HomeMy WebLinkAbout2000-11-28 Council Meeting Agenda and ReportsCorporation of the District of Maple Ridge
COUNCIL MEETING A GENDA
November 28, 2000
7:00p.m.
Council Chamber
MEETING DECORUM
Council would like to remind all people present tonight that serious issues are decided at
Council meetings which affect many people's lives. Therefore, we ask that you act with the
appropriate decorum that a Council Meeting deserves. Commentary and conversations by the
public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting
will be stopped and that person's behavior will be reprimanded.
Note: This Agenda is also posted on the Municipal Web Site at www.mavleridge.org
100 CALL TO ORDER
200 OPENING PRA YERS
Pastor Rod Shearing
300 PRESENTATIONS AT THE REQUEST OF COUNCIL
932 Third Quarter Consolidated Statements
Staff report dated November 14, 2000 submitting the Consolidated Financial
Statements for the period January 1 - September 30, 2000 for information. Note: this
item is from the Committee of the Whole Meeting of November 20, 2000.
400 ADOPTION OF MINUTES
401 Minutes of the Regular Council Meeting of November 14, 2000
402 Minutes of the Regular Development Agreements Committee of November 9, 2000
Page 1
Council Meeting Agenda
November 28, 2000
Council Chamber
500 DELEGATIONS
501 FRCC Citizen's Advisory Board - Pierre Lacerte, Director of Programs, FRCC
600 UNFINISHED BUSINESS
601
700 CORRESPONDENCE
800 BY-LAWS
801 Maple Ridge Recycling Society Curbside Collection Route Expansion By-law No.
5932-2000
final reading
(expansion of the blue box curbside recycling program)
802 RZ/49/00 - By-law No. 5931-2000, Minor Housekeeping Amendments
second, third and final reading
(to clarify the requirements of Maple Ridge Zoning By-law No. 35 10-1985)
COMMITTEE REPORTS AND RECOMMENDATIONS
900 COMMITTEE OF THE WHOLE
901 Minutes - November 20, 2000
The following issues were considered at an earlier Committee of the Whole meeting
with the recommendations being brought to this meeting for Municipal Council
consideration and fmal approval. The Committee of the Whole meeting is open to
the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week
prior to this meeting.
The Committee concurred with the staff recommendations unless otherwise noted
below.
11
Page 2
Council Meeting Agenda
November 28,2000
Council Chamber
Public Works and Development Services
902 By-law No. 5935-2000 - 10148 236 St., rezoning from RS-2 to M-2
Staff report dated November 6, 2000 recommending that Maple Ridge Zone
Amending By-law No. 5935-2000 be given First Reading.
By-law No. 5933-2000 & 5934-2000, 23981 Dewdney Trunk Road (Alexander
Robinson School site), rezoning to Comprehensive Development
Staff report dated November 1, 2000 recommending that Maple Ridge By-law No.
5933-2000 and No. 5934-2000 be given First Reading.
904 RZ/37/92 - Potential Albion Urban Area Expansion
Staff report dated November 2, 2000 recommending several options. Deferred from
November 14, 2000 Regular Council Meeting.
Council amended the recommendation to include, following "at this time", the
words ", subject to a staff report outlining a process which would include both
public consultation and a public hearing."
Councillors Harris and Morse opposed the amendment.
All were in favour of the recommendation as amended.
905 Proposed Amendments to 1998 BC Building Code
Staff report dated November 14, 2000 submitted for information and for forwarding
of the comments contained therein to the Building Policy Branch of the Ministry of
Social Development and Economic Security.
Financial and Corporate Services (including Fire and Police)
931 Air Transport Assistance Program, Reconditioning of Float Plane Dock
Staff report dated November 10, 2000 recommending support for the application by
the Pitt Meadows Airport Society to the ATAP for funding of dock repair and
reconditioning.
Page 3
Council Meeting Agenda
November 28, 2000
Council Chamber
933 Downtown Core Summary Financial Report
Staff report dated November 16, 2000 submitting the Summary Financial Report for
information. Note: a revised copy of the Report is attached.
Community DeveloDment and Recreation Service
951 Municipal/School District #42 Master Agreement
Staff report dated November 6, 2000 recommending that the Master Agreement for
joint use of public facilities and coordination of services between Maple Ridge, Pitt
Meadows and the Board of School Trustees be executed.
Other Committee Issues
971
Correspondence
1000 STAFF REPORTS
1001 Purchase of One 2-Ton Truck C/W Refuse Packer
Staff report dated November 9, 2000 recommending that the contract be awarded to
the low bidder, Rollins Machinery Ltd. of Langley.
1002 Use of Streets for Santa Claus Parade
Staff report dated November 16, 2000 recommending that the Maple Ridge Chamber
of Commerce be authorized to use Municipal Streets for the parade provided specified
conditions are met.
-4
1098 MA YOR'S REPORTS
Page 4
Council Meeting Agenda
November 28, 2000
Council Chamber
1099 COUNCILLORS' REPORTS
1100 OTHER MA TTERS DEEMED EXPEDIENT
1200 NOTICES OF MOTION
1300 ADJOURNMENT
1400 QUESTIONS FROM THE PUBLIC
QUESTION PERIOD
The purpose of the Question Period is to provide the public with an opportunity to seek
clarification about an item on the agenda, with the exception of Public Hearing by-laws which
have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff members.
If a member of the public has a concern related to a Municipal staff member, it should be
brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting.
The decision to televise the Question Period is subject to review.
Each person will be permitted 2 minutes only to ask their question (a second opportunity is
permitted if no one else is sitting in the chairs in front of the podium). The total Question
Period is limited to 15 minutes.
If a qüeston cannot be answered, it will be responded to at a later date at a subsequent Council
Meeting.
Other opportunities to address Council may be available throughthe. officeof the Municipal
Clerk who can be contacted at 463-5221.
Im
Page 5
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
November 9, 2000
Mayor's Office
PRESENT:
Mayor Al Hogarth,
Chairman
R. Robertson, Chief Administrative Officer
Member
1. SD/4100
K. Kirk, Recording Secretary
LEGAL: Lot 1, Plan LMP34084, Except Part Subdivided by Plan
LMP4 1824 and Parcel "C" (RP 1612), Exáept Parts
Subdivided by Plan 66536, LMP41823 & LMP41824;
all of Section 10, Township 12, N.W.D.
LOCATION: 240th Street
OWNER:
REQUIRED AGREEMENTS
2. RZ/28/99
LEGAL:
LOCATION:
Genstar Titleco Ltd.
Restrictive Covenant - Stautory Right of Way
Covenant Discharge (Park Dedication)
Subdivision Servicing Agreement
Lot A, Section 20, Township 12, Plan LMP44378,
NWD
22450 121 Avenue
OWNER: Greater Vancouver Regional District of Maple Ridge
REQUIRED AGREEMENTS: Restrictive-Covenant - Usuage
THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE
PRECEDING DOCUMENTS AS THEY RELATE TO SD/4/00 AND RZ/28/99.
CARRJ
R. Robertson, Chief Administrative Officer
Member
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MAPLE RIDGE ZONE AMENDIN.G
Bylaw No. 5823-1999
Map No. 1215
From: RS-1(One Family Urban Residential)
To: RM-2(Medium Density Apartment Residential)
MAPLE RIDGE Incorporated 12 September, 1674 1:2500
tfta~;;g Corporation of the District of Maple Ridge
11995 Haney Place, Maple Ridge, B.C. V2X 6A
vL.PLE RTIJGE Telephone: (604) 463-5221 Fax: (604) 467-7329
E-mail: enquiries@rnapleridge.org
IncorpoTated 12 September, 1874
October 31, 2000
File No: 0410-20-06/BCAG
Mr. Pierre Lacerte
Director of Programs
Fraser Regional Correctional Centre
Box 1500
Maple Ridge, B.C. V2X 7G3
Dear Mr. Lacerte:
Re: Citizen's Advisory Board
In response to your request for the Citizen's Advisory Board to appear as a delegation to inform
Council of the continuing work that FRCC inmates and staff are involved in the community, the
following arrangements are confirmed:
Council Meeting
November 28, 2000
Council Chamber
7:00 p.m.
Due to time constraints, it is necessary to limit delegation appearances to 10 minutes, and it
would therefore be very much appreciated if you could ensure that your presentation is concluded
within the allotted time.
If you have any inquiries, or if we can be of any further assistance, please do not hesitate to call.
'6)s truly,
4Terry Fryer, P.Eng.
i" Municipal Clerk
/dd
cc Confidential Secretary
"Promoting a Safe and Livable Community for our Present and Future Citizens"
1001. Recycled Paper
(J Province 01 - Muilsiry ot - p-raser egon'
, British Columbia Attorney General Rex 1500
CORMECTIONS BRANCH Maple Ridge
British ColumD'a
V2X 7433
23 October 2000
Mr. Terry Fryer
Municipal Clerk
Corporation of the District of Maple Ridge
11995 Haney Place
Maple Ridge, B.C.
V2X 6A9
Fax: 467-1329
j itizen's AdvisonBpdAB ~29e'b.Delegation to CounqI Novemb ag
As we discussed, please accept this letter as a request to attend council November 28th,
2000.
The focus of the CAB delegation is to inform council on the continuing work that Fraser
Regional Correctional Centre ( FRCC) inmates and staff are involved in supporting
families in the community. Counselor Linda King is an active member of the C.A.B. and
believes council would be very interested in being updated on the activites.
Since 1993 F.R.C.C. has contnbuted over 3,600 toys distributed through various non-
profit agencies. Again, this year we anticipate donating approximately 600 toys for
distribution to children in need.
As well, FRCC has been pleased to contribute to our local high school 'Dry Grads"
providing lawn furniture, canoes and winter sleds, all manufactured with inmate labour.
Two years ago this program received a very positive media report with Global News
covering "Santa's Workshop" at F.R.C.C. I hope to have a video copy of that interview
for you to see.
PLfcja
Cc: Citizen's Advisory Board, F.LC.C.
D.M.C.
Mr. Pierre Lacexte
Director of Programs
F.R.C.C.
O Copies to Mycr & Councfl
O Copy to Counofl, Reading FUe
0 For Information 0rj 1
0 For Response
0 Copies to'_
TOTAL P.02
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BY-LAWNO. 5932 - 2000
A By-law to further amend Maple Ridge Recycling
Charges By-law No. 4655 - 1992
WHEREAS it is deemed expedient to amend Maple Ridge Recycling Charges By-law No. 4655 - 1992
in order to expand the curbside recycling program into the urban growth areas of the community.
NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open
meeting assembled, ENACTS AS FOLLOWS:
This By-law shall be cited for all purposes as "Maple Ridge Recycling Charges Amending By -
law No. 5932 - 2000".
That Schedule "A" of Maple Ridge Recycling Charges By-law No. 4655 - 1992 and amendments
thereto be further amended to also include all residential taxable property located within the area,
as well as fronting the streets, outlined in heavy black ink on the map attached hereto as
"Schedule "A".
READ a first time the day of 2000.
READ a second time the day of 2000.
READ a third time the day of 2000.
RECONSIDERED AND ADOPTED the day of 2000.
MAYOR
CLERK
Attachment: Schedule "A"
cf
SCHEDULE "A"
MAPLE RIDGE RECYCLING CHARGES ANENTNG BY—LAW
NO. 5932 - 2000
Monday
Tuesday
Wednesday - c
Thursday
Friday
Thu
I On
I
34
CURBSIDE 61-3
COLLECTION
SCHEDULE
-
- ICOCLTE EXPA/ISi'Ji'I RM
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BY-LAW NO. 5931 - 2000
A By-law to amend the text of Maple Ridge Zoning By-law No. 3510 - 1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5931 - 2000."
Part 3 Basic Provisions Section 302 (1) is hereby amended by adding:
"A-5 - Agricultural/Resource"
after the A-4 - Intensive Greenhouse designation and by adding
- Heavy Industrial"
after the M-4 - Extraction Industrial designation.
Part 4 General Regulation Section 406 (1) a, is hereby amended by adding the following
as number (iv) and renumbering the balance in correct numerical order:
"(iv) 5.0 metres x 9.0 metres in the R-3 zone."
Part 6 Section 601C C. 2. is hereby deleted.
5, Part 6, Section 601C E. (b) ii is hereby deleted and replaced with the following:
"ii)
0.45 metres from an interior side lot line provided that a minimum setback of 2 m
is maintained for the other side yard."
READ a first time the day of , A.D. 2000.
PUBLIC HEARING was waived under Section 890 (4) of the Local Government Act.
READ a second time the day of , A.D. 2000.
READ a thirdtime the day of , A.D. 2000.
RECONSIDERED AND FINALLY ADOPTED, the day of A.D.
2000.
MAYOR CLERK
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor A. Hogarth
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: First Reading
Bylaw No. 5935-2000
(10148 236 St.)
DATE: November 6, 2000
FILE NO: RZI31/00
ATTN: CofW - PW&Dev
SUMMARY:
The District recently purchased the subject property for the expansion of the recycling depot.
The property is currently zoned RS-2 (One Family Suburban Residential) and must be rezoned to
M-2 (General Industrial) to permit a waste transfer station use.
Council gave favourable consideration to the above noted application July 25, 2000
RECOMMENDATION
That Maple Ridge Zone Amending Bylaw No. 5935-2000 be given First Reading.
repared by: a Stevenson
Planning Technician
Approved by: Christine Carter, M.C.I.P.
Director of Planning
I t\
Approve b3\\ 1ake J. Rud4t AIPMLE
GM: Public Works & Development Services
Concurrence:. RobertW.Robertson,-A-ICP,MCiP-
Chief Administrative Officer
DS/bjc
'Cl-
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BY-LAW NO. 5935 - 2000
A By-law to amend zoning on Map "A" forming part
of Zoning By-law No. 3510 - 1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5935 - 2000.'
That parcel or tract of land and premises known and described as:
Lot 40, District Lot 275, Group 1, Plan 30282, New Westminster District
and outlined in heavy black line on Map No. 1242 a copy of which is attached hereto and
forms part of this by-law, is hereby rezoned to M-2 (General Industrial).
Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto
are hereby amended accordingly.
READ a first time the day of , A.D. 2000.
PUBLIC HEARING held the day of , A.D. 2000.
READ a second time the day of , A.D. 2000.
READ a third time the day of , A.D. 2000.
APPROVED by the Minister of Transportation and Highways this day of , A.D.
2000.
RECONSIDERED AND FINALLY ADOPTED, the day of - , A.D.
2000.
MAYOR CLERK
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MAPLE RIDGE ZONE AMENDING
Bylaw No. 5935-2000
Map No. 1242
From: RS-2(One Family Suburban Residential)
To: M-2(Ceneral Industrial)
AMAPLE RIDGE Incorporated 12 September, 1874 1:2500
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor A. Hogarth DATE: November 1, 2000
and Members of Council FILE NO: RZ127/00
FROM: Chief Administrative Officer ATTN: C of W - PW & Dev
SUBJECT: First Reading
Bylaw No. 5933-2000 & 5934-2000
(23981 Dewdney Trunk Road)
SUMMARY:
The purpose of this report is to ask Council to consider granting 1st Reading to the above noted
bylaws. This application is to rezone the old Alexander Robinson School site to a
Comprehensive Development zone in order to permit a variety of CS-i and C-2 uses in an
existing building. The rezoning of this property will also require an accompanying Official
Community Plan Amending Bylaw.
The land use report (copy attached) identified the need to amend the Official Community Plan to
redesignate two additional parcels on the east side of 240 Street to Community Commercial to
ensure that the anticipated needs of the neighbourhood were met. That Official Community Plan
Amending Bylaw will include all of the parcels into a Development Permit Area.
Council gave favourable consideration to the above noted application on July 25, 2000 with the
stipulation that prior to being presented at a Public Hearing, the following would be complied
with:
Comments from the Advisory Design Panel;
At their meeting of November 2, 2000 the Advisory Design Panel expressed overall
support for the project.
A Public Information Meeting must be held;
A Public Information Meeting was held on October 3, 2000. There were no adverse
comments.
Fully dimensioned development plan showing the following:
building locations;
building elevations;
access/egress locations;
conceptual landscape plan;
road dedication including lane access;
The above mentioned information has been provided.
10-3
II RECOMMENDATION
That Maple Ridge Zone Amending Bylaw No. 5933-2000 and Maple Ridge Official
Community Plan Amending Bylaw No. 5934-2000 be given First Reading.
III PLANNING ANALYSIS
The following is a brief summary of what the Zone Amending Bylaw which applies to the old
school site west of 240 Street and Official Community Plan Amending Bylaw which applies to
all 3 properties will accomplish:
1. The Comprehensive Development Zone
The Comprehensive Development zone applies to the old Alexander Robinson School
site and is based on the C-2 (Community Commercial) zone and permits all of that zones
principal uses and accessory uses. They are:
PERMuTED PRINCIPAL USES
assembly;
civic;
financial services;
convenience store;
indoor commercial recreation;
0 personal repair services;
personal services;
business services;
professional services;
recycling depot;
restaurants and licensed premises; and
1) retail sales excluding highway commercial use.
PERMITTED ACCESSORY USES
outdoor display or sales area;
apartment; and
rentals.
As well as the above, the following CS-i uses and accessory uses have been included.
These service commercial uses are supported given the existing location of the District's
Operations Centre and the arterial road system which fronts the site. It is recognized that
through building design and size limitation that these service commercial uses can
perform like community commercial uses on the site. They are:
-2-
PERMI F! ED PRINCIPAL USES
research and non-medical testing lab;
auto repair shop
building supply store
garden centre
PERM1TED ACCESSORY USES
drive-through use;
off-street parking use.
The Comprehensive Development zone has also been crafted to provide additional
regulations as they relate to drive-through operations, which is intended to minimize
impacts on adjacent residential development often resulting from drive-through uses.
Specifically, the bylaw requires that a building buffer a drive-through use from adjacent
residential designated property, and prohibits electronic ordering devices.
2. The Official Community Plan Amending Bylaw will:
• Redesignate the three properties on the north east and north west areas of 240 Street
and Dewdney Trunk Road to Community Commercial. This will recognize the area
required to support the neighbourhood needs for the north-eastern edge of the urban
area and support Policy 49 of the Official Community Plan which states:
"Maple Ridge will encourage the concentration of additional commercial, retail,
office, social, recreational and residential uses into Community Commercial centres
which are sized to serve a population of 10,000 to 15,000 people and which
incorporates a flexible form of development which compliments the character of
the neighbourhoods at an appropriate human scale."
• Include the three properties on the north east and north west of 2401h Street and
Dewdney Trunk Road into Development Permit Area XL. This Development Permit
Area will provide guidelines and objectives for Community Commercial designated
areas intended to service neighbourhoods based on a population of 10,000 to 15,000
people. It will apply to the redevelopment of the existing buildings and for future
development Of the land. It will also recognize the existing Service Commercial zone
on the north east corner of Dewdney Trunk Road and 240 Street and provides specific
guidelines to ensure that any future gas station on the north east corner of Dewdney
TrunkRoad wil1 reflect the residential neighbourhood character.
-3-
IV CONCLUSION:
It is recommended that Council grant 0 reading to Maple Ridge Zone Amending Bylaw No.
5933-2000 and Maple Ridge Official Community Plan Amending Bylaw No. 5934-2000.
Prepared by: Gay McMiIlan
Planning Technician
17n
L4NO7A ki UA Lul
Approved by: Christine Carter, M.C.I.P.
9etor of Plannin
T2
Approve 4/ iaiJ. Rudol , AICP, MCIP
Public Works & Development Services
Concurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
GMIbjc
-4-
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FRASER RAtR DRAWN BY: DATE: NOV. 7 2000 FILE: RZ-27-00
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BY-LAW NO. 5933 - 2000
A By-law to amend zoning on Map "A" forming part
of Zoning By-law No. 3510 - 1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510-
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5933 - 2000."
Maple Ridge Zoning bylaw No. 35 10-1985 as amended is hereby further amended by
adding the following thereto:
"Section 1037 CD-3-00 (Comprehensive Development)
1. Intent
This zone is intended to provide for convenience shopping and personal services
to residents.
2. Permitted Uses
all those uses permitted in the C-2 (Community Commercial) zone;
research and non-medical testing lab;
auto repair shop
building supply;
garden centre.
3. Permitted Accessory Uses
outdoor display or sales area;
apartment;
rentals;
drive-through use;
off-street parking use.
Lot Area
No lot shall be created which is less than 2500 m 2 in area.
Lot Dimensions
No lot shall be created which is less than:
30 m in width;
70 m in depth.
Bylaw No. 5933-2000
Page 2
6. Lot Coverage
All buildings and structures shall not exceed a lot coverage of 70%.
7. Size of Buildings and Structures
No building or structure shall exceed a height of 9.5 in
8. Siting
No building or structure shall be sited less than:
3.0 m from the front lot line;
6.0 in from the rear lot line;
3.0 m from an interior or exterior side lot line.
