel (4:00 pm) $ Sun 5 Tues. 6 Fri. 6 Mon. C of W (12:30 pm) Bicycle Adv (7:00pm) 6 Wed. Social Planning (7:00pm) 7 Sat. 7 Tues 7 Thur. 8 Sun. 8 Wed. Economic Advisory (7:30 am) 8 FrI. 9 Mon. Stat. Thanksgiving Day 9 Thur. Parks & Leisure Commission (7:00 pm) 9 Sat. 10 Tues. Closed Council/CouncIl 10 Fri 10 Sun. 11 Wed. Economic Advisory (7:30 am) 11 Sat. Remembrance Day 11 Mon. Ctosed Council (12:30 pm) 12 Thur. Parks & Leisure Commission (7:00 pm) 12 Sun 12 Tues. Council (7:00 pm) 13 Fri. 13 Mon. Stat. Remembrance Day 13 Wed. Economic Advisory (7:30 am) 14 Sat. 14 Tues. Closed Council / Council 14 Thur. Parks & Leisure Commission (7:00 pm) ISSun. 15 Wed 1$Frl. 16 Mon. Committee of the Whole (12:30 pm) 16 Thur. Access (5:00 PM) Heritage (7:00pm) 16 Sat. 17 Tues. Public Hearing (7:00 pm) . 17 Fri 17 Sun. 18 Wed. 18 Sat 18 Mon. Committee of the Whole (12:30 pm) 19 Thur. Access (5:00 pm) Heritage (7:00 pm) 19 Sun 19 Tues. Public Hearing (7:00 pm) 20 Fri. 20 Mon. Committee of the Whole (12:30 pm) 20 Wed. 21 Sat. 21 Tues. Public Hearing (7:00 pm) 21 Thur. Access (5:00 pm) Heritage (7:00pm) 22 Sun. 22 Wed 22 Fri. 23 Mon. 23 Thur. Advisory Design Panel (4:00pm) 23 Sat. 24 Tues. (UBCM) 24 Fri. Emergency Planning (12:00pm) 24 Sun. 25 Wed. (UBCM) 25 Sat 25 Mon. Stat. Christmas 26 Thur. (UBCM) 26 Sun 28 Tues. Stat. BoxIng Day 27 Fri. (UBCM) 27 Mon. Closed Council (12:30 pm) 27 Wed. 28 Sat. 28 Tues. Council (7:00pm) 28 Thur. 29 Sun. . 29 Wed 29 FrI. 30 Mon. Closed Council (12:30 pm) 30 Thur. 30 Sat. 31 Tues. Council (7:00pm) . . 31 Sun. .. •... ..._ Municipal Clerk's Office Page 2 Printed on March 08, 2000 CORPORATION OF TILE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: March 7, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Fourth Quarter Report EXECUTIVE SUM1'IARY: The 1999 Business Plans contained key goals, objectives and performance measures for each division/department/service area. Each area is required to report quarterly on their performance and the Corporate Business Planning Committee was charged with packaging this information into an easily readable report for general distribution. RECOMMENDATION: That the Municipal Fourth Quarter Report be received for information. BACKGROUND: Every division/departmentlservice area included key goals, objectives and performance measures in their 1999 Business Plans. These Business Plans were submitted in the Fall of 1998 and were presented to Council for review and final approval. Specific components of the approved business plans are included in the performance plans of individuals. Throughout 1999 each area was required to track and report their performance measures and report quarterly on these performance measures. This information is then consolidated and packaged for general distribution. C)frL J)L_ Prepajed by: CJy Dale, Executive Assistant Appnived by: Paul Gill, B.B.A, C.G.A. - Ge Manager: Corporate & Financial Services Concurrence: Robert W. Robertson, AICP, MCII' Chief Administrative Officer PG:cd -1- O3 Vistrict of 9/1ap1Te Qiilge [Fourth Quarter Qeport-1 999 I7vlessage from the I7vtcujor , Ci&ensofvfap1Qi4qe On behalf of the members of the Maple Ridge Council, I am pleased to present the 1999 year-end report This report contains a variety of performance indicator information aimed at providing our customers and citizens with important data about the on-going operation of the Municipality. r / - The information contained in this document will be reported regularly and it represents a part of our business plan commitment to continuous improvement. If you have any suggestions for improving this report or other comments please do not hesitate to contact me. [J-[ogarth gv[ajor Organization Chart =Cifimn L Mayor and Council Lima rB Chief Administrative Officer ob Robertson Community rporate & Development. Parks cial Services & Recreation ______ -- Services Fln,p. Bill jDingwall Pit ul Gill rMlriike 7Murray Fire Services Manager of'\, ianager. 'ED""ianager, Police Services Community ations & StatT S kt Servicic elopment ,l4aureen Jones Dane Spence r Groota,,dorst Public Works & Development Services General Manager Joke Rudolph Page 1 cDistrict of 9'VIap[e Ridge fourth Quarter Qeport-1 999 Corporate Planning cfr Protective Services 9Lccomp[isfiinents I • Spearheaded and implemented a complete redesign of the Municipal website. • Coordinated "Council Candidates' Presentation" on September 22, 1999. • Created Election section on website and worked with yourpolitican.com to create a live coverage site. • Entered into an agreement to sell municipal property on Best Street. • Entered into an agreement for the purchase of Blaney Bog. • Renewed leases for the existing library and the annex. Renewals give us the right to cancel the lease with notice, at no extra cost. • Arranged for transitional space (11 9thi Avenue Activity Centre) and Haney Plaza, pending completion of new buildings. • Guided the development of the 2000/2001 Business Plans. • Completed budget analysis to assist Council in its 2000 Provisional Budget deliberations. • Passed a balanced 2000 Provisional Budget. • Reviewed Capital Funding requirements of the Fire Department and provided recommendations on meeting those needs. • Facilitated process review for production of the P&LS brochure. • Negotiated rental agreements with tenants in five ofthe rental homes. Comnutnthj e Busin&ss Qelations 9lcconiplithnients • Preparation of Pitt Meadows Regional Airport Brochure. Completion of Draft Pitt Meadows Airport Strategic Plan. Completion of Maple Ridge Business Inventory. Coordination of Home Business Trade Fair. • Named Western Canada's Most Home Based Business Friendly Community. StatLstic.s 1.ct 2nd 31d 4th Quarter Quarter Quarter Quarter Numberof Rental Houses 16 16 16 16 Web Site User Visits 14,305 19,329 17,691 17,895 New Business Licences Issued - Home Based 78 65 76 73 - Store Fronts 49 58 29 32 - Non-Residents 59 90 67 72_ 698 788 912 803 -Revenue $10,625 $11,585 $13,415 $19,375 Tage 2 1 Vistrict of 7v[ap[e fRJtfge fFourth Quarter Qeport-1 999 .fFire Department 9tccotnptishinents • A Pre-emption traffic control devise was installed at 224th Street and Dewdney Trunk Road in October on a three-month trial basis. • A Space Planner has been retained by the District to assist us in determining our space requirements for Fire Hall #4 project. • The new parking area behind Fire Hall #1 includes designated parking for the public attending the hall on business, additional volunteer fire fighter parking, improved security lighting and fencing to discourage cross traffic • The new Public Education Program for School District 42 began in Sept. and has been very successful. • Pre-Fire Plan Program is in full operation. An Open House presentation was held in September. • An agreement was signed with the Material Safety Data Sheets (MSDS Fetch) - maintained by the Vancouver School Board. This is a Phone/Fax back service for Workplace Hazardous Materials Information Sheets (WHMIS). • We are vigorously billing repeat offenders and educating owners of alarm systems on how to minimize false alarms. • New Mutual Aid Agreements have been created and signed by both Pit Meadows and Mission Fire Department • The Fire Department Web Site has been updated - Visit us at http:/www.mapleridge.org . • The Flood Preparedness Committee produced a contingency plan for the Fire Department in the event of flooding. • Nine recruits completed their 3-month training in November. • Inventory of all systems that could possibly be affected by Y2K has been completed. • The Exhaust Removal system is 100% complete at all three fire halls. • A pilot program for the Junior Fire Fighters was designed for students aged 16 to 18 years, who are - interested in Fire Fighter work as a possible future career • Upgrading of the Emergency Generator at Hall #2 to duel fuel has been completed. • Retrofit of Pump 1-1 and Pump 1-2 to add man doors to the crew cab of the truck to increase safety. • The Safety committee produced several new standard operating guidelines and reviewed our departments compliance to new WCB regulations. StatLctics 2nd 3rtf 4th Quarter Quarter Quarter Quarter New Recruits Training Hrs 0 3,689 507 0 Volunteer Fire Fighter Training Hrs 3,282 2,709 2,526 2,835 Special Training (hrs) 498 416 212 483 Public Education (hrs) 189 119 254 327 Emergency Incidents 163 156 195 196 Burning Complaints 33 54 56 18 False Alarms - Billable 32 37 55 46 School District Billable False Alarms 6 8 6 Ridge Meadows Hospital Billable False Alarms 2 2 3 Inspections 84 115 214 203 Backyard Burning Permits 0 378 0 217 Land Clearing Permits 4 7 0 9 Agricultural Burning Permits 1 4 0 2 Tage3 Di.ctrict of !7ktaple Qitige fFourtf Quarter Qeport-1999 iPolice Services 9Lccompt?thnients • A significant increase in voluntary overtime (OT) by members (ie: grow operations, surveillance, completing reports after duty, etc.); ' • Preparation of a 5-year strategic plan; • Amalgamation of the front counter and traffic municipal positions • Creation of a Community Consultative Group in D Zone; • Reinstatement of the Operations Support NCO (S/Sgt); • Ongoing Councils' support at a time when municipal budgets were being trimmed back (ie: loss of provincial grants, large tax increases, etc.); • Both Councils approved a municipal office coordinator at the Community Policing Office (CPO); • Partnering with Parks & Rec and receiving council apprOval for a new CPO in Pitt Meadows and Council support in principle to explore a second CPO in Albion, in partnership with the Fire Department; • Creation of a Joint Police Liaison Committee (which needs to be reactivated); • Council approval to send a member to an international conference on community policing; • Council approval to increase the mobile work stations from 23 to 30 ($400,000) and install in September; • Computerized Integrated Information & Dispatching System (CIIDS) software upgrading ($1 10,000) along with the purchase of crime analysis; • New computers acquired in late December to replace 4-6 year old equipment in the office ($150,000)- which in part was achievable due to the salary dollars saved through the large number of vacancies; • Participation in the RCMP Youth Camp with local teenagers in Chilliwack; • Contingency planning (possible municipal employee and correctional labour dispute, flooding and Y2K - which md. extra OT funding approved by the municipalities. January 1st came and went and although we were very busy (like a busy summer weekend), we had adequate staff working to handle the load); • Identification Services were involved in 666 files and 74 persons were identified through fingerprints; • Our Canine handler and his dog (Jake - #458) were involved in 259 calls - which md. many successful investigations. Calls for service were up from 1998 and during the year he contributed 500 hours of voluntary on-call. In addition, he received several new pieces of equipment (GPS and alt. portable radio); • 8 initiatives were developed to be spearheaded by our auxiliary members (ie: parade marshalling); • A life-cycle program was introduced (including base-line capital funding); • ICBC provided $216,000 for Counter Attack and $73,000 for speed corridor enforcement during 1999 which equates to about 4,000 hours of extra enforcement; • Operation "Bud Out" in the downtown core, which was very successful; • $12,500 raised from the 4th annual Ridge Meadows Charity Golf Tournament; and • Improved communication with by-law enforcement; and • Training is a priority (such as Criminal Intelligence Course, Interviewing and Interrogation, Canadian Fire Investigation Level III, Drug Recognition Expert, Public and Police Safety Instructors, Police Supervisors, Motorcycle Operators, EMV - Pursuit Training; Alcholmeter Calibration, Firearms Act, Annual Firearms Qualification, Investigators Course, Traffic Level II and Covey Leadership training). Statistics 1st 211d 3rf 4th Quarter Quarter Quarter Quarter • Criminal History Checks: Volunteers 152 93 179 176 -Others 364 351 363 292 Revenue $18,900 $18,825 $18,960 $16,295 • Special Occasion Permits: 41 43 23 52 • Police False Alarms 222 249 304 266 Page 4 Vistrict of Maple QicIge fTourtfi Quarter Qepo rt-1 999 Corporate Support 9lccomp[ishments Clerks • Coordinated Civic Election - 33 Candidates vying for 12 positions - 10,078 Votes cast - 10 Polling stations. Inaugurated and oriented new Mayor & Council. • Hired new Municipal Clerk Information Services • Completed testing on all legacy systems to ensure Y2K compliance • Played a lead role in the upgrade of the mUnicipal telephone system • Upgraded Cashier and AR systems to work directly with ROSS • Converted Trade Licenses system to new SIC codes and made data available on Oracle for GIS • Split Oracle production and training databases to improve availability and simplify testing • Converted GIS Look-up and Legal notification programs to reduce licensing costs and improve user friendliness Personnel • Developed early retirement incentive program • Revised performance planning process and form. Offered training refreshers on the revised system, and included an introduction to attendance management • Coordinated annual United Way fund-raising drive fFinance .iDepartment 9iccomp[ithments Purchase cards - expanded use has improved efficiency, customer service and cash management. Finance Dept. initiatives generated $400K in new revenues - sale of services to financial institutions, improved yields on investments, restructuring the property tax allocation, amending the bank agreement to improve return on cash on hand during tax time and implementing a more effective means of disposing of excess assets. Capital expenditure and project analysis - provides timely information for managing the capital program, forecasting Reserve Funds and monitoring and controlling costs. Statistics 1st 2 3rd 4th Quarter Quarter Quarter Quarter # of Meetings Agendas & Minutes Produced For 39 35 37 32 Freedom of Iniormation Act Access Requests 6 4 2 8 Return on investment vs. index (%) 5.21vs4.90 5.35vs4.63 5.1 6vs4 .79 5.28vs5.26 $ value of Procurement Card per use n/a 255 156 178 In-House Computer Training Sessions 21 16 0 0 In-House Workshops 4 4 3 5 lnfornation Services Help Calls 1,125 (manual) 454 (auto) 522 (auto) 597 (auto) I. Page 5 District of iMaplTe Qi6ge fFourth Quarter Qeport-1 999 DJiMhiIM111IJrSJiJiP?ilIa Park Accomplishments - -• ' - Parks & Facilities Facilities • I 19 Street Recreation facility and Hoffman Garage renovations. • Fairgrounds parking enlargement and vehicle bridge. Ceinerey • Updated the Cemetery Bylaw. Horticulture Municipal 125 Event and Communities in Bloom plantings. Emergency Preparedness • Volunteer Training Sessions offered. Park Planning Acquisition & Development • Harry Hooge public process, park design and tender, Cottonwood School Park Design and Kanaka Creek play equipment. Parks General Maintenance Manager Parks & Open Spaces in place. Community Development Business Plan • Ridge Meadows Seniors Society transition, development of services and grand opening event. • Canada Day events, Maple Ridge 125 Event, Jazz and Blues Festival, Rivers Day, Midsummer Festival, Whonnock Lake Day, Christmas in the Country Event and Santa Claus Parade. Program Development Business Plan: • Nights Alive, H.R.D.C., Ministry of Families, Child Development, and Simon Fraser Health Region grants implemented. • Partnerships initiated with Search & Rescue and R.C.M.P for Youth Outdoor Skills Training, Ruskin Community Association Youth Council, core area partnership for "Drug Free Zone" Status, and Joint Youth Advisory Council Meeting. • Facility design and development for core area, user meetings, public input process, open houses and relocation of core area programs. Leisure Centre Business Plan: • Fall Leisure Centre Survey; Leisure Centre Open House; and, new fitness equipment installed. 1998 Statistics 1999 Statistics 2.436 Programs with 13.836 Participants using 100.505 hr's 2.533 Programs with 13.786 Participants. 118,770 hr's 9 EOC. 12 ESS. and 50 SAR Meetings attended 17 EOC. 12 ESS, and 59 SAR Meetings attended 1.559 Campground Sites Occupied 1,533 Campground Sites Occupied $263,406.80 received in Grants $594.853.00 received in Grants 83,699 participants in Special Events 88.656 participants in Special Events 189,798 Leisure Centre admissions using 280,410 hours 224972 Leisure Centre admissions using 332,072 hours 67.311 hours booked for Sportfields 72.609 hours booked for Sportlields 9,388 hours booked for the Fairground 8,208 hours booked for the Fairground 36.031 hours booked for other Recreation Facilities 34,327 hours booked for other Recreation Facilities 72 Cemetery interments and 120 markers placed 74 Cemetery interments and 138 markcrs placed I Tage6 Di.ctrict of 9V[ap[e Ritige .Tourth Quarter Qeport-1 999 Pub & WorIs cfr VevelTopinent Services 9lccomp[ishments Office of General Manager • Parking Management Strategy for Core initiated. • Coordination of Downtown Redevelopment Project. • Completion of Year 2000 Business Plans. Engineering • II 6t1, Avenue to Burnett Street completed • 203"1 Street and Dewdney Trunk Road intersection • Dover Street pedestrian signal installed improvements undertaken • Dewdney Trunk Sanitary Sewer completed • 270A Street Pump Station completed Operations • Spring and Fall chipping programs completed with substantial increases over 1998 —2,018. • Developed a contingency and action plan in preparation for Y2K, including year-end standby. • Developed a maintenance strategy and completed works of TransLink roads. • Installed 1 ,450 metres of new watermain for Garibaldi connection. • Hired Superintendent of Sewers. Inspection Services • Issued excavation pernhit for the starting of the downtown core • Hired two new Building Inspectors. • Re-structuring within the Department. Planning • Completion of business and parking inventories. • Completion of inactive file review. • Adoption of Community Heritage Register. • Preparation of Hillside Development Guidelines. • Implementation of Commercial Zone review. • Implementation of Temporary Residential Use Bylaw. Environment • New Soil Deposit Regulation Bylaw and Permit Process • Amended Development Permit Area XXX • Environmental Performance Security Policy • Initiated stream mapping project • Completion of first phase of the Silver Valley Master Drainage Plan Review Statistics 1st 2nd. 311 4tfi Quarter Quarter Quarter Quarter km of Roads Swept 1,190 1,860 1,980 1,680 Investigations Reviews Relating to ALR Filling 2 2 2 4 Responses to Environment Inquiries & Complaints 60 68 75 92 Inspections 3,166 3,626 3,510 2,619 New Development Applications 22 22 20 33 Time Lost Injuries 7 8 28 59 Emergency Call-Outs After Working Hours 91 92 119 72 Single Family Projects Started 74 - 118 65 55 Multi-Family Projects Started 45 0 0 48 Building Permit Construction Value $22,324,136 $20,115,547 $21,676 7636 $20, 154,694 Active Development Applications n/a 140 n/a 173 I i- Page 7 Di.ctrict of7vfap1e RJt1ge fFourth Quarter Qeport-1 999 Page 8 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES February 24, 2000 Mayor's Office PRESENT: Mayor Al Hogarth, Chairman R. Robertson, Administrator Member K. Kirk, Recording Secretary 1. SD/42196 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Lot 7, District Lot 408, Plan LMP35705, New Westminster District of Maple Ridge 23740 110 Avenue RB Kumars Quality Homes Watercourse Preservation Agreement THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING AGREEMENT AS IT RELATES TO SD/42/96. CARRIED ayor Hqkarth " R. Robertson, Administrator Chairm Member 0.o; KANAKA \IqAy Rem 48 LMP 26483 LMP 35705 15 iiooa 11Q - 17 10 7 25 tp 26 PARK 27 32 28 LM 2 11098 11096 N.) 33 11092 CO 30 C., 29 g •_j 11088 COL 11080 36 N 11076 11070 37 cl 38 10 31 39 11056 CO ") 11048 1 CO 41 11049 cc7 11040 11039 2 42 11032 11029 43 3 11024 11021 44 4 11018 11011 P 31 5 11012 46 " T~- 11(()8 441 KANAKA WAY P 35649 0 C., Cl) "0 L a- -J PARK Rem 13 Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 IVIAPLE BuDGE Telephone: (604) 463-5221 Fax: (604) 467-7331 e-mail: enquiries@district.maple.ridge.bc.ca Incorporated 12 Septnber, 1874 March 1, 2000 File No: 3090-20/DVP/5/00 Dear Sir/Madam: PLEASE TAKE NOTE that the Municipal Council will be considering a Development Variance Permit at the regular meeting to be held on Tuesday, March 14, 2000 at 7:00 p.m. in the Council Chamber, Municipal Hall, 11995 Haney Place, Maple Ridge. The particulars of the Development Variance Permit are as follows: APPLICATION NO.: DVP/5100 LEGAL: Parcel A. District Lot 398, Group 1, Ref. Plan LMP9543, NWD LOCATION: 22363 Selkirk Avenue ZONING: C-3 (Town Centre Commercial) PURPOSE:. The applicant is requesting relaxations to the following setbacks prior to the proposed construction of a 50 unit, 8 storey congregate care facility with a small amount of commercial space: front yard setback above the second floor from 7.5 metres to 7.3 rear yard setback above the second floor from 7.5 metres to 6.1 metres; side yard setbacks above the second floor from 4.5 metres to 2.4 metres (72% of building face) and to 1.5 metres (28% of building face); AND FURTHER TAKE NOTICE that a copy of the Development Variance Permit and the Planning Department report dated February 9, 2000 relative to this application will be available for inspection at the Municipal Hall, Planning Department counter during office hours, 8:00 &m. to 5:00 p.m. from March I to March 14, 2000. "Promoting a Safe and Livable Community for. our Present and Future Citizens r 100% Recycled Paper Not S.condanly Sleethed or Do-mired 0 I' ALL PERSONS who deem themselves affected hereby shall be afforded an opportunity to make their comments known to Municipal Council by making a written submission to the attention of the Municipal Clerk by 4:30 p.m., Tuesday, March 14, 2000. Yours truly, - Trevor Wirove f.iMunicipal Clerk ikk cc: Confidential Secretary 0- 2 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: February 9,2000 and Members of Council FILE NO: DVP/5/00 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: DVP/5/00 22363 Selkirk Ave. EXECUTIVE SUMMARY: The applicant has applied to build a 50 unit 8 storey congregate care facility with a small amount of commercial space. A Development Variance application has been received in which the applicant is requesting relaxation of C-3 building set back requirements and development servicing requirements. Approval of this variance permit will be required prior to issuance of a building permit. The design was developed with consideration for site context and was favourably received by the Advisory Design Panel. After reviewing the application, staff recommend that DVPI5/00 be given favourable consideration. II RECOMMENDATION: That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/5/00 respecting property located at 22363 Selkirk Avenue will be considered by Council at the March 28" 2000 meeting. III BACKGROUND: Applicant: Owner: Legal Description: OCP: Zoning:1 Surrounding Uses Existing Use of Property: Proposed Use of Property: Access: IV PROJECT DESCRIPTION S. Serbel Ferronato Enterprises Ltd. Parcel A District Lot 398 Group 1 NWD Reference Plan LMP9543 Town Centre Commercial C-3 Town Centre Commercial Town Centre Commercial Vacant Congregate Care Residence Lane North of Selkirk Ave. The applicant is proposing to develop a 50 unit strata title congregate care facility for seniors. The building will provide underground parking with 36 stalls, 500 sq.m. of commercial space on the main floor, parking for an additional 38 cars on level two, office, dining hail, kitchen and amenity room on level three, and residences on levels four through eight. 0(0,001 V I The use proposed for this property conforms with the current C-3 Town Centre Commercial zone. The project is not in a development permit area and therefore an application for a development permit is not required. The current proposal requires a Development Variance Permit, and based on the significance of the projecStaff suggested that the project be reviewed by the Advisory Design Panel (ADP) prior to presentation to Council. The ADP reviewed the project at their February 3 rd 2000 meeting and offered the following comments. The Advisory Design Panel congratulated the Architects on an excellent presentation and gave overall support for the project with the following comments: 1. For security purposes the following is suggested: • Round pillars in the parking areas; • Glass vestibules around the elevator area in the underground parking area; • See through railings in the stairwells; • All parking and stairwell areas to be painted white; • Anti-graffiti substance on north wall should be used; • Gates on pathways. V PLANNING ANALYSIS The applicant is requesting relaxation of the following building setbacks. Front (south) setback above the second floor: Required: 7.5m Proposed: 7.3m Rear (north) setback above the second floor: Required: 7.5m Proposed: 6.1m Side (east) setback above the second floor: Required: 4.5m Proposed: 2.4m (72% of building face) 1.5m (28% of building face) Side (west) setback above the second floor: Required: 4.5m Proposed: 2.4m (72% of building face) 1.5m (28% of building face) Each of the variance requests has been considered within the context of the potential impact on the neighbouring uses and future development. The proposal addresses these concerns providing strong differentiation between the building's lower two floors and the balance of the building, creating an acceptable transition for smaller scale neighbouring development while maintaining a pedestrian scale to Selkirk Avenue. The Planning Department supports the variances requested. Development Servicing A variance is required for the right of way width of the lane north of Selkirk Avenue and for the width and standard for lane construction. Right of way: Required: Existing: Pavement width: Required: Existing: Construction Standard: Required: Existing: 7.5m 4.6m 6.Om 4.6m Concrete curb and gutter no curb and gutter The existing right of way is 4.6m from 223w to 224th Streets and, as the surrounding properties are zoned C-3 Town Center Commercial use, there will be limited opportunity to achieve additional right of way dedication in the future. Since the width of right of way is reduced, it is also necessary to reduce the pavement width for this lane. The Engineering Department supports the existing standard; a lane that is paved to the full right of way width of 4.6m without concrete curb and gutter. Minor improvements along Selkirk Avenue will be required as a condition of the building permit. VI CONCLUSION: Based on the information provided by the applicant and presentation to the Advisory Design Panel, the Planning Department recommends DVP/5/00 be given favourable consideration. Prepared by: Bruce M4Aod, ISA Certified Arborist Landscap'e/Ptanning Technician Approvedby: - /DfroJ Current I / AICP, MCIP )rks.& Delek Services Concurrence: Robert W. Robertson,ikICP, Chief Administrative Officer .3- I NW 3233 - PcI. 121 P 62362 11963 C,, NW418 97 C.J P 48931 H P 16304 11933 2 P 6076 (P 8380) P 8380 1 ; AofA I N NI N NI 11907 N a-i p 54148383 UI lI I N N NI I P710: P6645 OF C Re i P5194 1 P402 67 (0 It o. NORTH A Fif Reffj CV) 121 1 ii E4 8978 ('C".i I ' I 1 j96P671 0 ll92/94 —9SF8 ; 11982/86J' a R&o14 11955/65 LL Ct I-1P4076_KC U) hTge2 52 P 39238 I11958 O"' g:j 81 111952/5412 LL Arena C14 P4076 ________ 11963 W a. c. 1E B H6s a. V 1N cs71cq UJ a. I A 11969 13 11968 15 161 I I 17IQ I 20 iRP52529 B11965/67 11950 14 PcI.C" N., N NI NI NIQ. NI'—' csi N e.i N I 11955 MCINTOSH AVE 1192 /42 NIN.,. N IN cnco D N N P 3206 NW2 O 1 1193 RP7867 "D" P3901k o LP7731 NW44J P7411 s SH A.'-r . P 306 qp1.çINTC '"P306 I 44 I cgI38 I 39 B 41 42 11915/19 -.- I Ig aj I m' 11909 E _ (P3206) N N —fl _NIN _ __ r Rem. 11940 118 Centennial Center P 60562 Au G Leisure Complex 119491 11925 I- 119AVE 119AVE I 1 Ico I I N 0 5 4N 3 11887 ,, NI 8 C°l N I cj r'. I '-'RI 3I 4 5 6 11893/95 I P6808 2 118681 NI B118I I 11869 176 6309 P 2899 Rem9 OF_1 91 (P63) I 90F 191867 N NI 1611541 N N N I N N I N I NI N (P 6808) 15118571 1 I CI 16 I 15 14I A 11863/65 L...\ N NI SUBJECT PROPE ELKRKAVE SELKIRKAVE I I I 17 I —1 I29 :1 21 I 20 I 19 NI PcI.1 iI PcI.D I25 2 271281 11MII P68l8 -- 18 F 130P61574 P2899) 24H P[2894 J 30 F SLKIK L4Nr S RP7636 I 38 i 35 34 P 79776 61 P808 B 29 30 31 32 42 (P 2899) A A N LP77916 I 11811k N N N CL LOUGHEED HWY P 2899 ctA RP17417 EPoim I- C!) cm Cl) Rem 43 Rem I c 9742 i— 1171 _1P8274 4 \1177IL 117 CD OF 2256/58 11765 \ N P 9388 57 98 99 53 52 \P44960 B 69 P 506 0 P 2899 >I°859/ m h Jul P 51411 ll7/1_•,,__V JORTH AVE a62 I I IA 41 42 1748 45 N 447 n 48 49 50 105 P155 S _I.l_Iii,.,...64 11850 Zellers N 'r'- 4H,i 1 22363 SELKIRK A IIIIEj 1TJ71 I' CORPORATION OF DISTACTOF r r .- IJLnU, IZ __ till P. • • .• . .!..• South e elevation in context 0 0 CM z - - 4 In 0 a- 0 be a. I- z LU a. 0 —1 'U > UI 22363 Selkirk Avenue, Maple Ridge, B.C. CONGREGATE CARE RESIDENCE • - cornice EL • . : balcony 1 (-S brick (j painted concrete L () glass / alum. ® painted acrylic Stucco I --•- glass rail WI - - planting behind - A Jlf~ RJ1- 6 H ZD ; d 11 U U U U U [] El [1 1, Li U El [J C C 1 In 0 0. 0 0. I- z MI 0. 0 -J MI > III 12 a a In (.4 z 4 -I jIi[iLiI_1V!I IHhIUUIIIIIIIIJ I IHULIIHU®I store front overhead awning building entrance light fixture store (font South elevation 1/16=1-Ow overhead awning 22363 Selkirk Avenue, Maple Ridge, B.C. CONGREGATE CARE RESIDENCE sMttcQr® = Retai 285 54 a. 1!! RetQ 210 s a. ii ITI SeRdr-k Avenue r 1 U! El I rQ L "I en 39 ru ILI I uj WWI T 1iI- I 1• r I It thi H e Dig PIRY• io;— V aus La4Mbst ,LCT1flj IIZW SUkflAwiu. LNeSCAP€ cONaPT PLAN IOt 0 10 20 50ft o 2 10 20m IL-i! 116.1 9f11 0*11 - 4. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: January 5, 2000 and Members of Council FILE NO: RZ164/99 FROM: Chief Administrative Officer ATTN: C of W - PW & Dcv SUBJECT: R7J64199 (North East Corner 236 Sti 133 Ave.) EXECUTIVE SUMMARY: The development proposal is for a portion of a larger parcel known as Rock Ridge Estates located in Silver Valley. The applicant has requested to rezone to R-3 (Special Amenity Residential District) for 33 units and RM-1 (Townhouse Residential) for 40 units. The proposal complies with the Official Community Plan and the overall objectives and guideplans for the area of Silver Valley. II RECOMMENDATION: That application RZ/64/99 (for property located on the North East Corner of 236 Street and 133 Avenue) to rezone property described in the memorandum dated January 5, 2000 from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) and RM.1 (Townhouse Residential) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum and that the accompanying Official Community Plan Amending Bylaw be forwarded to the same Public Hearing. Condition to be met ojjor to first reading: 1) A Public Information Meeting must be held. 2) Fully dimensioned development plan including: Neighbourhood context plan; Site plan; Building elevations; Landscape concept; 3) Fully dimensioned subdivision plan showing the following: location of existing buildings: road dedication; And that prior to final approval the following must be complete: 1) Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement (in support of the RM- 1 zone); -1- U00t Road dedication as required through the townhouse site (a condition of the RM- 1 zone); A Comprehensive Plan of Development must be registered at the Land Title Office (a condition of the R-3 zone amending bylaw); Bylaw 5455-1996 currently at Yd. reading for the RM-1 zone must be rescinded Ill BACKGROUND: Applicant: Gary Lycan Owner: Atlantic Pacific Land Corp. Legal Description: Lot 2, E '4 Sec. 28, Tp. 12, Plan LMP35466, NWD. This application is for a portion of this site. OCP: Existing: Compact Housing 30 upnh & Open Space Proposed: Compact Housing 30 upnh Zoning: Existing: The portion of the site under application is RS-3 (One Family Rural Residential) Proposed: R-3 (Special Amenity Residential District) & RM-1 (Townhouse Residential) Surrounding Uses: N: Vacant S: Rural Residential Residential W: Rural Existing Use of Property: Vacant Proposed Use of Property: Residential Access: 133 Ave. and 237 St. Servicing: Required at Subdivision stage for R-3 zone and as a condition of zoning for the RM-1 zone. Previous Applications RZ110/95 - there are currently two zone amending bylaws at 3' reading; Maple Ridge Zone Amending Bylaw No. 5455-1996 for 1. RM- 1 e subject of this application); and • Maple Ridge Zone Amending Bylaw No 5456-1996 for C-S (the corner of 133 Ave. & 236 SL) IV PROJECT DESCRIPTION: The development proposal is for a portion of a large development site known as Rock Ridge Estates. The development plan proposed is for a bank of 33 R-3 lots off of 237 Street accessed from a lane. A townhouse site is proposed to the west and has frontage on 236 Street and 133 Avenue. A new road will bisect the townhouse site creating two separate sites. Access would be -2- available from the lane as well. There is a small commercial lot (o.6 ha) on the south east corner of 236 Street and 133 Avenue which forms the edge of the village centre site for Silver Valley. The changes proposed under this application accommodate the Silver Valley Guideplan. These changes have resulted in slightly reduced unit yield to achieve a necessary road connection. As the development is within an emerging area the townhouse proposal will not require Advisory Design Panel review until the Development Permit stage. V PLANNING ANALYSIS Official Community Plan "Schedule "B" Schedule B will require amendment to redesignate a small area of Open Space to Compact Housing (30 upnh). The Open Space designation was applied to a rock outcrop which was to be included into the development site under the previous development plan for townhouses. This rock outcrop is not a significant feature and was not identified as such in the Gartner Lee Report, prepared for Silver Valley. Staff supports this amendment. Hillside Policies The Hillside Policies provide general guidance on a broad range of design issues in order to address the visual impact of hillside development. The use of a lane for rear access to parking and the design proposal for the townhouse developmentare solutions that address these issues. Detaching garages from the single family homes and terracing the townhouses limits the amount of grading necessary to constrict the development. (ill) Development Permit Area It will be necessary to redefine the Development Permit Area XXI boundary to match the new zoning boundary for the RM-1 site. This Development Permit Area establishes the objectives and guidelines for multi-family development and it will be necessary for the applicant to apply for a Development Permit prior to issuance of a Building Permit. It will be at this stage when the Advisory Design Panel will review the development proposal for the townhouse site. (iv) Zo.dng Proposal The R-3 (Special Amenity Residential District) zone requires that a Comprehensive Plan of development be registered at the Land Title Office. The requirement recognizes the need for greater care in design with higher density residential projects and will provide some ability to ensure that site grades are properly addressed. Zoning Bylaw amendments that are currently at 3 ' reading to rezone a portion of this property to RM- 1 will need to be rescinded prior to final approval. -3- VI SERVICES All the services required for the townhouse site do not exist to the site. It will be necessary for the owner to enter into a Rezoning Development Agreement and post the required security to provide the works prior to final reading of the zoning bylaw. A requirement of final reading for the RM- 1 site will be the dedication of the proposed road which will bisect the site and connect to 133 Avenue. The servicing requirement for the R-3 zone will be provided through the subdivision process. VII CONCLUSION: Staff support the development proposal. It will allow for a road connection through the townhouse site and adjacent to the proposed commercial site. As well the addition of the lane will provide for better design solution to address the hillside policies. It is recommended that this application be forwarded to Public Hearing. 7 Prepared by , Gay McMillan Planning Technician Approved7( Pd wwrP. Eng. iki I. RUdOI*' AIC?, MCW GM: ]WbIrc Works & Development Services bert W. Robe'rtson, AICP, MCIP ChalsfAdmlnlstrsdve Offlcer GP/bjc -4- , I \ . ...... tI\ Ja If ! \ I \ \ •. ArA.,—'4 , \H Y 7 iH1:H kkkn 2, , rU:; HMA - I • ' •. .. S V t ' - I S I ADUGLIC. S I I I I 22OO4WO41VT*IO. v2x3J• - - , : . • . . - ' t. '--.-- I ___.L. I. ___.- = _ : . . . . .-. . ..- ... \- .- V '• ,. 4 . .. . .... 7 l I \ • — \\ - ___________ ' I \•• - 9 D.taN 14 : \\ • 'S / : ' - \ I - -. \—L " -- \ .- \ ' ;:ck RIdg. . I 10 1 12 •• ...._.. . ....., . .: . . . :.• • 0 \• , Estat.s I .: • .-.- .. .-'. . •/•I• \- '. .r( . 13 14 1 4, ,1 N \ \Sk* Valsy ' .. ... - ..;. \ S ' ' • ... ' . ! MaØr4dge. B.C. Sim I l •s "i. .--. ' ' p Z .... \ .-.--..- .: ••• :'. \ c23 — •. - 37 40 J .:. •.. . ...• 31. ..• . .... ). ., .... .. ..:........ .. .,. . . .s... 4i: i -- 133 AVENU( ,. . .. .. I. Council Meeting Minutes January 25, 2000 Page 8 09 COMMITTEE REPORTS AND RE 09.01 COMMITTEE OF THE WHOLE 09.01 .01 Minutes Minutes of January 17, 2 R100-38 MOVED bfCouncillor Gordon Minutes COW SECON1D by Councillor Harris Jan. 17/00 / TIONS that te Minutes of the Committee of the Whole Meeting of January 17, 2050' be received. CARRIED 09.02 Public Works and Development Services 09.02.0 1 RZ164199 - Northeast Corner of 236 Street and 133 Avenue Reference was made to the staff report dated January 5, 200 recommending that the subject application to permit 33 R-3 units and 40 RM-1 units be forwarded to Public Hearing subject to the conditions specified in the report. R/99-39 MOVED by Councillor Harris RZ/64/99 SECONDED by Councillor Isaac to Public Hearing DEFERRED that application RZ/64/99 (for property located on the northeast corner of 236 Street and 133 Avenue) ) to rezone property described in the staff report dated January 5, 1999 from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) and RM-1 (Townhouse Residential) be forwarded to Public Hearing, noting that the conditions to be met prior to Public, Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same PublitHearing. Discussion Councillor King spoke against the proposal based on the remarks she had made at Committee that it is premature and that Council needs to review Silver Valley in a more comprehensive and holistic way. She has concerns related to storm water management, Fisheries, transportation and public consultation. Councillor Gordon agreed with Councillor King and added that she sat on Council when the Official Community Plan (OCP) which included Silver Valley was Council Meeting Minutes January 25, 2000 Page 9 adopted and she clearly remembers that Council at that time said Silver Valley would not become another Mary Hill By-pass. She did not support the adoption of the plan at that time as she did not feel Council had the intestinal fortitude to apply the regulations to ensure that promise was kept. She further noted that many things have changed in Silver Valley after the OCP was adopted. The Provincial east-west corridor was deleted and there are numerous problems with the creek crossings in terms of Provincial and Federal regulations. This will make the OCP designations rather strange as the area will end up with strips of development up and down the mountain due to lack of connections across the creeks. People will have no way of getting around. Council needs to spend some time and re-look at the way development is being done in that area. Councillor Harris stated that he does not have any quarrel with re-visiting the Silver Valley land use guide plans and agrees that it would be timely to review all the development areas in a general way. However, he does not have any problem with this application carrying on through the process as it conforms to the OCP which exists to give certainty to people who want to make plans. Councillor Morse noted that if this application proceeds to Public Hearing, Council may be asked questions they have no answers for as they have not yet done the comprehensive review. There is no margin for error if the application is not right for Silver Valley. The Mayor advised that he shares many of the concerns that have been raised by the Councillors. He noted, however, that this application relates to several others that have received third reading. Councillor King noted that this particular application is only recommended to go to Public Hearing and she would like to have a good look at the whole area before Council entertains it. Councillor Speirs agreed with Councillor King. He noted that the application has some good points but he cannot support it at this point. Councillor Harris stated that if Council does not allow the application to proceed they are in effect putting an implied freeze on development in the whole Silver Valley area. He questioned if the freeze would also apply to Albion where there have also been some concerns. Councillor Morse agreed that Council would be putting a freeze on development and feels that it is important to come to a resolution on that issue right now. Councillor Gordon stated that there nothing tq.comp&CoiinciLto agree to any development if they do not agree with it; it is Council's decision. Just because the Council Meeting Minutes January 25, 2000 Page 10 land is designated a certain way in the OCP does not mean Council has to vote in favour of an application; if that were the case, there would be no need for a Public Hearing process. She added that carrying on with business as usual in Silver Valley is not good enough for the residents of the area and certainly is not good enough for her. She would like to have a small amount of time to look at Silver Valley which Council is going to do next week. Councillor King suggested deferring the application for a month. Councillor Isaac asked if the application meets all the policies that are in place. The Director of Current Planning advised that it meets Schedule "B" in terms of the overall density regulations. Council is referring more to the overall OCP policies as they affect Silver Valley. Council wants to review those policies. Councillor Isaac questioned how long it would take for the application to go to Public Hearing, the Planner advised that depending on how quickly the applicant moves, it would probably be a month or two. It still has to receive first reading and that is the event that propels it to Public Hearing. MOVED by Councillor Morse SECONDED by Councillor Gordon that RZ/64/99 be deferred for four weeks pending further discussions on the Silver Valley Land Use Guide Plan. CARRIED Councillor Harris OPPOSED. 09.02.02 RZ/23196 - 13819 - 232 Street - Requ'?,t for One Year Extension Reference was made to the staff report dakd December 21, 1999 recommending that-a oneyearxtensionbeanted-•to4hes.ect-appiication. to permit 500 unit under the CD-3-98 Zone using a combinatiok of single family residential and multi-family residential form of development. \ RJ00-40 MOVED by Councillor Isaac RZ/23/96 SECONDED by Councillor King On Year Extension that pursuant to Maple Ridge Development\ 232St By-law No. 5632- 1997, that Application RZ/23/96 (13819 - be granted a one - year extension. 03108100 14:36 '604 464 7794 ALLARD CONT. LTD 002 to A ALLARO CONTRACTORS Ltd. Sales: 944-1448 P.O. Box 47, Port Coquitlam, B.C. V3C 3V5 Office: 944-256 Sand &Gravel Maple P.ide. M.ycrJ5 March 8,2000 Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, D.C. V2X 6A9 Attention: Mayor and Council Dear Sirs/Mesdames; Further to my lengthy discussion of March S. 2000 with Trevor Wingrove, and my discussion of March 2, 2000 with Al I-logarth. The following are some of the issues we discussed 1. Process - (a) Proper Notice: Co'uncillors need to have relevant information that is accurate and current piior Lo imildug an informed decision. I have not had the opportunity to directly addrcss the concerns of the new voünciUors. On Februaiy 21 0, I was informed at 9:30 am that we were to appear at 12:30thatday. TerryFiyercon yocejustpiiorto 9:00 andmyomcclocatedmeata meeting in Victoria. Mr. Fryer did apologize for not calling on Friday but there was no possible way I could attend the meeting. I was in an all day meeting In Victoria. I ünnrediately called two staff members, Tony Demen and Terry Kurucz and asked them to attend the meeting and to do their best to address any concerns that might arise. Council mcrnbcrs were informed that I would clarify or comment on any issues that were of concern. When I returned from Victoria on Tuesday,! called Bob Robertson and he returned my call on Wednesday. He outlined the concerns that the council had raised and conuued what Tony and Terry had told me. He requested that I respond to the concerns in writing by Thursday so they could get the information into the council packages on Friday prior to the February 290 council meeting. I sent a draft to Bob Robertson February 22 and he identified some corrections, I finnli7ed the letter, and fxed and mailed it on Wednesday February 23, 2000. Bonding., In our discussion on Wednesday, I mentioned bonding and we discussed the form of bond that our company had given to Maple Ridge for the extraction of gravcl from the 300 foot portion of the municipal pit and 104th Avenue. He said that seemed reasonable. Timely Notice: The flIJP application went to council on February 29th Five minutes prior to the meeting Ty Fryer asked me If I would like to address council. This shocked ate because I had not come jiepered to make a presentation andinTf had In thepatbceninfodthat•1wou1dnot. have the opportunity to make a preseniation to the council at the meeting during which the TIUP application was to be discussed. I did not make a submission but 1 did say to Terry Fryer that I would answer any concerns or questions council may have. Not once was I asked for clarification. Council chose to deny our application 'without any further input. This is wrong! I We should have been pdedwiththeopportunitytoaddressanyandallconcemsinatimelyandopenforum andthengo forward to a public hearing. The community needs to have their say before the council can decide whether Maple Ridge Ready-Mix lives or dies. .i2 Pit Lecetiwisi Pine Tree Way. Coguitlarn lmdustmal Ave. Maplo Pidge Keyieon. Rd.. Mlson 0 J,D td flI U Pagez l-laney Horse Trail on 248th_ This was brought up by Haney Horseman representative, Dave Smith at Question Period. You will never see a horse trail connect 248th Industrial Avenue through the back of the Albion Gravel Pit because our Albion Gravel Pit will still be operating 20 years from now unless we all work co-operatively. Clearly no one really identified the fact that our company has spent over S 10,000 on excavator time and material to help build this trail. Part of the staff suggestions were that when we relocate the gravel operation the 24$ horse trail could be completed. Now it may nevcr happen. No one addressed this Issue directly. Moving to another location — We optioned the Noble Custom Cut (NCC) site in June of 1999 in order to relocate the ready mix plant after we lost the court case in May 1999- We were doing our due diligence prior to the announcement of the municipal election on November 20, 1999. We met with Carl Djrkson and Bob Robertson a couple of times and they suggested that Maple Ridge was planning to develop a new gravel strategy for the PVI site and they indicated that would be a much better location for us and for the municipality. We dropped the option on NCC and waited for the Novcmbcr election because Mayor Dirksoa suggested that be would support a relocation to PVI and that we would apply and receive a T1UP that would allow us to reopen and also give us time to move both gravel and ready-tnix operations to the PVI, thus keeping the business in Maple Ridge. We made contact with stalT and with the new mayor to con€rm their position. It was clear from the eleLion campaign that the shutting down of a ready mix plant in a gravel pit was not in the best interests of the community. We paid the required fees and applied for a TIUP. On Februmy 29 k, council denied us the opportunity to go to Public Hearing Mutually best effort wording - This issue arose because Maple Ridge Ready-Mix needs to locate in an MS Zone. We have two land uses going on in our Albion Piç the first, primary processing of gravel and the second, manufacturing of concrete. There is cuneritly no MS zoning In Maple Ridge. M2 zoning only allows one of the two uses. l3usmess makes sense in Maple Ridge — No business deserves the treatment our company has received over the past 10 years. You campaigned to change the way Maple Ridge does business. When we met we agreed to put the past behind us and to move ahead. Please keep your word. Section 219 of the Municipal Act- States that the Mayor can recall any item of business to come back before council within 30 days. I respcctfiuly request that you call this matter back before council as well as allow thU and open discussion about the survival of our gravel and ready mix business in Maple Ridge. Thank you for your consideration of our concerns. Yours truly, ALLAP.D CONTRACTORS LTD. 72e, !ES T. ALLARD, B.Sc. tcc President JTA/wtd 03/0f00 14:36 1604 464 774 ALLARD CONT. LTD I?Jooi A Sand & Gravel ALLARO CONTRACTORS Ltd. Sates: 944-1448 P.O. Box 47, Port Coquitlam, B.C. V31C 2V5 Office: 944-2558 FAX LETTER °am TRANSMITTAL DATE: Mar.8/00 TIME: Wpm TO: District of Maple Ridge ATTENTION: Mayor & Council do Trevor Wingrove FAX NO.: 467-7329 RRFRRENCH: We are transmitting 3 page(s) (including this fax letter). If you do not receive the entire transmission in legible form, please call us as soon as possible at (604) 944-2556. This fax is CONFIDENTIAL and may contain privileged infbrmation. It is intended only fbr the use of the person to whom it is addressed. Any distiibution, copying or other use by anyone else is itñctiy prohibited. If you have received this fax in ermr, please telephone us immediately and deatroy this fax ADDITIONAL COMMENTS: Coirespondence as discussed. Original to follow by mail. FROM: JrnAilard- FAX OPERATOR: Wendy FAX NUIVIBER: (604) 464-7794 fr'ni Cwt.doc Pit Loc.tons Pint Tree We, CNwtljjjjj InjIoiaI Avi., MaQII Fg. Kty*.nni Md. CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5888 - 2000 A By-law authorizing the expenditure of monies in the Maple Ridge Development Cost Charge Reserve Fund WHEREAS development cost charges are collected for the purpose of assisting in the cost of providing services necessary to support new development; AND WHEREAS, the service deemed necessary for new development has previously been established; AND WHEREAS, the Council of the Corporation of the District of Maple Ridge deems it desirable to complete a portion of the projects previously established as Development Cost Charge items. NOW THEREFORE, the Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited as "Maple Ridge Development Cost Charge Reserve Fund Expenditure By - law No. 5888 - 2000". The sum of One Hundred and Sixty-Five Thousand Dollars ($165,000.00) is hereby appropriated from the Development Cost Charge Reserve Fund By-law No. 2718 - 1979 as amended, and it is hereby authorized to be used as follows: LTC#6 113 Future Parkiand Acquisition - 22151 Church Avenue Plan 16997, Lot J, District Lot 396, PU) 007-618-697 Should any of the above amount remain unexpended after the expenditures hereby authorized have been made, any unexpended balance shall be returned to the credit of the said Reserve Fund. READ a first time the day of 2000 READ a second time the day of 2000 READ a third time the day of 2000 RECONSIDERED and finally adopted the day of , 2000 MAYOR CLERK 0(40( CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5882-2000 • A By-law to amend Maple Ridge Waterworks Regulations By-law No. 2675 - 1979. WHEREAS it is deemed expedient to amend Maple Ridge Waterworks Regulations By-law No. 2675 - 1979 to adjust the fees to more truly reflect the actual average costs; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law shall be cited for all purposes as "Maple Ridge Waterworks Regulations Amending By-law No. 5882 - 2000. The following definitions are amended in Part 1: "GENERAL WATER SUPPLY AREA means the portion of the District of Maple Ridge not in the Garibaldi Water Supply Area or the Rothsay Water Supply Area; GARIBALDI WATER SUPPLY AREA means the portion of the District of Maple Ridge shown outlined in bold black on Schedule "F" attached to and forming part of this by-law, as amended from time to time; ROThSAY. WATER SUPPLY AREA means the portion of the District of Maple Ridge shown outlined in bold black on Schedule "F' attached to and forming part of this by-law, as amended from time to time." That Schedules "A", "B", "E" and "F" be deleted in their entirety and Schedules "A", "B", "E" and "F' attached hereto be substituted thereto. READ a first time the 29th day of February, 2000. READasecond time the 29th day of February, 2000. READ a third time the 29th day of February, 2000. RECONSIDERED AND ADOPTED the day Of 2000. MAYOR CLERK Attachment: Schedules A, B, E, & F otbxib) Corporation of the District of Maple Ridge Maple Ridge Waterworks Regulations Amending By-law No. 5882 . 2000 SCHEDULE "A" Flat Rate Charges (Annual Rates) USES RATE A. Residential Per Dwelling Unit in the General Water Supply Area $158.00 Per Dwelling Unit in the Garibaldi Water Supply Area the Residential rate set from time to time in Section A(l) of this Schedule plus $357.00 per dwelling unit; Per Dwelling Unit in the Rothsay Water Supply Area the Residential rate set from time to time in Section A(1) of this Schedule plus $357.00 per dwelling unit; Provided that commencing in the year 2015, the rate in the Rothsay Water Supply Area and the rate in the Garibaldi Area shall be only the residential rate set from time to time per dwelling in Section A(1) of this Schedule B. Auto Courts/Motels (1) Per Unit of Accommodation $158.00 C. Boarding/Rooming House Per House $158.00 !lus Per Boarder/Roomer $ 32.00 D. Meeting Hall, Theatre, Church, Store, Office, Shop (1) Per Unit $158.00 E. Medical/Dental Buildings (1) PerUnit $158.00 F. Personal Services Per Barber/Beauty Salon Chair $158.00 G.. Restaársnta•- - (1)0- lOChairs $158.00 Each Additional Chair $ 14.00 Schools/Colleges (1) Per Classroom $158.00 Hospitals/Nursing Homes/Rehabilitation Centres Per Establishment $158.00 Plus Per Bed $ 28.00 Corporation of the District of Maple Ridge Maple Ridge Waterworks Regulations Amending By-law No.5882- 2000 SCHEDULE "B" Meter Rates I. Water consumption charges for metered services per quarter shall be at $ .3500 per m3 A minimum charge of $39.50 per quarter will be levied should a lesser quantity or no water be consumed. The following meter charge shall be paid in addition to the consumption charge: Meter Size (min) Meter Chare/Ouarter (S 20 $3.50 25 5.50 40 8.50 50 12.00 80 24.00 100 32.00 150 42.00 200 63.00 Over 200 90.00 If any meter stops, sticks or fails to indicate correctly the quantity of water which is passing or which has passed through it, the District shall be entitled to charge for such water according to the average consumption of the twelve (12) months immediately preceding the date upon which such meter was last found to be in good order. All meter rates herein provided for, shall be billed four times per year and shall be subject to a 10% penalty if not paid within thirty (30) days of the date of mailing for each billing period. Corporation of the District of Maple Ridge Maple Ridge Woterworks Regulations Amending By—law No. 5882..2000 SCHEDULE F 1 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5883 - 2000 A By-law to further amend Maple Ridge Sewer Rate By-law No. 718 - 1964 WHEREAS, the Council may by by-law impose a charge against the owner or occupier of real property for the use of a sewage system and may vary the charge; AND WHEREAS, the Council wishes to amend the sewer charges for all uses; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This by-law shall be cited for all purposes as "Maple Ridge Sewer Rate Amending By-law No. 5883 - 2000". The part entitled "Residential" and "Commercial" in Section 3 of Maple Ridge Sewer Rate By- law No. 718-1964 is hereby deleted in its entirety and replaced with the following: RESIDENTIAL Single Family Residential $156-per dwelling unit Duplex $156-per dwelling unit Triplex. $156-per dwelling unit Apartment $156-per dwelling unit Townhouse $156-per dwelling unit Mobile Home . $156-per dwelling unit Boarding House, $156-per dwelling unit Including Rest Homes $40.60 for each boarder or roomer kept in excess of two boarders or roomers COMMERCIAL Each Hall. . $156 Each Theatre $156 Each Church •.. $156 Each Store $156 Each Office . $156 Each Shop . $156 Each Barber Shop $156 By-law No. 5883 - 2000 Page 2 COMMERCIAL(cont'd) Each Beauty Shop $156 Each Restaurant $ 156-up to 10 seats $ 16 for each additional seat Each School $1 13-per classroom Each Hospital $1 13-per bed Each Motel or Hotel $156-first room $ 41-for each additional room Each Beverage Room $156-up to 10 seats $ 16-for each additional seat Each Laundry. $256 Each Dry Cleaner $156 Each Laundromat $156- minimum $41-per machine 3. The part entitled "Industrial" in Section 3 of Maple Ridge Sewer Rate By-law No. 718-1964 is hereby deleted in its entirety and replaced with the following; INDUSTRIAL All Industrial Uses The charge shall be 98.7% of the metered rate as established for the subject parcel by Maple Ridge Waterworks Regulations By- law No. 2675-1979 (as amended) except, however, if the said parcel is not metered, then the rate for each industrial user connected to the sanitary sewer shall be the same as the flat rate of $156. READ a first time the day of 2000 READ a second time the day of 2000 READ a third time the day of 2000 RECONSIDERED AND ADOPTED the day of 2000 MAYOR CLERK CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: February 11, 2000 and Members of Council FILE NO: E01-035-001.2 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: 3nd Annual Vistas Run SUMMARY: A request has been received from the Ridge Meadows Hospice Society to use Municipal Streets for their 3 d annual 5 and 10 km Vitas Run on Sunday May 28, 2000. It is recommended that the event be approved provided the usual conditions are met. A copy of the request dated January 17, 2000 is attached. RECOMMENDATION: That Ridge Meadows Hospice Society be authorized to use our Municipal Streets for their 3nd annual Vistas run on Sunday May 28, 2000 provided the conditions outlined in the report of the Chief Administrative Officer are met. BACKGROUND: From time to time the Municipality is requested to allow the use of Municipal Streets for organized events. Unless there is some unusual safety implication, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A" The run route will start at Webster's Corner Elementary School proceed south on 256 Street, west on 112 Avenue to the Kanaka Regional Park Entrance. The 5-km runners will do a single ioop through the park, then back up 256 Street to the school. The 10 km runners continue through Kanaka Creek Regional Park, exiting the park on 252 Street at Cliff Park, proceed north on 251 Street, east on 117 Avenue, north on 252 Street, west on Dewdney Trunk Road, south on 248 street to Ferguson Avenue, re-entering the park and doing a loop before returning to the school via 256 Street. A map showing the route is attached. P.Eng., Municipal Engineer Jake J. If1dolph, AICP, MCIP GM: Pijblic Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer -1- Schedule 'A' To Council Memorandum Dated February 11, 2000 3nd Annual Vistas Run Condition of Approval Approval for the event is given on condition that the organizers: provide all necessary traffic controls, parking and emergency access acceptable to the R.C.M.P., and the District of Maple Ridge; notify local Fire Department, Ambulance Services and BC Transit of the event; hold and save harmless the Corporation from and against all claims, and damages arising out of or in any way connected with the event; obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $2,000,000.00, naming the Corporation as an additional named insured. A copy of such policy shall be delivered to the Corporation prior to the event; 5 obtain the required permits from the District of Maple Ridge Parks and Leisure Services Department and the School Board. notify all surrounding businesses of the event (a minimum of one week prior to the event date); refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District of Maple Ridge; The Corporation of District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fall to comply with the above requirements. Chief Administrative Officer -2- I lEY TRUNK RD. Ii- i? ;u JV) G1 SUITHAVE. V IN .. I LJ ------ i DEWONEY TRUNK RD. LANE J ..iiqI L START In (' FINISH* 't 1 1189 AVE. 11B6 A _J I / Lo 4 11k.:. 04 N 118 AVE.i 117 AVE.). 117 AVEAI 116 AVE. . . T 116 AVE. I______ I FERGUSON AVE . * * * .. . •.•. * . * •.•.• •.•. ....i... 112 AVE. ..... * . . / * . . . . .,.r f .---- * .. : :" N BOSONWORTH AVE. 112 AVE. .11. N 5km ROUTE A lOkm ROUTE . ,. §m~ CORPORATION OF THE ate I I DISTRICT OF MAPLE RIDGE 3rd ANNUAL MAPLE RIDGE ENGINEERING SCALE: VISTAS RUN 12 ScIAnabu. 1874 DEPARTMENT FILE/DWG No SK0134 J DATE: FEB./2000 JAN-17-00 MON 15:46 HANEY BUGEL FAX NO. 604463826 P. 01 Vistas 2000 January 17, 2000 Municipality of Maple Ridge ENGINEERING DEPARTMENT Attention: MIKE ENG Fax: 467-742.5 RE: 3rd ANNUAL VISTAS RUN To benefit Ridge Meadows Hospice Society I'm hereby applying for permission to hold our third annual "Vistas Run" in east Maple Ridge. The route will be the same as last year's. Date & Time: Sunday, May 28, 2000 at 9:00 a.m. Distance: 5km an dlO km Partkipatlon: Approximately 150 to 200 runners Route: Starting and finishing at Webster's Corner elementary school, 25e and Dewdney Trunk. Runners/walkers will head south on 256th to 1 12th Avenue Diversion, then west to the entrance of Kanaka Creek Regional Park. Five-km runners will do a loop through the park, returning to the school along 256th• 10km runners pass through the park, exiting at the Cliff Park area. They will travel up 252 Ave. to Dewdney, then travel west along the shoulder to 250th, travelling side streets to 248th• There they turn south, travel through the gully, then east along Ferguson Street, through the park., and back up 25& to the school. Pie-Post Run: Runners will be off the course by approximately 10:30 a.m. Pre-race registrations and post-race awards and snacks will be available at Webster's Corner elementary school. Voluntees will begin arriving at 7 a.m. and finish between noon and 1 p.m. Parklng Webster's Corner elementary school has 32 marked parking stalls. On the wide shoulder in front of the school there's room for approximately 20 vehicles, plus dozens more all the way along 256th Street. Safety: Teams of volunteers will assist with race day organization, acting as route markers, and directing runners along roadways as needed to ensure a sale race. JAN-17-00 I(0N 15:46 HANEY BUGEL FAX NO. 6044638426 P.02 -2- The Vistas Run has gone very smoothly in previous years, largely due to the number and calibre of our volunteers. We anticipate our run this year to be better than ever! A copy of the RCMP approval for the Vistas Run follows. If I can answer any questions, or provide further information, please contact me at one of the numbers below. Thank you for your consideration. Sincerely AJ Maggie Prince Race Director Tel: 467-3954 Pgr. 641-9539 Fax: 463-8426 ( c=p -VE. SMiTH A 0 031 C OEONEY TRUNK RD. 11Y TRUNK RD. START Il9lAVtl i I v-ri--i F,N,SH4 ' 1160 A 1180 AVE. 0. cln Ii 117 A CD CJD - lie AVE. _lI6_ 116 AVE. •:•.::•:•:•: ::•:•-:- ... . • •. ... . •• •• I FERGUSON AVE. . . . S S • ..-:•.:•:-' •:::.. 112 AVE. "•. .... ..... ••• • • ..&..S.. I . . . . . . . . . . . . . S S • • ---t I - & - . . . . . 'A • T:: :•:•: • 1 DOSONWDRTH AVE. 112 AVE .__'.. .5... . ft.. S - • • • S - 0 2nd ANNUAL RIDGE =L SCALF VISTAS RUN 12 3iptembr, 1174 J)I1FAH IMF,N1 F LE/)WGNo SK0099 I)AIc 1999 JAN-17-00 MON 15:47 HANEY BEJGEL FAX NO, bU44bJdLb F. 04 01/12/00 16:55 FAX 804 467 7633 RCMP RIDGE MEADOWS 001/001 DEC-28-99 TUE 18:08 HANEY BUGEL FAX NO. 604638426 P. 01 - -iZ-9; ;$04 4 ,4TtN: COft,boL cJThi #fti7,3 FORM 'A' Details oiti'%e Even Contact Person:LD&% U 1-oo ';; LA_____ Date::_b.S53/q c act 1 :- - /). .J_ .1 ,. .. rLU4-Q V -- :''''• V A-ycr IO fl .L toLIe.. c_ N _ 1% L///k ell Fe, 4Lt. gCperrence for the proposed Trafflc Ca I Plan 2 OD CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth and Members of Council FROM: Chief Administrative Officer SUBJECT: RZ/26/93 116" Ave. west of 240 St. DATE: February 17, 2000 FILE NO: RZ/26/93 ATTN: CofW-PW&Dev SUMMARY: Council approved a one year extension to this rezoning application on February 9, 1999. The applicant has now applied for a second extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is for approximately 49 townhouse units under the RM-1 (Townhouse Residential) zone. Staff support this application for an extension. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application RZ126/93, and further That the 116 Ave. pathway system be provided and secured for prior to final reading of Maple Ridge Zone Amending Bylaw No. 4961-1993. BACKGROUND: This application is for a townhouse site on the north side of 1 16th Ave. The site is impacted by Horseshoe Creek. Access will be provided from 116 Ave. Staff have been working with the applicant to complete this application in the near future. A requirement of the development process included the site into a Development Permit Area to ensure the form and character of the development at the Building Permit stage. Since the original development proposal it has been determined that the 116 Ave. right of way will not be constructed through the Horseshoe Creek system. Access to the townhouse site will be from 240 Street. This has: provided some development opportunities to include a portion of the 116 Avenue right of way and - - the otheSt pOttion oftheadjacent -siteinto the-townhouse-site. Thi.s-wili-bethesubject ofanew rezoning application.; and raised concerns to ensure that there will be a pedestrian link across Horseshoe Creek connecting the neighbourhoods and providing pedestrian access to the new school being built on 118 Ave. It is recommended that this pathway should be secured for as a condition prior to final reading. 01.01-0 11-- -1- The following are the outstanding Council conditions to be addressed prior to consideration of final reading: Approval from the Ministry of Environment, Fish and Wildlife Branch; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Road dedication as required for 116 Avenue; Park dedication; Registration of a Joint Access Agreement to access lands to the north of the site; Security for the construction of a trail over the 116 Avenue right of way. Discussion: In recent months, staff have been working with the applicant to complete this application and staff are confident that final reading will be requested within the next 6 to 8 months. CONCLUSION: Staff support the extension and recommend that Council grant a one year extension. 6 by: Approved by:/T er, P. I I' irect of Appro b Ie J. Rud AICP, MCW ! Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GM/bjc -2- 8 • 478 "1, 22 118 AVE. P173 23 j 3e as P 7 Pon :tI We 31 321 1 1 ,. RT-1 ____ 119 AVE. cla 8AAV. (P 44*) P 30 (P 1t02 it P S loo L PAM j 43 P eaa3 '2 SUB JECT" PROF ERTY '4 44 0) 2I _ P21 C 114 A U84 313tJ_—i • '/2 P It3 N SUBJECT PROPERTY 116 AVE. WEST OF 240 ST. SILVER VALLEY ZONING IS RS-3 CORPORATION OF THE H EY r DISTRICT OF MAPLE RIDGE ION MAPLE RIDGE PLANNING U SCALE: Incorporated 12 September, 1874 DEPARTMENT RZ-26-93 0A 12, 1998 4ORN8LL 4w(R 1:5.000 7RASER CORPORATION OF THE DISTRICT OP MAPLE RIDGE BY-LAW NO. 4961 - 1993 • A by-law to amend zoning on Map "A" forming a part of Zoning By-law No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 4961 - 1993." That parcel or tract of land and premises known and described as: Lot 66, Section 16, Township 12, Plan 66257, New Westminster District and outlined in heavy black line on Map No. 995 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RH-i (Townhouse Residential) Maple Ridge Zoning By-law No.. 3510 - 1985 as amended and map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D., 199 PUBLIC HEARING held the day of , .A.D., 199 READ a second time the day of , A.D., 199 READ a third time the day of , A.D., 199 RECONSIDERED AND FINALLY ADOPTED, the day of ,A.D..199. MAYOR CLERX (227) W 32 E 26 1 V 40 REM 27 28 29 '' 20-I/I Co 4' PLAN /8230 -4 30 809h0 kk 2 Uj "i . PLAN /8230 a /3265 2023no 1 056 no 607ho 797o 615Pi 953ho ád4r.a A (XPL.41135041 9ho REMI4 0 /676 2.978 M 2.97 2.582 no 2.961 no SCO ha II I 66 65 AVE rl q/l 2 Ii I/I . . ,01-4eV 201 518 .900M 30498 • // '. 8.5671ic .. I.874ho I.lOdPie II Maple Ridge Zone Amending Bylaw No. 4961 - 1993 Map No. Rezone From: RS-3 (One Faitily Rural Residential) - To: -1 (Townhouse Residential) . MEMORANDUM Submitted to: ( ) Council ( ) Committee of the Whole ( ) Corporate and Community Services Committee ( ) Planning and Operational Services Committee ADMINISTRATOR'S RECOMMENDATION That the recommendation of the Director of Planning be approved. TO: ADMINISTRATOR FROM: DIRECTOR OF PLANNING DATE: 1993 JULY 27 SUBJECT: RZ/26/93 LEGAL: LOT 66, SECTION 16, TOWNSHIP 12, PLAN 66257, NEW WESTMINSTER DISTRICT LOCATION: NORTH SIDE OF UNCONSTRUCTED 116 AVENUE RIGHT OF WAY WEST OF 240 STREET FROM: RS-3 (ONE FAMILY RURAL RESIDENTIAL) -RM-i-(-TOWNHOLSERES.IDENTIAL)_. OWNER. JUDITH D. VERNON AGENT: HUNTER LAIRD ENGINEERING LTD. (D. LAIRD) SUMMARY: An application has been received to rezone a portion of the above described property to permit the constructiàn of approximately 49 townhouse units. -1- RECOMMENDATION THE DIRECTOR OF PLANNING RECOMMENDS THAT APPLICATION RZ/26193 (FOR PROPERTY LOCATED NORTH OF 116 AVENUE WEST OF 240 STREET) TO REZONE PROPERTY DESCRIBED IN HIS MEMO DATED JULY 27, 1993 FROM RS-3 (ONE FAMILY RURAL RESIDENTIAL) TO RM-1 (TOWNHOUSE RESIDENTIAL) BE FORWARDED TO PUBLIC HEARING NOTING THAT THE CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING AND FINAL CONSIDERATION OF THE ZONE AMENDING BYLAW ARE ALSO DETAILED IN THAT MEMO AND THAT THE ACCOMPANYING OFFICIAL COMMUNITY PLAN AMENDING BYLAW BE FORWARDED TO THE SAME PUBLIC HEARING. CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING: 1) FULLY DIMENSIONED REVISED DEVELOPMENT PLAN SHOWING THE FOLLOWING: BUILDING LOCATIONS; BUILDING ELEVATIONS; ACCESS/EGRESS LOCATIONS; PARKING LAYOUT; TYPICAL SUITE PLAN; LANDSCAPE PLAN; ROAD DEDICATION FOR 116 AVENUE; LOCATION OF THE EQUESTRIAN TRAIL. ALL DRAFTED IN COMPLIANCE WITH THE MAPLE RIDGE ZONING, PARKING AND SUBDIVISION BYLAWS AND COUNCIL'S WATERCOURSE PRESERVATION POLICIES. 2) AN ENVIRONMENTAL IMPACT STUDY. iei (.)1W (•A!II*S ow p 1i1.wju ITMI 0(S1i VL PRELIMINARY APPROVAL FROM THE MINISTRY OF ENVIRONMENT, WATER MANAGEMENT BRANCH; PRELIMiNARY APPROVAL FROM THE MINISTRY OF ENVIRONMENT, FISH AND WILDLIFE BRANCH; REGISTRATION OF A REZONING DEVELOPMENT AGREEMENT FOR SERVICES AS VOLUNTEERED BY THE DEVELOPER -2- DEPOSIT OF SECURiTY AS OUTLiNED IN THE REZONING DEVELOPMENT AGREEMENT; AMENDMENT TO SCHEDULE "C" OF THE OFFICIAL COMMUNITY PLAN; AMENDMENT TO SCHEDULE "A" AND "H" OF THE OFFICIAL COMMUNITY PLAN DESIGNATING THE SITE A DEVELOPMENT PERMIT AREA; ROAD DEDICATION OF 116 AVE. AS REQUIRED (INCLUDING ADJACENT PROPERTY TO THE EAST); PARK DEDICATION AS NOTED FOR LAND SHOWN AS OPEN SPACE UNDER RZ/25/93; REGISTRATION OF A JOINT ACCESS AGREEMENT FOR A PORTION OF THE LANDS TO THE NORTH OF THE SUBJECT PROPERTY. BACKGROUND Location: The site is located west of 240 Street and north of the unconstructed 116 Avenue alignment. Physical Description: The proposed townhouse site is approximately 1.52 ha. in size and is located on the east side of the subject property between two ravines. The lands shown as open space on the west are to be dedicated as "Park" with a portion covered by a Restrictive Covenant for Habitat Protection. The ravine on the east will be part of the strata development and protected by a Restrictive Covenant for Habitat Protection. There is an elevation change of 8 m creating two separate development modules for the site. The site is zoned RS-3 (One Family.Rural Residential) and is designated Single Family Residential (18 units per net hectare) and Greenbelt in Schedule "C" of the Official Community Plan. There is a creek designated on Schedule "E" of the Official Community Plan for Special Treatment and an Equestrian Trail designated on Schedule on Schedule "F". Council has not yet determined the location of the equestrian trail to the Fair Grounds and the location must be established prior to this project proceeding to Public Hearing. -3- The Development Permit Area is established to address protection of the natural environment and to address the form and character of multi-family residential development. The objectives of this Development Permit Area are to: - facilitate orderly development; - achieve high quality residential development; - properly site buildings to address site characteristics; - provide appropriate amenities; - encourage siting to take advantage of a watercourse; - retain natural vegetation where possible. I\Ieighbourhood Context: The site is in the area known as Cottonwood. This is presently a rural area where urban development is taking place. Site Plan: The topographic constraints of the site have created two separate development modules each with separate access to 116 Avenue. Upon reviewing the location of the ravine nd the fact that there is an 8 m change in elevations, staff are of the opinion that the lands to the north should be granted access via the townhouse module on the westerly portion of the site under application. It is evident that this topographic constraint and the extension of the watercourse have isolated this portion of the neighbouring site. It will, therefore, be necessary to grant a cross access agreement for the lands to the north so that they may develop at a future date. It is anticipated that this will require the preparation of a revised plan. There are several conflicts with the existing plan of development. In particular, rear yards as close as 4.8 m to property lines and conflict between parking stalls and front yard private space. Staff are also of the opinion that the number of units (49) may be too high given the topographic constraints of the site. The Engineering Department have identified that all the services required to support this development proposal do not exist to the site. It will therefore be necessary to enter into a Rezorung Development Agreement and post security to do the works prior to final consideration of the zone amending bylaw. The property is subject to an agreement under Section 286 of the Municipal Act. At the Building Permit stage it will be necessary to pay an amount assessed for the cost of installing the Cottonwood Sanitary Sewer. The 116 Avenue alignment will be relocated north to preserve more of the greenbelt area on the south. This realignment will involve the property to the east. -4- The property was designated Compact Housing (40 units per net hectare) in Bylaw 4687 - 1992. It is recommended that the land use be reaffirmed and that this application be forwarded to Public Hearing once the location of the equestrian trail has been established and a revised site plan provided which addresses concerns outlined in this memo. R.C. Boyes Director of Planning GP/bjs -3- I, a 26 809 ha ,. .1 •I . t'_. EI3V ,, 6 • 18392 - 20898. Iwo .683ha • 21864 . F "No 39 - 52 T liw .: . . i•. - 117W • 18230 • iL4V 40 I REM •., - 27 28 29 • • 20V 41 PLAN 18230 A • 30 Q • . - ll74S La .• M4V /8230 - B • •• . -. • • /3263 /17/I 2.023ha 1.056ha •607Pia .797ha .GIBha •983ho .684ha -J • A ,,,, ez I •tXflL4vJSOv/ E CI Sc m.'"N W9ha M14 .. .-• .•-•-..... LAo&. lftucknat4 m fl.4V 4E?9 PCL 'A' 4820444 .r. 33 ..34 /8592 2.970ha 2.582 ha 2.978ha 2 961 ha Vf. El . T • 65 p800hCI l_J : TH • AV • a : :. .:. .1. • •. • : II • ••• . .. •. . .. . US?? I" REP PL4,V 45/8 /i' 8 567 ha I 874 ha I ( lOB ho .' . b • . . •• . . • •.. .• • ••:. 4 - - - j 4 L4:.1,V4q.4 J (• 44 ! $ .y tV • • .•••.,•• •I • • • V ••• '"'• t 4 j J G3 U Li I •1 I PRwory V.l-1 filTiNs RefinUe-nM& rLam AC4 $AT .40.1 01 - am 3 (#2 IVV'I 0144.100 0. I eANX04 I .# .. L9444 _I.1I41I.1r.__] • - - — - • • - • - - - ii IMd mu L ra IN 4F 1p SGH!M T TY • (VSIAOIPJ S(IZA &,c I 40V0 IJ •__._ TO'4L A I?. ICT.41 Al IMO *op , ., .., p. pI $A1 010 ,, *áSO'4 _____________ aso ,l. #2AUS' 44 • _____________ 31 orma '4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: February 17, 2000 and Members of Council FILE NO: RZ/25/93 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: One Year Extension 116 Ave. W of 240 St. SUMMARY: Council approved a one year extension to the above noted application on February 9, 1999. The applicant has recently applied for a second and final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit subdivision into approximately 27 lots under the CD-1-93 zone and staff support this application for an extension. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/25193, and further That security for the construction of the 116 Ave. pathway system be provided prior to final reading of Maple Ridge Zone Amending Bylaw No. 5016-1993. BACKGROUND: This application is to rezone the lands from RS-3 (One Family Rural Residential) to CD-1-93 (Amenity Residential District) to permit subdivision into approximately 27 lots not less than 371 m2. The property is impacted by Horseshoe Creek and the applicant is currently discussing alternatives to the subdivision geometry presented at Public Hearing. Since the original application, it has been resolved that 116 Ave. will not be constructed through Horseshoe Creek. However, there is still a need to secure a pedestrian link through this area to connect to the new street being built on 116 Avenue. It is therefore recommended that security for construction of the pathway system be provided as a condition prior to final reading. The following dates outline Council's consideration of the application and Bylaw No. 50 16-1993: - The land use report (see attached) was considered on December 13, 1993; - First Reading was granted January 10, 1994; - Public Hearing was held January 31, 1994; - Second reading was granted on February 7, 1994; - Third reading was granted on April 11, 1994. - First extension was granted on February 9, 1999. - 1 - 0 ~, 0~1 C13 The following are the outstanding Council conditions to be addressed prior to consideration of final reading: Park dedication; Provision of security for the construction of the trail system over the 116 Avenue right of way. Discussion: The applicant has been actively pursuing the completion of this rezoning application and it is anticipated that within the next few months final consideration will be requested. CONCLUSION: Staff support the extension and recommend that Council grant a one year extension. by:/90 McMil ian Approved by:f(y Fryer, P Planning Ap o y) Jake J. R'olph, AICP, MCIP GM: 1blic Works & Development Services Ci 6 A +'- ~ Concurrence: Robert W. Robe n, AICP, MCIP Chief Administrative Officer GMJbjc -• -2- - IN SUBJECT PROPERTIES 116 AVE. WEST OF 240 ST. ZONING IS RS-3 CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING tacorporated 12 Septeotber, 1874 DEPARTMENT flLE/81'tAW: RZ-25-93 I DATE: JAN. 21, 1999 A SCALE 1:7,500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5016 - 1993 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5016 - 1993." Those parcel s or tract s of land and premises known and described as: Lot 66, Section 16, Township 12, Plan 66257, New Westminster District and Parcel "E" (Reference Plan 4518) South East Quarter, Section 16, Township 12, New Westminster District and outlined in heavy black line on Map No. 1013 a copy of which is attached hereto and forms part of this by-law, are hereby rezoned to CD-1-93 (Comprehensive Development). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of A.D. 199. day of A.D. 199. READ a second time the day of A.D. 199. READ a third time the day of ,A.D. 199. RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 199. MAYOR CLERK MEMORANDUM Submitted to: ( ) Council ( ) Committee of the Whole ( ) Corporate and Community Services Committee ( ) Planning and Operational Services Committee ADMINISTRATOR'S RECOMMENDATION That the recommendation of the Director of Planning be approved. TO: ADMINISTRATOR FROM: DIRECTOR OF PLANNING DATE: 1993 DECEMBER03 SUBJECT: RZ/25193 LEGAL: LOT 66, SEC. 16, TP. 12, PLAN 66257, AND PARCEL E (R.P. 4518) SE 114, SEC. 16, TP. 12, N.W.D. LOCATION: 116TH AVENUE WEST OF 240TH STREET FROM: RS-3 (ONE FAMILY RURAL RESIDENTIAL) TO: I CD-1-93 (COMPREHENSIVE DEVELOPMENT) OWNER: AGENT: D. LAIRD SUMMARY: This application has been considered by Council and Bylaw 4912 - 1003 is currently at 3rd Reading to rezone the site to RS-lb and CD-1-93 (report attached). Due to the location of 236B Street and given the land use applications to the north, it has been determined that the portion which was intended to be rezoned to RS-lb would better -1- suit the CD-1-93 zone which provides lane access and smaller frontage and lot sizes under certain conditions. RECOMMENDATION THE DIRECTOR OF PLANNING RECOMMENDS THAT APPLICATION RZ/25193 (FOR PROPERTY LOCATED AT 116TH AVENUE WEST OF 240TH STREET) TO REZONE PROPERTY DESCRIBED IN HIS MEMO DATED DECEMBER 3, 1993 FROM RS-3 (ONE FAMILY RURAL RESIDENTIAL) TO CD-1-93 (COMPREHENSIVE DEVELOPMENT) BE FORWARDED TO PUBLIC HEARING NOTING THAT THE CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING AND PRIOR TO FINAL CONSIDERATION OF THE ZONE AMENDING BYLAW ARE ALSO DETAILED IN THAT MEMO. CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING: 1) FULLY DIMENSIONED SUBDIVISION PLAN SHOWING THE FOLLOWING: A) LOCATION OF THE EQUESTRIAN TRAIL. ALL DRAFTED IN COMPLIANCE WITH THE MAPLE RIDGE ZONING, PARKING AND SUBDIVISION BYLAWS AND COUNCILS WATERCOURSE PRESERVATION POLICIES. AND THAT PRIOR TO FINAL APPROVAL THE FOLLOWING MUST BE COMPLETE: PRELIMINARY APPROVAL FROM THE MINISTRY OF ENVIRONMENT, WATER MANAGEMENT BRANCH; PRELIMINARY APPROVAL FROM THE MINISTRY OF ENVIRONMENT, FISH AND WILDLIFE BRANCH; PARK DEDICATION FOR THE LAND SHOWN AS OPEN SPACE; DEDICATION AND DEPOSIT OF SECURITY FOR THE EQUESTRIAN TRAIL p ;YXWtJits]iJJ a; Council have been asked to reconsider the zoning application for this site based on a CD4-93 zone. In reviewing this application and the site development plan to the north and anticipated development to the south, staff are of the opinion that the CD-1-93 zone would provide continuity for a uniform neighbourhood in the Cottonwood area. The CD-1-93 zone allows alternate siting requirements and reduced lot widths through the use of lanes. I P I Council has also recently considered a report from staff which proposes a location for the Cottonwood Equestrian Trail. This site is impacted by that proposal. Staff are recommending therefore that the plans presented at public hearing identify the location of that trail and that the lands be dedicated and security posted to guarantee installation prior to final consideration.. Conclusion: Staff recommend that this application be supported and forwarded to Public Hearing. oyes Director of Planning -3- p p MEMORANDUM Submitted to: ( ) Council ( ) Committee of the Whole ( ) Corporate and Community Services Committee ( ) Planning and Operational Services Committee ADMINISTRATOR'S RECOMMENDATION That the recommendation of the Director of Planning be approved. TO: ADMINISTRATOR FROM: DIRECTOR OF PLANNING DATE: 1993 MAY 25 SUBJECT: RZ125193 LEGAL: LOT 66, SEC. 16, TP. 12, PLAN 66257 AND PARCEL E (REF PL. 45183), S.E. 1/4, SEC. 16, TP. 12, NWD LOCATION: 116 AVENUE WEST OF 240 STREET FROM: RS-3 (ONE FAMILY RURAL RESIDENTIAL) CD4-93-(COMPREHENSWEDEVELQPMENT)AND RS-IB (ONE FAMILY URBAN (MEDIUM DENSITY) RESIDENTIAL) SUMMARY: An application has been received to rezone the west portion of the above described property. to permit the future subdivision into approximately 26 residential lots. The majority of these lots will be developed under the RS-lb zone and four under the new comprehensive zone for small lots. RECOMMENDATION THE DIRECTOR OF PLANNING RECOMMENDS THAT APPLICATION RZ/25/93 (FOR PROPERTY LOCATED WEST OF 240 STREET ON 116 AVENUE) DESCRIBED IN HIS MEMO DATED MAY 25, 1993 FROM RS-3 (ONE FAMILY RURAL RESIDENTIAL) TO RS-1B (ONE FAMILY URBAN (MEDIUM DENSITY) RESIDENTIAL) AND CD-1-93 (COMPREHENSIVE DEVELOPMENT) ZONE BE FOWARDED TO PUBLIC HEARING NOTING THAT THE CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING AND FINAL CONSIDERATION OF THE ZONE AMENDING BY-LAW ARE ALSO DETAILED IN THAT MEMO AND THAT THE ACCOMPANYING OFFICIAL COMMUNITY PLAN AMENDING BY-LAW BE FORWARDED TO THE SAME PUBLIC HEARING. CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING: 1) FULLY DIMENSIONED DEVELOPMENT PLAN OF THE PRELIMINARY SUBDIVISION SHOWING THE FOLLOWING: THE 116 AVE. ALIGNMENT (FROM 240 ST. TO THE FUTURE 236B ST.); AN ENVIRONMENTAL IMPACT STUDY. ALL DRAFTED IN COMPLIANCE WITH THE MAPLE RIDGE ZONING, PARKING AND SUBDIVISION BYLAWS AND COUNCIL'S WATERCOURSE PRESERVATION POLICIES. AND THAT PRIOR TO FINAL APPROVAL THE FOLLQWINGMUST BE COMPLETE: PRELIMINARY APPROVAL FROM THE MINISTRY OF ENVIRONMENT, WATER MANAGEMENT BRANCH; PRELIMINARY APPROVAL FROM THE MINISTRY OF ENVIRONMENT, FISH AND WILDLIFE BRANCH; AMENDMENT TO SCHEDULE "C" OF THE OFFICIAL COMMUNTfl' PLAN; AMENDMENT TO SCHEDULE "A" AND "H" OF THE OFFICIAL COMMUNITY PLAN DESIGNATING THE SITE A DEVELOPMENT PERMIT AREA. PARK DEDICATION FOR THAT LAND SHOWN AS OPEN SPACE. LOCATION The site is located west of 240 Street on the north and south of the 116 Avenue alignment. PHYSICAL DESCRIPTION The site consists of two separate legal parcels of land approximately 5 hectares in size. There is a watercourse designated for Special Treatment on Schedule "E" of the Official Community Plan which bisects the site. The area which is the subject of this application is located to the west of this and is approximately 3.5 hectares in size. The ravine area contains a second growth mix forest which is to be retained as Park. The south portion of the site is forested and will be cleared for the proposed development. DISTRICT CONTEXT The site is zoned RS-3 (One Family Rural Residential) and is designated Single Family Residential (18 units per net hectare) and Greenbelt in Schedule "C" of the Official Community Plan. There is a creek designated on Schedule "E" of the Official Community Plan for Special Treatment and an Equestrian Trail designated on Schedule "F". It will be necessary to amend Schedule "C" to redesignate the site Single Family Residential (15, 18, 30 units per net hectare) and include it as a Development Permit Area in Schedules "A" and "H" of the Official Community Plan. The redesignation will permit the development under the Comprehensive Development zone and ensure that the watercourse and ravine areas are protected as per the guidelines set out in the Gartner Lee report for Cottonwood. NEIGHBOIJRI-IOOD CONTEXT The site is in the äreà known as Cottonwood. This is presently a rural area where urban development is taking place. Development of a similar nature is anticipated to take place in the near future. SUBDIVISION GEOMETRY AND ENGINEERING CONCERNS The proposal will see the realignment and construction of 116th Ave. This will be achieved at the subdivision stage. The water system in the area is inadequate to support the development. Upgrading of this system will be a requirement at the subdivision stage and may require that the developer obtain an off-site right-of-way to achieve this. All other servicing aspects will be handled at the subdivision stage. The area shown as Open Space is to be dedicated as Park. This will be done at the rezoning stage to ensure the protection of the ravine bank and watercourse. The application is in compliance with land use proposed for the Cottonwood area. It is recommended that this application be supported and forwarded to a Public Hearing. D /ector Of GP/klk -4- PREvIous PLAN OF 17EVELOPMNT S4Ow,Nc OPEt4 SPACE To BE c%CATFD AS PAR( Iuflan1ng L 41 rriAL a' J1u I - J- - 1-4 Lil tl / 442-4 ID .9 II rZ. I 11-4 b"1'AAA.id KE - Z(- q 0 '4 I I P I I -'3 '3. "I.. .I• •l IM tA A V—; I ( /1 / ite UNTER LAIRD ENG. LTD. 300-65 FCINOM) siiiEET. I.EW WESTPVI'ISTER. B.C. 31 5P5 TEL 525-4651 FAX. 525-5715 / CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: February 17, 2000 and Members of Council FILE NO: RZ/26/94 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ/26/94 12283 224 St. SUMMARY: Council approved a one year extension to the above noted application on January 26, 1999.. This application is for an apartment building under the RM-2 zone. The applicant has now applied for an extension under Council Procedures Bylaw No. 5879-1999 and staff support this application. RECOMMENDATION: That a one year extension be granted for rezoning application RZ126/94. BACKGROUND: The rezoning application proposed a change in zoning from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to allow construction of a three storey apartment building containing 59 units. As a requirement of the development process, the site will be included into a Development Permit Area to ensure the form and character of the development at the Building Permit stage. The following dates outline Council's consideration of the application and bylaws: - The land use report (see attached) was considered on July 25, 1994; - First Reading was granted August 22, 1994 • - Public Hearing was held October 24, 1994; - Second and Third reading was granted on October 31, 1994. - First extension was granted January 26, 1999. The following are the outstanding Council conditions to be addressed prior to consideration of final reading: - Approval from the Ministry of Environment, Fish and Wildlife Branch; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; A Statutory right of way plan and agreement must be registered at the Land Title Office: -1- S I 4) Road dedication as required; Discussion: The applicant has been actively pursuing the completion of this rezoning application and it is anticipated that within the next several months final consideration will be applied for. The applicant has advised that the project has not be completed due to: company restructuring; downturn in the economy; the collapse of the Home Warranty Program and the consequential reduction in market demand for multi-family development. CONCLUSION: Staff support the extension and recommend that Council grant a one year extension. Prepared by: Approved by: yT=eryer,J(Eng. / torA(Current ke J. Rudolyfi, AICP, MCII' GM: PubA Works & Development Services [J Robert W. Robertsdh, AICP, MCIP Chief Administrative Officer GMfbjc -2- SUBJECT PROPERlY 12283 224 ST. ZONING IS RS-1 I (!:L1111t1•..__11.CORPORATION OF THE DISTRICT OF MAPLE RIDGE I I MAPLE RIDGE PLANNUG I Incorporated 12 September, 1074 DEPARI'MEN'1' I FILE/BYI..AW: RZ-26-94 I DATE: JAN. 7. 1999 SCALE: 1:4.000 I I Submitted to: ( ) Council ( ) Committee of the Whole - Corporate Services - -k-) Committee of the Whole - Development Services () Committee of the Whole - Operational Services () Committee of the Whole - Parks & Community Services () Committee of. the Whole - AdministrativefPollcy Services () Committee of the Whole - Protective Services That the recommendation of the General Manager. Development Services be approved. TO: FROM: OATh SUBJECT: LEGAL: LOCATION: FROM: T0 OWNER: AGENT: CHIEF ADMINISTRATIVE GENERAL MANAGER. DEVELOPMENT SERVICES 1994 JUNE 27 R7J26194 LOT E, D.L. 399, GP. 1, PLAN 8914, N.W.D. 12283224 STREET RS.1 (ONE FAMILY URBAN RESIDENTIAL) RM-2 (ME RiM DENSITY APARTMENT) 326 INVESTMENTS LTD. W.S. BISSKEY -1- An application has been received to rezone the above described property to permit the construction of a 59 unit apartment building. THE GENERAL MANAGER - DEVELOPMENT SERVICES RECOMMENDS THAT APPLICATION R.Z/26/94 (FOR PROPERTY LOCATED AT 12283 224 STREET) TO REZONE PROPERTY DESCRIBED IN HIS MEMO DATED JUNE 27, 1994 FROM RS-1 (ONE FAMILY URBAN RESIDENTIAL) TO RM.2 (MEDIUM DENSITY APARTMENT) BE FORWARDED TO PUBLIC HEARING NOTING THAT THE CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING AND PRIOR TO FINAL CONSIDERATION OF THE ZONE AMENDING BYLAW ARE ALSO DETAILED IN THAT MEMO AND THAT THE ACCOMPANYING OFFICIAL COMMUNITY PLAN AMENDING BYLAW BE FORWARDED TO THE SAME PUBLIC HEARING. A PUBUC INFORMATION MEETING MUSE BE HELD. FULLY DIMENSIONED DEVELOPMENT PLAN SHOWING THE FOLLOWING BUILDING LOCATIONS; BUILDING ELEVATIONS; ACCESS/EGRESS LOCATIONS; PARICING LAYOUT; CONCEFIUAL LANDSCAPE PLAN; ROAD DEDICATION; ALL DRAFTED IN COMPLIANCE WITH THE MAPLE RIDGE ZONING, PAR1G AND SUBDLV1SON BYLAWS AND COUNCIL'S WATERCOURSE PRESERVATION POLICF& FROM THE MINISTRY•) i Ij I [).4j WATER ; 2) APPROVAL FROM THE MINISTRY OF ENVIRONMENT, FISH AND WILDLIFE BRANCH; -2- REGISTRATION OF A REZONING DEVELOPMENT AGREEMENT FOR SERVICES AS VOLUNTEERED BY THE DEVELOPER; DEPOSiT OF SECURiTY AS OUTLINED N THE REZONING DEVELOPMENT AGREEMENT; AMENDMENT TO SCHEDULE "C" OF THE OFFICIAL COMMUNITY PLAN; AMENDMENT TO SCHEDULE "A" & 'H" OF THE OFFICIAL COMMUNITY PLAN; A STATUTORY RIGHT OP WAY PLAN AND AGREEMENT MUST HF REGISTERED AT THE LAND TITLE OFFICE: 8), ROAD DEDICATION AS REQUIRED; / 9) AN AMENITY RESTRICTIVE COVENANT MUST BE REGISTERED AT THE' LAND TITLE OFFICE. / The site is located on the west side of 224 Street in the 12200 Block. The site is .623 ha in size. The majority of the site is relatively flat but slopes to the west with a 3 m change in elevation. There is a ravine and watercourse designated for special treatment on Schedule "F of the Official Community Plan on the western portion. This watercourse will be the subject of Ministry of Environment, Fish and Wildlife and Water Management Branch, Restrictive Covenants for habitat protection and floodprooflng. The. sjteiszdR$4. It Is designated Compact Hosing (40 upnh) and Greenbelt It will be necessary to amend Schedule "C" of the Official Community Plan to redesignate the site ApartznentDlstrlctandGreenbeltas Well asSchedule"A"&"H" to include it as a Development Permit Area to ensure the form and character of the project at the Building Permit stage. -3- Staff support this amendment for the following reasons: The greenbelt designation has now been accurately established and is larger than presently shown. The redesignation is an appropriate extension of the Apartment District. This site is on the north border of the present Apartment. District. Property to the east has developed under the Garden Apartment designation and the buiiding form proposed retains many of the. characteristics of the lower density designation induding the 2 1/2 storey height limit. Having reviewed the context of the site with respect to the downtown core and neighbouring higher density development, staff feel that an OCP amendment is warranted for a larger area than the site under application. Extending the apartment designation to this property, will result in the new east/west road north of this property creating the boundary to the apartment district. Presently, the boundary is the B.C. Gas Right of way on the south side of the property. North of the new road, Council has considered an application for Garden Apartment zoning. This use was considered appropriate given the similarity in building form to the present designation (40 upnh), and the limited development potential of the property due to the impact of the creek along the west boundary. This is a condition that applies to all, those properties north of the new road to the one previously considered by CounciL Staff are therefore reconunending that this area be redesignated to Garden Apartment District. Neighbourhood Context: The east side of 224 Street has developed from 121 Avenue north with apartments, garden apartments and townhouses. 