9. Other Regulations:
a) All persons carrying out a permitted use or a permitted accessory use shall
conduct the business or undertaking within a completely enclosed
building, except for:
i) accessory outdoor display or sales area provided that the area is not
in a secured compound and on display through business hours only.
b) An apartment use shall:
be limited exclusively to storeys above the first storey of a building;
be the only use in a storey so used;
be located within a building above all storeys which are used for
permitted commercial use; and
be permitted only where all parking for such use is dedicated
parking.
c) A drive-through use shall comply with the following:
where a drive-through use permitted adjoins a lot or parcel
designated residential in the Maple Ridge Official Community Plan,
a building is to be located between the use and a lot line shared with
the residential lot or parcel, all other cases must be located to the
rear; and
electronic devices, such as loudspeakers, automobile service order
devices, car speakers, and similar instruments shall not be located on
the parcel, when adjoining a lot or parcel designated residential in
the Maple Ridge Official Community Plan.
d) An accessory off-street parking use shall, on a lot not exceeding 2780 m 2 ,
be sited to the rear of a building.
9. Off-street parking use shall be provided for in accordance with Maple Ridge Off
Street Parking and Loading Bylaw as amended.
10. The site must be serviced to the standards set out in the Maple Ridge Subdivision
and Development Servicing Bylaw as amended for the C-2 zone."
Bylaw No. 5933-2000
Page 3
That parcel or tract of land and premises known and described as:
Lot 14, Except part now Road on Plan NWP88032, Section 21, Township 12, Plan
57747, New Westminster District
and outlined in heavy black line on Map No. 1241 a copy of which is attached hereto and
forms part of this by-law, is/are hereby rezoned to CD-3-00 (Comprehensive
Development).
Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto
are hereby amended accordingly.
READ a first time the day of
PUBLIC HEARING held the day of
READ a second time the day of
READ a third time the day of
RECONSIDERED AND FINALLY ADOPTED, the
2000.
A.D. 2000.
A.D. 2000.
A.D. 2000.
A.D. 2000.
day of ,A.D.
MAYOR CLERK
4.
21J 32 12142 S 1/2 7 LvlP313
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12126
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N 0.406 ho.
RemNl/26 UI
12112 *pp097 CL 0.595 ho.
12087/12115 5
P 82308 0.406 ho. 2
12079 12094 0
4.047 ha.
2 Remi 4 12077 0
.
406 ha
.
12074 Rem PcI. 'A' 1
12067
2.29 he
0.406 ho.
12040
LMP 30402
2 0 14 Go
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0.946 ho. It) CN -
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Rem 21
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E E I
. I ______ I 4
MAPLE RIDGE ZONE AMENDING
Bylaw No. 5933 -2000
Map No. 1241
From: P-1(Park and School)
To: CD -3 -00(Comprehensive Development)
6ift ~Wamktl ~M~Q A MAPLE RIDGE
Incorporated 12 September, 1874 1:2500
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BY-LAW NO. 5934 - 2000.
A By-law to amend the Official Community Plan
WhEREAS Section 882 of the Municipal Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed desirable to amend Schedule "A", "B" & "H" to the Official
Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge,
in open meeting assembled, ENACTS AS FOLLOWS:
This By-law may be cited for all purposes as "Maple Ridge Official Community Plan
Amendment By-law No. 5934 - 2000."
Scheduel "A" is hereby amended by adding the following in correct numerical order to
Part V - Development Permit Area.
"DEVELOPMENT PERMIT AREA - XL
Designation
The Development Permit Area is hereby established to address the form and
character of commercial development.
Location
The boundary of the Development Permit Area is shown on Schedule "H". and
noted as follows:
1. Lot 14, Except part now Road on Plan NWP88032, Sec. 21, Tp. 12, Plan
57747; Lot 20, Plan 25968 & Lot 21, Except: Parcel "A", (Reference Plan
86309), both of Sec. 22, Tp. 12, Plan 25968, and-all of NWD (R1127100)
Justification
The Development Permit Area and Guidelines are established for the following
reasons:
1. The area is a designated Community Commercial Centre intended to serve a
neighbouring population base of 10,000 to 15,000 people.
• Bylaw No. 5934-2000
Page 2
2. The Guidelines will ensure high standards in aesthetics and quality of the built
environment, as well as ensuring an appropriate human scale to development.
D. Objectives
To facilitate orderly development of the areas through particular attention
to the siting and form of commercial buildings and their areas for parking,
storage and landscaping;
To achieve high quality development in terms of a comprehensive design
concept based on attention to general architectural style and detailing,
scale, finishing materials, character, roof treatment, treatment of
entranceways, appropriate and safe access, parking arrangement and
circulation and landscape character and design.
To create interesting and friendly streetscapes and improve pedestrian
circulation and amenity by clarifying street edges through the location and
design of buildings and signage and through the use of appropriate
landscaping and public Street furnishings.
To provide parking in pleasant, safe and convenient places, avoid large
tracts of featureless paving surface and avoid conflicts with the pedestrian
enjoyment of this area.
To provide adequate buffering to adjacent agricultural lands.
GUIDELINES
FORM
New development should emphasize the Street frontage by incorporating separated
pedestrian access and differentiated front, side and rear facades.
Significant corners should be given added emphasis with vertical architectural
features and roofscape features. At intersections, the definition of corners should be
reinforced by buildings that front on both streets.
Mechanical equipment, drive-through uses, service or car wash bays, restrooms,
vending machines, unenclosed storage, and public telephones should be oriented on
the site to face away from adjacent residential zones. Whenever possible, these uses
should not be visible from an adjacent residential property.
Development should improve pedestrian amenity through interesting design detail at
ground level, easily identifiable entrances, shop fronts with clear untinted glazing,
concentration of signage at ground level, attractive landscaping and well defined
pedestrian crossings for driveways and roadways.
• Bylaw No. 5934-2000
Page 3
Gas Stations
Gas stations should be smaller and custom-designed. They should have fewer pump
islands (e.g. maximum 2 island, each containing 2 pumps), greater setbacks for
buildings from adjoining sites, canopies which are smaller and lower, elements that
reflect the predominantly residential context e.g. sloped roofs), lower lighting intensity,
abundant perimeter landscaping, identifiable pedestrian access through the site and
smaller signs.
On corner sites, gas stations should provide only one access into the site from each of
the two abutting roads to minimize disruption of the sidewalk and landscaping
continuity along the streets. Continue the sidewalk pavement across driveways to the
site. Consider providing design features and pedestrian amenities at the corner such as
a seating area.
Provide most of the landscaping to abut adjoining streets and any adjoining residential
site. Design the landscaping to define the edges of the sites, minimize view of the
vehicular area from the streets and adjoining sites, and provide year-round visual
interest.
Enclose all exterior mechanical units or equipment, including roof top units and
equipment with enclosures as part of the overall design.
Parking and Servicing
Service areas should have differentiated access to minimize visual impact as well as
conflicts with pedestrians. Where possible, service areas should be located to the rear
of buildings.
Parking areas should be located to the rear and sides of buildings where possible,
permitting buildings to be sited close to public streets. Low-level landscape screening
should be provided to parking areas adjacent to public streets.
Facilities for cyclists should be provided.
Refuse receptacles must be located indoors or within service areas out of view from
pedestrian access.
Surface parking or roads abutting agricultural lands require a minimum 3.0 metre
wide landscaped buffer to separate the paved surface from the agricultural area.
Buildings or structures should not be built within the buffer area.
Landscaping
14. Landscaping should define the purpose and emphasize the desired character of public
and pedestrian space.
Bylaw No. 5934-2000
Page 4
Landscaping should reinforce design continuity for the streetscape by providing
consistency in street trees, plant materials and other landscape elements. Simplicity
in landscape materials is desirable and should be encouraged for screening purposes.
Street trees will be required.
In the absence of a natural barrier such as an existing watercourse or ravine next to the
agricultural area, a continuous fence along the edge of the agricultural area should be
installed and maintained. A transparent fence (e.g. a split rail or picket fence) in
combination with a dense and continuous evergreen hedge is preferred. A chain link
fence may be provided only if it is combined with dense landscaping or a hedge.
Consider the guidelines contained in the B.C. Agricultural Land Commission's report:
Landscaped Buffer Specifications.
Signage and Lighting
Signage should be integrated with the design of a building, preferably at ground level
only, and its size and design should complement the scale and architectural detail of
the building. "Three dimensional" signs designed to become an architectural feature
or a landmark are encouraged rather than billboard type, pole mounted "flat" signs.
Avoid back-lit acrylic or plastic "box" type signs unless they are integrated into the
overall building designs - front lit are more reflective of residential character.
All signage shall conform to the Maple Ridge Sign Bylaw with the exception of
freestanding, projecting, rotating, temporary portable, balloon and changeable
readographic signs which will detract from the form and character of the development
and are therefore prohibited.
High intensity illumination directed at adjoining properties should be avoided."
3. Schedule "B" is hereby amended for those parcels or tracts of land and premises known and
described as:
Lot 14, Except part now Road on Plan NWP88032, Section 21, Township 12, Plan 57747,
New Westminster District
And
Lot 20, Section 22, Township 12, Plan 25968, New Westminster Disthct
And
Lot 21, Except: Parcel "A", (Reference Plan 86309), Section 22, Township 12, Plan 25968,
New Westminster District
and outlined in heavy black line on Map No. 598, a copy of which is attached hereto and
forms part of this by-law, is hereby redesignated to Community Commercial and amend the
"Urban Boundary" as shown on Map No. 598 a copy of which is attached hereto and forms
part of this bylaw.
• Bylaw No. 5934-2000
Page 5
Those parcels or tracts of land and premises known and described as:
Lot 14, Except part now Road on Plan NWP88032, Section 21, Township 12, Plan
57747, New Westminster District
And
Lot 20, Section 22, Township 12, Plan 25968, New Westminster District
And
Lot 21, Except: Parcel "A", (Reference Plan 86309), Section 22, Township 12, Plan
25968, New Westminster District
and outlined in heavy black line on Map No. 599, a copy of which is attached hereto and
forms part of this bylaw, are hereby designated as Development Permit Area XL (1) on
Schedule "H".
Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is
hereby amended accordingly.
READ A FIRST TIME the day of , A.D. 200
PUBLIC HEARING HELD the day of , A.D. 200.
READ A SECOND TIME the day of , A.D. 200.
READ A THIRD TIME the day of , A.D. 200.
RECONSIDERED AND FINALLY ADOPTED the day of
A.D.200.
MAYOR CLERK
121 AVE. MP 31336 31029 12125
P2512 6 P3118
0.406 ha. URBAN AREA RemNl/26
0.595 ho. 12112 *PP097 /
12087/12115 5 B 0 U N D A R '
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Remi I 12077 ,
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LM 4I id41
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No. 5934-2000
Map No. 598
From: School, Suburban Residential, and
Commercial(Rural)
To: Community Commercial and to change Urban
Area Boundary as shown
6ift ant ~m~R A MAPLE RIDGE
Incorporated 12 September. 1874 1:2500
P 8803
LW 1 86310 DEWDNEY TRUNK RP 85321
'TIIIJ998 I
ç:194
Rem0fNB1/
P 167 P 1676 4 P 082
306 eo S 1/2 11968 1.502 he
Rem of B
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1195
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N
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w
3
2.023 he
P 1973
121 AVE.
-
LMP3 1 33
/2/26 P31029
P 2512 6 P 3118
N
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Rem N 1/2 6 LO
0. 12112 *pP097 0.595 ho.
12087/12115 (/) 5
P 82308 0.406 ho. 2
0
12079 12084 4.047 ho.
Remi 2 12077 0.406 ha. CL 1)
12074 0. 1
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0.406 ha.
p 57747 12010
20
- - -
14 0.607 ho. (0 Cn
- - 0.946 ho.
LO
- - RW30273 a..
Rem 21 Jrr =
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No. 5934-2000
Map No. 599
PURPOSE: TO DESIGNATE AS DEVELOPMENT
PERMIT AREA XL(1)
6 i) I am ak * ~ ~m~R A MAPLE RIDGE
Incorporated 12 September, 1874 1:2500
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor A. Hogarth DATE: July 6, 2000
and Members of Council FILE NO: RZ/27/00
FROM: Chief Administrative Officer ATTN: C of W - PW & Dev
SUBJECT: RZ/27/00
(23981 Dewdney Trunk Road)
EXECUTIVE SUMMARY:
An application has been received to rezone the Alexander Robinson School site to permit a
commercial use under a Comprehensive Development zone for a mix of Service Commercial and
Community Commercial uses. The present plan is, to use the existing building and createseven
commercial retail units.
This report includes a recommendation that the subject property be considered as part of a larger
Community Commercial Centre to serve the north-eastern edge of the urban.area.
II RECOMMENDATION:
That application RZ127/00 (for property located at 23981 Dewdney Trunk Road) to rezone
property described in the memorandum dated July 6, 2000 from P-i (Park and School) to
CD/3/00 (Comprehensive Development) be forwarded 'to Public Hearing noting that the
conditions to be met prior to Public Hearing and prior to final consideration of the Zone
Amending Bylaw are detailed in that memorandum and that the accompanying Official
Community Plan Amending Bylaw be forwarded to the same Public Hearing.
Conditions to be metirior to first reading:
Comments from the Advisory Design Panel.
A Public Information Meeting must be held.
Fully dimensioned development plan'including:
Neighbourhood context plan;
Site plan;
Building elevations;
Landscape concept.
&
BE
And that prior to final approval the following must be completed:
Registration of a Rezoning Development Agreement including the deposit of security as
outlined in the Agreement;
Amendment to Schedule "B" of the Official Community Plan;
Amendment to Schedules "A" & "H" of the Official Community Plan;
Road dedication as required;
Inclusion of the site into Sewer Area "A";
III BACKGROUND:
Applicant: Hugh Carter
Owner: The Board of School Trustees, School District No. 42
Legal Description: Lot 14, Except part now road on Plan NWP88032, Sec. 21,
Tp. 12, Plan 57747, NWD
OCP:
Existing: Institutional
Proposed: Community Commercial
Zoning:
Existing: P-i (Park and School)
Proposed: CD-3-00 (Comprehensive Development)
Surrounding Uses:
N: Residential
S: Commercial
E: Commercial (vacant)/residential
W: District's Operation Centre
Existing Use of Property: School
Proposed Use of Property: Commercial
Access: 240 Street and Dewdney Trunk Road
IV PROJECT DESCRIPTION:
The development proposal will utilize the existing school building with some modification to
create approximately 1258 m2 of commercial retail space with an expansion of 1765 m2of
commercial space at a future date on the balance of the site. Access is proposed from 240 Street
and Dewdney Trunk Road.
-2-
V PLANNING ANALYSIS
(I) Official Community Plan
Schedule "B"
The site is designated "Institutional" on the Official Community Plan in recognition of
the existing school use. Through this application it has been recognized that the north
eastern urban area would benefit in having an community commercial area available to
meet the neighbourhood needs.
Policy 49 of the Official Community Plan states:
"Maple Ridge will encourage the concentration of additional commercial,
retail, office, social, recreational and residential uses into Community
Commercial centres which are sized to serve a population of 10,000 to 15,000
people and which incorporates a flexible form of development which
compliments the character of the neighbourhoods at an appropriate human
scale."
Population numbers of that policy translates into a service area of approximately one
kilometre radius. Currently the nearest shopping area is the downtown core some 2.5
kilometres to the west as well as the designated Community Commercial area
approximately 2 kilometres south of this site in the Cottonwood neighbourhood.
The area at the intersection of Dewdney Trunk Road and 2401h Street is well suited to
accommodate a community commercial centre. It is sited at the appropriate distance
from existing and proposed community commercial centres. There is a significant urban
population in the north east sector of the urban area that will benefit from such a facility.
A significant rural population to the east will also benefit. As well, the site is well served
by the two major transportation corridors.
A community commercial centre requires approximately 2 ha in size to be functional.
This will permit, among other uses, a small grocery outlet. The subject site, on its own, is
not large enough to accommodate a grocery outlet and the ancillary retail services
typically associated with it. Staff are recommending, therefore, that an area to the east of
240' Street be designated community commercial for this purpose In total, the area will
accommodate a modest grocery outlet of approximately 3000 m 2 and some secondary
retail/service commercial outlets associated with a community commercial use.
Schedule "A" & "H" - Development Permit Area
It will be necessary to place the site into a Development Permit Area to ensure form and
character of the development at the building permit stage. This Development Permit
would apply to the redevelopment of the existing building and for the future development
of the land. This Development Permit will address the proposed mix of uses and have
-3-
specific requirements set out as Guidelines for service commercial uses. In keeping with
Council Policy, it will be necessary for the Advisory Design Panel to review the
redevelopment plans prior to Public Hearing.
(ii) Zoning
The applicant is requesting a CD zone to include some CS-i uses with those permitted in
the C-2 zone. The CS-i uses requested include:
- Drive through;
- Highway commercial;
- Research and non medical testing lab;
- Retail sales including nursery and garden centres;
- Service station.
Given the location of the District's Operations Centre and the arterial road system which
fronts the site, it is recognized that some of the requested service commercial uses could,
through building design and size limitation, be modified to perform like community
commercial uses on the site. Of the above list, staff are unable to support the inclusion of
the service station uses and Highway Commercial Use but would consider auto repair and
a small building supplies/lumber yard, in the CD Zone, as the size of the site and design
guidelines would ensure these uses could be compatible with the community Commercial
uses.
(lii) Neighbourhood Context
The site is on the north east edge of the urban boundary and fronts Dewdney Trunk Road
and 240" Street which are arterial roads with limited access. To the west is the District's
Operations Centre, the School District's Operation Centre and an area currently
designated in the Official Community Plan for Service Commercial use. It is
recommended that through the Official Community Plan review the area designated
service commercial be reviewed as to land use. To the north are larger single family lots
that have redevelopment potential under the Official Community Plan. Opposite the site,
on the north east corner of Dewdney Trunk Road and 240 Street, is a zoned CS-i site
owned by Petro Canada, to the north of that fronting 240 Street are large lots currently
designated Suburban Residential; this area abuts the ALR boundary. On the south west
side of Dewdney Trunk Road is a CS-i zoned site which contains a convenience store
and gas station. The lands on the south east side of 240th Street and Dewdney Trunk
Road are in the ALR and are in the rural area. Currently Telus have a switching station
one lot removed from the south east corner of Dewdney Trunk Road and 240 Street.
(iv) Servicing Concerns
Recognizing the need to limit access from 240 Street (designated arterial), it will be
necessary to achieve the start of a lane system through this development application along
the north property boundary. The lane system could be extended to provide access for
-4-
residential lots, to act as a buffer from the commercial component and the operations
centre and enable access from the operations centre site their site to 240th Street.
The Engineering Department have advised that all the services to support this
development proposal do not exist to the site. It will be necessary for the owner to enter
into a Rezoning Development Agreement and post the security to do the required off site
works prior to final reading.
It will be necessary to provide road dedication for the lane and along both road frontages
to accommodate the road improvements. The amount will be determined after the road
design works have been prepared by the applicant's engineer.
It will be necessary to include the site into Sewer Area "A". The application should be
made through the Clerks Department.
VI CONCLUSION:
Staff support the development proposal and the Official Community Plan amendment to create a
small Community Commercial area intended to service the District's north east urban area and
the some of north east rural area..
,~~ ~ 0\, C OA IL
PrepareZ! by: Gay McMillan
Planning Technician
by: /Ff/Fryer, P
Planning
Approved by: Jake J. Rudolph, AICP, MCIP
GM: Public Works & Development Services
Concurrence: Robert W. Robertson, AICP, MCII'
- Chief Administrative Officer -
GMfbjc
ME
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Al Hogarth DATE: November 2, 2000
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN:
SUBJECT: R7J37192 - Potential Albion Urban Area Expansion
Purpose:
The District is in receipt of the attached correspondence related to RZJ37/92, a rezoning application at
third reading and expiring in April of 2001. Council direction on this matter is requested.
Recommendations:
It is recommended that Council provide direction to staff as to the following options:
that Council is prepared to consider the expansion of Albion Growth Area (as per
the September, 1999 staff report) at this time;
that Council refer the matter to the OCP review process.
Background:
Rezoning Application RZ137192 is scheduled to expire in April, 2001. The subject application proposes
to establish a 139-lot suburban residential development just outside the Albion and Thornhill Growth
Areas. Background material related to this issue is attached as follows:
original staff report dated July 20, 1992
staff report dated September 1, 1999
Committee of the Whole minutes dated September 20, 1999
Correspondence from applicant dated October 10, 2000
Servicing maps dated October, 1993.
As explained in the 1999 staff report and noted in the recent correspondence, the applicant wishes
confirmation as to whether it is the intention of the District to consider inclusion of the subject lands as
part of a boundary expansion to the Albion Growth Area. .Siaff haveconci.uded-.it-is-technically feasible
to serViEe the ès and that there are planning merits to include it within growth area boundaries.
Under ideal circumstances, staff would recommend the matter be referred to the OCP review process
scheduled for 2001. However,-it is not expected the OCP review will be concluded until later in the year,
well beyond the expiry date for the application. While the applicant has the option of completing
requirements to achieve fourth reading of the development proposal, the applicant is considering
submitting a new application for a more urban form of development. Current thinking suggests more
compact development patterns are preferable to low density sprawl and, as such, staff believe an
expansion of the Growth Area boundary to allow such development should be considered. At the same
time, it is understood that any specific development proposal requires consideration on its own merits.
101,
Conclusions:
In order to advance this issue, a planning study could be undertaken, with the assistance of consultants, to
rationalize growth area boundaries in the area and develop a land use framework. Alternatively, the
developer has the option of submitting a new application for rezoning and OCP amendment at any time.