11w west side from 122 Avenue north, is generally small older homes and it is anticipated that redevelopment of a similar nature will occur in the future. The downtown core is 2 blocks to the south and Includes recreation amenities and major shopping areas. Site Plan - The site plan shows a building on the south side of the property and provides for a 20 m road right of way along.the ruth property boundary to a dedicated lane. This lane will provide vehiàular acei&to an underground parking garage and will eventually provide access to all the development between 122 Avenue and 124 Avenue. The new municipal street being constructed will give access to 224 Street from that lane at app;- xixnately the mid point between 122 Avenue and 124 Avenue. The developer has retained a traffic engineer to comment on the site distance of that new intersection, and he has confirmed that the location willmvide good sight distance for 224 Street trafflc This arrangement will eliminate the need for any access to parking garages from 224 Street directly. -4- The lane will run to the north and south property line, parallel to the Restrictive Covenant boundary established for habitat protection. The area west of the lane will be retained in its natural state and subject to a Restrictive Covenant. The building is a three storey apartment block. The third storey is contained within the roof line effectively reducing the height and mass of the building. The building will front 224 Street and 122A Avenue. The street level apartments will have individual access to the street. The main lobby area is mid-block on 122A Street. At the entrance, the building steps to take advantage of the elevation change. The building setbacks shown vary from those required by the Zoning Bylaw. Along the frontage of the new east/west road, the setback is reduced to 3 metres creating a more formal, urban edge to the street, incorporating concrete walls to retain grade differences and define privacy zones and to emphasize entries. At the south side of the building some projectionsof the building are as close as 3 metres, however most of the building is maintained át5ór 7.5 in setbacks. Mere the building benefits from the open space created by the 15 in wide B.C. Gas Right of Way to the south. At the west end of the building the setback is reduced to 3 in, recognizing the adjacent lane and greenbelt with apartment units flanking this area. All of these siting conditions are supported and will be incorporated in the Development Permit Area guidelines, eliminating the need for a further Development Variance Permit The Engineering Department has identified that all the services required to support this application do not exist to this site. It will therefore be necessary to enter into a Rezoning Development Agreement and poet the required security to do the works prior to final consideration. A geotechnical report is required in support of the proposed development. This report must also address the lane construction and services. y -5- s).(s (If.1 (•] Staff support this OCP aniendinent and recommend that the application be forwarded to Public Hearing. Gay Por Planning Technician GP/bjs -6- S I CORPORA flON OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5132 - 1994 A By-law to amend zoning on Map "A" forming part of Zoning By-law No.3510-1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5132 - 1994." That parcel or tract of land and premises known and described as: Lot "E" District Lot 399, Group 1, Plan 8914, New Westminster District and outlined in heavy black line on Map No. 1047 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RM-2 (Medium • Density Apartment). • 3. Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A d' attached thereto are hereby amended accordingly. READ a first time the day of A.D. 199. PUBLIC HEARING held the day of ., A.D. 199. READ a second time the day of A.D. 199. READ a third time the day of ,A.D. 199. RECONSIDERED AND FINALLY ADOPTED, the thy of A.D.199. -- MAYOR CLERK • I I fiAI04 lip P2 7e I 1 F 1 J??SP NW265_ 22 (I; J 1 r- 7fl Lj 23 EP709-1 U4P6712 iu 6725 LMP6711 124 AVE ; _I J\II-_- J957 \P 7062 - P1 26 2 154 T 30 " P 5914 a FZ.W _W2652 \ 4 192._•4 / / 0.024 hs - 67 Rim. I-/ P 14 _______________ 01 13 5 2 I / ________________________ P 24275 H 1/2 6 c 2 - .JZQ?Q -_- _P1161 12J Ia. P 5514 SP NW2454 S 1/2 C __ Rim I / 42 ,z I P_41225 A I 1W 4403 P 50319 ) 43 10 NW301 P 5114 I.140M. J - SPNW2777 e. 11 12 C4 8CI4PA RW 15394 • P 2819 Ffl ---- ---. . --------10-'- -- I. 13 fzm .1 P5914 14 R.mF 0.444 us. YAM 70 -- .I P142 4 -- _3 721 15 14 13 A 3 53 P 5513 P 51690 a. P 4fl 2 10 o.47$$•• 2 .iI Pt 5 i9 Rim 10 'A MAPLE RIDGE 'ZONE AMENDING Bylaw No. 5132 - 1994 Map No. 1047 ' 1:2500 Rezone From To: RM-2 (MEDIUM DENSITY APARTMENT) CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: February 23, 2000 and Members of Council FILE NO: RZ/72/99 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ/72199 (11688 & 11760 Cottonwood) EXECUTIVE SUMMARY: An application has been received to rezone the above described property to permit the construction of approximately 77 townhouse units. The majority of the site is impacted by a ravine which contains a tributary to Cottonwood Creek. The design reflects an attempt to address concerns regarding riparian areas and slope stability. These two properties were the subject of another land use report RZ/23/97 which included a property to the south. The owner of that site withdrew from the application and the remaining owners are proceeding with this new application. II RECOMMENDATION: That application RZ/72/99 (for properties located at 11688 & 11760 Cottonwood) to rezone property described in the memorandum dated April 20, 1999 from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum and that the accompanying Official Community Plan Amending Bylaw be forwarded to the same Public Hearing. Conditions to be met prior to first reading: Comments from the Advisory Design Panel. A Public Information Meeting must be held; Fully dimensioned development plan including: Building Locations; Building Elevations; - Access/Egress; Parking Layout; Neighbourhood Context Plan; IT) Conceptual landscape plan; g) Road dedication and road exchange areas. All drafted in compliance with the Maple Ridge .Zoning, Parking and Subdivision Bylaws and Council's watercourse preservation policies. 17, And that prior to final approval the following must be complete: Approval from the Ministry of Environment, Fish and Wildlife Branch; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Amendment to Schedules "A" & "H" of the Official Community Plan; A geotechnical report which addresses the suitability of the site for the proposed development; Road dedication as required; Consolidation of the development site, including that portion of Cottonwood drive that is no longer required for road; Park dedication. III BACKGROUND: Applicant: W.S. Bissky Owner: Maple Ridge Greenhouses Ltd., D.J. Wicklund, Leeado Enterprises Ltd. Legal Description: Lot A, LMP10561; Lot B, LMP10561 & Lot 28, LMP1479; all of Sec. 16, 1p 12, NWD OCP: Existing:. Compact Housing (40 upnh) Proposed: Compact Housing (40 upnh) Zoning: Existing: RS-3 (One Family Rural Residential) & RS-lb (One Family Urban (medium density) Residential) Proposed: RM-1 (Townhouse Residential) & RS-lb (One Family Urban (medium density) Residential) Surrounding Uses: N: Ravine/Residential S: Townhouses/Ravine E: Ravine/Parkiand W: Residential Existing Use of Property: The site is vacant. Proposed Use of Property: 77 townhouse units. Access: Cottonwood Drive Servicing: Upgrading required for the Cottonwood Drive frontages to achieve bylaw standards for the RM-1 zone.. Previous Applications: RZ/21/92, R7117194, RZ150/93, SD/20/92, SD/24/95, RZ/23/97 IV. PROJECT DESCRIPTION: The development site is approximately 4.1 ha in area and consists of three separate properties and a portion of Cottonwood Drive. A road exchange will be necessary to include the redundant portion of -2- Cottonwood drive into the development site. As well, Lot 28 is presently legally connected across Cottonwood Drive will be subdivided off the development site. The site is impacted by watercourses tributary to Cottonwood Creek. This creek system is contained in a ravine which runs along the eastern boundary of the development site creating an irregular shaped development site. The habitat protection area will be dedicated as park prior to final reading. The development plan shows approximately 77 townhouse units on the site. A variety of housing types are proposed to address topographic changes and orientation on the site. V PLANNING ANALYSIS Official Community Plan Schedule "B" The development site is designated Compact Housing (40 upnh) and Conservation on Schedule "B" of the Official Community Plan. The development proposal is in compliance with that designation. Schedule "E" The property is designated for special treatment on Schedule "E" and is subject to Development Permit Area XXX (Watercourse Protection). The objectives, guidelines and security will be achieved through the Development Permit process prior to a building permit being issued. The applicant has provided an environmental assessment of the development site. This assessment assumes a loss of habitat and therefore provides for some mitigation measures to improve certain areas of the creek. The impact assessment and mitigation plans are subject to approval by the Ministry of Environment. Development Permit Area XX The site is within Development Permit Area XX which was created based on an environmental report prepared by Gartner Lee Associates. This report has identified that the majority of this site has moderate sensitivity. The primary concerns relate to slope stability, site drainage and treatment of stormwater. Schedule "A" and "H" The site will be included into Development Permit Area XXI as a condition of zoning to ensure the form and character of the development at the building permit stage. It.wilI also require review by the Advisory Design Panel prior to Public Hearing and issuance of a Development Permit. Neighbourhood Context: To the west of the site is a single family residential neighbourhood which developed under the RS-lb zone. The lots are double fronting with the rear yards backing onto Cottonwood Drive. This arrangement reflected the location of the provincial route (the Cottonwood Corridor) planned for the District. The Province has since eliminated this route from their network plan. -3- To the south is a new townhouse development and a large lot which is impacted by the same ravine system. According to Council policy, it will be necessary for the applicant to host a Public Information Meeting prior to Public Hearing. (iii) Servicing Concerns The Engineering Department has advised that all the services required to support the development proposal do not exist to the site. It will be necessary to enter into a Rezoning Development Agreement and post the required security to do the works prior to final consideration of the zone amending bylaw. Some of these works are road widening and improvements as required by the Subdivision and Development Servicing Bylaw. Other issues of concern relate to geotechnical considerations with regards to building setbacks from the ravine and the suitability of the site to support the intended use. VI CONCLUSION: The land use is in compliance with the Official Community Plan. It is recommended that the application be forwarded to Public Hearing. Prepared by: Gay McMillan Planning Technician Approved by: Planning Apprdy: Jake J. Rudcpf, AICP,MCIP Services Concurrence: Robert W. Ro n, AICP, MCIP Chief Administrative Officer GMJbjc -4- -•- 1 Rem.I 44 I I ii8i6 6 7N 78 118171 jjp 18 77 P26162 a. 2 J 1 P 067 73 72 71 70'' i 11806 2 1 g 2 3 76 NI N N N N N N 75 118 AVE 118 AV 11795 I 10 Cl) 12 r- '? I 'N Iø M 2 3 1p N 1 I i l N IN IN IN I__ _. (f) 11796 N IN IN IN N 04 N 4 5 6 7 8 11789 iime 14 1516 17 18 RS3 11 D = 13 I P702 — p\75454 __ I w Z p75454 I // " 4 !.33 I 2 r- - f20 19/ 17 23321 N IN NI N J' PARK 117BAVE C0 117BAV4 64 (10l[i1 %\i/ / 8 . / 741! / /12 / J001, 11760 LMP 2879 PARK LMP / 1881 LMP I 10996 13 31 7 30,. 28 29 116o NJ 37 (3'17 27 38 26 r 25 1661 24 11655 --1/'Q 2 1 21 RM-1 LMP 36961 20 " K /600 1 41 A LMP PARK 10561 RS-3 LMP 1479 B 28 S JBJECT PROPERTIES EP 16618 A P 6682 Rem A -'I A — •ti -s-.' •s C0TrONW00DDR CORPORATION OF LIM- __ THE DISTRICTOF MAPLE RIDGE MAPLE RIDGE flONMlU. Incorporated 12, Septemb, 1874 PLANNING DEPARTMENT _____ DATE: Dec 11999 FILE: BY: JB 31, '''1 30,. / .. 28 0 769 /) %27 37 26 77%25 LMP II 24 11881 11822 • 11821 34 Rem. 44 11817 11818 LMP F 4418 P26162 cL - 1181 08 I : 2) 11 8 AVE I0 It., co Ic" I Ic', I 11795[ I 10 12 cn 11789 11788 Ii 151 1 11 13 P7 pV5454I P 544 4 3 2 1 1 20 19 ! 17 23,321 117BAVE 1 43 27E 7/ 11 511 il_11Q I 15 /13 1 8 I /11740 12 / P 7 54 I65/ Nf 79 80 64 LL_ 73 ko L 76 P - 75 co -iii clJ C \ C'4 4I 806! 5 zis —JI 11760 18821 '_~? / 16W ~" ~20V/Y/ LMP 36961 Is I COTTONWOOD DR CORPORATION OF THE DISTRICT OF ) MAPLE RIDGE MAPLE RIDGE Incorpareted 12, Septemb.', 1874 PLANNING DEPARTMENT _____ DATE: Dec 11999 FILE:RZ172/99 BY: JB SITE RECONCILIATION SUe Ages 23.196 sqin "HI • Dessst%y(4OisUIapefhL) • Allos 93w,ats pinpossd •1. ?of 8psos XaUo of hails UnU flsoM TheqI use - Piopo.ed / a .• 7 • UnItA 10 139.61sqa . I4!60S.q40 : UnitS 53 I37.02.qm 7.262.3Osqw - •i1sI!II, Unit C 6 133.57sqm / . .. R'II UnliD • S -143.24.qa 1145.93sq us a ll ta"d 77 10.eoS.84 sq a 45.7 S -- - bait ..S3.4-S?M. ft•%SSe_ Lot Coveings lot Units OWMIAS s'ss Tolal lot oosessgs Propo.c4 UnIIA to 87.97sqm 879.89sqm q • 40 Unit B 53 79.39 sq in 4.20744 sq in - N .s - UnilC 6 702$sqm 421.69qm Unit 0 8 51.2esqm 410.26aqm IOSI 77 5.9i9.06 sq a 25.5 S 1 ••-- 4. I / , M.F. I / ..-- S •• . . - I T -• N _____ WE S - - -- . -._ ... _.. • .. ._ --- A-i Ii U UNIT A LOWER FLOOR 851 sqft 26-4' • 8DROOM I 9 - •___._I .•I.-.. - . --• BEDOM 2 r{. UNIT A UPPER FLOOR 651 sq ft i Hr 2g 0 z 0 ld I A-2 "( n - Ljvm UNIT B LOWER FLOOR &2 sq it liE 1:1 All • 11h!I I •t liaJt z ii Hj 25-0" PATIO I 25-0" >BEDR BEDROOM I - BEDROOM 2 U UNIT B UPPER FLOOR 673 sqft UNIT B SIDE ELEVATION UNIT A SIDE ELEVATION UNIT C INTERIOR STREET ELEVATIONS 28-6 PATLO KITCHEN DINING 28-6 9 9 UNIT C UPPER FLOOR 700.5 sq It I Hi' tlhtIIiI 1il:l 1 fb P I I U t;i I till s s I A-4 1GüiGE Li UVING ti F-f -1 UNIT C LOWER FLOOR 737.25 sq ft 16-0 • DECK - — •. EV LMNG p1 JJ - I1 JLJ KflCHEN 00 BASEMENT - PATIO DECK UNIT D LOWER FLOOR UNIT D MIDDLE FLOOR 527sqft 515sqft EAST ELEVATION INTERIOR STREET ELEVATION UNIT D UNITD 16'-O rF!:: øifliW BEDROOM 1 I Fi ii; - i I ' - - CD -- -, L BEDROOM 2 z 0 UNIT D UPPER FLOOR 500sqft go a'IJ j Jf ; :;l A-5 II!it L ;I1 flitbil iL i a 1I1',IJ I I iiil I • U' I hull BLOCK ELEVATION WOOD CRESCENT U) 0 TYPICAL BLOCK ELEVATION INTERIOR STREET I I :uhe TYPICAL BLOCK - SOUTH ELEVATION MAIN INTERIOR EAST-WEST STREET A-6 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: February 23, 2000 and Members of Council FILE NO: OCP/1 1/00 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: OCP/11/00 (14140, 14160, 14170, 14180, 14250, 14310 & 14320 - 256 St.) I EXECUTIVE SUMMARY: An application has been received to amend the Official Community Plan to designate the above noted property as an area where a temporary industrial use permit for gravel extraction, storage and processing may be allowed. The site consists of seven parcels and is cunent1y zoned M-2 (General Industrial) which permits an Industrial Use except for extraction. : ......... II RECOMMENDATION: That application OCP/11/00 (for property located at 14140 - 14320 256 Street) to designate property described in the memorandum dated February 23,2000 as a Temporary Industrial Use Permit Area be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing of the Official Community Plan Amending Bylaw are detailed in that memorandum. Condition to be met prior to first reading: A Public Information Meeting must be held. Preparation of a phasing plan Preparation of a preliminary operational plan III BACKGROUND: Applicant: Sladé Dyer Owner: Maple Ridge Business and Industry Park Ltd. Legal Description: Lot 1-6 and Lot 10, D.L. 5326, Gp. 1, NWD OCP: Existing: Industrial Proposed: Industrial Zoning: Existing: M-2 (General Industrial) Proposed: M-2 (General Industrial) Surrounding Uses: . Industrial -1- . Existing Use of Property: Vacant Proposed Use of Property: Temporary gravel processing Access: 256 St. IV PROJECT DESCRIPTION: The site consists of seven lots all zoned M-2 (General Industrial). There are significant gravel reserves on portions of all seven lots. The development plan for the site shows considerable regrading and contouring to create viable lots for industrial use and appropriate grading plans and permits have already been issued to allow removal of excess material. Specifically, a Soil Removal Permit has been issued by the District which permits the removal of 75,000 m 3 of soils per year without processing. The owner is now seeking permission to process and store the gravel on site and has applied for an OCP amendment to permit a Temporary Industrial Use Permit (TIUP) for the site. There will be no increase in the amount of gravel already permitted for removal. V PLANNING ANALYSIS Zoning The subject parcels are zoned M-2 (General Industrial). Principal uses allowed in the M-2 zone are: a) Industrial use not including: asphalt, rubber and tar production and products manufacturing; hydrocarbon refining and bulk storage; chemical plants; stockyards and abattoirs; septic tank services; waste reduction plants; and extraction industrial use. b) Waste transfer stations; c) Industrial repair services; d) Industrial trade schools; e) Retail sale and rental of industrial vehicles, trailers, and heavy equipment; and f) One restaurant per lot limited to 200m2 gross floor area. Further, an exfractlon industrial use is defined as a use providing for the extraction and storage of sand, gravel, minerals and peat. As a result, the operation of a gravel pit which includes the storage of material is not permitted in the M-2 zone. However, the removal of unprocessed material from the site is permitted, and this activity is contemplated in the Soil Removal Permit issued by the District. -2- TemDorarv Commercial or Industrial Use Permits Section 921 of the Municipal Act provides for areas to be designated in the Official Community Plan where a temporary commercial or industrial use permit may be allowed. Council must adopt an OCP Amending Bylaw identifying these areas prior to issuance of the permit. The TITJP may, notwithstanding a zoning bylaw, allow any industrial use, including the processing of natural materials. Notice similar to a Development Variance Permit is required prior to Council authorization to issue the permit. The original permit expires within two years and the permit may be renewed only once for a maximum of two years. Council may specify conditions under which the use may be permitted and may take security to guarantee the performance of the terms of the permit. Council can also require the owner to restore the land as a condition of the permit. Official Community Plan Schedule "A" - Official Community Plan Schedule "A" recognizes the importance of gravel extraction in the community ands states: Consideration of soils also includes gravel resources. Gravel is an important commodity to the building industry and to Municipal operations, particularly for constructing and maintaining roads, sewers and water systems. The Municipal Act requires that the OCP identify gravel resources. Currently there are two operating gravel pits in the community and extensive gravel reserves to the north-east of the urban area However, gravel extraction and on-site processing can have detrimental impacts on adjacent watercourses if not properly planned and monitored. The Municipality regulates soil removal under the Soil Removal Bylaw. A permit is required to remove soil from certain areas. This bylaw is used to regulate gravel extraction. Policy 16: Maple Ridge will require an Environmental Impact Assessment to be undertaken for areas to be rezoned for high impact uses. The purpose of the assessment is to review impacts on the environment of proposed uses and to identify or recommend any necessary development monitoring and mitigation measures. Considering the nature of the proposed activity at this site, it is recommended that, as a condition of the TIUP, an environmental impact assessment be provided. The section on Economy and Employment encourages local work opportunities and investment leading to a more sustainable and self-reliant community. This section also recognizes the opportunities for economic growth in the primary resource sector. Specifically, Policy 53 states: Policy 53: The gravel reserves in the Industrial Reserve area at the north end of 256 Street will be considered for use prior to development of the industrial potential. However, before any additional gravel extraction traffic occurs, beyond historic levels, alternative access needs to be developed to prevent increased impacts on the residential character of the neighbourhood. -3- This issue was addressed by Council through the Soil Removal Permit process. The report to Council from the Municipal Engineer states that the 75,000 m 3 is well within the historic levels of 300,000 m3 contemplated by this policy. The TIUP does not include any changes to this limit. However, staff recommend that some basic information contained in a phasing and preliminary operating plan be provided to present to the public and Council prior to the OCP Amending Bylaw proceeding to Public Hearing. Of course, it is important to monitor extraction to ensure that the historic levels are not exceeded. Schedule "B" - Land Use Designations: The site is designated "Industrial" on Schedule "B" of the Official Community Plan and is zoned M-2 (General Industrial). This application is consistent with the existing land use designation. Schedule "D" - Major Public Utilities and Gravel Resources The site is identified on Schedule "D" of the Official Community Plan as a potential gravel resource. This supports the proposal for gravel extraction which is currently permitted in the Soils Removal Bylaw. Schedule "E" - Watercourses designated for Special Treatment. Watercourses which flow through the site are identified on Schedule "E" of the OCP. The TITJP will address the guidelines and objective of Development Permit Area XXX, including compliance with Council policy for performance security for environmental protection. The environmental impact assessment required at the TIUP stage will give direction regarding this protection. Schedule "H" - Development and Temporary Commercial & Industrial Use Permit Areas As a result of this application, Schedule "H" will be amended to include the site in a Temporary Industrial Use Permit area. Staff recommend that, consistent with Council policy (see attached), a Public Information Meeting be required prior to presentation of the OCP Amending Bylaw at Public Hearing. Outside Agencies Ministry of Energy and Mines The applicant has received a Reclamation Permit for this site. This permit sets out conditions and is valid until February 28, 2001. It will be necessary for the applicant to extend this Permit to coincide with the TIUP. Ministry of Environment The Development Permit Area XXX requirements are recommended as conditions of the TIUP. If the applicant requires Section 9 approvals from the Ministry of Environment, Fish and Wildlife -4- Branch, the requested environmental impact assessment will identify these approvals and provide information regarding mitigative measures that may be necessary. VI CONCLUSION: In summary, this application meets the policies of the Official Community Plan. The removal of gravel from this industrial area will enable further industrial development in the future As a result, this application is supported by staff. It is therefore recommended that this application be forwarded to Public Hearing, subject to the conditions outlined in this report. 2 . LQQ4\ Prepared by: Gay McMillan Planning Technician . Eng. Current Approii4l II' l/ Jake J. RuJfi, AJCP, MC '( G Public Wor & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GMfbjc -5- I/ "I 224 / IW• /4 / LJP 41530 LWP 4t31 75 LMP 41530 5 \ . S \ \ (11 - \ IMP 41530 LMP 41530 L •III L •1131 (N S R.mIO I 12413 5 4I$ 14JW im IMP 41530 L-*'II IMP 41530 L$P •*S31 31$ M IAP 142 AVE. _ 4 0-7 / LMP 41530 -, / MP IMP 41530 U0, •ISSI - 3 am 2 I IMP 41530 3 - LMP•ISI IMP 27452 2 Lup 23143 5.524 14 I'M r /t V SUBJECT PROFERTES SILVM VALLEY /¼ H EY J- 0 rMNVTN)00 (T - --a DISTR CT OF MAPLL.RWGE_ - - At-so RNM ALSION J' - MAPLE RIDGE PlANNING DEPARTMENT SCALE: ( tncorporstcd 12 September. 1874 NS i DRAWN BY. T.M. DATE: FEB. 14. 2000 FILE. O.C.P. 11-00 — i50 F cl :T;/' ,/ // 'I J / \ \• \\ \ •,---1/../'./'( ,i( ' ,/ I' A'•/ / ---- , _/ I \\\\ \\/ // ,•/ 7' 7 F' ------'—, -: i ••3 97/7 -- - / I — V —l-- -. 142 11 ' / - c'' ' / z // • -' II T / / I _/ 7• I I 1 / / 1 1 1 / - I so K 1~9 X-,/(, T )*H OCPIIIIOO CORPORATION OF It I MAPLE RIDGE MAPLE RIDGE tncoiorited 12, Septemb.r, 1874 PLANNING DEPARTMENT SCALE: 1:9,000 KEY MAP DATE: Feb 252000 FILE: OCP-11-00.APR BY: DC EE J ! MIN - : ilLL J_ ZY 1' \k __ / --- 1 r 4dtJ 7; C y 4 4 - I - I - 1-7 •IIJàbIAIII DISTRICT OF MAPLE RIDGE MAPLE RIDGE PUBLIC INFORMATION MEETING REQUIREMENTS ICUr3Cd 12 September. I 74 1. For any application involving an Official Community Plan amendment (other than a boundary adjustment for environmental or legal reasons), or for the rezoning of land to permit a significant amount of development in compliance with the Official Community Plan (any development proposing 50 or more dwelling units - or in the case of a staged development, where the Site has the potential for 50 or more dwelling units) or where in the opinion of the Director of Planning, that a smaller development could have a significant impact on the amenities or character of the surrounding area, that the development application includes a package of materials to be presented and considered at a public information meeting. This information package would include: a conceptual plan of development, a statement regarding the benefits of the proposed development to the community, a statement regarding the relationship of the proposed development to the topography and vegetation of the site and surrounding lands, d a statement regarding the "tic" of the proposal into the character of the neighborhood.. a statement regarding the environmental sensitivity of the site and steps proposed to deal with the preservation of appropriate lands or vegetation, a statement regarding the proposed on and off site servicing for the site. - 2. The application and the materials would be reviewed in the normal manner by staff and a recommendation made to Council that the application and supporting materials be: for.varded to a Public Information Meeting, or forwarded to a Public Information Meeting when amendments to the proposal as specified in by Council are rnade, or not be further considered. 3. If Council forwards the application to a Public [nformation Meeting, and approves the materials submitted,.the applicant is then responsible to hold and host such a meeting (the location and time of the meetingo be approved by the Director of Planning),, including notification of all households within the same area specified fora formal publid hearing, the arrangement for and provision of facilities. the presentation of materials, and the recording of comments and questions. A staff member from the planning department would attend the meeting, and after receiving the comments and questions and a report from the applicant on changes proposed (if any) as a result of the comments and questions raised in the meeting. staff would prepare a report to Council with recommendations as to amendments to the application that Council should consider before further consideration. 4. Council considers the application, the public input, the recommendations of the applicant and statE and determines whether the application should: V a.. proceed toa public hearing with conditions to be met prior to that hearing, or b. not be given further consideration. 5. Council considers a By-law and holds the statutory Public Hearing as per the present procedure. 6. Council considers the application after the Public Hearing and either approves or denies the application (the applicant would meetthe normal conditionsas per the present procedure prior to final consideration). The meeting rot-mat could be an opcn house over scvcral hours. but would have to incbrporate a presentation of the application at an cvening session. including a question and answer period. V CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: February 24, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: Inspection of Municipal Works EXECUTIVE SUMI'IARY: None. RECOMMENDATION: Wherein the adoption of the 2000 Provisional Budget as the Annual Budget in principle provides for a level of inspection that is affordable, be it resolved that: For Operational Services activities: A. The municipality be divided into twelve zones and that on a monthly cycle, the following items in each zone be inspected by motor vehicle and appropriate records of the inspection results be kept: intersection 'visibility road surface conditions road shoulders potentla!ly dangerous trees along boulevards and roadways regulatory and warning, sign conditions regulatory and warning sign visibility sidewalks outside the core area guardrails valve boxes ditches manholes, and B. That a thorough walking inspection be undertaken once every four months of: core area sidewalks school walkways; and C. That an annual Inspection be undertaken of: - - road crossing culverts bridges wharves; and For Community Services department activities: that potentially dangerous trees within greenbelt areas be Inspected on a complaint basis only; and that playgrounds and equipment be inspected on a monthly basis. -1-S 01.0Q.01 BACKGROUND: The above-noted recommendation is requested by the Municipal Insurance Association and assists in limiting the District's liability and exposure in the extent of legal claims. L) iL Prepared by: Executive Assisti Prepared by: Ron Riach, Property & Risk Manager .11 - by: Paul Gill, B.B.A., C.G.A. General anger; Corporate & Financial Services Concurrence: Robert W. Robertson, AJCP, MCIP Chief Administrative Officer PG:cd - 2 - CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth and Members of Council FROM: Chief Administrative Officer SUBJECT: Maple Ridge Ticket Information System Utilization Amending Bylaw No. 5785-1999 DATE: January 21, 2000 FILE NO: 3900 ATTN: Committee of the Whole Finance & Corporate Services EXECUTIVE SUMMARY: Maple Ridge Ticket Information System Utilization Bylaw was enacted in 1990. The bylaw enables Bylaw Enforcement Officers and other designated municipal officials to issue tickets for specific bylaw infractions rather than laying a charge through Crown Counsel. All tickets issued may be disputed within 14 days of receipt. Should the ticket be disputed a hearing date is set and the matter is dealt with through the courts. If the ticket is not disputed then the offender is deemed convicted and expected to remit the fine amount to the municipality. The implementation of the M.T.I. has assisted significantly in the enforcement of local bylaws. In many cases compliance with bylaw regulations is achieved after the issuance of a ticket. However, it should not be assumed that they will solve all existing enforcement concerns. Officers must be vigilant in their investigation of facts before issuing M.T.I.'s and be prepared to give testimony in court that can substantiate the charges. The M.T.I. bylaw merely gives the officer an option of issuing an M.T.I. where the officer considers it appropriate. With this in mind, staff is requesting that Mayor and Council consider adding the attached bylaw infractions to the Maple Ridge Ticket Information System Unitization Bylaw. RECOMMENDATION: That Maple Ridge Ticket Information System Utilization Amending Bylaw No. 5785-1999 be read a first and second time and the Rules of Order be waived and the Maple Ridge Ticket Information System Utilization Amending Bylaw No. 5785-1999 be read a third time. Prepared By: Brock McDonald, Director, Community & Business Relations R. . Robertson,A CP, MCIP Chief Administrative Officer BM:sr -1- 9O3o/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5785 - 1999 A By-law to amend Maple Ridge Ticket Information System Utilization By-law-No. 4432 - 1990 WHEREAS it is deemed expedient to amend Maple Ridge Ticket Information System Utilization By-law No. 4432 - 1990; NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law shall be cited for all purposes as "Maple Ridge Ticket Infonnation System Utilization Amending By-law No. 5785 - 1999. Maple Ridge Ticket Information System Utilization By-law No. 4432 - 1990 is amended as follows: (a) by adding to Schedule 1, under the heading of "Designated By-law Enforcement Officers", for all by-laws, the title "Community Safety Officer". (b) by adding four additional by-law names and designated By-law Enforcement Officers to Schedule 1, to follow Section 17 and to read as follows: "18. Garbage Disposal Regulation By-law Enforcement Officer By-law No. 4222 - 1989 Environmental Health Officer Community Safety Officer Regulation of Untidy & Unsightly By-law Enforcement Officer Premises By-law No. 952— 1970 Environmental Health Officer Community Safety Officer Noxious Weed & Other Growth By-law Enforcement Officer Control By-law No. 2384— 1976 Environmental Health Officer Community Safety Officer Cat Spay/Neuter By-law By-law Enforcement Officer No. 5756-1999 S.P.C.A. Animal Control • Officer - Community Safety Officer" (c) -: :by adding the following to Schedule 5 "By-law No. 4826 - 1993 (Highway & Traffic) -L 1- 5077-1997 Skateboard on Highway Obstruct Vehicles on Highway 2 3 7(b) $50.00 7(e) $50.00 By-law No. 5785 - 1999 Page (2) (d) by adding Schedules 19, 20, 21, and 22 as attached to this By-law and forming part thereof. READ a first time the day of 2000. READ a second time the day of 2000. READ a third time the day of 2000. APPROVED by the Chief Judge of the Provincial Court this day of ,2000. RECONSIDERED, fmally passed and adopted the day of 2000. MAYOR CLERK Attachments: Schedules 19,20,21 and 22. SCHEDULE 19 . MAPLE RIDGE TICKET INFORMATION SYSTEM UTILIZATION BY-LAW NO. 4432 - 1990 (AS AMENDED). 5785 - 1999 1 2 3 Garba'e Disposal ReRulation By-law No. 4222 - 1989 Section Fine Waste on Private Property 3 $100.00 Waste on Public Property 3 100.00 Inadequate Containers 18 50.00 Improper Storage/Disposal of Waste 22 100.00 Failure to Remove Waste 23 100.00 SCHEDULE 20 MAPLE RIDGE TICKET INFORMATION SYSTEM UTILIZATION n BY-LAW NO. 4432 - 1990 (AS AMENDED) 5785 - 1999 1 2 3 ReRulations of Untidy & Unsihtly Premises By-law No. 952 - 1970 Section Fine Untidy/Unsightly Premises 2 $100.00 SCHEDULE 21 . MAPLE RIDGE TICKET INFORMATION SYSTEM UTILIZATION BY-LAW NO. 4432 - 1990 (AS AMENDED) 5785 - 1999 1 2 Noxious Weed & Other Growth Control By-law No. 2384 -1976 Section Fine Failure to Clear Property 4 $100.00 SCHEDULE 22 MAPLE RIDGE TICKET INFORMATION SYSTEM UTILIZATION BY-LAW NO. 4432 - 1990 (AS AMENDED) 5785 — 1999 1. 2 Cat Spay/Neuter By-law No. 5756— 1999 Section I.D. Not Worn 3 Unsteralized Cat 11 Unsteralized Cat at Large 12 3 Fine $20.00 $20.00 $30.00 CORPORATION OF TILE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: February 21, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: SPCA Statistics EXECUTIVE SUMMARY: The Executive Assistant to the General Manager: Corporate & Financial Services has been tracking the statistics supplied by the SPCA since 1992. Two reports are attached comparing the number of dogs and cats handled against the percentage euthanized. RECOMMENDATION: That the attached SPCA dog and cat statistical reports be received for information. BACKGROUND: SPCA statistics have been kept since 1992 on the number of dogs and cats handled, claimed, adopted, euthanized, transferred, stolen, found DOA. The complete statistics are found on our website at http://www.mapleridge.org/community/spca/yourJ)et.html . We are noticing a nice downward trend in cat euthanazia and feel that some of this can be attributed to our new cat-licensing bylaw. Dog euthanazia increased but this is because of a new method of reporting in 1996 and we are in fact experiencing a decline again. PreparV by: Cii Dale, Executive Assistant by: Paul Gil j General & Financial Services Robert W. RobertsOn, AICP, MCIP Chief Administrative Officer PG:cd -1- c c L :1 ",•• H 4 ?) J I :: • . ' S 4 J y 4 J4 4f.ç ee ovi r I So 6-1 Ti -n... ,.' .. • •' .• 'r ' •'•• . • S 4. •, 4 4. 4. 1 4 1 4. 44 L 4. yl #4'' ••/. 4 5,.: .i - ,.. 4,. 1 •' '"'. I 4' . •jS j .1 4,'.; ' 1.. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Al Hogarth DATE: February 8, 2000 and Members of Council FILE NO: T2 1-212-003 FROM: Manager of Revenue & Collections ATTN: C of W-Fm & Corp SUBJECT: Adjustments to 1998 Collector's Roll EXECUTIVE SUMMARY: The B.C. Assessment Authority has revised the assessed values for the 1998 Collector's Roll through the issuance of Supplementary Roll #19/98. The Collector is required to make all the necessary changes to her records and report these adjustments to Council. One folio is affected: 1. One Business Class property on Lougheed Highway had its assessment reduced due to an Assessment Appeal Board decision. RECOMMENDATION: The report dated February 8,2000 be received for information. BACKGROUND: Financial Implications: There will be a net decrease of $32,826.91 in taxes receivable of which the municipal share is $15,000.64. L Prepared by: Kathleen Gormley Manager of Revenue and Collections Director of Finance •rj GiII.B.B.A., C.G.A., F.R.M. rap$,1anag/: Corporate & Financial Services Robert W. Robertson, A.I.C.P., M.C.I.P. Chief Administrative Officer KG/cm 01-050 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Al Hogarth DATE: February 8,2000 and Members of Council FILE NO: 121-212-003 FROM: Manager of Revenue & Collections ATTN: C of W-Fin & Corp SUBJECT: Adjustments to 1997 Collector's Roll EXECUTIVE SUMMARY: The B.C. Assessment Authority has revised the assessed values for the 1997 Collector's Roll through the issuance of Supplementary Roll #20/97. The Collector is required to make all the necessary changes to her records and report these adjustments to Council. One folio is affected: 1. One Business Class property on Lougheed Highway had its assessment reduced due to an Assessment Appeal Board decision. RECOMMENDATION: The report dated February 8, 2000 be received for information. BACKGROUND: Financial Implications: There will be a net decrease of $13,062.69 in taxes receivable of which the municipal share is $5,949.08. Prepared by: Kathleen Gormley / Manager of Revenue and Collections by JaI&Sorba, C.G.A. Director of Finance. Apprnved)$'y/ Paul fl, .B.AAC.G.A, F.R.M. f / GenallManaa'r: Cororate & Financial Services Concurrence: Robert W. Robertson, A.I.C.P., M.C.I.P. - - - CftefAmiflisliVeOffier KG/cm CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Al Hogarth DATE: February 8,2000 and Members of Coimcil FILE NO: T21-212-003 FROM: Manager of Revenue & Collections ATTN: C of W-Fin & Corp SUBJECT: Adjustments to 1999 Collector's Roll EXECUTIVE SUMMARY: The B.C. Assessment Authority has revised the assessed values for the 1999 Collector's Roll through the issuance of Supplementary Roll #9/99. The Collector is required to make all the necessary changes to her records and report these adjustments to Council. Three folios are affected: Two Utility Class folios were added to accurately assess for fibre optic right-of-ways. One Business Class folio on Lougheed Highway had its assessment reduced due to an Assessment Appeal Board decision. RECOMMENDATION: The report dated February 8, 2000 be received for information. BACKGROUND: Financial Implications: There will be a net increase of $58,640.48 in taxes receivable of which the municipal share is $44,266.99. Prepared by: Kathleen Gormley IV Manager of Revenue and Collections Approved by: Jake Sbita, C.G.A. Director of Finance y: tadl GNEB.B.A., C.G.A., F.R.M. 1 enearger Corporate & Financial Services Concurrence: Robert W. Robertson, AJ.C.P., M.C.I.P. Chief Administrative Officer KG/cm CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: March 1,2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: 9'( Cø SUBJECT: Corporate Strategic Plan SUMMARY: Attached for consideration by Council is a revised draft Corporate Strategic Plan. This document, developed by Council over the past few weeks, broadly reflects the policy priorities of Council. This Corporate Strategic Plan is a key document that will guide municipal staff in the preparation of the business plans and budgets required by statute for the period 2001 - 2006. These detailed business plans and budgets will be brought forward for Council consideration later this year. RECOMMENDATION: The draft Corporate Strategic Plan is recommended for adoption. Robert W. Robertson, AICP, MCIP Chief Administrative Officer RR;jpic - -1- I! District of Maple Ridge 11995 Haney Place Maple Ridge BC V2X6A9 Canada (604) 463-5221 (phone) (604) 467-7329 (fax) www.mapleridge.org MAPTE RIDGE Incorporated 12 September, 1874 District of Maple Ridge Corporate Strategic Plan March 2000 VISION Promoting a safe and livable community for our present and future citizens. VALUE STATEMENTS Leadership To encourage innovation, creativity, and initiative. Service To be fair, friendly, and helpful. Reputation To stress excellence, integrity, accountability, and honesty. Human Resources To recognize that our people are our most valuable resource. Community To respect and promote our community. BUSINESS PURPOSE The District of Maple Ridge is committed to the effective and efficient delivery of services for our customers and citizens. RRATEGIC FOCUS ARUS • Transportatlon • Inter-Government Relations/Partnerships • Smart Managed Growth • Community Relations • Environment • Economic Development • Financial Management • Safe and Uvable Community - - - ---- -. -.-..- -.- ..-.- -..- ..-n•__C--. -- - Corporate Strategic P/an - March 2000 Page 2 of 4 STRATEGIC FOCUS AREAS EXPANDED Transportation Maintain and enhance a multi-modal transportation system within Maple Ridge to provide citizens with safe, efficient alternatives for the movement of individuals and goods. In cooperation with other regional stakeholders, identify improvements to the inter- municipal transportation system within Greater Vancouver. Smart Managed Growth • Develop a land use management process that is timely, open, inclusive, and consultative. • Using the Official Community Plan, ensure growth is well managed and establishes a balance of use types that is efficient and enhances the unique quality of life in Maple Ridge. • Develop land use regulations, bylaws, procedures, and practices to implement the Official Community Plan. • Protect and manage existing municipal infrastructure through the preparation of appropriate plans to ensure development, maintenance and renewal of parks and open spaces; roads; sidewalks; water & sewer systems; and, public buildings. Environment • Promote individual and community responsibility for the stewardship of natural resources. • Identify and protect environmental features (such as watercburses) and areas that require special recognition and management. • In partnership with other levels of government, adjacent municipalities, and community groups, develop programs and projects to preserve and enhance the natural assets of Maple Ridge. • Promote alternative modes (pedestrian, bike and public transit) of travel to reduce reliance on the automobile. Financial Management • Identify methods to expand the tx base andgenerateiion-taxrevenue - • Continue to use a user-pay philosophy. • Provide high quality municipal services to our citizens and customers in a cost effective and efficient manner. • Use a formal, business planning framework as a means to structure decision-making and guide resource allocation. • Develop specific performance measures to ensure best value in delivery of local government services. Corporate Strategic Plan - March 2000 Page3of4 STRATEGIC FOCUS AREAS EXPANDED continued... Inter-Government Relations/Partnerships Develop and maintain strong, positive working relationships with the provincial government; the Greater Vancouver Regional District; Translink; adjacent municipalities; and, the Katzie First Nation. Identify and promote the use of partnerships with public agencies; business; not-for-profit; community groups; and, volunteers to provide local government and community services in a cost-efficient and effective manner. Community Relations • Encourage citizen participation in local government and local government decision-making. • Develop methods to communicate on a timely basis with citizens and community groups. • Recognize and support the important contribution of volunteers in the community. Economic Development • Use a formal economic development strategy as a means to structure a positive business and investment climate within Maple Ridge. • Identify, in consultation with community stakeholders, specific new investment and employment opportunities. • Build a sustainable community that includes a balance of land use types. • Develop a pro-business, customer-service oriented approach in the delivery of municipal services. • Develop and maintain high quality community documentation and promotional material to attract investment and employment. Safe and Livable Community • Establish an emergency response and recovery plan in consultation with other public sector agencies, community groups, and other relevant stakeholders. • Establish neighbourhood and community education programs to provide citizens with information and materials on emergency planning procedures. • Ensure development standards incorporate crime prevention, safety and security concepts. • Develop preventative as opposed to remediation initiatives in the delivery of fire and police services. • Ensure that quality emergency services are delivered in a timely, effective and efficient manner through the development of multi-year business plans. • In partnership with community groups, assist in the provision of leisure and cultural services to ensure access by all citizens. Corporate Strategic P/an - March 2000 Page 4of4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: Feb. 23, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW:C.F.S. SUBJECT: Maple Ridge Indemnification By-law No. 5886 - 2000 RECOMMENDATION: That Maple Ridge Indemnification By-law No. 5886 - 2000 be read a first and second time and that the Rules of Order be waived and Maple Ridge Indemnification By-law No. 5886 - 2000 be read a third time. BACKGROUND: The purpose of Maple Ridge Indemnification By-law No. 5886 - 2000 is to appoint the Municipal officers and to indemnify the officers, employees, members of Council and other specified representatives against any claims for damages against them arising out of the performance of their duties. The revised by-law provides added protection for elected and appointed officials and meets Municipal Act standards. Prepare by: Trevor Wngidve Municipal Clerk 1 Appro ed by: Paul Gill, Gen. Mgr. Corporate & Financial Services I vP% Concurrence: RobertW. Robertson, A.I.C.P., M.C.I.P. Chief Administrative Officer /jh Attachment -1- C>1.02, .0 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5886 - 2000 A By-law to provide for the indemnification of officers, employees, members of Council and other officials of the District of Maple Ridge. WHEREAS the Municipal Council of the Corporation of the District of Maple Ridge, pursuant to the Municipal Act, R.S.B.C., 1996, c.323 as amended, may, by by-law, provide that the District will indemnify its officers, employees, members of Council and other specified representatives of the District against any claim for damages against them arising out of the performance of their duties and, in addition, pay legal costs incurred in a court proceeding arising out of such claims; AND WHEREAS Section 196 to the Municipal Act empowers Council to, by by-law, establish officer positions for the District of Maple Ridge with titles it considers appropriate; NOW THEREFORE the Municipal Council in open meeting assembled HEREBY ENACTS AS FOLLOWS: TITLE 1. This By-law may be cited for all purposes as "Maple Ridge Indemnification By-law No. 5886 - 2000". DEFINITION 2. In this by-law, "municipal public officer" means: (a) a member of Council; (b) a member of any civic commission under Division (2) of Part 18 of the Municipal Act (the "Act"); a library board under the LibrarV Act, or a community heritage commission under Section 953 of the Act; (c) a member of an advisory planning commission under Section 898 of the Act; (d) a member of a board of variance under Section 899 of the Act; (e) an officer or employee of the District; (f) a volunteer fire-fighter or a special constable; (g) - any volunteer who participates in the delivery of services by the District under the suisióii.ófäioffictoripiyeeofiheDistrict;-and-- (h) a member of a board of cemetery trustees established or appointed by the District under the Cemetery and Funeral Services Act. INDEMNIFICATION 3. The District shall indemnify its municipal public officers and former municipal public officers against any claim for damages, against such municipal public officers or former municipal public officers arising out of the performance of their duties and, in addition, pay legal costs incurred in a court proceeding arising out of any such claim. By-law No. 5886 - 2000 Page (2) OFFICER POSITIONS 4. The following positions are hereby established as officer positions of the District of Maple Ridge: • Chief Administrative Officer • Director of Finance • Municipal Clerk POWERS, DUTIES AND RESPONSIBILITIES OF OFFICERS 5.1 The powers, duties and responsibilities of the Chief Administrative Officer are as follows: a) overall management of the administrative operations of the municipality; b) ensuring that the policies and directions of the local government are implemented; c) advising and informing the local government on the operation and affairs of the municipality. 5.2 The powers, duties and responsibilities of the Director of Finance are as follows: a). receiving all money paid to the municipality; b) ensuring the keeping of all funds and securities of the municipality; c) expending and disbursing money in the manner authorized by the local government; d) investing funds, until required, in investments referred to in section 336 (investment of municipal funds) ; e) ensuring that accurate records and full accounts of the financial affairs of the municipality are prepared, maintained and kept safe; 5.3 The powers, duties and responsibilities of the Municipal Clerk are as follows: ensuring that accurate minutes of the meetings of the local government and its committees are prepared and that the minutes, bylaws and other records of the business of the local government and its committees are maintained and kept safe; ensuring that access is provided to records of the local government and its committees, as required by law or authorized by the local government; cj certifying copies of by-laws and other documents, as required or requested; d) administering oaths and taking affirmations, declarations and affidavits required to be taken under this or any other Act in relation to local government matters; e) accepting, on behalf of the municipality, notices and documents that are required or permitted to be given, served on, filed with or otherwise provided to the municipality; f) keeping the corporate seal, and having it affixed to documents as require.'L p a By-law No. 5886 - 2000 Page (3) 5.4 The powers, duties and responsibilities of all officer positions will be as determined at any time and from time to time by resolution of Council. REPEAL 6. Maple Ridge Officers and Employees Indemnification Authorization By-law No. 3663 - 1985 is hereby repealed. READ a first time this day of 2000. READ a second time this day of 2000. READ a third time this day of 2000. RECONSIDERED, FrNALLY.PASSED AND ADOPTED this day of 2000. MAYOR CLERK CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE:February 21,2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of The Whole- Cornn unity Development Parks and Recreation SUBJECT: Elderly Citizens Recreation Association, Residential Tower and Recreation Centre Funds Flow Analysis and Forecast- December 31,1999. SUMMARY The attached analysis has been prepared by the Finance Department for the project noted above. Further background is also provided on the operating agreement between ECRA and The District along with a comparison to similar facilities situated elsewhere in the Lower Mainland. RECOMMENDATION That the report on the Elderly Citizens Recreation Association, Residential Tower and Recreation Centre project be received. BACKGROUND The District has provided support to the Elderly Citizens Recreation Association in the completion of the project over several years. The building was opened last October, and is currently being enjoyed by an expanding membership of over 1000 senior citizens. Several other community organizations are making use of the building at times when the Ridge Meadows Seniors Society does not require the facilities. The attached report identifies the funding provided by the District in order to finalize the project. It also identifies the anticipated recoveries to be received by the District, including the value of the recreation centre asset, which will be owned by the Municipality Had the District chosen to develop a stand-alone senior's recreation centre, on municipal land or on other land it acquired in the core, the overall cost would have been at least $4.4 million, based on a land value of $1.45 million plus the construction cost of the centre which is conservatively estimated at $2.98 million. This cost at $119 per square foot could only have been achieved as part of a larger project. For example the stand alone cost of the Pitt Meadows Family Recreation Centre is $148 per square foot. If this were applied to the ECRA project, the stand alone cost could easily have exceeded $5 million including $1.45 million for land and $3.7 million for construction. Under the current arrangement the District has the potential to provide the same amenity for less than $3 million. Arguably this amount may be higher if the projected profits are not achieved on the initial sale or resale of the units to the extent currently envisioned. However, a total 01 .09.0) cost of anything less than $5 million should be considered favourable. Apartment sales are proceeding in accordance with initial projections with 50 units currently sold with four more pending, not including the apartment units owned by the District (which are also currently for sale). Unfortunately the pace of apartment resales and property values cannot easily be projected. Consequently it will be some time before we will be in a position to know if our objective of $5 million or less will be achieved. The investment of the District is secured by a second mortgage on the project. OPERATING AGREEMENT As noted - above, the District will own the ten strata lots which comprise the public senior's recreation centre. The District has leased the facility to the Elderly Citizens Recreation Association. ECRA has assigned its interest to the Ridge Meadows Seniors Society. ECRA' and RMSS have agreed to accept full operating and maintenance responsibility for the recreation centre. They have also agreed to equip the building. ECRA and RMSS have agreed to do so with the following requirements: That the centre be run as a non-profit seniors recreation centre open to all Maple Ridge and Pitt Meadows Seniors. That membership fees be maintained at a level comparable to other centres in the Lower Mainland. That the level of programming be maintained at a minimum of the same level provided when the District had a senior's coordinator working at the Centennial Centre. That information be provided to seniors through the centre, about opportunities available outside the facility. That RMSS and ECRA provide audited financial statements to the Municipality annually. That the District appoint one staff liaison, and two Council liaison members to the Ridge Meadows Seniors Society Board of Directors. That the Municipality be provided free use of the centre, at times when ECRAJR.MSS are not using the facility. That ECRAIR.MSS agree to several other conditions including reporting annual usage statistics related to the operation of the centre, along with other standard lease terms respecting insurance, inspection, etc. The Municipality would be in a position to terminate the agreement and operate the right to buy out the District's interest once and if they can afford to do so. In addition to the provision of the facility, Parks and Leisure Services will provide an annual grant of $150,000.00 per year to ECRAJRMSS, which amount is committed for three years and, thereafter, as budgets permit. This amount compares quite favorably to the operating costs of similar sized seniors recreation centres situated in other Lower Mainland municipalities. A list of those surveyed follows. LOCATION CENTRE SO. FEET OPERATING COSTS/YR New Century House Westminster 21,000 $350,000. Coguitlam Dogwood Centre 20,000 $387,000 Port Coguitlam Wilson Centre 12,500 $247,000 Delta Kennedy House 19,000 $238,000 The lower operating cost commitment from Parks and Leisure Services is due to the significant involvement of ECRA and RMSS volunteers, as well as the cost sharing to be undertaken with the strata corporation responsible for the overall building. CONCLUSION The ECRA residential tower and recreation facility is being well received in the community. The Ridge Meadows Seniors Society has enjoyed a significant increase in its membership since opening the facility last October. The sale of apartment units is proceeding at a pace which is consistent with projections and at a significantly faster pace than in any other apartment development in the Municipality. We are of the view that this has to do with both the quality and design of the project and with the inclusion of a public seniors recreation centre in the building. The capital cost of the facility to the District could be as low as 3 million depending on the final revenues achieved in the project from apartment sales and re-sales. Any cost which is lower than 5 million (the cost of a stand alone facility) should be considered a positive outcome. ft Parks and Recreation Services Coizcurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer MM:ed Attachment 3/1/00 District of Maple Ridge E.C.R.A. - Tower and Recreation Centre Funds flow analysis and forecast As at December 31, 1999 District Outlays Land transferred $ 1,450,000 Recreation Centre Paid to ECRA for recreation centre $ 2,000,000 DCC & Permits 1,038,928 3,038,928 Residential Units Prepayment for 12 units held for resale Closing fees Interest costs 2000 $ 130,000 2001 20,000 Commissions Insurance Property tax Maintenance fees Other fees Grant (500,000 net of GST rebates) Professional fees Construction Contingencies Total District Outlays $ 2,000,000 10,000 150,000 50,000 10,000 10,000 14,000 2,244,000 $ 483,744 29,000 512,744 250,000 $ 7,495,672 Residential Units Sale of 3 units Dec-00 $ 166,667 $ 500,000 Sale of 5 units Jan-01 $ 166,667 833,330 Sale of 4 units Feb-01 $ 166,667 666,670 $ 2,000,000 Recreation Centre (District Owned after 80% residential units are sold) Centre 25,000sf $119 (Valuation) 2,981,672 Other Potential Recoveries: Projected profit on Sales as by Voth Bros. 1,064,000 Revenue from apartment resale proceeds 1,450,000 Total Financial Recoveries $ 7,495,672 Funds flow analysis - Voth Bros. Developments Ltd. Based on this forecast of $1,064,000 gross profit, the Municipality will recover the $1,039,000 advanced for D.C.C.'s and permits. - - Upon resale of the residential units, the sellers are to share their profit with the District up to $1,450,000 (Land transferred cost as per Housing Agreement which expires 2030). COPY NI : F BRMSH COUJMD!A MuT.naPAUflFS SuitalS 10551 Shellbtidge Way Rith,nond Bnliahohmth1a NO V06 Fu (WO 6601- EmaAi ubdvfaetgobc. PRESIDENT MAYOR STEVE THORLAXSON Exacuriva DIRECTOR RIQiARD TAnOR December 16, 1999 Honourable Pierre Pettigrew Minister for International Trade Government of Canada Lester B. Pearson Building 125 Sussex Drive, Tower B, 5th Floor Ottawa,ON K1AOG2 Dear Minister: 'Copies to Mayouifci/ o Copy to Council Reading File For Information Only o For Response by /Copiesto "- RE: TRADE NEGOTIATIONS AND THE IMPACTS ON LOCAL GOVERNMENTS IN CANADA The Union of BC Municipalities (UBCM) is the association that represents all local governments in British Columbia. Although trade issues would not normally be considered a policy concern of local government, UBCM felt obliged to take positions in the past on federal trade initiatives because of the potential adverse impacts these activities could have on local government, if proceeded with as they have been proposed. If the discussion papers on the WTO'sweb site are any indication of that organization's inclinations and the advice being given to its members,, then the need for input by organizations such as ours is greater than ever. While we have asked the Federation of Canadian Municipalities (FCM), of which we are a member, to advocate the local position on our behalf, we also wish you to be directly aware of our concerns and would like to know that the federal government