In either case, Council direction as to whether it is prepared to consider such amendments at this time is
requested.
(Th
JakeJ. RfolpA1CP, MCIP
General Manager: Public Works
& Development Services
Concurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
JJR:bkg
Committee of the Whole Minutes
September 20, 1999
Page 1]
That the Inspection Services Department Building Statistics for the month of
August, 1999 were received for information.
Additional Agenda Items
2.12 Albion Guide Plan
The Chief Administrative Officer explained that staff received advice from Council to
look at the Albion Guide Plan to consider a possible extension of the growth area. The
Albion Guide Plan came about as a result of a change dynamics in Albion. More
environmental land has been dedicated and there was more sensitive land than was
envisioned. There is less density occurring than originally considered appropriate.
Services and development are moving east of 240 Street in concert with the Albion Guide
Plan. Road improvements are underway, particularly on 240 Street.
He referred to a report dated September 1, 1999 regarding the proposed expansion which
has been submitted to Council for review and asking that Council provide further
direction to staff.
He further noted that there is an active rezomng application that has been deferred on
several occasions and the report attempts to address that as well. If it is Council's desire
to not extend the Albion Guide Plan, it would be appropriate to instruct that applicant to
do something about his case. The applicant has been given an extension pending this
review. He could re-submit the application. If Council wishes to allow the change in the
guide plan, it would not change that case itself. There are significant environmental
issues that have been discussed with the applicant, such as treatment of the hillside, and
those issues would not change upon re-submission of the application.
He added that the report is an attempt to look at the Albion Guide plan as a policy issue
and the application has some ties to that issue.
Councillor King stated that this topic is totally inappropriate for a walk-on to the
Committee agenda as it is a huge issue which has implications to the entire Official
Community Plan. She is not prepared for intelligent debate at this point.
The Acting Mayor noted that the September 1st report is on the Council Staff meeting
agenda. It was directed there inadvertently instead of to Committee of the Whole.
Councillor Stewart asked for further clarification as to what Cauncil should be directing
staff to do.
The Chief Administrative Officer explained that when this matter came before
Committee of the Whole on April 19, 1999, Council asked staff to bring forward a report
on the pros and cons of extending the Albion Guide Plan and that information is
Committee of the Whole Minutes
September 20, 1999
Page 12
contained in the September 1st report. If Council wants to proceed further with the
boundary extension review, staff will have to look at the specifics of how big the
extension would be and at the specifics of servicing, etc.
The Mayor suggested deferring this matter until further discussion has occurred with
respect to the regional context plan. He has been advised by the Greater \"ancouver
Regional District (GVRD) that if Council wants to expand guide plans for urban areas,
they have to do it within the context of the regional context plan which is subject to
review by the GVRD.
Councillor Baker stated that Council has to look at servicing issues to determine if there
is sufficient capacity to handle an extension. He also questioned what the required time
frame for processing applications would be once they started coming in. He cautioned
against sending the wrong message to investors; it would not be appropriate to keep
dragging on their applications. That needs to be evaluated.
Councillior Gordon agreed with the comments expressed by Councillor King and advised
that she is not prepared to discuss this matter today. She noted that the area is not
developing at the rate anticipated and she would like further clarification of why the area
would be extended if that is the case. She added that the District is struggling to meet its
current servicing commitments and questioned why consideration would be given to
expanding the urban area.
Councillor King suggested it would be appropriate to deal with this issue during the
Official Community Plan review which will take place in 2001.
ACTION REQUIRED
That the matter of the potential extension of the Albion Urban Area be deferred for
three months and that staff bring back a report giving details of the servicing
implications, etc. related to an extension.
2.13 Core Transition Plan - Parking Provisions
The Director of Community Services and Business Relations provided information on the
proposed relocation of both customer and permit parking stalls which will be eliminated
shortly in the current Municipal Hall parking lot during construction of the downtown
core project. Construction activity will necessitate closure iLthe Municipal Hall parking
lot. 68 customer stalls will be provided as follows - 50 spaces in the north mall lot on
Edge Street and 18 spaces in the Health Unit lot. The 64 permit stalls currently in the
Municipal Hall lot and the 68 permit stalls currently in the Edge Street lot will be
replaced as follows - 40 stalls in the Downtown Parking Society on Brown Avenue and
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor C. Durksen DATE: September 1, 1999
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Council/Staff
SUBJECT: Potential Albion Urban Area Extension
SUMMARY:
The Albion Guide Plan was submitted to the Committee of the Whole on April 19, 1999 and
staff were directed to prepare a report on the possible expansion of the growth area. This report
identifies the issues associated with expansion of the Albion Urban Area.
RECOMMENDATION:
THAT Council review the staff report dated August 31, 1999 regarding the potential
Albion Urban Area Extension and provide direction to staff.
BACKGROUND:
Albion Urban Area:
The Albion Urban Area is one of three growth areas in Maple Ridge (the others are Silver Valley
and Cottonwood) that are identified in the Official Community Plan (OCP) to accommodate
urban growth during the next 10-20 years. The Thornhill Urban Reserve is a fourth future
growth area adjacent to Albion that will form a logical extension of the urban concentration area
as development pressures wanant. -
The designation of Albion as an urban growth area dates back to the md-1980's, *henüt6n
growth studies concluded that the area was a -1ogial iñfill: area between Cottonbod and the
Thomhill Urban Reserve. Agricultural Land Reserve (ALR) designations were removed and
detailed servicing and transportation strategies were developed for the Albin area. Delineation.
of the Growth Area boundaries for Albion were determined by ALR and the K.naka (reelç
Regional Park to the north, environmental and toporphic features to the south?and enftng
and shadow casting considerations to the east. Speificálly, the Albion UiáBbnñily'•in
the northeast area follows the 440/580 water pressure zone boundary.
Earlier this year, staff collated technical information for the Albion Urban Area and prepared'a
series of maps depicting conceptual storm and sanitary sewer systems, waterworks, a road
network, conservation areas and a detailed land use plan: Collectively, thCse maps have formed
the Albion Guide Plan that was presented to th e Cothmittee of the Whole on AprI 19, 1999 (see
-1-
*
attached minutes). At that time, the Committee of the Whole adopted the following
recommendation:
Recommendation:
That the Albion Guide Plan be adopted in principle; and further
That staff is hereby directed to bring back a more detailed report for the possible
extension of the Albion Urban Area boundary.
Study Area:
The study area has been demarcated for discussion purposes only. However, boundary
constraints do exist to the north (Kanaka Creek Regional Park) and to the south (severe
topographic constraints on north-facing slope of Thornhill). The potential extension area could
be reduced or enlarged (e.g., further east) should a more thorough review of the matter be
directed by Council.
Schedule B of the OCP designates lands south of 112 Avenue (and some lands north of 112
Avenue) as Suburban Residential. The balance of the lands north of 112 Avenue are designated
Agricultural in the OCP. The subject area abuts lands identified as Extension to Forest Reserve
on the north facing slope of Thornhill. Zoning in the subject area is A-2 Upland Agricultural and
RS-3 One-Family Rural Residential.
Rationale for Potential Extension:
The possible extension of the Albion Urban Area has been raised for discussion purposes for the
following reasons:
The Guide Plan review process conducted for Albion in 1999 confirmed lower than
expected density yields for the area, generally northwest of Kanaka Creek. The
combination of a large number of small land parcels and the presence of numerous
environmentally sensitive features will result in near. rural residential development
densities. The question has therefore been raised whether new lands for the urban growth
area should be considered.
Soil and environmental conditions in the extension area are very favourable for urban
growth densities. Unfortunately, much of the Albion Urban Area has clay conditions and
environmental features that will make urban development expensive and challenging.
Therefore, encouraging growth into an area with more gravel-based soils and fewer
streams would appear to have merit.
The Rural Plan exercise determined (and the Agricultural Land Commission agreed) that
lands in Sub-Area F should be excluded from the ALR due to the limited agricultural
future (Rural Plan, ALR Recommendation No. 4).
-2-
Since the OCP has been adopted, there has been new development in the Albion area,
generally moving from west to east. As a result, development patterns and infrastructure
are more urban in nature and can support consideration of a boundary expansion. The
District has decided to proceed with Firehall #4 at the intersection of 102 Avenue and
Industrial Avenue. The site is central to both Albion and Thornhill and its zone of
coverage will include the potential extension area. As indicated on the attached maps, the
potential extension area is actually closer to the Firehall #4 site than either the northwest
part of Albion or the easterly part of Thornhill. In fact, the extension area may form a
logical influl area between the designated urban areas and is readily serviceable.
A significant part of the potential extension area has been involved in a zoning
application (RZ/37/92) that currently sits at third reading. The Bonsenworth
development could proceed with 139 lots with a fourth and final reading by Council.
However, staff are aware the developer is also interested in exploring a more urban form
of development with smaller lots. The Bonsenworth applicants have submitted a letter
(attached) outlining their interests in respect to the issue of a boundary change. As a
major property owner with a case at third reading, their views are important. Similarly, if
Council wishes to proceed, broader public consultation would be very important. In
terms of the Bonsenworth case it would, in staff's view, be appropriate to consider this
application as an "urban designation" development either individually, or as part of a
broader boundary review.
The Bonsenworth application raises an interesting point as to the actual difference of
development densities between Suburban Residential and achievable yields in the Albion
Urban Area, all things considered. In reality, there may be little difference between the
number of lots achieved for single-family forms of development. At the same time, low
density development itself is recognized as an inefficient and sprawling form of
development that is expensive to provide with hard and soft services. While the District
has properly chosen to confine urban growth to with Urban Growth boundaries, Suburban
Residential development can still occur outside of the Urban Growth Areas. Staff are at
least prepared to raise for discussion whether, in this instance anyway, it would be better
to encourage the eventual growth of the area to be rationalized as part of the urbanization
process in Albion and Thomhill.
Notwithstanding the foregoing, there are some mitigating factors that Council should consider in
determining the appropriateness of extending the Albion Growth Area boundaries.
1. Population projections prepared as part of the OCP review process in 1996 concluded that
with a modest average annual rate of growth (2.0%) over 20 years, there appears to be
sufficient growth capacity in existing designated urban growth areas. At an average
annual growth rate of 3.0%, all existing and future urban areas will be needed to
accommodate anticipated growth. While it is recognized that growth trends need to be
monitored at least on a five-year cycle with each OCP review, at this time staff do not
-3-
foresee a shortage of land within designated growth areas in the next 15 years. However,
it is becoming increasingly apparent that many other factors need to be taken into account
in addition to the area of land available. Such factors include the increasing emphasis on
environmental protection, the economic delivery of services, etc.
There has been only one boundary adjustment resulting from the 1994 land use review.
The southeastern boundary of the urban portion of Albion was adjusted along the gravel
pit to reflect a likely usable site area. The position of staff has been to generally consider
boundaries to be appropriately reviewed in the context of OCP reviews every five years.
It is noted that other potential extension areas might exist and a Council policy to
consider any and all growth area boundary rationalizations may be necessary.
The Rural Plan review recommended that the area to be removed from ALR be re-
designated as Suburban Residential to ensure:
• the rural character of the area be retained;
• that the visual backdrop to the Kanaka Regional Park be preserved; and
• that it form a transition area of lower density lots between the urban area to
the west and the rural areas further to the east
Adjustments to urban growth boundaries, although logical, may require Regional District
(GVRD) review given the commitments expressed in the Regional Context Statement of
the OCP (see attached). The Region has taken an approach to limit "sprawl" and this is
evident in the Region's comments to Maple Ridge that the timing of Thornhill be
carefully reviewed.
Notwithstanding the Regional position, there may be justification, prior to bringing
Thomhill on stream, to extend existing urban areas to maximize investments in
infrastructure or if new information comes to light.
Shadow casting is recognized as a factor against encouraging development on the north
slope of Thornhill. While this does not impact a very large portion of the potential
extension area, it should be taken into consideration when approving any form of
development in this area.
Previous public input received during the OCP Review, Rural Plan exercise, and
Bosenworth rezoning, included feedback that at least some property owners wish to have
the area remain rural in character. Public sentiment needs to be considered in any growth
area extension proposal.
The foregoing analysis indicates that there are numerous factors to take into account in
considering a potential expansion to the Albion Urban Area. Initial review of the matter at the
staff level confirms that it is technically feasible to service the area and that there are planning
merits to include it within designated growth area boundaries. Based on the foregoing discussion,
an expansion of this nature is an amendment to the OCP which could be considered at this time.
-4-
Alternatively, Council may resolve to include this type of review as part of the fiveyear OCP
review process scheduled to commence in 2000. In either case, public consultation would be a
component of this type of consideration. Council direction on the potential Albion Urban Area
extension is requested.
I rc~
/ R. W. Robertson, AICP, MCIP
Chief Administrative Officer
JJR:bkg
Aft.
, LVALL
ii Manager: Yublic Works &
elopwent Services
-5-
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FILE/BYI.AW: I DATE: AUGUST 23, 199
Committee of the Whole Minutes
April 19, 1999
Page 2
Mr. Lawson explained that the following are his main areas of concern:
Maintaining the Environmental integrity of the facility in the face of urban
pressure.
Maintaining the world class status of the facility.
Habitat management on the urban fringe and apparent lack of concern by Maple
Ridge on the habitat loss.
Mr. Lawson noted that the Research Forest faces many challenges due to its location
at the edge of a rapidly growing community.
He added that he sees the Research Forest working closely with the District of Maple
Ridge and the entire community to maintain and enhance their mandate. He extended
an invitation to Council to visit the Research Forest. They also hope to increase their
involvement with the Katzie First Nation.
Councillor Clements and Councillor Stewart assured the delegation that Council is
concerned about infringement on the Research Forest and advised that Council
members have toured the facility and viewed the telescope, etc. Councillor Levens
objected to Mr. Lawson's comment regarding the "apparent lack of concern by Maple
Ridge on the habitat loss".
The delegation departed at this point in the meeting.
Guide Plan - see also Item 2.11
At this point in the meeting, the Chief Administrative Officer received permission
from Council to speak to the above noted item as he had to leave early to attend
another meeting.
The Chief Administrative Officer asked Council to consider the possibility of
extending the Albion Guide Plan boundaries. He referred to the relationship of the
guide plan to the land use applications in the Albion area and noted that to date the
numbers are coming in at a density lower than anticipated by the guide plan. The
infrastructure is more than adequate to serve the anticipated density. There is
considerable infrastructure planning in the Albion area which is progressive and could
served an extension of the boundary, i.e. a fourth Fire Hall to serve Albion and
Cottonwood. The locaton of choice s on Indusia1. Avenue on the. fringe of the
current Albion Guide Plan and perhaps it should be more central. He also noted that
there are larger parcels of land in the eastern portion adjacent to the Albion Guide
Plan and it would be helpful to have planning in place for that area also.
He further noted that there have been ongoing discussions with the GVTA regarding
another West Coast Express Station in the general area of the Albion flats and the
consideration of an extension of the boundary might be useful in that context.
1.2 Greater Vancouver Economic Development Partnership
Committee of the Whole Minutes
April 19, 1999
Page 9
Note: Councillor King returned to the Council Chamber at this point in the meeting.
2.11 Albion Guide Plan
J. Scherban, Director of Development Engineering, and M. Rossi, Planner, were in
attendance to present the above noted plan.
The General Manager of Public Works and Development Services explained that staff
is also looking at the existing boundaries of the Albion Guide plan and wants to make
sure that they are logical. The guide plan abuts the future growth area of Thornhill
He noted that lands just to the north of Thornhill involve property earlier discussed
under Item 2.8 (RZ/37/92 - 25274 Bosonworth Avenue) - to rezone from A-2
(Upland Agriculture to RG-2 Suburban Residential Strata). That area was looked at
during discussions of the Rural Plan and the Rural Plan Advisory Committee felt that
in the long term it may not be necessary for those lands to be in the ALR. In view of
that recommendation, there has been mterest by one developer that the District take a
preliminary look at the extension. Staff is seeking Council's direction on the
extension of the boundary.
The Director of Development Engineering displayed maps and explained the
proposed servicing initiatives in the Albion area related to roads and traffic
signalization, sanitary sewer, waterworks, storm drainage and fire services, as well as
provisions for transit corridors, multi-purpose trails, etc.
Councillor King questioned how difficult it is to manage storm water in areas where
there is a large watershed and considerable clay-based soil.
The Director of Development Engineering explained that the challenge in those areas
is one of sediment control and it is not an easy fix. The District provides guidelines
and leaves the site specific management to the professionals and consultants working
with the developers to carry out. There have been some difficulties over flne-grained
soils during inclement weather conditions. The District's environmental staff are
working with the Ministry of Environment and Department of Fisheries and Oceans
on how to better management sediment control and there is still some work to do.
Councillor Stewart spoke in support of the Municipality looking at whole areas first
prior to any development taking place with respect to environmental concerns. He
feels that is a major component of a guide plan.
M. Rossi, Planner, displayed maps related to Conservation areas and land use. He
identified some of the prominent physical features in the Albion area and the complex
topography of the area. He identified the significant creeks in the Albion area and
explained their drainage patterns.
He identified the Albion area boundary and the area being considered for possible
expansion of the urban area and the road pattern that was proposed under the
R7J37192 application.
He further explained the proposed arterial and collector street network and the multi-
purposes trail system. He identified the proposed centre where there will be higher
FIRST
NATIONAL
PROPEKflBS
GROIJP
October 10, 2000
Bob Robertson
Chief Mniinistrative Officer
Maple Ridge
11995 Haney Place
Maple Ridge, B. C., V2X 6A9
Dear Bob:
Via Fax 467-7329
/
Re; ApplicadonRW7l92 Exphlng April 2001
140 Bareland Strata Lots at Third Reading
Diafrict staff advised us that the District would be better served by including
the above property in the Albion urban growth ares. First National and UGS agreed to
consider an twbsu designation for the property.
In April 1999, the District initiated a study of the Albion Area Plan that included an
expansion of .Albion to oncoinpass properties to the northeast into an urban zone. On
April 25, 2000, Council voted to continue studying the Albion Area Plan and the
proposed expansion.
We are waiting for numicipal direction before proceeding with our develapmnt plans
und Its cwnnt suburban designalion. First National and tJGS have relied on the
cooperative ei1 of the 'rnnicipa1ity. flowever, we are concerned that the study is not
complete end the expuy of our zoning plication is approstAing Please let me know if
lirst National and TJGS can be of any assistance in preparing the neccssy information
for Council's consideration.
Yours truly,
FIRST NATIONAL PROPERTIES LTD.
Elizabeth .1. Collins
C.C.
Developnietit
UGS Contractors Ltd.
aEvors
S,iite 1160
1078W. Corpi $CT
'la*cc. D.0
V6E 3C9
•TU. $4 ö13-6700
FAX; 16ft) 6$4-4896
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MEMORANDUM
TO: PLANNING COMMITTEE
FROM: PLANNING DEPARTMENT
DATE: 1992 JULY 20
SUBJECT: RZ/37/92
LEGAL: THE NE 1/4, SEC. 11 TP. 12, EXCEPT:
FIRSTLY: PART SUBDIVIDED BY PLAN 23771;
SECONDLY: PARCEL UAU (SROW PLAN LMP 1489)
N.W.D.
LOCATION: 25274 BOSONWORTH
FROM: A-2 (UPLAND AGRICULTURAL)
TO: RG-2 (SUBURBAN RESIDENTIAL STRATA)
SUMMARY
An application has bee received to rezone the above, described
property to RG-2 (Suburban Residential. Strata) to permit the
future development of Bare Land Strata lots. The land use
proposed is appropriate, however, the site plan presented has
several deficiencies. It is recommended that prior to this
application being considered to 'proceed to Public Hearing these
deficiencies be addressed.
RECOMMENDATION
THAT APPLICATION RZ/37/92 (25275 BOSONWORTH) TO REZONE PROPERTY
DESCRIBED IN THE PLANNING DEPARTMENT MEMO DATED JULY 20, 1992
FROM A-2 (UPLAND AGRICULTURAL) TO RG-2 (SUBURBAN RESIDENTIAL
STRATA) BE. FORWARDED TO PUBLIC HEARING NOTING THAT THE CONDITIONS
TO BE , MET PRIOR TO PUBLIC NEARING AND PRIOR TO IKAL.
- - .cONS-DEaATON-OP-TNE -APPROPRIATEBTLAWARE ALSO DETAILED IN THAT
MEMO AND THAT THE ACCOMPANYING OCP AMENDING BYLAW BE FORWARDED TO
THE SAME PUBLIC HEARING.
CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING.
1. AN ACCEPTABLE SITE PLAN PREPARED BY A PROFESSIONAL PLANNER
MUST BE PROVIDED.
2 PRELIMINARY APPROVAL OF THE SEWAGE DISPOSAL SYSTEM FROM THE
MINISTRY OF ENVIRONMENT WASTE MANAGEMENT BRANCH.
- 1 -
3. A SERVICING SCHEMATIC ACCEPTABLE TO THE ENGINEERING
DEPARTMENT.
CONDITIONS PRIOR TO FINAL CONSIDERATION.
PARE DEDICATION.
A ROAD DEDICATION PLAN FOR 112 AVENUE AND THE ADJACENT LANDS
FOR THE 108TH AVENUE CONNECTION.