is taldng these into account in trade negotiations underway, now and in the future. Our concerns apply uniformly to discussion involving any international trade forum that Canada may be a member of - whether WTO, OECD, NAFrA, Free Trade of the Americas - our concerns remain. Documents taken from the WTO web site indicate that the proposals for the recent talks in Seattle explicitly include local government as part of their - mandate, and the potential for adverse consequences to local government is substantiaL We have taken note that the agreements in question, particularly those involving services and procurement would only apply to local governments in Canada if the federal government agrees to do so. Prior to the Seattle talks, B.C.'s Minister responsible for Trade, the Hon. Mike Farnworth, commented publicly that it is B.C.'s view that the federal government must make sure that any future tradelmvestment agreements do not apply to matters within provincial jurisdiction, including local government matters, without the express consent of the Legislative Assembly of B.C. We see the merits in this view and have advocated this to Mr. Farnworth in the past. 01.0 ~xj) Trade Negotiations and the Impacts on Local Governments in Canada Page 2 While the federal government's agreement is required for the proposals to apply to local government, the federal government seems to want to proceed this way because this reciprocity will open up foreign markets to Canadian exports. We are not aware of any analysis by the federal government of the consequences within Canada of this change in policy to extend trade rules to other levels of government. Our analysis of WTO discussion documents raises concerns about the potential consequences for local government in Canada if current proposals are implemented. We have attached a paper that discusses a number of local government areas of impact in some detail. A few of the major areas of concern include: • the OATS proposal would set rules for trade and investment in all services, including education, health, social services, libraries, recreation and culture, architecture and engineering, sewer and water, construction, retail, and other sectors that fall wholly or in part within local government's jurisdiction. Many of these would not normally be considered as related to trade. • local government regulation of planning, development, business activities, environment, and public health and safety could be challenged if regulations. are seen to be "more burdensome than necessary to ensure the quality of the service." In other words, local regulations would be judged by their impact on trade, even though they may well serve other legitimate purposes and are considered in the public interest. • like the failed MAI, the proposed agreement gives guaranteed rights to foreign corporations to establish a commercial presence in the 134 WTO member countries. This would include foreign owned hospitals, schools, social service agencies, water corporations, solid waste disposers and other service providers including libraries. • the broader government procurement rules (AGP) would: - bar local governments from giving preference to local contractors or from discriminating against foreign corporations, even unintentionally; compel local governments to publish all notices of proposed procurements with the WTO; and - compel local governments to report and explain their procurement decisions to the WTO. These requirements would be excessively burdensome for the local government sector in this country, given that it is predominantly made up of small to medium sized governments that have few staff and no resources to dedicate to fulfilling bureaucratic requirements and defending against the inevitable legal battles that will, ensue. potential for legal challenges and federal-provincial strife - under WTO agreements, challenges are made, by other governments, not by investors as occurs under NAFTA. An example wold be the recent European Union complaint to the United States about legislation passed by the Commonwealth of Massachusetts. The law restricted trade with Burma because of that country's civil rights violations. We understand that once a federal government has signed a WTO agreement that covers sub-national governments (i.e., provincial/state and local), then the federal government must make the sub-national governments abide by the terms of the agreement.. In the case of Massachusetts, the law in question was struck down by the U.S. courts which cited the American obligations under its WTO agreements. * Trade Negotiations and the Impacts on Local Governments in Canada Page 3 This precedent does not give us confidence in our continued ability to regulate locally for the benefit of our citizens and according to community values. We urge you to extend a blanket exemption for local, governments from the application of any international trade agreement that the federal government is contemplating - for now and in the future. This action would be consistent with the treatment of local governments under the NAFTA. We feel that it is inappropriate for the federal government to impose on local governments the kinds of burdens that would come with implementing these agreements on a national scale. When the MAI was being discussed, the federal negotiator was willing to attend meetings In B.C. to explain the proposed agreement and to discuss concerns. We would be pleased to host a sittilar meeting between local governments and the Canadian WTO negotiator, if you should wish to make him or her available. Given the reported outcomes of the Seattle meetings, we appreciate that this matter may not have the urgency that it did a few weeks ago. . However, we recognize that further international trade talks will reconvene in some other venue and in some other form at a future date, and we believe it would be prudent to use this interval to discuss publicly the local government implications of the proposals. Yours truly, Mayor Steve Thorlakson President c.c.: Members of the BC Liberal Caucus Bryon Wilfert, MP (Oak Ridges), Chair, Liberal Municipal Caucus Hon. Michael Farnworth, Minister of Employment and Investment, Province of B.C. Deputy Mayor Sam Synard, President of FCM other Canadian municipal associations /Members of UBCM Attabmcot . . 925.70.T:L.WTOf6e The World Trade Organization "Millennium Round" Negotiations: Implications for Local Government Prepared by Ellen Gould, Independent Researcher Background From November 30 to December 3, 1999 heads of state and trade ministers from the 134 member countries of the World Trade Organization will meet in Seattle, Washington. They will launch what is called the "Millennium Round" of negotiations on a vast number of subjects, including ones that will have a direct impact on local governments. The goal is to have new agreements signed within three years. A senior WTO official, RolfAdlung, has said an advantage of the WTO is that it can force subnational governments into making changes they would otherwise refuse to make if asked by federal governments. He says it is more "convenient" for senior governments to have complaints' against their subnational governments raised by other WTO countries and dealt with in Geneva (the WTO headquarters). Commitments made by federal governments at the WTO can "be considered an instrument of federal policy surveillance and enforcement over sub-federal entities...."1 Negotiations during the Millennium Round to expand the scope of two existing WTO agreements in particular stand to create new obligations and rules for local government. These agreements are: • the General Agreement on Trade in Services • the Agreement on Government Procurement. Potential Impacts on Local Government of the General Agreement on Trade in Services (the GATS) The Training Course the WTO provides on the General Agreement on Trade in Services alerts us to the fact that this Agreement has "an extremely wide scope of application"2. It covers not only government measures that directly affect trade but also ones that "incidentally", affect it. Regulations commonly under the authority of local governments, such as zoning of "big box" retaiL stores; are among the issues the WTO Secretariat has identified for consideration at the negotiations.. The GATS is one of fifteen existing WTO agreements. It sets rules for trade and investment in all services - education, health, social services, libraries, recreation and culture, architecture and engineering, sewer and water, construction, retail - and many other sectors that fall either partly or wholly under local government jurisdiction. The Agreement covers all measures taken by governments at all levels - national, provincial, local, and agencies with delegated governmental authority3 Trade officials agree4 that the GATS has very powerful provisions setting rules, in areas that would not be commonly understood to be related to trade. Since two thirds of the Canadian economy and 74% of all jobs are in the service sector, an international agreement with the power to change how governments regulate this sector can have significant impacts on the everyday lives of Canadians. Local Government Regulations "On the Table" at the WTO Negotiations Here are some of the areas the WTO staff have identified to be considered in the negotiations as regulations that restrict trade 5 : • "Restrictions on large-scale outlets, shop opening hours, and zoning and planning laws" affecting retail outlets. The WTO Secretariat comments that "many of the regulations that affect the distribution sector are implemented by local governments and municipalities, who have a powerful influence on the authorization of new stores and the conditions of operation"6 "Controls on land use, building regulations and technical requirements, building permits and inspection, registration of proprietors, contractors and professionals, regulation of fees and remunerations, environmental regulations, etc." affecting the construction sector. Again, the WTO recognizes that these areas are often in local government jurisdiction: "Such measures are applied not only at the national level, but also very frequently at the sub-federal or local government leveL" • "Consumer protection, public health and safety regulations affecting engineering and architectural services.8 • "Regulations which are directly targeted towards environmental services, such as urban planning restrictions on the location of disposal sites..."9 The WTO acknowledges that these kinds of regulations can serve legitimate purposes, but under the. terms of the GATS, local government regulations can be challenged if regulations are "more burdensome than necessary to ensure the quality of the service."10 Local governments have to be able to prove that there is no other way the same policy objectives could be achieved with less of an impact on trade. "Extremely Wide" Scope of the GATS In its on-line training course on the General Agreement on Trade in Services, the WTO states: "The Agreement has an extremely wide scope of application. It applies to any measure by a Member of the WTO which affects trade in servkes. The term 'measure' (defined in Article XXVIII of the GAlS) covers any action taken by any level of government as well as by non- governmental bodies to which regulatory powers have been delegated. A 'measure' could take yiiaJaw,.regulation,administrat.ive-decision-or-guideline-or-even-an-jmwrjtten praoti - Also, the use of the term 'affecting', rather than other terms such as 'governing', means that the scope of the Agreement encompasses not only measures designed to regulate trade in services directly but also any other measures that might be designed to regulate other matters but which incidentally affect the supply of a service."1 ' The fact that local government measures could be challenged at the WTO because they "incidentally" affect the supply of a service imposes what could be considered an unreasonable burden on this level of government, requiring legal expertise in international trade law beyond the capacity of most local governments. The uncertainty inherent in the concept of what "incidentally "affects the supply of a service could have a chill effect on regulatory initiatives taken at the local level to solve local problems. Impacts on Investment - MA1-Like Provisions in the GATS Like the failed Multilateral Agreement on Investment would have done, the GATS gives guaranteed rights to foreign corporations to establish commercial presences in WTO member countries. Foreign-owned hospitals, schools, social service agencies, and water corporations have a guaranteed right to establish themselves when governments consent to have the agreement apply to the relevant sector. Governments cannot impose any residency or local hiring or training requirements as a condition on this kind of investment. Nor can foreign investors be required to establish "a joint operation or a joint venture company with local suppliers or subcontractors."2 That is why promoters of the MAI see expansion of the OATS as a promising way to achieve some of the same objectives.13 Senior WTO official RolfAdlung has said the "surveillance and enforcement functions" of the WTO that national governments can use against their subnational governments "appear particularly relevant in services areas, given the wide policy coverage of the OATS which extends, for example, to investment issues."14 Impacts on Local Government Grant Programs The GATS covers subsidies, so in areas where governments have made commitments, no local residency or local involvement in the ownership or management of a service can be required as a condition of governments giving out grants. For example, municipal arts grants could not require local residency. One of the issues the WTO Secretariat has said needs to be clarified during the upcoming negotiations is the distinction between public and private service providers and whether they can be considered to provide "like" services. If, for example, public and private hospitals are defined as providing "like" services, then governments could be obligated to give them the same treatment in giving out grants and subsidies. Local government grants to health and social service agencies could similarly be affected. 'I The Significance of the New Round of Negotiations for Local Government The General Agreement on Trade in Services has attracted little notice, although it was used recently as part of a WTO case that struck down the Auto Pact. At the moment, the GAlS generally applies only to service sectors where government have made commitments, and governments up till now have made few commitments. This situation will change with the new round of negotiations. All the major powers within the WTO are saying all service sectors - including health and education - should be up for negotiation at once in the Millennium Round and automatically covered by the agreement unless governments succeed in getting exemptions to have a sector protected. The federal government recently 15 declared it would not be seeking exemptions for health and education, a shift from its traditional negotiating position. It is not known what other areas affecting local governments the federal government is planning to put "on the table." The GATS does have weak provisions to exempt public services from the terms of the agreement, but once governments make commitments in areas like health and education the exemption is effectively undermined. Another area that is exempted from the terms of the Agreement are services directly procured by governments, dealt with in another WTO Agreement, the Agreement on Government Procurement that is also up for renegotiation in the Millennium Round. Potential Impacts on Municipalities of the Agreement on Government Procurement The Agreement on Government Procurement is an existing WTO agreement that Canada has signed with some, but not all,. of the other members of the WTO. The federal government has not agreed thus far to have provincial and local government procurement covered by the AGP, but it is under pressure to do so and has undertaken studies with the goal of demonstrating to subnational governments there are benefits to being part of it In briefing documents 16 given out to local government representatives attending federal consultations on this agreement, the Canadian government indicated it intended to seek changes in the upcoming negotiations that would have the following impacts on municipalities: • bar all governments at every level from giving preferences to local contractors or from discriminating, even unintentionally, against foreign èorporations • compel them to publish all notices of proposed procurement with the WTO • compel them to report and explain their decisions to the WTO. Another of the Canadian government's goals in the negotiations is to seek the elimination of any preferences given to small business through government procurement. The following are the reporting burdens that would be placed on local governments by changes achieved through the Millennium Round negotiations on government procurement: "- publish notices of proposed procurement - publish procurement policies and procedures - notifS' (deposit copies) with the WTO of procurement policies - publish notices of contract awards - include evaluation criteria in bid documents - publish information On reasons for sole source procurements." While the argument being made for these provisions is that it would increase "transparency" and therefore promote fair treatment, a requirement to publish all local government procurement policies and provide the rationale for them would place an unreasonable administrative burden on local governments. Although transparency obligations are often justified as just making procurement more fair and open, trade expert Pierre Sauve has said that transparency can serve to embarrass governments into changing their policies 17. Transparency requirements therefore can be used as instruments of political pressure on governments. Potential for Legal Challenges to Local Governments under WTO Agreements Challenges to governments using WTO treaties are made by other governments, not directly by investors as can be done under NAFTA. An example of such a challenge affecting sub-national levels of government is the European Union's complaint against the U.S. over legislation, enacted by Massachusetts. The complaint accused the U.S. of violating the terms of the Agreement on Procurement by allowing Massachusetts to pass a law refusing to procure goods from anyone who does business with Burma. The EU complaint was specifically intended to make sure once federal governments have signed WTO agreements covering subnational govemments,that they must make subnational governments abide by the terms of the agreement. The Massachussetts' law has subsequently been struck down by American courts, citing American obligations under WTO agreements. Once a WTO panel has ruled that a government measure is in violation of a WTO agreement, the government has to change that measure or pay very heavy monetary penalties every year it keeps the measure in place. As well, countries that win their complaints can impose heavy WTO- sanctioned tariffs, so high they effectively block exports from the nation that has been found at fault. Almostevery. country that has lost a case at the WTO has been forced to back down. Endnotes 1 p.7, "THE POLITICAL ECONOMY OF ADJUSTING TO SERVICES TRADE LIBERALIZATION", a paper delivered to a Brookings Institution conference on trade in services, June 1- 2,1999, by RolfAdlung, senior economist with the WTO Services Division 2 The WTO, "A Training Package - #6 Services - Scope and Definition", available on the Internet at http://www.wto.org/wto/eolJe/wto06/wto61 1 .htm The GATS: Part I Scope and Definition, Paragraph 3.(a) states: "For the purposes of this Agreement: (a) "measures by Members" means measures. taken by: (i) central, regional or local governments and authorities; and (ii) non-governmental bodies in the exercise of powers delegated by central, regional or local governments or authorities; In fulfilling its obligations and commitments tinder the Agreement, each Member shall take such reasonable measures as may be available to it to ensure their observance by regional and local governments and authorities and non- governmental bodies within its territory." The full text of the GATS is available on the Internet at: http://www.wto.org/wto/services/gatsintr.htm 4 For example, former WTO Director General Renato Ruggiero has said "The right of establishment and the obligation to treat foreign services suppliers fairly and objectively in all relevant areas of domestic regulation extend the reach of the Agreement into areas never before recognised as trade policy." in a June 1998 speech "Towards OATS 2000 - a European Strategy" available on the Internet at: http://www.wto.org/wto/speeches/press.htm The WTO Secretariat has prepared "Background Notes" for the upcoming negotiations on services, available on the Internet at: http//www.wto.org/wto/services/w65.htrn 6 WTO Background Note, "Distribution Services" There has already been a case dealing with "big box" retail outlets at the WTO brought by the U.S. against Japan over retail sales of photographic film. The U.S. tried to argue that Japanese limitations on large scale retail stores acted as a barrier to trade in American film. But the Japanese won the case, pointing out that photo film did not require the kind of shelf space afforded by large retail stores and as well that it had already largely ended its regulations restricting large stores. While the U.S. lost the case, the U.S. Trade Representative argued that it was an example of how just bringing a WTO complaint could compel another country to change its regulations. 7 WTO Background Note, "Construction and Related Engineering Services" 8 WTO Background Note, "Architectural and Engineering Services" 9 WTO Background Note, "Environmental Services" 10 The GATS, Aiticle VI, Paragraph 4. (b) WTO, "A Training Package - #6 Services - Scope and Definition" 12 WTO Background Note, "Construction and Related Engineering Services" 13 For example Pierre Sauve, OECD official and former Canadian negotiator on NAFTA, says in a paper he co-authored that expanding the investment provisions within the existing GATS would be a better way to achieve the purposes of an MA! because it would not have the same "political visibility" and would be "more difficult to oppose than a full blown negotiation in a 'new' policy area." See p. 8 "Exploring Approaches to Investment Liberalization in the OATS", paper prepared for the Brookings Institution conference on trade in services, June 1-2, 1999 14 THE POLITICAL ECONOMY OF ADJUSTING TO SERVICES TRADE LIBERALIZATION", a paper delivered to a Brookings Institution conference on trade in services, June 1-2, 1999, by Roif Adlung, senior economist with the WTO Services Division 15 Oct. 7, 1999, Globe and Mail 16 Background Paper, "Government Procurement in the Next Round of WTO Multilateral Negotiations", Federal Dept. of Foreign Affairs and International Trade, Jan. 4, 1999 17 Pierre Sauve, p. 10, "Exploring Approaches to Investment Liberalization in the GATS" I- (/Copies to Mayor & Council FEB 24 2000 Reference 53245 o Copy to Council Reading File '01 10 -20 -01 0 For Information Only. . February 21, 2000 [ For Response oy' -'. ...... Copies to Dear Prospective Nominator • As Minister of Environment, Lands and Parks, I have the privilege of recognizing the environmental contributions of individuals, groups, businesses, and organizations throughout British Columbia During Environment Week, June 4-10, 2000, the Lieutenant Governor and I will present the Year 2000 Minister's Environmental Awards to several British Columbians who have done outstanding work m preserving, protecting and enhancing the environment I invite you to nominate individuals, groups, businesses, and organizations who, in your view, deserve to be considered for this year's awards The enclosed nomination brochure outlines the eight award categories and eligibility requirements for the awards This year, a new category, Excellence in Stewardship, has been added to recognize organizations and individuals who have worked voluntarily to protect biodiversity values on private land or in their local watershecf If you require additional brochures, please contact the Communications Branch at (250) 38-9422-. Thank youassistmg me in recognizing the environmental achievements by your felloitish Columbians Sincerely, 9JL JoanM Sawicki Minister Endosure • .. 05, C A Please complete the following five sections: I - Categories and Criteria 44 Please choose only "one" of the following categories. Additional selec- tions will invalidate this nomination. O Excellence in Stewardship - organizations and individuals who have worked voluntarily to protect biodiversity values on private lands or in watersheds. o Individual Citizen - recognizes exemplary efforts by British Columbian women and men in their service to protect, preserve or enhance the environment. • Youth - groups or individuals under the age of 25 who have made an outstanding contribution to a healthy environment. • Government (Federal, Provincial or Local) - recognizes government organizations or individual employees demonstrating excellence or innovation in the areas of preserving and enhancing the environment. • Community or Non-Profit Organization - grassroots organizations making a special commitment to B.C.'s environment. • Business, Industry or Labour - recognizes organizations that pro- vide services, products or labour that have low environmental impacts and act as a model for sustainable economic activity. o Environmental Education - outstanding environmental efforts by groups or individuals in the areas of academia or public education. o Communications or Media - organizations or individuals who have made a significant contribution to the understanding of environ- mental issues through journalism, the arts or other forms of public communications. 6 1 Oves please Win One for Envinnment Every year, people all over the province make valuable contributions to the preservation and enhancement of British Columbia's environment. The Minister of Environment, Lands and Parks believes that these dedicated individuals and groups should be honoured for their achievements, and offers annual awards for activities that enhance, preserve and protect the environment of British Columbia. Eight Ways to Win for the Environment Awards are given in each of the following categories: • Excellence in Stewardship • Individual Citizen •Youth • Government (Federal, Provincial or Local) • Community or Non-Profit Organization • Business, Industry or Labour • Environmental Education • Communications or Media Nominations can include any individual, organization or group from British Columbia that has made a significant and positive contribution to the province's natural environment. Candidates for an award can be nominated by anyone or by an organization including Ministry of Environment, Lands and Parks staff. Cur,rent s(aff members of the Ministry of Environment, Lands and Parks are not eligible to receive an award. Nominations must be received by April 7, 2000. Late nominations will not be considered. S. Selection Process and Criteria Ninatmons will be assessed by a • eki, çgmunittee composed of staff and by the Minister and Parks. To beeIIgib for an award, an Individual or organization must have been Instnsmental mi • identifying, reducing, solving or avoid- ing an environmental problem; • demonstrating consistently responsible environmental management practices; and/or • promoting public awareness, under- standing and active concern for the enhancement and protection of the environment. In addition, the review committee will also consider the nominees': • long term service and commitment; • voluntary contributions; and • innovative approach. .• Announcement of award recipients will be made by the Minister of Environment, Lands and Parks during Environment Week, June 4-10, 2000. Award recipients will be contacted two weeks prior to the announcement. I - Who are you nominating? 1..dahltc. City: . . - . Postal Ce•. Phone: 3 - Who are you' :1 Name: Address: City:. PostalCode: Phone:. .........- ...._ .... 4 - Third-Party Reference in support of nomination Please provide the name and telephone number of an additional reference. me: . Telephone.number. 5 - Summaiy of Achievement Describe in 400 words or less, why your nominee deserves to win a Minister's Environmental Award. Ensure that your summary clearly outlines how the nominee's efforts and achievements fulfill the award criteria as defined in this brochure. Please answer the following two questions in your summary: . • What did your nominee do? • How did It enhance, preserve and/or protect the environment? You may also include letters of endorsement and other supporting materials. Materials provided become the property of the Ministry of Environment, Lands and Parks and will not be returned. Submissions must be hand printed or typed to be considered. illegible submissions could disqualify a worthy recipient. Once this application is complete, please send it to: Minister's Environmental Awards Program, Ministry of Environment, Lands and Parks, Communications Branch, P0 Box 9360, Sth. Prov. Gov't., Victoria, BC V8W 9M2. To contact us, phone (250) 387-9422, fax (250) 356-6464 or email Lindsey.Glossop@gems6.gov.bc.ca - or visit us on the Web at http://www.elp.gov.bc.ca/pac/awards ELP203470.298 OP#4500034560 I . I B . • I -• I t\) i I DISTRICT OF Agenda Item: 04.