APPROVAL OF THE SEWAGE DISPOSAL SYSTEM.
REGISTRATION OF A REZONING -DEVELOPMENT AGREEMENT.
S. SECURITY FOR REZONING DEVELOPMENT AGREEMENT.
REGISTRATION OF AN AMENITY RESTRICTIVE COVENANT.
INCLUSION OF THE SITE AS A DEVELOPMENT PERMIT AREA IN
SCHEDULE "A & "H" OF THE OFFICIAL COMMUNITY PLAN.
AMENDMENT TO SCHEDULE "B" OF THE OFFICIAL COMMUNITY PLAN.
REGISTRATION OF A COVENANT AT THE LAND TITLE OFFICE
RESPECTING THE DEVELOPMENT PERMIT.
AN ENVIRONMENTAL IMPACT STUDY.
BACKGROUND
An application has been received to rezone approximately 53 ha of
the above described property to RG-2 to permit development of
bare land strata lots in the rural area. Given the topographic
constraints of the site, staff are of the opinion that in
general, the land use is appropriate.
The RG zone was established in 1984. The concept of this zone
was to provide for the development of detached, semi-detached or
attached housing in non-urban areas of the municipality. It was
to be considered in areas designated Suburban Residential or
Rural Residential in Schedule "B" of the Official Connunity Plan.
The development is to take advantage of the special features of
the site, such as topographic features, natural amenities or
major watercourses. The topographic feature and natural
amenities are the criteria under which this application is
presented . -
The following are some of the excerpts from the Rural Strata
Development Guidelines, under which this type of zoning will be
considered.
"A. Development Criteria
Minimum site area of 4 hectares for. Suburban strata
development.
Development shall be accomplished by Bare Land Strata
subdivision.
Each project must proceed by way of a Development Permit and
the area included in the application must be designated as a
Development Permit Area.
- 2 -
4. A restrictive covenant shall be registered against the title
of the land to ensure that development occurs strictly in
accordance with the development permit.
B. Development Plan
The development plan shall adequately address:
siting of buildings and structures
- impact on surrounding existing and anticipated
development.
- impact on units within the development.
Off-Street parking - design and treatment of off-street parking areas.
Landscaping - preservation of existing amenities i.e. tree cover,
views.
- provision of appropriate landscaping.
Roads - standards for roads shall reflect the character of-
development
- roads shall, be developed to full urban standards,
including a sidewalk on one side, but such standards may
be varied by Development Permit for those portions of the
site deemed by Council to not be urban in character.
- public road alignments must provide for the zoned or
designated development of adj acent parcels if such
parcels cannot be developed independently
Other Services - water service shall be sufficient to provide adequate
pressure and volume for fire protection purposes
- all wiring shall be underground, but this standard may be
varied by Development. Permit , for those portions of the
site deemed by Council to not be urban in character.
- storm drainage shall be developed to full urban
standards, but such standards may be varied by
Development Permit for those portions of the site deemed
by Council to not be urban in character..
Exterior Design
- exterior finishes and elevations of all buildings shall
be provided in strict accordance with a development
permit.
Common Area
- the use and development of the common area shall be
controlled by a restrictive covenant."
- 3 -
Location:
The site is located between the 252 Street alignment and 256
Street directly south of Bosonworth. It is in the area known as
Thornhill.
Physical Description:
The top of Grant Hill is located on the south east corner of the
site. There is an elevation change of 200m as the land slopes to
the north west with some severe slopes on the south east. The
site is heavily treed with a mature mixed forest.
District Context:
The property is designated Suburban Residential, Urban Reserve,
with an area delineated for inclusion into the Forest Reserve in
Schedule "B" of the OcP. It will be necessary to amend this
schedule to reflect the proposed changes to the Urban Reserve and
Suburban Residential boundaries.
It will also be necessary to include the site as a Development
Permit Area in Schedule W. and "H" of the OCP to ensure that the '..
development proceeds in compliance with the Rural Strata
Guidelines.
The developer is intending to deed 'to the Municipality
approximately 9 • 31 ha of the south east• portion of the site for
Park. It is anticipated that this will be developed as a Park
site when the urbanization of Thornhill takes place. It is also
the developers intention to use the future park site as a place
to install the sewage disposal system for his development whereby
the effluent from the development site would be pumped up the
hillside to the park area.
The Director of Parks and Recreation concurs with the future park
site location however he is not prepared to accept it with the
sewage disposal system in place. It will therefore be necessary
to resolve this issue prior to Public Hearing.
Approximately half of the site is designated for inclusion into
the Forest Reserve on Schedule "B" of the OCP. The retention of
part of the forest cover is an important meanS' of 'ensuring that
the municipality retains its "rural setting making it an
attractive place to live. Policy No. 58 of the OP states:,:
"MAPLE RIDGE WILL " RETAIN PARTS OP THE "NORTN SLOPES
OF THORNHILL AND PART OF BLUE MOUNTAIN AS FORESTED
AREAS. THE ONLY AREAS DESIGNATED AT THIS TIME ARE IN
MUNICIPAL OWNERSHIP, AND THE MUNICIPALITY WILL REQUEST
THE PROVINCIAL GOVERNMENT MAKE CROWN OWNED LAND
AVAILABLE. THE MUNICIPALITY HAS AN OBJECTIVE OF
SEEKING TO ADD PRIVATELY OWNED LAND, TO ROUND OFF THE
AREAS, AS FUNDS BECOME AVAILABLE."
- 4 -
It is the developers intention to retain that portion designated
for inclusion in Forest Reserve as common area for the
development site. This area will be the subject of an
Environmental Impact Study which should address the vegetation
and wildlife systems and give recommendations on how to preserve
them. It will be necessary to register an amenity covenant at
the Land Title Office to ensure that the vegetation is retained
in compliance with the Environmental Impact report. The
recommendation of this report may require additional conditions
to be met or addressed prior to final consideration of the bylaw.
Density and Site Plan:
The site plan presented shows a total of 139 bare land strata
lots. It does not address:
- the arterial status of
- view corridors;
- tree preservation;
- walking paths;
- amenity areas;
- acceptable location of
- siting of buildings an
- impact on surrounding
- impact on units within
- landscaping;
- off-street parking.
the 112 Avenue alignment;
the internal road pattern;
d structures;
existing and anticipated development;
the development; -
Planning staff are of the opinioü that the proposed density
exceeds what could be normally achieved under ideal conditions
with no topographical constraints. Given the topographical
constraints of the site a more realistic density would be between
90 - 100 units.
It is recommended that in order to ensure the integrity and
purpose of the Rural Strata zone, the developer retain the
services of a professiona], planner to address the site
constraints and implement the guidelines set out under the Rural
Strata Guidelines. It is recommended that this take place prior
to Public Hearing.
Servicing Concerns:
The required services to support the development proposal do not
exist to the site. The developer has volunteered to provide
these services in a letter dated 1992 07 07. It will therefore
be necessary for them to enter into a Rezoning Development
Agreement and have this registered at the Land Title Office prior
to final consideration of the zone amending bylaw. It will also
be necessary for them to post security to perform the required
works as detailed in that agreement prior to final consideration.
- 5 -
Concerns have also been expressed respecting the topography and
soils conditions. It will therefore be necessary to have a
geotechnical report prepared with respect to the development
proposal. The reconunendatiofl in the report may require that a
Covenant be registered at the Land Title Office prior to final
consideration.
As mentioned, 112 Avenue (BOsoflworth Avenue) is a designated
arterial. As well the site plan shows that the 108th Avenue
alignment will connect at the south west portion of the site. It
will therefore be necessary tachieve the 20 m right of way for
this connection. This will" require that adjacent properties
owners dedicate land. As this and the 112th Avenue alignment are
important connections, the dedication must be completed prior to
final consideration of the bylaw.
The following is a sunnary of additional works which will be
required:
A. Off-site service works:
widening of Bosonworth Avenue from 252 Street to the
east property line of Lot 1, Plan 23771 to rural local..
standard.
widening and construction of the 108 Avenue from
Morrisette Place to the west property line of the site,
to rural local standard.
C) construction of a water system extension to the site
including the pump station and reservoir works
necessary to serve the proposed development and other
properties which would logically be served by the
extension. A Latecomer (extended services) Agreement
for offsite water will apply.
B. Servicing standards per District construction
specifications. Other items of interest are:
maximum rOad grades of 12%. Grades up to 15% will be
considered over short distances.
Road drainage:
grades to 3% - ditches
grades 3% to 6% - ditches with rip rap
grades 6% -. storm sewer (no ditches).
C) Any drainage works on the statutory right of way on the
lots must be piped.
d) Road design to RTAC specifications.
CK
- 6 -
C. Water system extension:
a An engineer must provide a proposal for the system
extension. This should be done before detailed design
work is undertaken. The proposal must include enough
details to show the main routing, main sizing and
calculations to show quantities of water required and
supplied.
Given the above it will be necessary to provide a servicing
schematic to the Engineering. Department which addresses their
concerns. This will be required prior to Public Hearing.
The development will be the subject of the Rural Strata
Development Guidelines and the Engineering servicing standards
for road and storm drainage must reflect the character of the
development. As well sidewalk, street lighting and underground
utility services must reflect the full urban standard. This will
be achieved through the subdivision process of the Bare Land
Strata Plan.
The developer is intending to provide a private sewage disposal
system to service the site. This system would be owned and'..
operated by the Strata Corporation. Approval of this system will
be through the Ministry of Environment, Waste Management Branch -
as the effluent levels will exceed what. the local Health
authorities have jurisdiction over. The developers intention is
to place this disposal system in the area to be deeded as park.
The Director of Parks and Recreation is opposed to this plan and
would prefer that it be placed on lands owned by the Strata
Corporation. Planning staff concur with this and recommend that
this system be placed in the common area of the proposed
development. The location of the system and preliminary approval
thereof will be a requirement prior to Public Hearing. Final
approval of the system will be required as a condition prior to
final consideration of the bylaw.
Conclusion:
The site plan presented has not addressed. the intent nor the
guidelines for the Rural Strata zone. The density proposed far
exceeds what would be achievable under normal development
guidelines. Staff are, however, of the opinion that the land use
proposed has some merit. In order for this development to
effectively proceed, it will be necessary for the developer to
retain the services of a professional planner to develop a site
plan which addresses the topographic constraints and Rural Strata
Guidelines for this site. It is therefore recommended that once
a proper plan of development has been presented, the application
be forwarded to Public Hearing.
I T Th
Gay Por
Planning Technician
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SCHEDULE "A"
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LEGEND
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CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Al Hogarth DATE: November 14, 2000
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Committee of the Whole
SUBJECT: Proposed Amendments to 1998 BC Building Code
Purpose:
To review and comment on the proposed amendments to the 1998 B.C. Building Code prepared by the
Building Policy Branch of the Ministry of Social Development and Economic Security.
Recommendation(s):
That the staff report dated Nov. 14, 2000 be received for information, and further
that the comments contained in the staff report dated November 14, 2000, be forwarded to the
Building Policy Branch of the Ministry of Social Development & Economic Security.
History/Background:
In response to the "Commission of Inquiry Into The Quality of Condominium Construction In British
Columbia", amendments to the 1998 British Columbia Building Code are being proposed by the Building
Policy Branch of the Ministry of Social Development and Economic Security. The objectives of the
amendment include the following:
• Clarify code requirements for environmental separation.
• Include within the scope of Part 5 most Part 9 buildings exceeding two storeys located in area of high
rainfall
• Ensure professional design and review of most building envelopes in areas of high rainfall
• Reduce potential moisture entrapment within wall assemblies
• Identify "building envelope/environmental separations" as a specific and separate discipline of the
B.C. Building Code Letters of Assurance
• Require specific design drawings and specifications for details of the building envelope.
• Promotes quality assurance for water-tightness of new windows
Staff have reviewed the proposed changes (attached) and provide the following comments on each
proposal.
Proposal #1: Part 5 application to Part 9 building in high rainfall areas
Because ofthis proposed change, most dwellmgs located on hillsides would require a building envelope
specialist, either a Professional Engineer or Registered Architect. Of particular concern is the three storeys of
building height impact on hillside development. This requirement affects the rear face of most hillside homes.
The current and proposed treatment of building facades, per Zoning Bylaw, would permit 3 storey building
height, as defmed in the Building Code. The proposed Code amendment would add $ 2,500.00 to $ 4,000.00 to
the basic building costs of the typical hillside dwelling. The proposed Code amendment should be reworded to
permit three storeys in dwelling height, as defmed in the Building Code, without requiring specific building
envelope engineering. This matter has been raised with the Provincial Building Standards Branch and we have
been advised that the intent is to exempt single family residences and duplex dwellings from the specific
7oS
requirements.. The Branch will clarify this exemption by including Code clarification amendment within the
Appendix to the 1998 B.C. Building Code.
Proposal #2: Require additional drawing for building envelopes
The Professional Engineer or Registered Architect, as building envelope specialist, must submit enhanced
details on drawings reflecting all the necessary construction design needed to build the building. These building
envelope detail drawings must be submitted at the time of Building Permit application. We have no difficulty
with this proposal. However, we will advise any applicant, in writing, that we are relying on the expert building
envelope specialist, respecting adequacy of information supplied on the plans.
Proposal #3: Modification to the Letters of Assurance to identify "Building Envelope/Environmental
Separations" as a separate Discipline
In principle, this is an acceptable proposal. However, bearing in mind the Home Protection Act. including the
latest revisions respecting building renovations, we believe certain changes will have to he made to hamionize
that Act with the proposed Letters of Assurance. The Letters of Assurance do not recognize an\ Buikiin
Envelope Professional" as determined by the APEGBC (= Engineers) and AIBC (= Architects). In addition, the
HPO Certification/Warranty for building renovations, as mandated in the HPO Act, is not being included nor
referenced. We believe that the Letters of Assurance need to be reworded to include references to the HPO Act.
The B 1 Schedule requires no changes. The B2 Schedule requires revisions. While we appreciate the stated
discipline, it is felt that the Building Envelope section needs to be expanded. Specifically, repeat sections 1.17
through to 1.21 of the Architectural discipline in the Building Envelope discipline. We believe that the Building
Envelope discipline is directly related to those sections. Specific reference to these sections is crucially
important. However, it is still appropriate to maintain the referenced sections in the architectural discipline.
Sections 1.22 and 1.23 can be maintained under the Architectural discipline.
Proposal #4: Reduction of moisture entrapment in wall assemblies during construction
We agree that construction moisture within wall assemblies is problematic. We suggest that the percentage of
moisture (19%) be reviewed. Furthermore, we suggest that Part 5 of the Building Code be included with the
same construction moisture standard, so that all woodframe buildings, regardless of size, must comply with the
standard. The proposed wording changes and amendments will impact on the length of construction time
needed to construct a building. Construction frame assembly drying times will increase, when the construction
takes place during wet periods. The current building practice does not require a waiting time/drying out time of
the wall assembly. Oftentimes, contracts are signed between builders and homeowners making specific
reference to an early occupancy date. The proposed amendment will influence the contractual performance
standards. Building Inspectors will need to be supplied with moisture probes, in order to verify the percentage of
moisture contained within the wall framing, before the installation of insulation and vapour barrier.
Proposal #5: Clarification for Part 9 cladding materials to include Stucco
Wall cladding systems should include not only specific stucco standards, but must also include other "face-seal"
systems. The use of "cultured stone" and "field stone" is increasing rapidly. The latter systems are also "face-
seal" systems and failures have been reported. We recommend that the section related to wall cladding systems,
needs to be expanded to included all types of "face-seal" systems, prescribing specific installation standards. It is
recommended that the appendix of the Code be supplied with more recommended details, assisting designers,
owners, contractors and regulators.
2
Proposal #6: Window watertightness standards per CSA A-440
We are not clear on the exact intent of this Code change. We suggest a possible wording change to include,
referring to window assembly watertighiness. We would suggest having 9.7.2.1.(2) make specific reference to
2.1.2.1.(2), respecting watertightness, as well as including a cross-reference note to article 5.6.1 .2.(6). The Code
proposal writer has made reference that "substantial" lead time is required to have the window indusy comply
with this requirement. It is suggested that an agreement should be reached between Building Policy Branch and
stakeholders, respecting an implementation date, before adoptmg this Code change.
In addition to the "in-house" review of the proposed Code changes, the Lower Mainland Committee of Building
Officials is likewise compiling comments. It is intended to have a consolidated summary of comments
available, after the November 150, 2000, Committee meeting. If needed, our comments will be revised to
correspond with the LMTC fmdings.
Conclusion:
The intent of the proposed amendments is to assist building code users to more clearly understand the
building envelope requirements of the British Columbia Building Code.
Prepared by: Pieter M. Den Uyl, R.B.O.
Mana er of! pection ServO s
/22
Approved by: Brock McDonald
.Diretor of Busiess Licenses, Permits and Bylaws
Approd b: 'Jake Rudoh, M.CI.P.
,'-fl \ Ge eral M%mn : Public Works and Development Services
Concurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
3
BMSH
CbWMBIA
Orcs: 11,051
September 22, 2000
to Mayor & Council
O Copy to Council Reading File
O FcJnformatjon Only
esponse __________
ies 9-4A/J AiA
To: Clerks, Administrators and Secretaries
Re: Proposed Amendments to 1998 BC Building Code
In response to the Commission Of Inquiry Into The Quality Of Condominium Construction In
British Columbia, amendments to the 1998 British Columbia Building Code are being proposed.
These proposed amendments reflect our current understanding of the issue and are intended to
assist code users to more clearly understand the building envelope requirements of the Building
Code, particularly for susceptible coastal climatic conditions.
The following package is provided to you for your review and comment. We suggest that this
be done in consultation with your Building Department or your official responsible for the
application of the Building Code. We request any comments or suggestions be in written form,
by mail, fax or email, submitted prior to November 30, 2000, to the following:
Building Policy Branch
Ministry of Social Development and Economic Security
P0 Box 9951 Stn Prov Govt (2' floor - 614 Humboldt Street)
Victoria, BC V8W 9R3
Fax: (250) 387-3765
Email: Lyle.Kuhnertgems6.gov.bc.ca
The amendment package is also available on our web site at: www.sdes.gov.bc.ca/buildingl
Thanjc9ou for yo 'participation in the ongoing development of the BC Building Code.
Lyle Kuhtrt
Codes Administrator
Building Policy branch
Attachment
J:UJC-00-LefterstIK.0O-5—A11 PAOs-Pt.5 changes.doc.
THE GOVERNMENT OF BRITISH COLUMBIA IS AN • EMPLOYMENT EQUITY EMPLOYER*.
Ministry of Building Policy Branch P0 Box 9951 Stn Prov Govt Telephone: (250) 356-9011
Social Development and Victona BC V8W 9R3 Facsimile: (250) 387-3765
Economic Security
Proposed Amendments to 1998 BC Building Code
Building Envelopes
Sept./00
Objectives
To affect amendments to the BC Building Code that:
• clarify code requirements for environmental separation
• include within the scope of Part 5 most Part 9 buildings exceeding two storeys,
located in areas of high rainfall
• ensure professional design and review of most building envelopes in areas of
high rainfall
• reduce potential moisture entrapment within wall assemblies
• identify "building envelope/environmental separations" as a specific and
separate discipline of the BC Building Code Letters of Assurance
• require specific design drawings and specifications for details of the building
envelope
• promotes quality assurance for water-tightness of windows
Proposal #1
Part 5 ApplicatiOn to Part 9 Buildings in High Rainfall Areas
The recent history of building envelope failures has shown that buildings exceeding
two storeys in building height are more prone to environmental load exposures,
particularly precipitation load in high rainfall areas. These failures are not limited to
buildings of residential occupancy; therefore it is proposed that the following
amendments apply to all buildings (excluding the "traditionally" exempted houses
and duplexes). These proposed amendments are in part supported by a recom-
mendation of the most recent Barrett Commission Report that stated: apart 5 with
associated professional design and review criteria be applicable to all residential
buildings greater than 2 storeys in building height." The report also recommended
the geographic area of "high risk" be identified for this application of Part 5.
• Add new Sentence 2.1.2.1.(2)
21 Except for buildings containing only one or two dwelling units, in addition to the
applications as described in Sentence (1'). Section 5.1., 5.2., 5.3.. 5.4, 5.5.. and 5.6. ofPart5
a1v to all Part 9 buildin2s that are
greater than two store vs in building hej-ht, and
located within geographic locations that have
D degree days below 18 degrees C not exceeding 4050, and 2J9 0
ii) an annual precipitation of 600 mm or more. 9 5
Note: This application includes the coastal areas of the province and an area of
the southern Kootenays.
J:UK-LefterstLK-00-05—Aftach.—ccps.doc.
Proposal #1 (Continued)
. Amend Sentence 2.1.3.1.(1)
1) Except as provided in Subsection 2.1.5.. and Sentence (2). Part 9 applies to buildings
of 3 storeys or less in building height, having a building area not exceeding 600m2 and used
for major occupancies classified as:
Group C, residential occupancies (see appendix A-9. 1.1.1.),
Group D, business and personal services occupancies,
Group E, mercantile occupancies, or
Group F, Division 2 and 3, medium and low hazard industrial occupancies.
. Add new Sentence 2.1.3.1.(2)
2) Where a building within the scope of Part 9 is subject to the provisions of Sentence
2.1.2.1.(2), the requirements of Part S shall govern.
Proposal #2
Require Additional Drawings for Building Envelopes
To include Building Code provisions that require drawings and associated documents to
indicate details of the building envelope design. It is intended this will assist on-site
practitioners to more readily comply with the intended design.
Add new Subsection 2.3.7.
2.3.7. Environmental Separation Drawings and Related Documents.
2.3.7.1. Application
1) The requirements of this subsection apply to buildinRs within the score of Part 5 and
Sentence 2.1.2.1.(2).
2.3.7.2. Information Required on Architectural and Environmental
Separation Drawings and Documents
The information and details related to the environmental separation provided on the
architectural drawings shall be clear and legible, and. shall contain all necessary details to
demonstrate conformance with the code.
Drawings of exterior walls shall include details of the cladding system, air barrier and
vapour barrier systems, window and penetration details, flashing, drainage cavity details
where applicable, trim and other special purpose accessory pieces or systems being used to
restrict the ingress of precipitation into the wall assembly.
2
Proposal #3
Modify the BC Building Code Letters of Assurance to Identify "Building
Envelope/Environmental Separations" as a Separate Discipline
One of the intended functions of the Letters of Assurance is to identify and ensure
that a registered professional(s) is involved, in the design and field review of a
particular subject area or component of a building. With more emphasis being
placed on the building envelope/environmental separators, it is appropriate this
subject be identified as a separate discipline similar to architectural, mechanical or
geotechnical. This modification will also enable an easier use of the Letters of
Assurance for the Part 9 buildings, limited to the area of "building envelopes". This
proposal does not require or identify any new class of registered professional (i.e.
building envelope specialist/professional), only a registered professional as
presently defined by the Building Code.
. Amend Schedules BI and B2 (see attached)
. Amend Sentence 2.6.1.1.(1)
1) The requirements of this Section apply to the owner who applies for a building permit
for
a building that falls within the scope of Part 3
structural components of a building that fall within the scope of Part 4 (See Appendix.
A),er
a building that is designed with common egress systems for the occupants and
requires the use offirewalls according to Subsection 2.1.7., g.
buildings described in Sentence 2.1.2.112). but only as they relate to "Building
Envelope (Environmental Separation)."
Proposal #4
Reduce the Likelihood of Moisture Being Trapped in Wall Assemblies During
Construction
It has been suggested that a contributing factor to wall envelope failures has been
the entrapment of moisture within the wall at time of construction. One of the
possible rnoistu.re.so.u.rces.. is moisture -withir- thewood framing membérs.Thé code
stipulates that the moisture content of lumber at time of installation shall not be
more than 19%. It would appear that the intent of this requirement is to prevent
moisture-laden lumber from being enclosed within the envelope. For the sake of
clarity it is proposed to add an appendix note to 9.3.2.5. to address this issue.
. Add to Sentence 9.3.2.5.(1)
1) Moisture 'content of lumber shall be not more than 19% at the time of installation.
(see A-5.1.4.2. in Appendix A).
3
Proposal #4 (Continued)
When a vapour barrier is applied, which potentially seals the walls of the building
envelope, all components within the assembly should be in the condition they were
intended. For example, products such as plywood, OSB and insulation could have
deteriorated or be laden with moisture due to exposure to the weather during
construction. If this is the case, measures should be taken to restore the material to
its "intended use state," or it should be replaced prior to enclosure by the vapour
barrier.
. Add new Sentence 9.25.4.3.(3)
3) Vapour barriers shall not be installed enclosing building envelope wall assemblies if
components of the wall assembly are in condition not suitable for their intended use. (See
Appendix A-S. 1.4.2.)
• Amend A-5.1.4.2. Deterioration 5.1.4.2. by adding a new paragraph after the
existing last paragraph.
Construction practices must also consider inadvertent environmental loads such as those
created by the weather during construction. Example: where lumber moisture content is
greater than 19% due to exposure to the elements, measures should be taken to reduce this to
19% or less before it is enclosed by vapour barriers. finishing or cladding.
Proposal #5
Clarify the Performance Requirements for Claddings (Part 9) to include Stucco
• Amend Sentence 9.27.1.1.(1)
1) This Section applies to exterior wall coverings of lumber, wood shingles, shakes,
asbestos-cement shingles and sheets, plywood, OSB, waferboard, hardboard, asphalt
shingles, vinyl, aluminum and steel, and stucco, including trim, soffits and flashing.
Proposal #6
Require Certification that Windows Comply with Water -tightness Standards as
Indicated (CSA A-MO)
• Add new Sentqnce 5.6.1.2.(6)
4
6) Windows described in Sentence (4) shall be certified by an agency accredited by the
Standards Council of Canada.
Note: Substantial "lead time" would be necessaty for the window indust,y to
accommodate this new requirement.
4
SCHEDULE B-i
Forming Part of Section 2.6 of the
British Columbia Building Code
Building Permit No.
ASSURANCE OF PROFESSIONAL DESIGN AND
COMMITMENT FOR FIELD REVIEW
Note: I. This letter must be submitted along with Schedule B-2 before issuance of a building permit A separate letter must be
submitted by each registered professional.
This letter is endorsed by: Architectural Institute of BC, Association of Professional Engineers and Geoscientists of BC.
Building Officials Association of BC, and Union of BC Municipalities.
In this letter the words in italics have the same meaning as in the British Columbia Building Code.
To: The Building Official
Date:
Address (Print)
Dear Sir:
Re:
Name of Project (Print)
Address of Project (Print)
Legal Description of Project (Print)
The undersigned hereby gives assurance that the design of the
(Initial those of the items listed below that apply to this registered professional.
All the disciplines will not necessarily be employed on evexy project.)
ARCHITECTURAL
BUILDING ENVELOPE (Environmental Separation)
STRUCTURAL
MECHANICAL
PLUMBING
FIRE SUPPRESSION SYSTEMS
ELECTRICAL
GEOTECHNICAL - temporary
GEOTECHNICAL - permanent (Professional Seal)
components of the plans and supporting documents prepared by this registered professional in support of the application for
the building permit as outlined on the attached Schedule B2 substantially comply with the BC Building Code and other
applicable enactments respecting safety except for construction safety aspects.
The undersigned hereby undertakes to be responsible for field reviews of the above referenced components during
construction as indicated on the attached "SUMMARY OF DESIGN AND FIELD REVIEW REQUIREMENTS"
(SCHEDULE B-2).
1 of 2 (S For Building Official Use Only)
SCHEDULE B-2
Forming Pan of Section 2.6 of the British Columbia Building Code
Building Permit No.'
SUMMARY OF DESIGN AND FIELD REVIEW
REQUIREMENTS
Note:!. This form must be submitted with Schedule B-I befbre issuance of a building permit.
This form is endorsed by: Architectural Institute of BC, Association of Professional Engineers and Geoscientists
of BC, Building Officials Association of BC and Union of BC Municipalities.
In this letter the words in italics have the same meaning as in the British Columbia Building Code.
Date:__________________________________
(Registered Professional)
Project:
(Name)
(Address)
(Initial applicable discipline below and cross out and initial non-applicable items within the discipline.)
ARCHITECTURAL
LI Fire resisting assemblies
1.2 Fire separations and their continuity
1.3 Closures, including tightness and operation
1.4 Interior and exterior finishes
1.5 Egress systems, including access to exit within suites and floor areas
1.6 Performance and physical safety features (guardrails, handrails, etc.)
1.7 Structural capacity of architectural components, including anchorage and seismic restraint
1.8 Dampproofing and/or waterproofing of walls and slabs below grade
1.9 Sound control
1.10 Landscaping, screening and site grading
1.11 Provisions for fire fighting access
1.12 Access requirements for persons with disabilities
1.13 Elevating devices
1.14 Functional testing of architecturally related fire emergency systems and devices
1.15 Development Permit and conditions therein
1.16 Interior signage, including acceptable materials, dimensions and locations
- 1.17 Review of all applicable shop drawings
- 1.18 Roofing and flashings
- 1.19 Wall cladding systems
-, 1.20 Thermal insulation systems, including condensation control and cavity ventilation
1.21 Exterior glazing
1.22 Integration of building envelope components
1.23 Environmental separation requirements (Part 5)
BuildinE Envelopes (Part 5 application)
2.1 Intenration of.buildien envelone comoonents
2,2 Environmental senaration requirements (Part 5)
STRUCTURAL
3.1 Structural capacity of structural components of the building, including anchorage and.seismicsestiaint
1-2 -Structural-aspects
3.3 Review of all applicable shop drawings
3.4 Structural aspects of unbonded post-tensioned concrete design and construction
MECHANICAL
4.1 HVAC systems and devices, including high building requirements where applicable
4.2 Fire dampers at requiredfire separations
4.3 Continuity offire separations at HVAC penetrations
4.4 Functional testing of mechanically related fire emergency systems and devices
4.5 Maintenance manuals for mechanical systems
4.6 Structural capacity of mechanical components, including anchorage and seismic restraint
4.7 Review of all applicable shop drawings
I of 2 (S For Building Official Use Only)
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Al Hogarth DATE: November 10, 2000
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: 'wi s1le CI 147 t1 I(.
SUBJECT: Air Transport Assistance Program
Purpose
The Pitt Meadows Airport Society is making application to the Air Transport Assistance Program
(ATAP) for funding toward the much needed reconditioning of the float plane dock. The following
recommendation offers support for this application.
Recommendation(s)
That the Municipality of Maple Ridge makes application, together with the Municipality of Pitt
Meadows, to the British Columbia Transportation Financing Authority for a financial contribution
under the Air Transport Assistance Program (ATAP) to assist with approved costs of developments
at the Pitt Meadows Regional Airport as detailed in the application, dated October 31, 2000; and
further
that the Pitt Meadows Airport Society agrees to operate and maintain on behalf of its members, the
District of Pitt Meadows and the District of Maple Ridge, any facilities funded through ATAP in
good condition, in a manner consistent with the requirement of Transport Canada for public
certification, and that the facilities will not be sold, transferred or assigned without the approval of
the Authority.
History/Background
The present float plane dock was built some time ago and is in need of repair and reconditioning. The
estimated cost of these repairs is $50,000 to $55,000. The Airport Society hopes to receive a contribution
from the BC Transportation Financing Authority for the full cost.
This facility is regularly used and will be an important part of future marketing plans for the airport.
Financial Implications
-- This project will be funded by the Airport Society with a contribution from the BC Transportation
Financing Authority. The Society is not requesting funding from the District.
Intergovernmental Involvement
The District of Pitt Meadows has also been asked to provide a similar resolution which will form part of
the application package.
i!) I
Summary
The float plane dock needs repairs and reconditioning. This facility is regularly used and will provide
future opportunities for the Airport. Support for the application is recommended.
Prepared by: / Try Fy r
/ ,7luniclp Clerk
l ApprovedJ '1auJ Gifi
!\ / General,M'nager Co1porate and Financial Services
Ctl-
Concurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
TF/cm
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Al Hogarth DATE: November 14, 2000
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: C. of
SUBJECT: Consolidated Financial Statements for the period January 1 - September 30, 2000
Purpose:
To present the Consolidated Financial Statements for the period January 1 - September 30, 2000 with
comparative figures for January 1 - December 31, 1999. The figures do not include any accruals for the
Town Centre Redevelopment Project but do include approved bylaw expenditures. The statements are
not audited and are provided for information purposes only.
Recommendation(s):
Receive for information.
HistoryfBackground:
The financial statements are prepared in a consolidated format in compliance with the Local Government
Act and in accordance with PSAAB. We have been preparing quarterly consolidated statements since
1999 and are one of the few local governments to do so. Beginning in 2001 we will have comparative
consolidated figures on a quarterly basis.
The advantage of this report is that it provides a consolidated approach to reviewing fmancial
performance and being able to assess the financial health as one corporate entity as compared to the fund
by fund approach that is often used in government.
Summary & Discussion:
The following lists the statements and schedules and what they represent:
Statement A: Consolidated Statement of Financial Position
A consolidation of all funds; operating, capital and reserve funds. The focus is on the Municipal
financial position, that being, the resources the Municipality has available to meet its existing
financial obligations.
Statement B: Consolidated Statement of Financial Activities
Consolidated revenues and expenditures for all funds. The focus is on how the Municipal financial
position has changed over the year.
Statement E Statement of Change in Operating Fund Balances
Consolidated revenues and expenditures for all operating funds such as general revenue and utilities.
This shows how the current year's operating revenues, including taxation, have been disbursed.
Schedule 4 Other Revenues from Own Sources
Schedule 6 Schedule of Sale of Services
Schedule 8 Schedule of Operating, Capital and Consolidated Expenditures
Provides birds eye view of the complete expenditure picture and status compared to budget. Totals
for operating, capital and interest are combined. These are the expenditure totals shown on the
Consolidated Statement of Financial Activities.
Schedule 9 Transportation Services
Schedule 10 General and Administrative Expenses
Schedule 11 Protective Services
Schedule 12 Sewer and Water Facilities
Schedule 13 Recreational and Cultural Services Revenue and Expenditures
Schedule 14 Schedule of Reserves
Provides a schedule of Reserve Funds and Reserve Accounts. Expenditures from the funds require a
Council Bylaw and must be used for its intended purpose; reserve accounts are created by Council or
certain objectives and can be changed by Council - expenditures are approved by resolution. They
are the Municipalities "savings accounts".
Highliithts:
1. Statement A: Consolidated Statement of Financial Position
• Cash and Temporary Investments declined by $4M due to funding major capital expenditures as they
relate to the construction of the new Curling Rink and prepayment on Town Core to reduce the annual
lease payment.
• Accounts Receivable is up by $900K over 1999; a $500K increase is attributed to unpaid taxation and
the remainder is largely the 2 nd and Yd payment component of DCC.
• Properties for Resale increased due to purchase of units in the ECRA Tower and remain unsold.
• Deferred Revenues represent the offset of the $1 .4M Mortgage Receivable and unearned Subdivision
Inspection Revenue. (revenue that is received in advance).
• Restricted Revenues (DCCs) are down by $2.7M compared to 1999 because collections are down by
about $2.OM; this is a result of a decline in development activity. These are a liability on our books
as they are revenues collected in advance of future capital expenditures.
• Long-term debt has declined by $1.4M as at Sept. 30..
• Our improved financial position is mainly the result of our reduced liabilities.
• The balance of our Net Financial Assets is at $30.7M; as this is only for 75% of the year it will
decline, as cash will be drawn down to-finance activities for the remainder ofihe year. Due to major
projects that will require funding in the last quarter we expect our fmancial position will decline
further compared to 1999.
Statement B: Consolidated Statement of Financial Activities.
• On a consolidated basis for the 2000 budget year, expenditures were forecast to exceed revenues by
$103M. This is a result of major capital expenditures funded from various reserves and the payment
of debt.
• Investment income has not been budgeted for the reserves and as such a favourable variance is
reported. Further comments on this part are in Part 3.
• Proceeds on asset disposal are sale of land.
• Property sales have nor occurred; these are related to the financing required for the Town Centre
Redevelopment and are deferred.
• The consolidated balance of all funds is $41.052M; this includes operating and reserve funds.
Statement E: Statement of ChanEe in Operating Funds
Revenues:
• The shortfall in taxation revenue is the result of a delay in receiving Grants in Lieu of taxes and a
reduced levy for plastics for recycling as compared to budget.
• Building Permit revenue will fall short by $500K; although in line with 1999 results it reflects a
generally soft development market and building activity that is targeted at the "Leaky Condo"
debacle. Other revenue related to development or real estate is also not expected to achieve budget
projections for similar reasons.
• Penalties and Interest on overdue taxation is forecast at to exceed budget by $60K to $600K.
• Investment Revenue for general operating purposes is projected to have a $ lOOK budgetary shortfall.
• Grants received from the Province for the Utilities and Capital Purposes are below estimated targets;
this is a matter of timing (grants will be received later) and related to specific debt service costs. It
will not have a negative impact.
Expenditures:
• Protective Services & Transportation Services are projected to come in under budget; this has been
achieved by reducing expenditures by cost containment, program deferment or cancellation if it was
contingent on a senior government grant.
• Police Protection is the single largest Municipal operating expenditure. In 2000, significant increases
in labour costs for the RCMP force pushed the projected budget for the RCMP Contract to $5.583M
vs. 1999 actual of $5.36M; the overall police protection budget in 2000 is $7.853M compared to an
actual of $7.483M in 1999. Our expectation is to come in under budget.
• Energy costs continue to escalate and will have an impact to the cost of heating facilities or operating
our fleet; it could exceed $ lOOK.
• Although the overall actual operating deficit in Recreational and Cultural Services exceeds the
budgeted deficit by some 14%, a transfer from the Infrastructure Reserve will offset this amount.
This is a specific reserve established to level out the peaks and valleys in expenditure patterns for
building maintenance.
Conclusion:
Although it is expected that revenues will not achieve the 2000 budget projections for our operating
funds, we are cautiously optimistic that we will end the year in a balanced budget position.
Management has taken steps to contain costs and continue to strive to improve revenues.
On a consolidated basis our will experience a decline in our fund balances due to the major
expenditures on capital improvements and certain revenues falling short of expectation. However,
capital assets have replaced financial assets and the community should, in the long-term benefit from
these investments.