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNC1LLOR That the Minutes of the Regular Council Meeting of February 29, 2000 be adopted as circulated. "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer — Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section t Municipal Clerk Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be rèquiredbyyour Depàrtfñht. March 15, 2000 Date Muiicipal Clerk CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: March 8, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Silver Valley Review INTRODUCTION Council has directed staff to report on the status of development within the Silver Valley area; and, provide options to ensure that it is developed in a manner that reflects the important and unique physical and environmental features of the area. RECOMMENDATION This report is provided for Council's consideration. It is recommended that Council: Confirm Silver Valley as a designated growth area as per the adopted OCP. Direct staff to continue with Silver Valley related initiatives to be completed in 2000 including a storm-water management review, stream classification, and other bylaw reviews. Direct staff to process development applications in Silver Valley in accordance with the OCP, relevant bylaws, and Council requirements. Should Council wish to pursue a Neighbourhood Plan of Silver Valley, it is recommended that: Staff be directed to prepare a Terms of Reference for a Neighbourhood Plan, including recommendations for funding, timing, public consultation, objectives, and scope. BACKGROUND • Laud Use thatiagetYintby locai government- in-British....Columbia is enabled ..hy.th&Municipa1 Act.. Essentially, the legislation provides that a local government must adopt an Official Community Plan (OCP) that guides development within a municipality. The OCP contains a land use map to allocate uses by area; and, text to provide policy level guidance for development and land use management. The OCP is physically implemented by bylaws including for example, a zoning bylaw; subdivision bylaw; and, other regulatory mechanisms including bylaws pertaining to soil deposits, watercourses etc. In the case of Maple Ridge, an OCP was adopted in 1996. Prior to the OCP review process, both the Silver Valley and Albion Growth areas were the subject of a detailed analysis, including a public process with eight public forums. The results of this review were incorporated into the OCP documents and -1- subsequently adopted. In part, the identification of Silver Valley as a growth area reflects the significant amount of designated Agricultural Land within the community; and, other community-wide objectives. The Official Community Plan Two schedules of the OCP provide specific policy direction with respect to the development of Silver Valley. Schedule 'A' (attached) is the text of the plan and provides the policy framework for the community generally, with some specific references to Silver Valley. The policies can be termed the 'guiding principles' for community development. They are not prescriptive. Schedule 'B' (attached) identifies the land use designations for the community. In urban areas, including Silver Valley, land identified for residential purposes is assigned densities commensurate with expectations premised on a variety of factors. These include proximity to major transportation facilities and non-residential land uses; topographic and natural features; and servicing constraints. Policy Implementation Tools The policies and principles expressed in Schedule 'A' and the land use designation prescribed by Schedule 'B' are subject to some interpretation based on a specific development application; and, additional details prepared by the developer at the time of application. These regulations include issues such as, tree removal, site grading, storm-water management and creek preservation. A number of new regulations have recently been adopted to assist in managing development notably in Silver Valley. These regulations include the Hillside Development Guidelines, Development Permit Area XXX, Watercourse Preservation Bylaw and ongoing work on a tree preservation bylaw, storm-water management standards and new street design standards. To date, much of the work on the implementation tools has been somewhat reactive, stemming from development activity in the, area and the community generally. Silver Valley: Current Cases The current cases in Silver Valley are shown in an attached map. Alternatives Council directed staff to report on alternatives to ongoing development in the Silver Valley area. First, given the advanced state of many cases, staff suggest that the area is likely to continue to develop to reflect approved cases and those at third reading Discretion of Council to defeat third reading bylaws is limited. Second, it is important to recognize that Silver Valley, as a designated growth area, is an integral part of the OCP. To preclude or significantly change development in Silver Valley would have impacts elsewhere in the community. If Council wishes to pursue this avenue, it should be in the context of the broader OCP review. It is noted that the OCP is subject to compliance with the Livable Regional Plan and any significant change to the Silver Valley growth area is subject to GVRD review. Third, the policy direction from the OCP has not, in staffs view, been fully translated into the implementing bylaws..whileworkonthiselementis progressinginitiativeuff.entliiidëiWà3iiñclude an update to the storm water management plan for the area; a stream classification project; an update to -2- the watercourse protection and tree preservation bylaws; and, implementation of hillside policies. Key bylaws such as the subdivision and zoning bylaws should be reviewed in more detail also. Finally, the current planning process in many communities includes a level of policy planning document at the sub-OCP level. Generally, this type of document is called a 'neighbourhood' or 'secondary' plan. It might be useful to consider this type of document for Silver Valley and the next section describes these policy documents in more detail. Neighbourhood Plan The deficiencies outlined point to a gap in the information needed to arrive at consensus on an acceptable approach for urban development of the Silver Valley area. The tools used to date have historically provided an acceptable process for the management of development in the community. However, changes in the regulatory environment of senior governments, heightened community expectations and the physical complexity of the Silver Valley area, all point to the need for new and creative solutions. It has been suggested that more detailed planning policies and schedules would be beneficial. This would require preparation of a comprehensive plan of development for the area that could include, for example, a series of visual images relating to essential components of the plan. Regulations could then be tailored to achieve the plan rather the more generalized objectives of Schedule W. This should result in less dependency on enforcement of regulations, a shortcoming of the current process. In essence, this type of process would see the development of a secondary or neighbourhood plan for Silver Valley; and, other similar areas. Community involvement would be an essential component of achieving a plan for urban development in Silver Valley that gains broad public acceptance. A secondary neighbourhood plan for Silver Valley has many implications. These include: - The cost of preparing a plan of this nature is high. The work would require assistance from outside consultants and will necessitate significant time commitments from a broad cross-section of current staff. Comparable plans can cost more than $100,000. Phasing the plan is possible, limiting the more detailed work strategically to align with phasing objectives for the area. - There is considerable time required to complete the plan. Approximately one year, or more, is required to complete the work. Public consultation could then further lengthen this time frame. A regulatory framework needed to implement the plan could require as much as one more year. - The process will raise expectations for other developing areas. A similar process will be demanded for all growth areas. Current development in the area could either be halted to pursue this option; or, alternatively allowed to continue on a case-by-case basis. In this latter scenario evolving policy through the neighbourhood plan process could provide direction to new cases. Also, new cases will be subject to evolving regulation. As a result, staff suggest continuation of development as opposed to a 'development' freeze. -3- OPTIONS Silver Valley is a designated growth area with an anticipated growth capacity to accommodate as many as four thousand housing units and corresponding school, parks, and local commercial land uses. At the same time, it is recognized that Silver Valley has many significant streams, rivers and environmentally sensitive features that require strong planning measures to ensure their long term protection. In addition, Silver Valley is a highly visible hillside area. Council has expressed a keen desire to ensure that hillside development in the area preserves, as much as possible, the visual integrity of the natural environment and not repeat the development patterns of other municipalities. To address the foregoing, Council has a number of choices. These include: Silver Valley as a Growth Area - Changing the status of Silver Valley as a growth area is not a recommended course of action given the lengthy history of studies, investment, public dialogue, and regional commitments. Official Community Plan - The Official Community Plan is a broad policy document providing guidance to the overall growth and development of the community. The OCP review is scheduled to commence in 2001 and will be a two-year process. Given the extended time frame and the more generalized nature of the OCP, this is not an option that will generate the more detailed policy direction that would be beneficial in a timely manner. Neighbourhood Plan - Neighbourhood Plans (or Secondary Plans, Area Structure Plans) are a common method of enabling a planning framework to link the OCP with regulatory bylaws such as the zoning and subdivision bylaws. While elements of a Neighbourhood Plan exist for Silver Valley (i.e. guide plan maps, technical background studies), there has been no formal process to develop specific policies for the area. Staff or consultants without the benefit of public, consultation have done the noted studies. The preparation of a Neighbourhood Plan would provide an opportunity to develop a growth' management framework for Silver Valley and guide the future pattern, form, and character of land uses. It would also enable a public consultation process. Other Bylaws - Sevçral important and beneficial initiatives are underway that will éontribute to an enhanced development product in Silver Valley., As noted, these include a storm water management study; watercourse classification project; and, other bylaw updates. It is recommended that these continue. Development Applications - Development applications have proceeded in Silver Valley on, the basis of its' designation as a growth area. Several of these applications have achieved third reading status as they have satisfied municipal requirements during each phase of the application review. Council discretion for such applications is limited. It can be expected that other development applications will be received in the area. Council has the jurisdiction to ensure it is fully satisfied that all development requirements are being met for these applications and that they meet the standards of all bylaws and municipal policies. -4- CONCLUSIONS Council has a number of options to consider in its pursuit Of 'smart managed growth' in Silver Valley. While an OCP review is scheduled for 2001, it is suggested that the preparation of a Neighbourhood Plan for Silver Valley would provide an opportunity for public consultation; the development of more specific policies; a review of land use designations; and, the consideration of other growth management techniques. In the interim, it is understood that development applications in Silver Valley will be subject to existing policies, bylaws, and Council requirements. 31e Rüdoh, AICP, MCIP General Manager, Public Works & Development Services V Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer RWR:jmc -5- DISTRICT OF Agenda Item: 04.02 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR K SECONDED BY COUNCILLOR That the Minutes of the Development Agreements Committee Meeting of February 24,2000 be received. "Al Hogarth" gR DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K , Jo-Anne H ' KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notationand/or such-action'asmay be required-by-you•r-•Depar-ment. March 15, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 06.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR S That the Municipal Clerk be authorized to sign and seal Development Variance Permit No. DVP/5/00 (property at 22363 Selkirk Avenue). (an application to permit a relaxation in setbacks for a 50 unit, 8 storey congregate care facility with a small amount of commercial space) "Al Hogarth" RIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business Gen Mgr - Public Works & Development ( Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K /Jo-Anne H V Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. iipalClerk March 15, 2000 Date DISTRICT OF Agenda Item: 06.02 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the staff report entitled, Silver Valley Review, dated March 8, 2000 be received; and That Silver Valley be confirmed as a designated growth area as per the adopted Official Community Plan; That staff be directed to continue with Silver Valley related initiatives to be completed in 2000 including a storm water management review, stream classification and other by-law reviews; That staff be directed to process development applications in Silver Valley in accordance with the Official Community Plan, relevant by-laws and Council requirements; and further That staff be directed to prepare a Terms of Reference for a Neighbourhood Plan, including recommendations for funding, timing, public consultation, objectives and scope. ~C~RIED? "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - ir - Community & Business _én Mgr - Public Works & Development Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer Dir -Development Eng. - - Dir Engineering Operations - — Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 +&~q Date Municipal Clerk DISTRICT OF Agenda Item: 06.03 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR -r SECONDED BY COUNCILLOR _______________ That Application RZ/64199 (for property located on the North East Corner of 236 Street and 133 Avenue) to rezone property described in the report dated January 5, 2000 from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) and RM-1 (Townhouse Residential) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. (Rock Ridge Estates - to create 33 units under the R-3 Zone and 40 townhouse units) "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - 9en Mgr - Public Works & Development___________________________________________________ j/ Dir - Current Planning - Dir - Long Range Planning Dir - Inspection Services - Municipal Engineer Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's-Section - Municipal Clerk - Shirley K _J( Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 — +" (WAF,:z'" Date Municipal Clerk DISTRICT OF Agenda Item: 07.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR K ?20 ( 9 -j-3(ct L f +L -o'J -U\'j r / 2oo That corrpondiwe-ated-March-8-2O0O from Allard Contrators-Lt" h rccgLied. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer — Gen Mgr - Corporate & Financial RCMP - Fire Chief — Dir - Corporate Support - Dir - Finance Dir - Community & Business e_,en Mgr - Public Works & Development Y Dir - Current Planning - Dir - Long Range Planning — Dir - Inspection Services — Municipal Engineer — Dir - Development Eng. Dir - Engineering Operations — Dir - Engineering Projects — Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clrk's Section Municipal Clerk .( Shirley K Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 t £vC Date Municipal Clerk DISTRICT OF Agenda Item: 08.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Development Cost Charge Reserve Fund Expenditure By-law No. 5888-2000 be reconsidered and adopted. (to appropriate $165,000 for a future parkiand acquisition at 22151 Church Avenue) "Al Hogarth" ~IED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Qhief Administrative Officer .k Gen Mgr - Corporate & Financial RCMP Fire Chief - ,-Dir - Corporate Support V Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section j(Municipal Clerk Shirley K _ Jo-Anne H V KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. 1. March 15, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 08.02.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Waterworks Regulations Amending By-law No. 5882-2000 be reconsidered and adopted. (to reflect a 10% increase in the flat and metered water rates to more truly reflect the actual average costs and to define the Garibaldi and Rothsay Water Supply Areas) "Al Hogarth" ~IE DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief -,Dir - Corporate Support V Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ - Dir - Current Planning - Dir - Long Range Planning _,- Dir - Inspection Services Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section Municipal Clerk - - W Shirley K _/Jo-Anne H V KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 UAM Date Mu~icipal DISTRICT OF Agenda Item: 08.02.02 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Sewer Rate Amending By-law No. 5883-2000 be reconsidered and adopted. (to reflect a 6.8% increase in the flat and metered sewer rates) "Al Hogarth" ARRIE DEFEATED DEFERRED __MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief _- Dir - Corporate Support !' Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning _ Dir - Inspection Services X , T Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section rJ Municipa1 Clerk Shirley K o-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date Muipalerk DISTRICT OF Agenda Item: 08.02.03 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge 119 Avenue Road Exchange By-law No. 5851-1999 be reconsidered and adopted. (to return previously dedicated but unconstructed road allowance [now redundant] to property at 20503 Lougheed Highway in exchange for additional road allowance on 206 Street to permit future road widening) "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO:- 1iief Administrative Officer IV'Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business _.,Øen Mgr - Public Works & Development___________________________________________________ Dir - Current Planning - Dir - Long Range Planning - -Dfr - Inspection Services k' Municipal Engineer Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section .$- Municipal Clerk ShifleyK nt (k - q 5~~J,Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 74v( Date Municipal Clerk DISTRICT OF Agenda Item: 09.01.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNC1LLOR 14, That the Minutes of the Committee of the Whole Meeting of March 6, 2000 be received. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section Municipal Clerk ' Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date Municipal Clerk 'J DISTRICT OF Agenda Item: 09.02.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR t~ SECONDED BY COUNCILLOR That Ridge Meadows Hospice Society be authorized to use Municipal streets for their 3rd Annual Vistas Run on Sunday, May 28, 2000 provided the conditions outlined in the staff report dated February 11, 2000 are met. "Al Hogarth" CARRIED) DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer Gen Mgr - Corporate & Financial ' RCMP lV Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services V' Municipal Engineer Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk . Shirley K Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation affdlor such action as -may be required -by-your Department. March 15, 2000 Date MJpalerk DISTRICT OF Agenda Item: 09.02.02 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR 1- That pursuant to Maple Ridge Development Procedures By -law No. 5879-1999, a one year extension be granted to Rezoning Application No. RZ/26193 (116 Avenue West of 240 Street); and further That security for the construction of the 116 Avenue pathway system be provided prior to final reading of Maple Ridge Zone Amending By-law No. 4961-1993. (an application for approximately 49 townhouse units) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - 9en Mgr - Public Works & Development___________________________________________________ .V Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Mnicipal Clerk - - - - Shirley K o-Anne H arla K I The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. ±ipall March 15. 2000 Date M erk DISTRICT OF Agenda Item: 09.02.03 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That pursuant to Maple Ridge Development Procedures By-law No. 5879-1999, a one year extension be granted to Rezoning Application No. RZ/25/93 (116 Avenue West of 240 Street); and further That security for the construction of the 116 Avenue pathway system be provided prior to final reading of Maple Ridge Zone Amending By-law No. 5016-1993. (an application to permit subdivision into approximately 27 lots) "Al Hogarth" DEFEATED DEFERRED ___________________MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support - Dir - Finance Dir - Community & Business en Mgr - Public Works & Development___________________________________________________ Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal.Clerk - - - Shirley K Jo-Anne H ' KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 -j7LLAS1 1&1U4 Date Municipal Clerk DISTRICT OF Agenda Item: 09.02.04 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR 1- That pursuant to Maple Ridge Development Procedures By -law No. 5879-1999, a one year extension be granted to Rezoning Application No. RZ126194 (property at 12283 — 224 Street). (an application for an apartment building) DRIE "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business _)en Mgr - Public Works & Development___________________________________________________ Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer Dir - Development Eng. Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section Municipal Clerk - Shirley K Jo-Anne H ' Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15. 2000 Date Municipal Clerk (._) DISTRICT OF Agenda Item: 09.02.05 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Application RZ/72199 (for properties located at 11688 & 11760 Cottonwood) to rezone property described in the report dated February 23,2000 from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. (to permit the construction of approximately 77 townhouse units) "Al Hogarth" ei_>>DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Community & Business _,øen Mgr - Public Works & Development Y Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section Municipal. Clerk Shirley K -. . j1ç10-Anne H KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date nicippal Clerk DISTRICT OF Agenda Item: 09.02.06 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Application 0CP/11/00 (for property located at 14140 - 14320 - 256 Street) to designate property described in the report dated February 23,2000 as a Temporary Industrial Use Permit Area be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing of the Official Community Plan Amending By-law are detailed in that report. (to permit gravel extraction, storage and processing) "Al Hogarth" e;l DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - 9en Mgr - Public Works & Development___________________________________________________ i( Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk Shirley K Jo-Anne H KarlaK The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. UWA ' March 15, 2000 4aa Date Mu erk DISTRICT OF Agenda Item: 09.02.07 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR Wherein the adoption of the 2000 Provisional Budget as the Annual Budget "in principle" provides for a level of inspection that is affordable, be it resolved: For Operational Services activities: A. That the Municipality be divided into twelve zones and that on a monthly cycle the following items in each zone be inspected by motor vehicle and appropriate records of the inspection results be kept: intersection visibility road surface conditions road shoulders potentially dangerous trees along boulevards and roadways regulatory and warning sign conditions regulatory and warning sign visibility sidewalks outside the core area guardrails valve boxes ditches manholes, and B. That a thorough walking inspection be undertaken once every four months of: core area sidewalks school walkways; and C. That an annual inspection be undertaken of: road crossing culverts bridges wharves; and For Corn•muizity-•Services.activities: That potentially dangerous trees within Greenbelt areas be inspected on a complaint basis only; and That playgrounds and equipment be inspected on a monthly basis "Al Hogarth" ARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: ghief Administrative Officer .V Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Community & Business - Gen Mgr - Public Works & Development Dir - Current Planning Dir - Long Range Planning - /Dir - Inspection Services IV Municipal Engineer - Dir - Development Eng. Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 — tWQAAA ~e~ Date Municipal Clerk DISTRICT OF Agenda Item: 09.03.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR t SECONDED BY COUNC1LLOR That Maple Ridge Ticket Information System Utilization Amending By-law No. 5785- 1999 be read a first and second time and that the Rules of Order be waived and Maple Ridge Ticket Information System Utilization Amending By-law No. 5785-1999 be read a third time. (to add further by-law infractions) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support Dir - Finance .! Dir - Community & Business - Gen Mgr - Public Works & Development___________________________________________________ — Dir - Current Planning - Dir - Long Range Planning — Dir - Inspection Services — Municipal Engineer - Dir - Development Eng. Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section unicipal Clerk ~P!irley K \( (.4A&4'- fo p .,t& ivV -Anne H The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 47" Date M±Pal Clerk DISTRICT OF Agenda Item: 09.03.02 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Society for the Prevention of Cruelty to Animals (SPCA) dog and cat statistical information attached to the staff report dated February 21, 2000 be received for information. "Al Hogarth" ARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - hief Administrative Officer .VGen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support -, Dir - Finance j( Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation-and/or such act-ion as-n ay-be-req-u-ired--by your- Department.. March 15, 2000 Date Mum ipal Clerk DISTRICT OF Agenda Item: 09.03.03 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COTJNCILLOR That three reports dated February 8,2000 advising of adjustments by the B.C. Assessment Authority to the 1997, 1998 and 1999 Collector's Rolls be received for information. "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. 11 March 15, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 03 1'LAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the 1999 Municipal Fourth Quarter Report attached to the staff report dated March 7, 2000 be received for information. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: _2hief Administrative Officer sZ Gen Mgr - Corporate & Financial RCMP Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities I -\ Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date ±ipallerk DISTRICT OF Agenda Item: 09.03.04 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the report from the Chief Administrative Officer dated March 1, 2000 be received; and further That the Corporate Strategic Plan attached to said report be adopted. "Al Hogarth" DEFEATED DEFERRED YOR TO: "chief Administrative Officer j/Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities ACTION NOTICE • Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The ãbo'e dcisioñ was made ata meeting of the Municipal Council held on-the-datenotedabovean4is sent to you for- notation and/or such action as may be required by your Department. March 15, 2000 4u),Q (A.AAA 1' Date Munlcipa1 Clerk DISTRICT OF Agenda Item: 09.03.05 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COIJNCILLOR K SECONDED BY COUNCILLOR That Maple Ridge Indemnification By-law No. 5886-2000 be read a first and second time and that the Rules of Order be waived and Maple Ridge Indemnification By-law No. 5886-2000 be read a third time. (to appoint the Municipal officers and to indemnify the officers, employees, Members of Council and other specified representatives against any claims for damages against them arising out of the performance of their duties) "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO: Chief Administrative Officer — Gen Mgr – Corporate & Financial RCMP — Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning — Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section —/ Municipal Clerk ' Shirley K — Jo-Anne H Karia-K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. MunpalCle9 < March 15, 2000 Date DISTRICT OF Agenda Item: 09.04.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COIJNCILLOR SECONDED BY COUNCILLOR That the report on the Elderly Citizens Recreation Association, Residential Tower and Recreation Centre project dated February 21, 2000 be received for information. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations -/ Dir - Engineering Projects V Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date Muhicipal Clerk DISTRICT OF Agenda Item: 09.05.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from the Union of British Columbia Municipalities (UBCM) dated December 16, 1999 regarding Trade Negotiations and the Impacts on Local Governments in Canada be received; and further That a letter be forwarded to the T-radc-Ottaw, indicating opposition to any International Trade Negotiations that may impinge on the rights of municipalities to make decisions related to their own_affair- Gandnandth s. "Al Hogarth" CARRIED1 DEFEATED DEFERRED MAYOR - ACTION NOTICE TO: Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development Dir - Current Planning Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer Dir - Development Eng. - Dir - Engineering Operations Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section ,'Municipal Clerk V Shirley K AAQ,(Lco o Jo-Anne H JJ—( - Vt& tc-t Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date Municipal Cler DISTRICT OF Agenda Item: 09.05.02 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNC1LLOR That the letter from the Minister of Environment, Lands and Parks dated February 21, 2000 inviting nominations for the Provincial Enviromnental Awards be received for information. SD~l "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notat-ionand/orsueh-ac-t-ionas maybe-req•u•i•red[-by-your-Department-.- - - March 15, 2000 Date Mpall erk DISTRICT OF Agenda Item: 09.06 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR 5 That the following citizen appointments to Council Committees be approved: Heritage Advisory Committee - Jon Driver - Edwin Landale Bicycle Advisory Committee - Joan Noel-Irwin - Russ Carmichael Advisory Committee on Accessibility Issues - Fred Elder - Lynn Currie - Yves Allard - Bryan R. Gutteridge ~F "Al Hogarth" R:IE DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Developmnt iZ Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer - Dir - Development Eng. - Dir - Engineering Operations Dir - Engiifeering Projects - -. - - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities /lerk's Section c - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. M±PalClerk March 15, 2000 Date Mayor's Report for March 14, 2000 I have a number of matters to report on at this meeting but will try to be brief and would invite any Council member to elaborate on my report. Austin Pelton First of all, I have a very special announcement to make on behalf of Municipal Council. Council has unanimously voted in favour of granting Mr. Austin Pelton the Freedom of the District. Mr. Pelton has lived in this community since 1970 after his retirement from the Air Force and has made significant contributions through the Royal Canadian Legion, Air Cadets, Lions Club, Anglican Church and the Maple Ridge Community Credit Union. He was first elected as Alderman in 1976 and then as Mayor in 1981 and Member of the Legislative Assembly in 1990. A Special Council Meeting has been called on Monday April 10 at 7:00 p.m. in the Council Chambers to confer this special honour and to recognize the others who have received Freedom of the District. I have spoken to Mr. Pelton and he is delighted to receive this special recognition. I hope that others in the community who wish to pass on their thanks will attend the Special Council Meeting on April 10 and make this a memorable evening for him and his family. 