Prepared by: /ftaçb G. Sorba, CGA
V Dit&tor of Finance
Apprçyd by: Pail Gill, BBA, CGA
Cornorate Servi s
Concurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
The Corporation of the District of Maple Ridge
STATEMENT A
Consolidated Statement of Financial Position
as at September 30, 2000
2000 1999
Consolidated Fund Balances
Financial Assets
Cash and Temporary Investments
Accounts Receivable
Mortgage Receivable
Deferred Charges and Other
Properties for Resale
50,439,329 54,045,078
8,745,821 7,832,865
1,450,000 1,450,000
1,958,889 2,267,116
2,874,130 1,290,828
65,468,169 66,885,887
6,957,213 8,547,985
2,688,261 3,065,581
13,324,652 16,084,175
1,445,512 1,859,388
10,315,981 11,776,508
34,731,619 41,333,637
30,736,550 25,552,250
335,492,451 316,706,515
366,229,001 342,258,765
41,052,531 37,328,758
325,176,470 304,930,007
366,229,001 342,258,765
Liabilities
Accounts Payable
Deferred Revenues
Restricted Revenues
Refundable Preformance Deposits and Other
Long term debt
Net Financial Assets
Capital Assets
Total
Equity
Fund Balances
Equity in Capital Asserts
Total
Continuity Schedule of Restricted Reserves
for the nine months ended September 30, 2000
Sept 1999 Sept 1999 Sept 1999 Sept 1999 Sept 1999
Development Development Parkiand Parkiand DownTown DownTown Developer Developer
Cost Charges Cost Charges Acquisition Charges Acquisition Chargee Parking Charges Parking Charges Specified Projects Specified Projects TOTAL TOTAL
3,493,494 3,262,359 99,028 57,125 2,534,241 2,543,121 16,084,175 15,640,663 Beginning Balance 9,957,412 9,178,058
Interest Earned 217,986 288,196 130.780 151,009 3,746 4,403 84,154 112.700 496,666 556,308
Collections 1,060.709 2,771,066 (938) 169,430 0 37,500 (44,601) 105,785 1.015,170 3,083,781
Expenditures.Operating (340,869) (301,205) 0 0 0 0 (26,840) (367.709) (301,205)
Expenditures-Capital (1,486,469) (2,578.703) (2.417,181) (89.304) 0 0 0 -227365 (3,903,650) (2,895.372)
Ending Balance 9,468,169 9,951,412 1,206,155 3,493,494 102,774 99,028 1 2,546,954 2,534,241 13,324,652 16,084,175 -
DO NOT TYPE
Financial Statement 9,468,769 1,206,155 102,774 2,546,954
Wipnotdrawn ingflyet 4,713,400 2,506.486 0 80,151
2,627,105
(196,276)
G/L balance Sept 30,2000 14,182,169 3,712,641 102,774
Budget WIP tobeFunded (12,139,202) (3,606.000) 0
other encumbrances
2,430,529 Unencumbered Balance , 2,042,967 1 106,641 1 102,774
STATEMENT B
Consolidated Statement of Financial Activities
for the nine months ended September 30, 2000
ACTUAL BUDGET ACTUAL
30-Sep 2000 1999
REVENUE
Taxes:
Real property,special assessments,grants in lieu
LESS:Collections for other governments
Total taxes for municipal purposes
54.290,540
25.829.411
28.461,129 29,090,537 27,520,480
Sale of services:
Other revenue from own sources
Senior government grants-Utilities
Senior government grants- Capital
Development revenue
Provincial transfers
Investment and interest income income
Utility user fees
Proceeds of asset disposal and other revenues
Gain on sales of property
Contributed subdivision infrastructure
EXPENDITURES
Protective services
Transportation services
Recreation and cultural
Sewer and water facilities
General government
Planning,public health,and Other
Reallocation of internal equipment usage
Subdivision infrastructure
Excess Revenue Over Expenditures (Change In Net Financial Assets)
Principal Repaid
Debt Issued
increase (Decrease) In Consolidated Fund Balances
2.829,735 4,041,442 4,146.527
2,922,970 3,366,107 3,115,737
763,951 1,718,342 1,527,904
1,189,180 3,143,991 65,993
4,872,479 12,847,070 10,894,005
719,231 1,563,354 1,178,075
1,600,485 1,025,000 2,268,267
6,766,481 7,467,988 6,700,917
1,577,969 11,375 216,230
(10,991) 7,907,000 920,483
o 0 6,363,458
51,692,619 72,182,206 64,918,076
7,420,772 14,221,233 11,127,218
6,537.126 14,868,165 9,294,174
17,363,964 27,446,438 14.001,456
8.115,448 14,665.370 10,568,946
6,476,230 7,349,865 9,480,051
1,537,502 3,080,943 1,667,695
-942,723 (1,177,294) (1,104,567)
o 0 6.363,458
46,508,319 80,454,720 61,398,431
5.184,300 (8,272,514) 3,519.645
(1,460,527) (2,033,538) (1,897,366)
0 227,086
3,723,773 (10,306,052) 1,849,365
ConsolIdated Fund Balances - Beginning of Year - 37,328,758 35,479,393
Consolidated Fund Baiances • End of Year 41,052,531 37,328,758
STATEMENT E
Statement of Change in Operating Fund Balances
for the nine months ended September 30, 2000
Sept 2000 1999
ACTUAL BUDGET ACTUAL
Taxes
Real property,special assessments,grants In lieu
LESS:Collections for other governments
Total taxes for municipal purposes
Sale of services-(Schedule 6)
Other revenue from own sources (Schedule 4)
Senior government grants-utilities
Development fees
Provincial transfers
Interest and Investment income
Utility user fees
Gain on sales of property
Other
EXPENDITURES
Protective services
Transportation services
Recreation and cultural
Sewer and water facilities
General government
Public and enviommental health
Reallocation of internal equipment usage
54,290,540 54,038,557 52,152,557
25,829,411 24,9489020 24,632,077
28,461,129 29,090,537 27,520,480
2,829,735 4,041,442 4,146,527
2,922,970 3,366,107 3.115,737
763,951 1,7189342 1,527,904
413.077 301,979 636,563
719,231 1,563,354 1,178,075
887,858 1,025,000 1,328,663
6,766,481 7,467,988 6,700,917
(10,991) 7,907,000 920,483
1,577,969 11,375 216,230
45.331,410 56,493.124 47,291.579
7,345,855 10,857,229 10,551,445
3,772,862 5,642,834 4,705,622
5,597,013 6,733,731 7,0459895
6,432,187 8,617,020 7,871,411
4,096,204 5,738,297 5,830,279
1,220,488 2,109,091 1,587,913
(942,723) (1,177,294) (1,104,567)
27,521,886 38,520,908 36,487,998
EXCESS REVENUE OVER EXPENDITURE 17,809,524 17,972,216 10,803,581
Transfers to Capital
Transfers to reserves - Schedule 14
Principal repaid
Increase (decrease) in Operating Funds Balances
Fund balances-beginning of
OPERATING FUNDS
0 (4,686,225) (1,578,634)
(7,262,966) (11,424,526) (6,946,089)
(1,460,527) (2,033,538) (1,897,366)
9,086,031 (172,073) 381,492
11,000,872 10.619
SCHEDULE 4
Other Revenue from Own sources
for the nine months ended September 30, 2000
Business licences
Delivery vehicle licences
Building permits
Dog licences
Fines
Property rentals
Subdivision inspection fees and other
Penalties and interest on taxes
Discharge of debt reserves
Donations and non government grants
Total other revenue from own sources
2000 2000 1999
SEPT BUDGET ACTUAL
367,802 335,000 349,796
2,639 22,000 22,336
1,079,139 1,508,000 1,130,942
142,879 137,003 160,575
77,100 83,200 118,941
301,486 345,904 339,403
245,610 392,000 375,359
453,614 540,000 592,374
252,042 0 0
659 3,000 26,011
2,922,970 3,366,107 3,115,737
SCHEDULE 6
Schedule of Sales of Services
for the nine months ended September 30, 2000 SEPT 2000 1999
ACTUAL BUDGET ACTUAL
General Revenue Fund
General government 284,823 501,800 702,169
Transportation 73,136 131,514 61,073
Cemetary 124,342 192,793 175,736
Recreation-(Schedule-1 2) 1,838,465 2,402,513 2,344,927
Gravel sales 63,368 264,750 206,371
Policing and Firefighting fees 254,953 143,500 322,124
Recycling fees 52,176 80,000 76,073
Total General Revenue Fund 2,691,263 3,716,870 3,888,473
Water Revenue Fund - Connection Fees 90,137 221,537 199,753
Sewer Revenue Fund - Connection Fees 48,335 103,035 58,301
Total 2,829,735 4,041,442 4,146,527
SCHEDULE 8
Schedule of Expenditures
for the nine months ended September 30, 2000
OPERATING CAPITAL CONSOLIDATED
Sept Sept 2000 2000 Sep.00 1999 2000 2000
Actual Actual Actual Budget Actual Budget Total Total
SalarIes interest Operating Operating Capital Capital Actual Budget
Goods&Servlces --
Protective services(schedules 11 , - 15)
Transportation services(schedutes 9,2. IS)
Recreation&cultural (schedules 13, 2. 15)
Sewer and Water Facilitles(schedules 12 .2. 15)
General government (schedules 10, ., 15)
Planning.public health and other
Reallocation of internal equipment
Subdivision infrastructure
TOTAL EXPENDITURES
7,345,855 7,345,855 10,857,229 7491 7 3,364,004 7,420,772 14,221,233
3,485,054 287,808 3,772,862 5,642,834 2,764,264 9,225,331 6,537,126 14,868,165
5,552,294 44,719 5,597,013 6,733,731 11,768,951 20,712,707 17,363,984 27,446,438
5,857,900 574,287 6,432,187 8,617,020 1,883,261 6,048,350 8,115.448 14,665,370
4,028,414 67,790 4.096,204 5,738,297 2,380,026 1,611,568 6,476,230 7,349,865
1,220488 0 1,220,488 2,109,091 317,014 971,852 1,537,502 3,080,943
(942,723) 0 (942,723) (1,177,294) (942,723) (1,177,294)
0 0 0 0 0
26,547,282 974,604 27,521,886 38,520,908 18,986,433 41,933,812 46,508,319 80,454,720
SCHEDULE 9
Transportation Services
for the nine months ended September 30, 2000
2000 2000 1999
ACTUAL BUDGET ACTUAL
Common Services:
Supervision
Stores and clerical
Consulting fees
Trucks and heavy equipment maintenance
Gas and oil
Insurance
Small tools and equipment
Municipal yards maintenance
Total Common Services
Engineering:
Salary recoveries
Administrative
Technical support
Supplies
Vehicle costs
Total engineering
Roads and Streets Maintenance:
Streets, lanes and sidewalks
Drains, ditches and culverts
Storm sewers
Snow removal and sanding
Total roads and streets maintenance
Parking
Bridges
Street Lighting
Traffic Control Facilities
Subdivision Inspection
Total transportation services
60,890 76,975 71,420
252,796 356,748 296,762
15,127 95,801 17,274
326,116 452,633 423,725
105,962 189,160 149,890
62,881 78,500 64,307
14,902 35,331 43,196
99,909 172,559 140,334
938,583 1,457,707 1,206,908
-212,160 -473,223 -586,951
675,316 892,298 985,479
354,523 657,399 371,429
25,588 42,515 40,643
49,269 57,696 65,181
892,536 1,176,685 875,781
698,218 1,103,702 927,092
173,511 301,268 264,570
147,361 217,484 166,258
76,580 153,297 69,989
1,095,670 1,775,751 1,427,909
14,379 22,900 20,598
12,369 22,754 28,196
205,685 302,069 305,165
314,197 443,896 426,572
11,635 18,362 16,058
3,485,054 5,220,124 4,307,187
SCHEDULE 10
General and Administrative Expenses
for the nine months ended September 30, 2000
2000
ACTUAL
2000
BUDGET
1999
ACTUAL
1,130,218 1,850,104 1,832,523
670,526 890,751 1,035,580
295,690 439,651 408,039
266,856 433,098 341,092
139,372 173,797 171,797
49,648 206,923 165,975
185,409 358,700 209,637
33,615 73,991 69,757
422,016 272,620 414,160
41,759 37,050 34,010
82,739 97,975 94,794
164,149 334,867 325,977
254,933 274,499 296,218
4,313 0 34,660
265,525 94,265 288,211
21,646 130,006 46,207
4,028,414 5,668,297 5,768,637
Personnel, Clerks and Administration departments
Finance department
Information services department
Computer operations and telephone
Legislative
Grants and donations
Legal and audit fees
Advertising,pnnting and stationary
Municipal hall maintenance,landscaping
Telephone postage,office equipment maintenance
Travel and convention
Insurance
Miscellaneous and property rentals
Election
Public relations and negotiations
Economic development
Total general and administrative expenses
SCHEDULE 11
Schedule of Protective Services
for the nine months ended September 30, 2000
SEPT 2000 1999
ACTUAL BUDGET ACTUAL
Police protection 5,217,701 7,852,912 7,487,633
Fire protection 1,097,698 1,533,860 1,650,667
Emergency measures 19,283 37,198 42,747
Building inspection 737,604 1,014,412 974,638
Animal control 124,102 206,040 193,620
By-law enforcement 149,467 212,807 202,140
Total 7,345,855 10,857,229 10,551,445
SCHEDULE 12
Sewer and Water Facilities
for the nine months ended September 30, 2000 SEPT 2000 1999
ACTUAL BUDGET ACTUAL
Administration 646,965 791330 727,848
water distribution 869,592 1179585 1,083,269
water purchases 1,088,599 1960000 1,694,569
sewage collection 370,927 597343 486,706
sewage treatment 2,881,817 2826563 2,597,464
5,857,900 7,354,821 6,589,856
SCHEDULE 13
Recreation and Cultural Revenue and Expenditures
for the nine months ended September 30, 2000
ACTUAL BUDGET ACTUAL BUDGET OPERATING OPERATING OPERATING
REVENUE REVENUE EXPENDITURES EXPENDITURES DEFICIT-ACTUAL DEFICIT-BUDGET DEFICIT-BUDGET
SEPT 2000 SEPT 2000 SEPT 2000 1999
Leisure Centres 500,007 670,991 745,327 880,323 -245,320 (209,332) (125,816)
Ice Sheet Facilities 154,325 347,417 948,552 1,401,260 -794,227 (1,053,843) (902,914)
Programs 798,455 856,164 1,384,883 1,938,250 -586,428 (1,082,086) (973,432)
Outdoor Pools 39,728 56,684 45,956 72,790 -6,228 (16,106) (25,277)
Parks, Playgrounds and Other 345,652 435,745 1,549,710 1,519,992 -1,204,058 (1,084,247) (1124,873)
Seniors' Recreation Centres 298 35,512 154,451 150,000 -154,153 (114,488) (73,810)
General and Administrative Expenses 723,415 574,308 -723,415 (574,308) (551,828)
TOTALS $1,838,465 $2,402,513 $5,552,294 $6,536,923 ($3,713,829) ($4,134,410) ($3,777,950)
SCHEDULE 14
Continuity Schedule of Reserves
for the nine months ended September 30, 2000
Budgeted &
RESERVE Balance Interest Intra-Reserve Transfers Transfers Balance Other
Dec 311999 Allocated Transfers Revenue Funds Capital Funds 30-Sep Encumbrances
Unencumbered
Fund/account
Balance
RESERVE FUNDS:
Local Improvement
Equipment Replacement
Capital Works
Fire Department Capital Aquisitions
Sanitary Sewer
Land
TOTAL RESERVE FUNDS
GENERAL REVENUE FUND RESERVE ACCOUNTS
Specific Projects
Self Insurance
Police Services
Core development
Recycling
Community Development
Building Inspections
Gravel Extraction
Neighbourhood Improvements
Recfeation Facility Maintenance
Snow Removal
Youth Centre
Cemetavy maintenance
Compensated Sick Leave
TOTAL GENERAL REVENUE RESERVE ACCOUNTS
OThER RESERVE ACCOUNTS
Sewer Revenue Fund-Self Insurance
Sewer Revenue Fund_-Specific Projects
Water Revenue Fund-Specific Projects
Water Revenue Fund-Self Insurance
Total Other Reserve Accounts
TOTAL RESERVES
76,578 12,210 407,532 -410,578 85,742 1,714,665 (1,628,923)
2,608,561 96,105 912,390 0 3,617,056 1,192,548 2,424,508
14,680,728 316,325 -11,723,665 1,744,193 0 5,017,581 5,265,321 (247,740)
2.997,810 93,754 463,418 0 3,554,982 3,159,000 395,982
1,899,749 72,817 45,368 2,017,934 2,07,934
1,092,711 36,778 52,739 1,182.228 1,182,228
23,356,137 627,989 (11,316,133) 3,218,108 (410,578) 15,475,523 11,331,534 4,143,989
4,268,687 0 2,337,454 6,606,141 6,103,351 502,790
630,654 24,245 45,000 699,899 0 699,899
28,416 1,075 29.491 0 29,491
188,521 -41,360 11,711,342 0 11,858,503 11,739,344 119,159
613,839 22,426 292,465 0 928,730 524,500 404,230
1,025,314 30,307 -395,209 0 660,412 634,105 26,307
480,404 17,286 -100,000 397,690 0 397,690
415,776 15,211 19,994 0 450,981 115,800 335,181
74,353 1,504 -74,627 -1,230 0 0 0
410.438 13,944 74,627 -429,191 69,816 0 69,816
200,000 200,000 0 200,000
20,000 20,000 0 20,000
0 23,609 23,609 0 23,609
430,595 -207,668 222,927 0 222,927
8,786,995 $4,638 11,316,133 1,980,433 0 22,188,199 19,117,100 3,051,099
70,285 6,500 76,785 0 76,785
722,541 864,399 1,586,940 1,497,000 89,940
1,030,783 1,187,026 2,217,809 2,127,959 89,850
96,500 6,500 103,000 0 103,000
1,920,109 0 0 2,064,425 0 ' 3,984,534 3,624,959 359,675
34,063,241 712,627 0 7,262,966 (410,578) 41,628,256 34,073,593 7,554,663
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Al Hogarth DATE: November 16, 2000
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN:
SUBJECT: Downtown Core Summary Financial Report
Purpose/Problem
To provide information on Core project lease costs and the associated source of funding.
Recommendation(s)
Receive for Information
History/Background
The following schedules are attached:
Lease and Operating Costs
25-year Lease Model - Costs and Sources of Funding
5-year Lease Model - Costs and Sources of Funding
Financial Implications
It should be noted that we will be able to meet the Core obligations and still adhere to the Council
guidelines.
Pre(ared by:
Ap8!ed by:
/
bncurrence: Robert W. Robertson, AICP, MCIP
- ChiefAdnüiIisfr2ti'eOflicër
133
V
REVISED
The District of Maple Ridge
Downtown Core
Redevelopment Project
Summaiy Financial Report
November 20, 2000
Downtown Core
Redevelopment Project
Operating and Lease Cost Estimates
Office Library Leisure Youth Arts Parking Total
Space ft2 23,835 37,665 70,300 13,000 43,000 0 187,800
Parking 80 85 175 50 180 220 790 Stalls
Building 234,770 529,951 530,597 145,385 791,877 0 2,232,580
Parking 33,600 35.700 73.500 21,000 75.600 92,400 331.800
Lease 268,370 565,651 604,097 166,385 867,477 92,400 2,564,380
GST3%- 8,051 16.970 18.123 4.992 26.024 2.772 76.931 under review
Lease
Subtotal 276,421 582,621 622,220 171,377 893,501 95,172 2,641,312
Common
Costs 106,542 168,363 0 0 0 0 274,905
Capital
Reserve 0 28,283 30,205 8,319 43,374 4,620 114,801
Lease
Total 382,963 779,267 652,425 179,696 936,875 99,792 3,031,018
Cost/ft2 $ 16.07 $ 20.69 $ 9.28 $ 13.82 $ 21.79 $ 16.14
*Leisure Centre square footage includes existing space to be
-- renovated, so resulting $9.28 is understated.
I
Operating and Lease Cost Estimates
(cont 'd)
Office Library Leisure Youth Arts Parking Total
Other
Operating
Costs
Property 2,275 3,772 4,864 1,382 7,417 1,000 20,710 Insurance
Utilities, 0 0 55,770 21,325 52,500 0 129,595 net of PM
Other
operating
costs, net 20,000 20,000 48,800 81,600 220,000 0 390,400 of revenue
increases,
net of PM
Total
Operating 405,239 803,040 761,860 284,004 1,216,793 100,793 3,571,729 & Lease
Costs
Annualized budget savings on retirement of existing facilities:
Existing Library lease costs, common area costs -231,425
Annex (Edge Street facility) lease costs, property taxes, utilities, maintenance, janitorial -125,500
Facility infrastructure contribution no longer required (Note 2 above) -35,000
New revenue generated by new facilities (2002):
Parking revenue -100,000
Property tax revenue on non-exempted office space, hotel provision -250,000
Net Operating & Lease Costs 2,829,804
Downtown Core
Redevelopment Project
Funding Sources for Total Project,
including Capital and Operating Cost,
25-Year Lease Model
Town Centre Redeve'opment Project - 10 Yr Projection
($'000) Thousands 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Total
OPERATING ITEMS
Debt recovery 400 400 400 400 1,600
TownCenlreProiectTaxes 250 260 210 270 210 270 270 270 2,132
Parking Revenues 100 100 100 100 100 100 100 100 800
PermIts 95 160 50 305
1%fromCapital Works 594 695 984 1.312 1.678 2.087 2.445 2,819 2,819 2.819 2,819 21.072-
Gravel Revenue 162 155 250 250 250 250 250 250 250 250 250 2.567
Portion of Real Growth 272 300 320 341 364 364 364 364 364 364 3,414
Comnxjnily Des Reserve 395 395
UnappkeddOwllpaymeflt 660 660
756 1.612 2.355 2.282 2.629 3,071 3,4294,203 4,203 42 03 4,203 32,945
,-.J Health Unit is potential
OperetingLease 1,504 3,031 3.031 3.031 3,031 3.107 3,183 3,183 3,183 26283 / considerasononly
Operating Costs (Net) 175 436 541 541 541 541 541 541 541 4.398 /
Health Unit provision 0 0 0
0 0 1.679 3,467 3,572 3,572 3,572 3,648 3.724 3,724 3,724 30,681 J As general revenue
Total (Sources mmue Exp) 756 1.612 676 -1,185 -943 -501 -143 555 480 480 480 2,265 / sources exceed
Cumulative before CapItal 756 2.368 3,043 1,858 915 414 271 826 1.306 1,785 2265 2,265 / expenditures, the GRF
Caryfal Pv.wndifrvrex o/ can pay back CWR for
Repay CWR Fund 1.855 1855 capItal prpiects in excess
0 0 1,679 3,467 3,572 31572 3,572 3,648 3,724 3,724 5,579 32,536 oflandsales.
Total 756 1,612 676 -t185 -943 -501 -143 555 480 480 -1,315 410
Cumulative 756 2,368 3,043 1.858 915 414 271 826 1,306 1,785 410 410
isr sources exceeu
($000) 1999 2000 2001 2002 2003 2004 2005 2008 2007 2008 2009 Total expenditures and CWR
payback.
CAPiTAL ITEMS
,c.'runx afFund,
Capital Works Rex' New Fac
Capital Works Rex - Reno's
Capital Works Res - EQpt
Grants & Donations (Arts)
General Revenue
Land Sales
1,829 4.728 -5,452 750 0 0 0 0 0 0 -1,855 0,,,,,_J The net cost to CWR (for
0 250 500 0 0 0 0 0 0 0 0 750 construction)ovecl0
0 300 445 0 0 0 0 0 0 0 0 745 years is zero, as the
0 0 0 2,000 0 0 0 0 0 0 0 2,000 proiecliscoveredoff by
0 0 0 0 0 0 0 0 0 0 1,855 1.855 land sales and general
817 1,622 7,302 9,741 revenue
2,646 6,900 2,795 2,750 0 0 0 0 0 0 0 15,091
CanlIaI F,nenditums
Voth 2,450 4,550 7.000
ConsultlngfDesign/Trsnsilion 196 1,300 1,000 2.496
Office Space Leasefloki Imp 500 850 1,350
Municipal Hell Improvements 250 500 750 1,500
Equlperent - Putitic Library 300 300
Equipnenl - Leisure Centre 245 245
Equipetent -Youth Centre 200 200
Equipment - Arts Centre 2,000 2,000
-- - - -266;91X12;798-2:750o 0 0 0 0 0 015,091
Total 0 0 0 0 0 0 0 0 0 0 0 0
Cumulative 0 0 0 0 0 0 0 0 0 0 0 0
Both Operating & Capital N.m.
Sources of Funds 3.402 8,512 5,150 5,032 2,629 3.071 3,429 4,203 4,203 4,203 2.348 48 181 i-H S0u f funds
Expenditures 2,646 6,900 4,474 6,217 3,572 3,572 3,572 3,648 3,724 3,724 3724 45,772 /
exceed expenditures.
Total 758 1612 676 -1,185 -943 -501 -143 555 480 480 -1,375 410 / I! I
Cumulative 756 2,368 3,043 1,858 915 414 271 828 1,306 1,785 410 410
H Unit is potential
15.155 consideration only.
2.775
0
17,930 J As general revenue
2.406 / sources exceed
2A06 / expenditures, the GRF
0,7 can pay back CWR for
1,855 capital projects in excess
19,785 of land sales.
551
551
- \......._1 GRF sources exceed
Total expenditures and CWR
payback.
0 0 1.679 3,467
0 0 1.679 3,467
3.031 3.031 3.031 1,527
541 541 541 541
3.572 3,572 3.572 2.068
-943 -501 -143 2.135
915 414 271 2.406
1,855
3,572 3.572 3.572 3,923
-943 -501 -143 280
915 414 271 551
2003 2004 2005 2006
Downtown Core
Redevelopment Project
Funding Sources for Total Project,
including Capital and Operating Costs,
5-Year Lease Model
Town Centre Redevelopment Project
($000) Thousands 1999 2000 2001 2002 2003 2004 2005 2006 Total
OPERATING ITEMS
Debt recovery 400 400
Town Centre Project Taxes 250 260 270 270 270 1,321
Parking Revenues 100 100 100 100 100 500
PermIts 95 160 50 305
1% from Capital Works 594 695 984 1,312 1.678 2,087 2,445 2.819 12,614
Gravel Revenue 162 155 250 250 250 250 250 250 1,817
Portion of Real Growth 272 300 320 341 364 364 364 2,323
Community 0ev Reserve 395 395
Unapplied downpayment 660 660
756 1.612 2.355 2.282 2,629 3,071 3,429 4.203 20,336
Ooeratina Fxnenditurea
Operating Lease 1.504 3.031
Operating Costs (Net) 175 436
Health Unit provision
Total (Sources minue Exp) 756 1.812 676 -1585
Cumulative before Capital 756 2.368 3,043 1.858
Canilal Fyppnn'iturez
Repay CWR Fund
Total 756 1,612 676 -1,185
Cumulative 756 2,368 3,043 1,858
($000) 1999 2000 2001 2002
CAPITAL ITEMS
Sources pfFundx
Capital Works Res - New Fac 1,829 4,728 -5.452 750 0 0 0 .1,855 0
Capital Works Res - Renos 0 250 500 0 0 0 0 0 750
Capital Works Res - Eqpt 0 300 445 0 0 0 0 0 745
Grants & Donations (Arts) 0 0 0 2.000 0 0 0 0 2.000
General Revenue 0 0 0 0 0 0 0 1,855 1.855
Funding source options for buy-out 27.600 27,600
Land Sales 817 1,622 7,302 9,741
Capital Froenditures
2,646 6.900 2.795 2.750 0 0 0 27.600 42.691
Voth 2.450 4.550 7.000
Lease Buy-out or Refinance 27.600 27.600
ConsultinglDesignfl'ransition 196 1,300 1.000 2,496
Office Space Leasehold Imp 500 850 1.350
Municipal Hall Improvements 250 500 750 1.500
Equipment - Public Llbra,y 300 300
Equipment - Leisure Centre 245 245
Equipment - Youth Centre 200 200
Equipment -Arts Centre 2,000 2.000
2,646 6.900 2,795 2,750 0 0 0 27.600 42,691
Total 0 0 0 0 0 0 0 0 0
Cumulative 0 - 0 0 0 0 0 0 0 0
Both OperatIng & Capital Items Sourcesof Funds 3,402 8.512 5.150 5,032 2,629 3,071 3,429 29.948 61.172Sourcesoffunds
Expenditures 2,646 6.900 4,474 6.217 3.572 3,572 3.572 29,668 60.621 / exceed expenditures.
Total 756 1.612 676 -1.185 -943 -501 -143 280 551 / Cumulative 756 2.368 3,043 1,858 915 414 271 551 551
4
Downtown Core
Redevelopment Project
Funding Sources for Total Project,
including Capital and Operating Costs,
5-Year Lease Model
If it becomes necessary to fund the project over five years rather than twenty-five, an
additional $27.6 million would be required in 2005 (plus loss of profit provision). A number
of potential solutions were discussed with Council on August 15, 2000, and include the
following:
Sale of Silver Valley Lands - $25 million
The District owns about 250 acres in Silver Valley. If the value of the land that the
Province has agreed to give the District for the Blaney Bog deal is used as a benchmark
($1 million for 40 acres), District holdings are worth about $6 million, or $25,000 per
acre. The Official Community Plan zoning increases the value of these lands zoned as
per the OCP designation, increasing the value to nearly $25 million. This is the value we
will use in the 2001-2005 Financial Plan.
Tax Increase - $6 million
If the District passes an additional 2% tax increase each year, this would generate $6
million at the end of five years; a 3% annual increase will generate $9 million.
Thornhill Lands - $15 million
The District owns about 230 acres on Thornhill that could also be sold if necessary.
These lands are likely more developable than those in Silver Valley from a timing
perspective. As a result, they have an estimated market value of $15 million.
Gravel Revenue - $5 million
As identified in a recent report from the municipal engineer, gravel can be a valuable
resource for the municipality and could generate $1 million per year or $5 million by the
end of the five-year time period.
Tax Base Growth - $3 million
Currently, the fmancial plan shows a relatively conservative value for new taxes from
real growth. If this estimate is revised upwards by 1% (which more accurately reflects
historic growth patterns), this would generate an additional $3 million over the five years.
With respect to land sales as a revenue source, it should be noted that these lands for
the most part were acquired by virtue of non-payment of taxes. Currently, as they are
municipally owned, they pay no taxes. For every $10 million in land sales, an added
amount of approximately $80,000 is generated annually in property tax revenue.
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Al Hogarth DATE: November 6, 2000
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Clteting Cd4' L4.(e
SUBJECT: MunicipallSchool District #42 Master Agreement
Purpose
A committee consisting of Mayor Hogarth, Mayor MacLean and School Board Chair Judy Dueck along
with several staff met earlier this fall to finalize the above-noted agreement. The agreement has been
under consideration by the two Municipalities and the School Board for some time. The intent of the
attached agreement is to define the cooperative relationship between the School Board and the two
Municipalities more specifically than has been done in the past. Further, the agreement identifies the
obligations of the parties to ensure a positive and ongoing working relationship. The initiative was taken
to develop such an agreement based on the knowledge that a closer working relationship between the
agencies involved would result in more collaboration and, consequently greater efficiency and
effectiveness in the delivery of services to area residents.
Recommendation(s)
That the Mayor and Clerk be authorized to execute the Master Agreement on Cooperation for the
joint use of public facilities and coordination of services between the District of Maple Ridge, the
District of Pitt Meadows and the Board of School Trustees (Maple Ridge-Pitt Meadows).
History/Background
Several years ago the Provincial Government suggested the amalgamation of many school boards in the
lower mainland and throughout British Columbia. Many of the School Boards involved expressed
concern based on the huge size of the amalgamated operations which would result. One of the arguments
made by our local board was that a greater degree of efficiency could be achieved through improved
cooperation with the two municipalities the school board's jurisdiction covers. That discussion and the
establishment of the Parks & Leisure Services Commission with equal representation from the
municipalities and the school board precipitated the investigation of a more thorough agreement than the
old joint use of facilities agreement which was entered into over ten years ago. The Master Agreement
acknowledges there are many ways the agencies can both cooperate and collaborate with each other and
establishes a structure within which to explore the potential for even more cooperative ventures. A
- cqmmitteewasiormed two years-ago-to work on-the project invoivingboth Mayors àndtheSchôol Boaid
chair. The draft of the agreement was presented to a joint meeting of the Councils and School Board just
prior to the last election. Final consideration was deferred until following the election. The committee
was reconvened with the two new Mayors in September of this year. A few relatively minor adjustments
were made asa-result of the-recentcommittee-work and review by the School -Board. The committee has
endorsed the agreement and has forwarded it to both Councils and the board for their consideration.
The School Board recently endorsed the agreement and has authorized its Chair and Secretary-Treasurer
to execute the document upon final agreement of the Municipal Councils.
Alternatives
The alternative is to carry on as previously, negotiating agreements as they are required for specific
initiatives. The problem with that approach is that there would be no group tasked with the responsibility
for providing overall coordination and proactively seeking out additional collaborative opportunities.
Financial Implications
Appendix C in the report identifies a baseline for the measurement for equity between the parties. The
intention is to provide a formula for the regular assessment of equity. Any impacts on budgets have
already been incorporated into the municipalities' five-year financial plan. Any additional commitments
would require the development of specific agreements which would themselves be the subjects of Council
review. Of course Councils will also have the opportunity to annually review its budget and to require
any necessary adjustments through the annual budgeting process.
Intergovernmental Involvement/Implications
The intent of the agreement is focussed on taking advantage of a closer working relationship with another
agency which is entirely consistent with Council's strategic plan.
Citizen/Public Relations Involvementllmplications
The agreement references a requirement that all major stakeholders in joint use be consulted in the
development of any agreement. There are several examples ofjoint park and school site planning
processes which have been undertaken in the past and have enjoyed extensive public involvement. It is
anticipated that this level of involvement will continue and is certainly supported by the agreement. The
Parks & Leisure Services Citizens' Advisory Committee and the Commission both have reviewed and are
in agreement with the terms contained in the document.
Interdepartmental InvolvementIlmplications
While the primary area ofjoint use concerns parks and recreation facilities, there are other areas which
would benefit significantly from joint planning. For example, the agreement specifically identifies
boundary changes and capital works related to new site development, transportation and transportation
and infrastructure as they relate to the planning of safe routes for students to school and neighborhood
traffic patterns. As a matter of interest, issues such as these have been identified to note the desire that
increased levels of consultation should take place prior to critical decisions being made by one party
which might affect the other.
Summary/Conclusion
The adoption of this agreement was identified in the 2000 Parks & Leisure Services Commission
Business Plan as a priority. Once the agreement is finalized staff will begin working on some of the
proposed sub-agreements which are identified in Appendix B to the master agreement.
/
Prepared by: Mike Murray / General Maner, Commulity Development
Parks & Reofeation Services
Approved by:
4JL3
Concurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
Revised October 16, 2000
MASTER AGREEMENT
on
Cooperation for the
Joint Use of Public Facilities
and
Coordination of Services
Date of Agreement:
between: The District of Maple Ridge
11995 Haney Place
Maple Ridge BC V2X 6A0
and: The District of Pitt Meadows
12007 Harris Road
Pitt Meadows BC V3Y 2B5
(acting together through the Ridge Meadows Parks and Leisure
Services Commission)
and The Board of School Tnistees (Maple Ridge-Pitt Meadows)
22225 Brown Avenue
Maple Ridge BC V2X 8N6
Whereas: The Districts of Maple Ridge and Pitt Meadows have entered into
an agreement to deliver parks and leisure services jointly to the
residents of both municipalities,
And Whereas: The Districts have by bylaw established a Parks and Leisure
Services Commission to oversee the provision of these services
and have invited School District 42 to participate on the
Commission to facilitate enhanced cooperation between the
municipalities and the School District,
And Whereas: It is deemed appropriate for the parties to enter into a further
agreement to establish their common beliefs and values respecting
the cooperative use of resources and the guiding principles for
entering into further more specific joint agreements.
Now therefore, the District of Maple Ridge, the District of Pitt Meadows and.School
District 42 agree with each other as follows:
1. Definitions
In this agreement the following definitions apply:
Governing Body For the Districts of Maple Ridge and Pitt Meadows
means their respective Councils and School District
42 means the Board of School Trustees.
Joint Agreements Means written agreements formally approved by the
Partners that provide for the terms and conditions of
specific initiatives, including the financial
obligation to each partner. Initiatives refer to joint
planning and use of facilities, coordination of
services and cooperative delivery of services.
Management Costs Means any out-of-pocket costs incurred by a Partner
in administering this Master Agreement. It includes
such costs as meeting and incidental costs and legal
costs. It does not include any costs incurred by a
Partner in the implementation or administration of
any Specific Joint Agreement, or any salary costs of
a Partner's committee representative or support
staff.
Partners Means the Ridge Meadows Parks and Leisure
Services Commission, acting on behalf of the
District of Maple Ridge and the District of Pitt
Meadows, and School District No. 42
Rental Agreement Means the written agreement between the Partner
that is the Owner or Manager of a building, facility,
site, service or playing field, and a Partner that is a
User, that sets out the terms and conditions of use.
Standing Committee Means the committee as described in paragraph 3.2
of this agreement.
2. Statement of Cooperation and Mutual Intent
2.1 Beliefs and Values: The Partners affirm to each other a commitment to
the following beliefs and values:
2.1 .1 The Partners agree that the quality of life, and the sense of
neighbourhood and community, will be enhanced by making
public facilities and services accessible for use by neighbourhood
residents.
Residents ofalLageswill benefit from neighbourhood-based
facilities and services that are within walking distance of their
homes.
2.1.2 The Partners want to make the best possible use of facilities, sites,
equipment and services for the least cost.
2.1.3 The Partners want to make public facilities, sites and services as
available as possible for use by the community.
2
2.1.4 The Partners want to make the public aware of available facilities
and services and provide for easy access to them.
2.2 Guiding Principles: The Partners affirm the following guiding principles
to be followed in the information and administration of Joint Agreements:
2.2.1 Education, recreation and leisure time activities are undertaken by
residents help to build a healthy community. Schools, municipal
recreation facilities and parks are places where neighbourhood
residents may meet to carry out these activities.
2.2.2 Each Partner respects the fiscal constraints, jurisdiction and
institutional values of the other Partners.
2.2.3 Access to programs, buildings, facilities or sites within
neighbourhoods must be planned, taking into account the potential
impact of the activities on the neighbourhood and its quality of life.
The needs of the community must be balanced against the impact
on the neighbourhood.
2.2.4 The following principles have been agreed to by the Partners.
They are the foundation for this agreement and any sub-
agreements entered into between the parties.
Financial Principles
Fl Financial Control
Each jurisdiction has limited financial resources and requires
the ability to control and manage the financial implication of
any commitment to a partnership.
F2 Exchanges as an Alternative to Cash Transfers
The concept of "trading in-kind" resources and service
commitments may be more useful than extensive cost-sharing
of another party's operation.
F3 Efficient Use of Taxpayers' Resources
Before building a community or school facility/amenity, any
potential joint use funding andlor service arrangements
should be discussed and, where appropriate, agreed upon.
- - . .F4..Equ.ity - - .-
The overall contribution to joint use and collaboration should
be proportioned on a fair and equitable basis. Where such
costs are relatively equitable but not exactly equitable, cash
payments between parties should not be anticipated. Over
time it is anticipated that minor inequities will balance out.
A baseline for the measurement of equity relating to the Joint
Use of Facilities is defined in Appendix C.
F5 Users Pay Proportion of Costs
Where possible and appropriate, users of facilities should pay
a proportion or full costs as is appropriate.
3
Graduated Fees
Fees shall be on a graduated basis, for example, with lowest
rates to children and youth 19 and under, adults paying a
greater proportion, and cost plus profit recovery rates for
commercial activities.
Healthy Community Principles
HC 1 Empower Community Associations including School-
based Parent Advisory Committees
Community Resident Associations should be assisted to plan
and administer their own recreation and community service
programs where desirable as an alternative to government
agencies providing these services.
HC2 Neighbourhood Meeting Places
Healthy communities require neighbourhood meeting places
where residents can meet to work together to address local
needs.
HC3 Neighbourhood Based Activity Options for Children and
Youth
Young people should be encouraged to be active in recreation
and community life so they can be more able to meet their
potential and become healthy adults.
HC4 Adult Involvement in Their Neighbourhood
Adults should be encouraged to become involved in
neighbourhood recreation, educational and cultural activities so
they can become more informed parents and more proactive
community residents.
HC5 Accessibility
A healthy community has fair and open public systems
accessible to all persons, including those with special needs and
the financially disadvantaged.
Principles of "User Oriented" Service Delivery
CS 1 Access to In formation
The access channels to appropriate information around joint
use opportunities shall be designed for minimum
inconveniences to the taxpayer across all jurisdictions
CS2 Homogeneous Fees and Policy Definitions
Fees and eligibility criteria of "community groups" and
booking policies should be standardized among jurisdictions,
where feasible.
CS3 Appropriate User Convenience
Any facility or program management system devised under a
Joint Agreement shall incorporate high standards of customer
convenience in its design and policies.
4
Principles of Management
Ml Cooperation
The senior administrators, and facility and program managers
of all joint use facilities and services should cooperate to
maximize joint use/cooperation/coordination.
M2 Special Circumstances to Owner
The Joint Agreement should identif, circumstances and
conditions which are to be included, and in all other
circumstances the owner's jurisdiction shall have exclusive
priority.
M3 Responsive Resource Management
Facility/service managers shall retain their statutory or
delegated authority and responsibility to manage their
facilities in accordance with any joint agreement.
M4 Standing Committee
While a Joint Agreement provides a mechanism for sharing
resources, the jurisdictions shall provide a Standing
Committee as a monitoring mechanism to oversee and
interpret the spirit of the partnership.
Community Planning Principles
CP1 Location
For new communities and in older communities with a
shortage of recreation facilities, plans for community centres,
community service centres, field and park amenities, and
schools should be designed to be built multi-use and co-
located.
Joint Use Agreement Development Principles
Ji Consultation
All major stakeholders in joint use shall be consulted in the
development of any agreements. Such consultation shall
include the partners' workforces.
J2 Responsive
Using the principles as foundation, and with the analysis of
other Municipalities Joint Use Agreements as guides to
success, the following preferred options are identified as a
possible framework for specific joint agreement(s).
J2 (i) Field Use by Community and Schools
The Partners explore.theconceptof upgrading and
maintaining all fields to a mutually acceptable
standard, with a 'quid pro quo' for other
considerations from respective Partners such as time
availability for community use of schools and
school use of community facilities. Included in this
concept would be the exploration of utilizing human
and other resources of the Partners to achieve a
more efficient and effective delivery of field
5
maintenance services of all fields under the
jurisdiction of the Partners.
J2 (ii) Use of Municipal Park and Recreation Facilities
Under "quid pro quo" trade of services umbrella,
schools access municipal facilities at no charge in
exchange for other School District 42
considerations in community use of schools.
Staffing required to accommodate the use beyond
regular staffing levels shall be paid for by school
users.
J2 (iii) Community Use of Schools During Non-School
Hours
Consideration be given to the School District
"turning over" facilities to the conimunity for use
during non-school hours, in exchange for other
considerations in field maintenance and access to
municipal recreation and park facilities. Staffing
required to accommodate the use beyond regular
staffing levels shall be paid for by community users.
J3 Initiative Approvals
Where initiatives are explored by representatives of
the Parties and there is a mutual desire to proceed
with an arrangement, a joint report shall be prepared
recommending terms and conditions of the
proposed Joint Agreement. Only upon approval of
the Partners can an initiative proceed to
implementation.
3. Administration of Joint Agreements
3.1 Partners' Authority
3.1.1 Each Partner will endeavour to act and exercise its authority and
rights in a manner that is consistent with, and that supports the
beliefs, values, guiding principles and general intent of this
agreement.
3.1.2 Each Partner will support, in word and in deed, everything related
to the development, implementation, review and maintenance of
Joint Agreements.
3.1.3. Each Partner accepts responsibility for matters within its
jurisdiction and authority and, except as may be expressly set out
in a Specific Agreement, a Partner will not have responsibility for
matters within the jurisdiction and authority of another Partner.
3.1.4 All decisions related to Joint Agreements require the unanimous
agreement of all Partners.
3.2 Standing Committee
3.2.1 The Partners will appoint representatives to the Standing
Committee as follows:
The Districts and General Manager: Community
Commission (3) Development, Parks and Recreation
Services
Director of Parks and Facilities
Recreation Manager
School District (3) Secretary Treasurer
Director of Properties
Assistant Superintendent
3.2.2 A Partner's Governing Body may change its Standing Committee
representative by giving written notice to the other Partners.
3.2.3 The Standing Committee will, in addition to the duties given to it
specifically in this and other Joint Agreements, generally review
and monitor Joint Agreements and, as necessary to achieve the
overall objectives of this agreement, recommend modifications for
approval by the Partners. The Standing Committee will follow the
principles set out in Item 2.2.4.
3.2.4 The Standing Committee will review this agreement annually.
3.2.5 The Standing Committee will consider and develop the Specific
Joint Agreements as provided by Paragraph 5, and will consider
other new agreements for recommendation to the Partners.
3.2.6 All decisions of the Standing Committee will, to be effective, be
unanimous. Where agreement cannot be reached then each
Partner's Standing Committee representative shall refer the issue to
the Partner's Governing Bodies together with a full description of
the issues, Partner's positions, options and recommendations in
accordance with the following dispute resolution provision:
Step 1 - As soon as possible after the dispute becomes apparent, a
meeting must be held with the Chief Administrative Officers of the
Municipalities, the Mayors of the Municipalities, the Maple Ridge
General Manager: Community Development, Parks and
Recreation Services, the Chair of the Board of School Trustees, the
Superintendent of Schools, and the Secretary-Treasurer of the
School District who will attempt to resolve the dispute at the
meeting;
7
Step 2 - If the dispute cannot be resolved in Step 1, a mediator will
be chosen by a simple majority vote by those present at the above-
mentioned meeting, such mediator to assist the parties in achieving
an acceptable conclusion to the dispute, with the costs of the
mediator being shared equally between the Municipalities;
Step 3 - If a conclusion to the dispute is not resolved with the
addition of a mediator, the issue must be brought back before the
Councils and the School Board for final disposition.