4th Quarter Report I would like to thank staff for bringing forward the 4" Quarter Report for 1999 and would encourage citizens to request a copy through Municipal Hall or our Home Page. The report highlights some key accomplishments in the final quarter of 1999 and shows some very real and worthwhile examples of the work completed by the District of Maple Ridge. I would also appreciate any feedback or comments on the document that I will pass on to staff as they complete work on the 1999 Annual Report. I would also like to point out the coat-of-arms on the front of this document. The coat-of-arms project was successfully completed in 1999 and is a great addition to the corporate identity of our community. I would also note that the coat-of-arms project was also funded with private contributions and included a great deal of community support and initiative. Strategic Plan The Strategic Plan that was adopted this evening represents a great deal of work by members of Council and staff throughout the first three or four months of this term of office. Council has attempted to provide the broad policy framework so that staff can focus on the priorities of this community through the business planning process and the administration of the District of Maple Ridge. Council has identified a number of Strategic Focus Areas, namely transportation, smart managed growth, environment, financial management, inter-government relations/partnerships, community relations, economic development and a safe and livable community. This document is also available at Municipal Hall and on the Home Page and represents a great deal of work by Council and staff who are working towards the best interests of Maple Ridge. The Strategic Plan is a living document that broadly identifies the policy framework of this Municipal Council. These types of issues come up on a daily basis for elected officials and staff and reflect the future vision and direction of our community. As an example, the issue of inter-government relations and partnerships is an important one for this Council and I would like to report on some examples of fostering these relationships. We met yesterday with both the Chamber of Commerce executive and Pitt Meadows Council and I was very pleased with the information sharing that took place. Maple Ridge does not exist in a vacuum and Council is committed to working with other levels of government, our neighbours and other stakeholders in the best interests of the community. We also toured the Recycling Depot and met with their staff to share information and receive some real demonstrations of the excellent work that is completed in our community. Recycling in Maple Ridge is an excellent example of work that is completed by residents for residents and is a model for other municipalities. Thanks to Kelli Speirs and the staff who took the time to educate myself and other Council members and for the fine work that is completed in Maple Ridge. I have continued to work full-time as Mayor on a number of GVRD Committees and with community groups. Last week we also received a delegation from. Victoria who are looking at the Town Centre project as a model for redevelopment in their City. As always, my door is always open to Maple Ridge citizens to provide their perspective on matters in our community. Pitt Lake Gravel proposal As many people are aware, ah application has been made for gravel extraction in the Upper Pitt Lake area. I have some serious concerns about this project, as do many others in Greater Vancouver and our community. The environmental impact of gravel operations in this pristine area must be identified prior to any licence being issued by the Provincial Government. Municipal Council has never adopted a formal position with respect to this application and I would suggest that we consider adopting the following resolution and forwarding our concerns to the Minister responsible: That Council express its strong support for a full environmental assessment to be completed as part of the application process for a gravel extraction permit in the Upper Pitt Lake Area. Is would appreciate if this motion was moved and seconded. That's everything that I have to report at this Council meeting. DISTRICT OF Agenda Item: MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR CRAIG SPEWS SECONDED BY COUNCILLOR KATHY MORSE That the District of Maple Ridge strongly support the completion of a full environmental assessment, pursuant to the Environmental Assessment Act, as part of the application process for a gravel extraction permit in the Upper Pitt Lake Area. "Al Hogarth" CARRIE DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - g n Mgr - Public Works & Development___________________________________________________ Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services kMunicipal Engineer _ Dir - Development Eng. Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Y'MunicipalOerk coL - Shirley K - Jo-Anne H Karla K The above decision. .was..made at a.meeting..o.fthe Mun-ici.palCouncil.held. on-the date .noted abo-veand is sent.to you for notation and/or such action as may be required by your Department. March 15, 2000 Date Mipallerk DISTRICT OF Agenda Item: 12.02 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the correspondence dated March 10, 2000 from the Ridge Meadows Bingo Operators Society be received; and further That the Ridge Meadows Bingo Operators Society be provided with a letter of support endorsing the installation of Hand Held Bingo Units. "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities /ierk' s Section Y Municipal Clerk - Shirley K - Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date Mulnicipal erk 11887_224th Street, : Maple Ridge, B.0 V2X6B1 P Telephone: 467-1723 or 467-0416 V Fax: 604-467-0417 Ridge Meadows Bm*go Operators-1. Society March 10, 2000 The Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 ATTENTION: Mr. Trevor Wingrove, Municipal Clerk Dear Sir The Ridge Meadows Bingo Operators Society is a non-profit organization comprised of4l charities within this community. We operate the Haney Bingo-Plex under a Maple Ridge business license as a gaming facility. In December of 1998 our hail was selected as part of a Provincial test for hand-held cardminders. This four-month test ended in April of 1999. We have since been lobbying to have the card minders returned to the hail. Bingo at this time is suffering as an industry due to two main factors: one, the enhanced gaming by way of slot machines throughout the Province and two, by the WCB regulations effective in January 2000. If we are to remain competitive and our local charities are to continue to raise funds through bingo, we too need enhancements to this facility. We have been successful in our lobby to have the hand held cardminders returned to us. However, a Memorandum of Agreement was signed between the Government and the Union of BC Municipalities, which requires all enhancements to be sanctioned by the local governments. Therefore, we respectfully request a letter from the Maple Ridge Council endorsing the return of these units to our facility, it is important to note that these units require full participation by the player i.e. The bingo numbers called must be entered in the same manner as those customers dabbing their cards. The customer must call bingo and have their win verified the same as any other player. This is not an automatic electronic unit nor is it a VLT. Home ofLighining Bingo , March 10, 2000 Page2 Of critical importance to us, is the fact that approximately 15 halls in the Province have applied for these units and only 10 halls will be selected. The deadline for this selection process is March 24 as per the attached letter dated March 9 from BC Lotteries. We feel that reinstating these units in our hail is crucial to our remaining competitive and viable for the on going find-rai sing of our local charities. The receipt of assistance from our Municipality in writing a letter of endorsement will be greatly appreciated by our Charities. If any additional information is required, please call either Karen Kiassen or myself at the above number. Sincerely, Lynda Bernstein Executive Director Attachments: Memorandum of Agreement on Gaming Policy Letter from B. C. Lottery Corporation Picture of the cardminder unit r. This document dated for reference the 17th day of June, 1999. Memorandum of Agreement on Gaming Policy Between: The Union of BC Municipalities (UBCM) -and- The Government of British Columbia (the Province): The Province and UBCM have agreed to govern their relationship with respect to gaming issues according to the following principles: The Province: • affirms the jurisdiction of local governments, specifically with respect to their land- use and bylaw making powers; • affirms the ability of local governments to make decisions as to whether new facilities or re-located facilities will be permitted within their boundaries; • affirnis the ability of local governments to direct and define the extent, scope and type of casino and bingo gaming permitted within their boundaries. It also affirms the ability of local government to decide whether slot machines or other similar devices could be placed within their boundaries; • will provide an independent and transparent selection process for new and relocated gaming facilities; will share gaming revenue with local governments as set out in the White Paper; • will share gaining revenue with local governments that host gaming facilities, regardless of their stated opposition to gaming, and without the adoption of a Council/Board resolution; • will consult in a meaningful way with local government in the development of gaining policy changes that may affect local governments; • will consult in a meaningful way with local government regarding the form and content of gaming legislation before it is introduced into the Legislature; /1 • will ensure that charities are guaranteed an ongoing source of revenue from gaming and that eligibility rules for this funding will be maintained; • will ensure that there is a legislative mechanism for consultationlmediation with adjacent communities; and • reaffirms its commitment that video lottery terminals will not be permitted in British Columbia. The UBCM intends to: • actively and cooperatively work with the Province in the development of comprehensive gaming legislation. The Province and UBCM intend to: • bring resolution to existing and future disputes through negotiations, where possible, and in a manner consistent with the principles of this Agreement. These principles will govern the parties' actions with respect to gaming henceforth, and until - legislation consistent with these principles is passed in the Legislature. Original signed by: Original signed by: John Ranta Honourable Jenny Kwan President of UBCM Minister of Municipal Affairs British Columbia Lottery Corporation Lynda Bernstein Haney Bingo Plex 11887 - 224th Street MAPLE RIDGE, BC V2X6B1 Dear Lynda, The Bingo Council of BC (BCBC) has submitted your hall as one of ten possible sites for BCLC's one year Hand Held Bingo Unit (HHBU) test. In order to be considered further, I request that you complete the attached Pro Forma statement and return it, along with a letter of approval from the Maple Ridge City Clerk or Council approving the installation of HHBUs. Both documents should be mailed or faxed to my attention at the address noted below, no later than March 24, 2000. Currently there are 15 halls that have expressed an interest in participating. Further attrition will need to take place once the required information is submitted to BCLC. After a Request for Purchase, BCLC along with the BCBC have selected SGC-Link Corporation's "Blue Boy"-Hand Held Bingo Unit, an information brochure is attached. Each hall will be provided with 50 to 100 units depending on the facility's size. Hall operator commission will be similar to the SuperStar Bingo game. It is expected that installations and training will take place during April 2000 with all halls operating by May 1, 2000. After an initial introductory period to allow your players the opportunity to use the HHBU's. BCLC will begin conducting in hail player and operator research to determine among other things, the commercial impact and viability of the HHBUs. The results of this research along with decision to continue or remove the HHBU will be made by the end of the ninth month of the test, allowing the vendor and the halls at least three months notice regarding the HHBU's future. Participation in the test is strictly voluntary. BCLC will be responsible for reseasonal installation and training costs. The hail operator will be responsible for any possible sales counter or electrical renovations and staffing costs. If you have any questions, please do not hesitate to call me at the number below Yours truly, Bill Sidhu Manager, Bingo c.c. BCBC MARKETING OFFICE: 10760 SHELLBRIDGE WAY, RICHMOND, BRITISH COLUMBIA V6X 3H1 Recycled Peper TELEPHONE (604) 270-0649 TELEX 04 3-5564 3 FACSIMILE (604) 276-6424 TI Bin6o Magic 2000 . the 'tBlue Botj' - - ' BINGO BINGO I I ..—••z• I Op mot 9 O' Corporate Research Post-Assessment Bingo Player Reactions After withdrawing the units at the end of the three-month assessment period, the BCLC returned to the halls and surveyed 650 bingo players (60% users, 40% non-users) in order to examine player reactions. Questions were focused on reactions to not having the cardminders at the hall, and perceived changes in playing behaviour. Following are highlights from the survey results. User Reactions: Common reactions from cardminder users include the following: • "I miss them, / enjoyed playing them and want them back" Approximately half of the users miss the ability use the cardminders, and the "fun" that was involved in playing. Some felt that it was difficult to return to paper after being "spoiled" by the units. "I feel bad because the units made it easier for me/others to play" About a quarter of the users surveyed felt badly about the withdrawal because many had physical disabilities or problems that made cardminders easier for them to use. Others felt badly for the senior players for the same reasons. "We should have had a warning, things should not be taken away Although comments to this effect were shared by a small number of users, it did tend to occur occasionally. These users seemed sensitive over the issue of withdrawing the units from the halls. Some felt that their "choices have been taken away" or that they were "discriminated" against because they enjoyed playing them. Often they would mention that they were "very upset" and "didn't like it" Cardminder Assessment Final Report Page 29 June 21, 1999 Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 ]V.1.AIPLE RIXE Telephone: (604) 463-5221 Fax: (604) 467-7331 e-mail: enquiries@district.maple-ridge.bc.ca Incrpomted 12 September, 1874 CORPORATION OF THE DISTRICT OF MAPLE RIDGE PUBLIC NOTICE TAKE NOTICE that the Municipal Council of the Corporation of the District of Maple Ridge pursuant to Section 525 of the Municipal Act, R.S.B.C., 1996, Chapter 323 proposes to adopt Maple Ridge 119 Avenue Road Exchange By-law No. 5851 - 1999. The purpose of the said by-law is to exchange: Parcel "A" By-law Plan LMP ) of Road dedicated on Plan 55302 (206 Street) (road to be closed) for: Parcel "B" (By-law Plan LMP ) of Lot 70, Plan 55302 (206 Street) (proposed road) The proposed By-law and Schedule "A" referred to therein may be inspected in the Clerk's Department of the Maple Ridge Municipal Hall, 11996 Haney Place, Maple Ridge, BC. during regular working hours (8:00 a.m. to 5:00 p.m., Monday - Friday) from this date to Tuesday, March 14, 2000, the date the by-law will be presented to the Municipal Council for final reading consideration. AND FURTHER TAKE NOTICE that any person who deems him/herself affected by the proposed By- law shall be afforded an opportunity to make their comments known to the Municipal Council by forwarding written submissions to the attention of the Municipal Clerk by 5:00 p.m., Tuesday, March 14, 2000. Dated the 28th day of February, 2000 Tevor Wingrove Municipal Clerk "Promoting a Safe and Livable Community for our Present and Future Citize, 100% Recycled Paper Not Secondarily Bleached or De.Inked CORPORATION OF THE DISTRICT OF MAP BY-LAW NO. 5851 - 1999 A By-law for the exchange of highway within the I WHEREAS, pursuant to Section 525 of the Municipal Act, R.S.B.C., 1996, and ame Council may by by-law dispose of any portion of a highway, in exchange for such lands as ma - necessary for the improving of a highway. - NOW THEREFORE, the Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge 119 Avenue Road Exchange By-law No. 585 1-1999." Attached hereto and forming part of this By-law is a copy of Reference Plan prepared by Wade & Associates Land Surveying Ltd., B.C. Land Surveyors, and marked as Schedule "A". The Municipal Council is hereby authorized to dispose of the following lands: Parcel "A" (Bylaw Plan LMP ) of Road dedicated on Plan 55302 (706m2) - FOR: Parcel "B" (Bylaw Plan LMP ) of Lot 70, Plan 55302 (32m2) The Mayor and Clerk are hereby authorized to execute any and all deeds of land and plans necessary to effect the aforesaid transfer and exchange of lands. That portion of public highway comprised of 706 square metres and identified as Parcel "A" on the aforementioned described Reference Plan are hereby declared stopped and closed to public traffic and shallcease forever to be public highway. That portion of Lot 70 comprised of 32 square metres and identified as Parcel "B" on the aforementioned described Reference Plan to be conveyed by the registered owner to the Corporation of the District of Maple Ridge shall be vested in the name of the Crown and are hereby set apart and established as Public Highway. That Council shall, before adopting this By-law, cause Public Notice of its intention to do so to be given by advertisement once each week for two consecutive weeks in a newspaper published or circulating in the District of Maple Ridge. READ a first time the day of READ a second time the day of READ a third time the day of , RECONSIDERED AND ADOPTED the day of MAYOR CLERK Attachment: Schedule "A" A 99 #off - I' — U - U • • WWNCE m 7o WY liE CWMMN OF liE ROWaB'AW SCHEDULE. "A" to Bylaw No. 5851-1999 R040 OWThD ON PLAN PLAN 55302 PART OF LOT 70 RAN 55302 aLmULW.aI awe mm mm I — r . - -- N W I NNW =m aw 4 T _* - - 9I• 1 RAN LW CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: March 14, 2000 and Members of Council FILE NO: 0550-01 FROM: Chief Administrative Officer ATTN: Council SUBJECT: Citizen Appointments to Council Committees RECOMMENDATION: That the following citizen appointments to Council Committees be approved: Heritage Advisory Committee - Mr. Jon Driver - Mr. Edwin Landale Bicycle Advisory Committee - Ms. Joan Noel-Irwin - Mr. Russ Carmichael Advisory Committee on Accessibility Issues - Mr. Fred Elder - Lynn Currie - Yves Allard - Bryan R. Gutteridge BACKGROUND: There are currently general vacancies on a number of Council Committees for the District of Maple Ridge. A newspaper advertisement campaign was recently undertaken to solicit participation from interested citizens in a volunteer capacity. These appointments were made by Council following a selection process that was completed on March 12, 2000. Vacancies for the Economic Advisory Commission and Social Planning Advisory Committee are still outstanding as the selection process must be completed. A separate report to appoint individuals to these vacances will be drafted once the selection process is completed. Prepared by: Trevor WI ye jMunIcipa1 aerk Approved b': Paul Gill, B.B.A., C.G.A. I (kuefIThlanager: Corpojat& Financial Services lake J. Rudo , . C.P., M.C.I.P. Acting ChieLAifininistrative Officer TW/dd : 11887 224t1 Street, Maple Ridge, B.0 V2X6BI Telephone: 467-1723 or 467-0416 Fax: 604-467-0417 Ridge Meadows Bingo Operators... Society March 10, 2000 The Corporation othe District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 ATTENTION: Mr. Trevor Wingrove, Municipal Clerk Dear Sir The Ridge Meadows Bingo Operators Society is a non-profit organization comprised of 41 charities within this community. We operate the Haney Bingo-Plex under a Maple Ridge business license as a gaming facility. In December of 1998 our hail was selected as part of a Provincial test for hand-held cárdminders. This four-month test ended in April of 1999. We have since been lobbying to have the card minders returned to the hail. Bingo at this time is suffering as an industry due to two main factors: one, the enhanced gaming by way of slot machines throughout the Province and two, by the WCB regulations effective in January 2000. If we are to remain competitive and our local charities are to continue to raise ftinds through bingo, we too need enhancements to this facility. We have been successfW in our lobby to have the hand held cardminders returned to us. However, a Memorandum of Agreement was signed between the Government and the Union of BC Municipalities, which requires all enhancements to be sanctioned by the local governments. Therefore, we respectfully request a letter from the Maple Ridge Council endorsing the return of these units to our facility, it is important to note that these units require fill participation by the player i.e. The bingo numbers called must be entered in the same manner as those customers dabbing their cards. The customer must call bingo and have their win verified the same as any other player. This is not an automatic electronic unit nor is it a VLT. Home ofLightning Bingo March 10, 2000 4' Page 2 Of critical importance to us, is the fact that approximately 15 halls in the Province have applied for these units and only 10 halls will be selected. The deadline for this selection process is March 24 as per the attached letter dated March 9 from BC Lotteries. We feel that reinstating these units in our hail is crucial to our remaining competitive and viable for the on going find-raising of our local charities. The receipt of assistance from our Municipality in writing a letter of endorsement will be greatly appreciated by our Charities. If any additional information is required, please call either Karen Kiassen or myself at the above number. Sincerely, Lynda Bernstein Executive Director Attachments: Memorandum of Agreement on Gaming Policy Letter from B. C. Lottery Corporation Picture of the carduiinder unit 99 This document dated for reference the 17th day of June, 1999. Memorandum of Agreement on Gaming Policy Between: The Union of BC Municipalities (UBCM) -and- The Government of British Columbia (the Province): The Province and UBCM have agreed to govern their relationship with respect to gaming issues according to the following principles: The Province: • affirms the jurisdiction of local governments, specifically with respect to their land- use and bylaw making powers; • affirms the ability of local governments to make decisions as to whether new facilities or re-located facilities will be permitted within their boundaries; • affirms the ability of local governments to direct and define the extent, scope and type of casino and bingo gaming permitted within their boundaries. It also affirms the ability of local government to decide whether slot machines or other similar devices could be placed within their boundaries; • will provide an independent and transparent selection process for new and relocated gaming facilities; • will share gaIning revenue with local governments as set out in the White Paper; • *ilI:sharc gaining revenue with local governments that ho5t gaming facilities, :rig#rdldss of their stated opposition to gaming, and without the adoptionof a CoUncil/Board resolution; • will consult in a meaningful way with local government in the development of gaining policy changes that may affect local governments; • will consult in a meaningful way with local government regarding the form and content of gaming legislation before it is introduced into the Legislature; • will ensure that charities are guaranteed an ongoing source of revenue from gaming and that eligibility rules for this funding will be maintained; • will ensure that there is a legislative mechanism for consultation/mediation with adjacent communities; and • reaffirms its commitment that video lottery terminals will not be permitted in British Columbia. The UBCM intends to: • actively and cooperatively work with the Province in the development of comprehensive gaming legislation. The Province and UBCM intend to: • bring resolution to existing and future disputes through negotiations, where possible, and in a manner consistent with the principles of this Agreement. These principles will govern the parties' actions with respect to gaming henceforth, and until legislation consistent with these principles is passed in the Legislature. Original signed by: Original signed by: John Ranta Honourable Jenny Kwan President of UBCM Minister of Municipal Affairs British Ao?Columbia ° o7ation Lynda Bernstein Haney Bingo Plex 11887 - 224th Street MAPLE RIDGE, BC V2X 661 Dear Lynda, The Bingo Council of BC (BCBC) has submitted your hall as one of ten possible sites for BCLC's one year Hand Held Bingo Unit (HHBU) test. In order to be considered further, I request that you complete the attached Pro Forma statement and return it, along with a letter of approval from the Maple Ridge City Clerk or Council approving the installation of HHBUs. Both documents should be mailed or faxed to my attention at the address noted below, no later than March 24, 2000. Currently there are 15 hal Is that have expressed an interest in participating. Further attrition will need to take place once the required information is submitted to BCLC. After a Request for Purchase, BCLC along with the BCBC have selected SGC-Link Corporation's BIue Boyu.Hand Held Bingo Unit, an information brochure is attached. Each hail will be provided with 50 to 100 units depending on the facility's size. Hall operator commission will be similar to the SuperStar Bingo game. It is expected that installations and training will take place during Apnl 2000 with all halls operating by May 1, 2000. After an initial introductory period to allow your players the opportunity to use the HHBU's. BCLC will begin conducting in hail player and operator research to determine among other things, the commercial impact and viability of the HHBUs. The results of this research along with decision to continue or remove the HHBU will be made by the end of the ninth month of the test, allowing the vendor and the halls at least three months notice regarding the HHBU's future. Participation in the test is strictly voluntary. BCLC will be responsible for reseasonal installation and training costs. The hail operator will be responsible for any possible sales counter or electrical renovations and staffing costS. If you have any questions, please do not hesitate to call me at the number below. Yours truly, Bill Sidhu Manager, Bingo c.c. BCBC MARKETING OFFICE: 10760 SHELLBRIE WAY, RICHMOD, BRITISH COLUMBIA V6X 3H1 R.cydedP.p TELEPHONE (604) 270-0649 TELEX 043-5643 FACSIMILE (604) 2766424 TI 6oMa6ic2O( the TBlue - - Boij" BINGO BINGO .7 - - CaETI ; o-' Corporate Research. Post-Assessment Bingo Player Reactions After withdrawing the units at the end of the three-month assessment period, the BCLC returned to the halls and surveyed 650 bingo players (60% users, 40% non-users) in order to examine player reactions. Questions were focused on reactions to not having the cardminders at the hail, and perceived changes in playing behaviouç. Following are highlights from the survey results. User Reactions: Common reactions from cardminder users include the following: • '1 miss them, / enjoyed playing them and want them back" Approximately half of the users miss the ability use the cardminders, and the "fun" that was involved in playing. Some felt that it was difficult to return to paper after being "spoiled" by the units. • "I feel bad because the units made it easier for me/others to play About a quarter of the users surveyed felt badly about the withdrawal because many had physical disabilities or problems that made cardminders easier for them to use. Others felt badly for the senior players for the same reasons. • "We should have had a warning, things should not be taken away" Although comments to this effect were shared by a small number of users, it did tend to occur Occasionally. These users seemed sensitive over the issue of withdrawing the units from the halls. Some felt that their "choices have been taken away" or that they were "discriminated" against because they enjoyed playing them. Often they would mention that they were "very upset" and "didn't like it" Cardminder Assessment Final Report Page 29 June21, 1999 DISTRICT OF Agenda Item: 07.01 MAPLE RIDGE Council Meeting of: March 14, 2000 MOVED BY COUNCILLOR COUNCILLOR MORSE SECONDED BY COUNCILLOR COUNCILLOR ISAAC That Council Resolution R/00-106 passed at the February 29, 2000 Meeting with respect to RZ/73199 be rescinded. (RZ/73/99 - 10412 Industrial Avenue - Application for a Temporary Industrial Use Permit) "Al Hogarth" &RIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Community & Business - Gen Mgr - Public Works & Development________________ - Dir - Current Planning - Dir - Long Range Planning - Dir - Inspection Services - Municipal Engineer Dir - Development Eng. - Dir - Engineering Operations - Dir - Engineering Projects - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Amrk's Section unicipal Clerk hirley K Jo-Anne H Karla K The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 15, 2000 Date -11 0&, (IUM MpalCl J erk Council Meeting Minutes March 14, 2000 Page 8 Councillor Isaac expressed the opinion that this application can be the model for new and creative solutions to be brought out to enable everyone to work together through public consultation to start making the community a better one. The Mayor noted that the hillside has been manipulated on this site and it is unfortunate that the original topography is not there to work with. He believes that the Public Hearing input will enable Council to meet the goals and objectives in Item 06.02. The motion CARRIED. 07 CORRESPONDENCE 07.01 RZ173199 - 10412 Industrial Avenue - Application for a Temporary Industrial use Permit (TIUP) Reference was made to the letter from Mr. James T. Allard, Vice President, Allard Contractors Ltd., dated March 8, 2000 requesting that the Council decision ' of February 29, 2000 regarding the subject matter be recalled for the reasons Y stated in the letter. 00-124 07.0.01 RZ/73/99 RESCIND MOVED by Councillor Morse R/00- 106 SECONDED by Councillor Isaac that Council Resolution RJ00-106 passed at the February 29, 2000 Meeting with respect to RZ/73/99 be rescinded. Discussion Councillor King asked for an explanation of why a rescission of the motion is necessary. The Municipal Clerk explained that Mr: Aliard in his letter-has- asked that Council reconsider this matter. It would be appropriate to rescind the resolution and allow Mr. Allard a chance to be heard at a future Committee of the Whole Meeting. The rescission is necessary so that when Mr. Allard is addressing Council there is something in front of them to be decided. The Acting Chief Administrative Office advised that the issue is one of process and the District wants to ensure that the integrity of the process is appropriate. Mr. Allard feels that he was not given sufficient notice to speak to his application.