3.2.7 The Standing Committee shall meet together as the Standing
Committee determines is necessary, but no less than twice per
calendar year. The Standing Committee may meet by telephone
conference.
3.3 Sharing Management Costs
3.3.1 Each Partner shall pay an equal share of the Management Costs of
administering the Master Agreement, as determined by the
Standing Committee.
3.4 Termination
3.4.1 A Partner may terminate this Agreement by giving one year
written notice to each of the other Partners.
3.4.2 For certainty no termination of this agreement will affect any
Specific Joint Agreement.
4. Joint Planning
4.1 Joint Planning Essential
4.1 .1 Joint planning between the Partners is essential to meet the
objectives and intent of this agreement, which includes optimizing
the use of taxpayers resources, while taking community needs into
account.
4.1.2 The Partners agree generally to include joint planning as set out in
this agreement iniheir respective decision and approval processes
relating to the acquisition, development and major redevelopment
of facilities and sites.
4.2 Joint Planning Principles
4.2.1 The Partners will cooperate with each other, and exchange plans
and information at the earliest stages of planning and site
acquisition related to the development and major redevelopment of
all school, municipal, recreation and park facilities and sites.
4.2.2 School, municipal, social, recreation and cultural facilities, playing
fields, and parks should be co-located or located on contiguous
sites to maximize their use.
4.2.3 School, municipal, recreation facilities, field and park amenities
should be designed for multi-use.
4.2.4 Planning conducted by the Partners should take into account the
long range needs of the community far schools, municipal, social
and recreational services and facilities, playing fields and parks.
4.2.5 Joint use, planning, facilities, programs and operations should
include appropriate volunteer involvement of the residents.
4.3 Joint Planning Projects
4.3.1 The matters to which joint planning will apply include the
following:
New school, municipal, recreation and park facilities.
Major additions and capital improvements to school,
municipal, recreation and park facilities. These projects
include additions and alterations which might ordinarily be
build as free-standing facilities.
Site acquisition for school, municipal, recreation and park
facilities.
Preparation and major updates of Official Community
Plans.
Joint financial planning and budget review, with respect to
matters-cover-ed-by Joint-Agreements.
(0 Joint program planning with respect to matters covered by
Specific Joint Agreements.
Joint advertising and information distribution with respet
to matters covered by Specific Joint Agreements.
Boundary changes and capital works related to new site
developments, transportation and transportation
infrastructure as they relate to the planning of safe routes
for students to school and neighbourhood traffic patterns.
4.4 Joint Planning Committee
4.4.1 The Partners joint planning shall be undertaken by the Standing
Committee with the exception of those sub-committees established
within the tenns of Specific Joint Agreements for such functions of
program planning and advertising.
Specific Joint Agreements
5.1 Specific Agreements
5.1.1 Agreements between the Partners regarding the joint development,
use or operation of any specific facility, or site or location, or
regarding expenditures of funds for such resources or regarding the
shared delivery or coordination of services may be developed.
5.1.2 Specific Joint Agreements shall be developed by the Standing
Committee and presented to the Partners for agreement and
approval.
5.1.3 When developing a Specific Joint Agreement, the Standing
Committee's considerations shall include the following operational
and cost issues:
Cost sharing of capital costs, including site and facility
acquisition costs and construction costs.
Conditions of use of a facility or site, and the
responsibilities for the provision of related services.
Conditions and issues regarding responsibility for the
scheduling and operation of the facilities, including
booking, priority of use and hours of operation.
Sharing of operating costs.
Provision for maintenance and the sharing of maintenance
costs.
Provision for renewal of the facility, including additions
and renovations, and the sharing of related costs.
Sharing of costs and responsibilities related to cooperative
program development andlor advertising.
Staffing and management agreements necessary for joint
operations.
10
How the addition and deletion of new and unforeseen
programs during the life of the facility and related changes
in use will be addressed.
The authority to be given to any Partner, and the manner
and mechanism of making joint decisions.
5.1.4 The Partners agree to fund this agreement and Specific Joint
Agreements, providing costs are shared equitably between them
and resources are available. The Standing Committee shall,
provide for the following:
(a) Over the long term, expenditures by the School Board and
the municipalities should equate, either in direct
comparison of costs or by equating costs and the offsetting
increase in community access to facilities (Appendix Q.
5.1.5 When developing a Specific Joint Agreement, the Standing
Committee's considerations shall include the following additional
issues:
Term: The Specific Joint Agreements shall each have a
separate provision for the term of the Agreement,
considering the cost and other commitments the Partners
will make, and considering any limitations on authority to
enter into long term agreements.
Indemnity: It is understood and agreed by the parties hereto
that the Municipalities shall indemnif' and hold harmless the
School Board and its employees, servants, agents and
contractors from any and all claims, losses, costs, damages,
expenses, including legal fees on a solicitor own client basis
excepting negligence of the School Board, arising out of, or in
connection with, the Municipalities' use and occupation of the
School Board's property, including use and occupancy by
others who are on the School Board's premises with the
permission of the Municipalities. The School Board shall
forthwith, upon receiving notice of any suit brought against it,
deliver to the Municipalities full particulars thereof and the
Municipalities shall render all reasonable assistance requested
by the'School Board inthe defense thereof.
It is understood and agreed by the parties hereto that the School
Board shall indemnify and hold harmless the Municipalities
and their employees, servants, agents and contractors from any
and all claims, losses, costs, damages, expenses, including
legal fees on a solicitor own client basis excepting negligence
of the Municipalities, arising out of or in connection with the
School Board's use and occupation of the Municipalities'
11
property, including use and occupancy by others who are on
the School Board's premises with the permission of the
Municipalities. The Municipalities shall forthwith, upon
receiving notice of any suit brought against them, deliver to the
School Board full particulars thereof and the School Board
shall render all reasonable assistance requested by the
Municipalities in the defense thereof.
Liability: Each of the parties hereto agree to maintain
comprehensive general liability insurance coverage while
this agreement is in force to cover the use of the property
for the other. The parties hereto further agree to furnish
certificates confirming that such protection is in force if
requested by the other party.
Dispute Resolution: The Standing Committee shall, with
each Specific Joint Agreement, consider any appropriate
dispute resolution provision. The Partners agree that it is in
each of their interests to minimize and resolve quickly any
disputes or disagreements that may develop, which can be
achieved through candid, timely discussion and negotiation.
Records: The Standing Committee should consider
including a provision for the maintenance of cost and
operating records and frequency of reporting to the
Partners.
Inventory of Joint Use Facilities, Resources and Services Covered by Specific
Joint Agreements
6.1 Appendix B is an inventory of the Partners' facilities, site, location,
resources and services that are the subject of a Specific Joint Agreement.
6.2 The Partners will cooperate to update Appendix B so that it remains a
current inventory of resources and services that could be the subject of a
Specific Joint Agreement.
Rental Agreements
7.1 The Partners will cooperate to develop standard terms and conditions of a
Rental Agreement to be signed by any user of a facility or service.
12
Dispute Resolution
8.1 Any disputes that occur regarding Partner's rights or obligations arising
from this agreement shall be dealt with as follows:
8.1.1 All such disputes shall first be referred to the Standing Committee
and the Partner's representatives shall have good faith discussions
and negotiations to resolve the matter.
8.1.2 If the matter cannot be resolved by the Standing Committee then
the Partners' Standing Committee representatives will refer the
matter to the Partner's Governing Bodies as set out in Paragraph
3.2.6.
8.2 For certainty, the Specific Joint Agreement may include dispute resolution
procedures different than the procedures contained in this agreement,
including arbitration provisions dealing with specific issues, such as the
determination of cost-sharing, term of agreement or other provisions.
General
9.1 The headings have been inserted for ease of reference only and are not
intended to be included in the interpretation of this agreement.
13
THIS AGREEMENT dated the day of , 19_
IN WITNESS WHEREOF the parties hereto have set their hands as of the day and year
first above written.
Signed on behalf of the
District of Maple Ridge
in the presence of:
Witness Authorized Signatory
Authorized Signatory
Signed on behalf of the
District of Pitt Meadows
in the presence of:
Authorized Signatory
Authorized Signatory
Signed on behalf of
School District 42
in the presence of:
Authorized Signatory
Witness
Witness
Authorized Signatory
14
APPENDIX A
Terms of Reference
Standing Committee
On Joint Agreements
Title
The Committee shall be known as the Standing Committee.
Definitions
"Joint Use" refers to the joint use of buildings, facilities, services, sites and
playing fields owned and operated by the Partners.
"Joint cooperation/coordination" refers to cooperative planning and delivery
of services and operations in general.
Purpose
The purpose of the Standing Committee shall be to:
- review and monitor all Joint Agreements between the Partners and to
recommend modifications to these agreements.
- develop additional agreements where it considers there is mutual benefit
to the Partners in doing so.
- Promote the Joint Use, Cooperative/Coordination initiative
Establishment
The Standing Committee is established pursuant to the Master Joint
Agreement between the Partners.
Composition
The Committee is composed of the following members:
The Districts and General Manager: Community Development, Parks
Commission (3) and Recreation Services
Director of Parks and Facilities
• - - - Recreation-Manager---------- - - -
School District (3) Secretary Treasurer
Director of Properties
Assistant Superintendent
or as otherwise appointed by their respective Governing Bodies.
Authority
General Scope - The Committee shall:
Develop and recommend joint use and joint cooperation/coordination
agreements to the Governing Bodies.
15
Develop Joint Agreements, taking into account the principles as reflected in
Item 2.2.4 of the Master Agreement.
Review any area of interest which it considers appropriate as the subject of a
potential joint agreement. This may include, but is not limited to:
- Municipal, Commission and School District buildings and facilities,
- Playgrounds, playing fields, courts and associated field houses,
- Construction and maintenance equipment and services,
- Items identified in the Facilities and Service Inventory attached to the Master
Joint Agreement as Appendix "B".
- Program development and delivery.
- Distribution of public information on services, etc.
Develop and implement a process for the joint planning and review of the
budgets of each Partner with respect to matters impacted by joint agreements.
Budgetary planning and review shall be an ongoing function performed on a
periodic basis, as determined by the Standing Committee, and shall be focused
to minimize the impact of all joint programs and facilities on taxpayers.
Develop programs and public relations literature for the purpose of promoting
the concept of Joint Use, Joint Cooperation/Coordination and Specific
Agreements as appropriate.
Reporting
The Committee shall report to the Governing Bodies, on an annual basis,
regarding their review of the agreements, any significant issues flowing from
their review and on current and future planning issues being addressed by the
Committee.
The Committee shall make recommendations from time to time respecting the
development or monitoring of Joint Agreements.
Monitoring
The Committee shall monitor the implementation and application of
agreements, the financial impacts of the agreements on the Partners, issues of
equity between the Partners, and make such recommendations as it deems
appropriate regarding these items and the terms of the agreement.
Organization
The members of the Committee shall elect a chairperson.
The Committee shall be supported by a Committee Clerk provided on an
alternating basis by the parties.
16
The Committee may be augmented by other staff persons, for the development
of particular agreements or parts thereof. There shall be no direct costs to the
Committee for the involvement of such persons.
The Committee may strike "Task Groups" to work on specific aspects of any
activity related to the Committee's mandate.
Procedures
Meetings shall be at the call of the Chair.
A quorum shall consist of four of the six members. Should there be any
disagreement with resolutions reached by the Committee during a member's
absence, the matter which is the subject of the disagreement shall be revisited
by the Committee.
If the Committee do not agree unanimously with a recommendation of the
Commission on a significant issue, the issue shall be referred to the Governing
Bodies of the Partners, in a format appropriate for their consideration. Issues
referred in this manner shall reflect all options under consideration.
Policies
The Committee shall identify any circumstance where existing policy of any
of the governing bodies is breached or proposed to be breached.
Committee Expenses
The Partners shall share equally in the expenses of operating the Committee.
17
Appendix B
Inventory of Shared Services, Facilities and Specific Agreements
Existing
• Yennadon School Lease Agreement
• Thomas Haney Ownership Agreement
• Thomas Haney Operating Agreement (requires amendment to reflect changes)
• Joint Use of Facilities Agreement (see attached - requires amendment to
reflect recent changes)
Proposed
• Programming Agreement (is already a School District and Commission
Policy)
• M.R.S.S. Track and Field Facility Maintenance Agreement
• Tennis Court Maintenance Agreement (to replace expired agreement)
• Edith McDermott Park and School Operating Agreement
• Joint Grounds Maintenance Agreement
• Advertising Revenue Agreement
• Joint Grounds Development Agreement
Appendix C
Baseline for the Measurement of Equity
Joint Use of Public Facilities
1 Total hours and value of "School Use" being made of Commission
- indoor facilities
- playing fields
plus
2. Total value of school playing field maintenance provided by the Commission
equaling
3 Total hours and value of "Community Use" being made of School District
- indoor facilities
- playing fields
less
4. Rental income charged to community groups as a user fee to offset the cost.
Note: None of the above calculations will include the value of payments for extra
staffing defined in J2 (i) and J2 (ii) of the Master Agreement.
19
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Al Hogarth DATE: November 9, 2000
and Members of Council FILE NO:
11 FROM: Chief Administrative Officer ATTN:
SUBJECT: Purchase of One (1) 2-Ton Truck C/W Refuse Packer
Purpose/Problem:
Tenders for one (1) 2-ton truck complete with 14cm refuse packer were opened on August 25, 2000. The
tender calls were made to vendors who supply this specialized equipment. Results, as compiled by the
Purchasing Department, are outlined on the attached tender analysis sheet.
Recommendation:
That Rollins Machinery Ltd. of Langley, B.C. be awarded the contract to supply one (1) 2001 Ford
F-450 truck compete with Haul-MI #14 Refuse Packer, further that total amount of this tender is
$79,326.90 without trade-in.
History/Background:
After reviewing bids submitted, it is recommended that the bid from Rollins Machinery Ltd. to supply a
2001 Ford F-450 from Metro Ford complete with a Haul-All #14 Refuse Packer is the low tender meeting
Parks & Recreation Department specifications.
This purchase is a new addition to the municipal fleet, and has been identified as a requirement for refuse
disposal within the Parks & Recreation Department. This is a relatively small (2-ton) truck complete with
a fourteen (14) cubic meter hydraulically operated refuse packer. (see attached photo)
A truck of this type is required to cost effectively remove garbage from the Municipal Parks. At the
present time, garbage is bagged and transported via a flat deck truck. This function requires heavy lifting,
over shoulder high, exposes workers to risk of puncture from needles and glass, is slow, and requires two
employees to complete the works. It is anticipated that only one employee will be required to operate this
new equipment.
Funding for this-purchase has been approved:
Funding in GR Account #01673 $45,000.00
Funding in CWR Account #09904 $35,000.00
Total Funding $80,000.00
Total Purchase Price $79,326.90
jOOl
W
Prepared by: Wayne Hardy,
Superintendent f Roads
Approved by:/ Hail You,
I Director of
Approved y\i 1idolpl(1.C.P., M.I.C.P.
\ Gneral Mager, Public Works &
Livelopment Services
Concurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
Attachments: Tender Analysis
Photograph
TWO TON CAB AND CHASSIS C/W REFUSE PACKER
ITEMS
VENDORS
Rollins with
Metro Ford
Rollins with
Zephyr Ford
Rollins with
Vancouver Hino
Model Offered:
2001 Ford F450
•4x2 c/w Haul-All
#14 Packer
2001 Ford F450
4x2 c/w Haul-All
#14 Packer
2001 Hino
FB181712 c/w Haul
All #14 Packer
Meets Specifications: Yes Yes Yes
Pricing:
Unit Price:discount included: 63072.00 63,136.00 76,800.00
Environmental Levy: 28.00 28.00 28.00
Upgrade to 40 gal fuel tank: 68.00
Add sliding rear window: 300.00
Sub Total: 63,100.00 63,232.00 77,128.00
Options Required:
Service manual body: .:'125.O0 125.00 125.00
Wash down system: 4,765.00 4,765.00 4,765.00
Access door: 1,075.00 1,075.00 1,075.00
Push button brake lock: :520.00 520.00 520.00
Subtotal: :1 69;585.00 69,717.00 83,613.00
GST & PST: 9,741 M 9,760.38 11,705.82
Grand Total: $79,326.90 $79,477.38 $95,318.82
Delivery Time: 4to5 mOnths 4 to 5 months 75 to 120 days
Build Out date: Will advise Will advise
Firm Pnce to: Otôber 9th. October 9th October 9th
Payment Terms: Notstated::1 NI 5 NI 5
Warranty - truck: 3 yr/60,000km 3 yr I 60,000 km 3 yr unlimited km
Warranty - engine 5yr/i00,000 km 5 yr / 100,000 km 3 yr unlimited km
Warranty - body tyr 1 yr 1 yr
RECOMMENDED VENDOR
Rollins with
Metro Ford ..
October 6, 2000
Attn.: MlkeEng
To: Engineering Department / Municipal Hall
1199 Haney Place
Maple Ridge, BC V2X 6A9
RE: Santa Claus Parade
From; Amber Depocas
The Chamber of Commerce scrvin Maple Ridge and Pitt Meadows requests road
closures on December 2n4 2000 froni pOth Street along Dowduey Trunk Road to Valley
Fair Mall on 228th Street for the Santa Claus Parades Times are 9am - 1:00pm.
During those times we also request jtl*t Yoit Stiet and Dunbar Street from 122nd
Aveinie to l)cwdney Trunk Road be cZbsed as well.
Any questions please frel free to call n*e at the Chamber at 463-366
Sincerely,
Amber Depocas__
Receptionist & Cønr*viittee Liaison
22231 Laq Hw,. Nspk Iip, LC.VlX r2 1e1 463-334 Fsc 43.32OI Es*& dn d*IlàEr.bc.ca
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ENC.
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Map or Parade,
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CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: . His Worship Mayor A. Hogarth DATE: November 16, 2000
and Members of Council FILE NO: E01 -035-001.2
FROM: Chief Administrative Officer ATTN: C of W - PW & Dev
SUBJECT: Santa Claus Parade
PURPOSE:
A request has been received from the Maple Ridge Chamber of Commerce to use our Municipal
Streets for the Annual Santa Claus Parade on Saturday December 2, 2000. It is recommended
that the event be approved provided the usual conditions are met. A copy of the request received
November 16, 2000 is attached.
RECOMMENDATION:
That the Maple Ridge Chamber of Commerce be authorized to use Municipal Streets for
the Annual Santa Claus Parade, provided the conditions outlined in schedule 'A', attached
to this report are met.
BACKGROUND:
From time to time the Municipality is requested to allow the use of Municipal Streets for
organized events. Unless there is some unusual safety implication approval is usually given on
condition that the Municipality be indemnified against any liability for injury or damage resulting
from the event. The conditions of approval of the event are attached as "Schedule A".
The parade route is on Dewdney Trunk Road from 210 Street to 227 Street and 227 Street from
Dewdney Trunk Road to 119 Avenue and 119 Avenue form 227 Street to gravel parking Lot on
226 Street. The parade is schedule from 9:00am to 1:00pm.
, 14, 1 / 4 f ~ ,
Preparedf Fr inn, P. g., Municipal Engineer
)c-"i6
Approefi / a e J. R lph,1CP, MCIP
GM:, Pub i Works & Development Services
Cà,zcurrence: Robert W. Robertson, AICP, MCIP
Chief Administrative Officer
-1- ioOP-
SCHEDULE 'A' To Council Memorandum Dated November 16, 2000
Maple Ridge - 2000 Santa Claus Parade
CONDITIONS OF APPROVAL
Approval for the event is given on condition that the organizers:
provide all necessary traffic controls during the event and shall summit a traffic control plan
to the RCMP for approval. An approved copy of the plan shall be deposited with the
Engineering Department prior to the event date;
make arrangements with B.C. Transit for any required rerouting of buses;
notify local Fire Department, and Ambulance Services of the event;
hold and save harmless the Corporation from and against all claims, and damages arising out
of or in any way connected with the event;
obtain and maintain during the term of this event a comprehensive general liability insurance
policy providing coverage of not less than $5,000,000.00, naming the Corporation as an
additional named insured. A copy of such policy shall be delivered to the Corporation prior to
the event;
advertise the closure in a local newspaper and notify all surrounding businesses of the event
(a minimum of one week prior to the event date);
refurbish all municipal infrastructure to an equal or better condition than that which existed
prior to the event, all within 24 hours of the completed event, to the satisfaction of the
District of Maple Ridge;
Chief Administrative Officer
-2-
4.
. Basis of Accounting and Financial Reporting
- accounting is compliant with GAAP
- financial reporting is on a consolidated basis
- provides for accountability & disclosure
- clearly presented
- understandable
- consistent
- Annual Statements have been prepared and
audited on a consolidated basis since 1995
- Report for the 3rd• quarter is compared to the
annual budget and a full year for 1999.
1-1
S
Key Highlights:
External;
- soft BC economy impacts development revenues
- reduced investment revenue
- reduced sale of services
- property sales not materialized
- police costs
- energy costs
- payroll
- debt refunding
- other revenue - grants in lieu of taxes/penalties
and interest on overdue accounts
Internal;
- town centre redevelopment
- additional recreational facilities
- protective services
- labour matters
STATEMENT A
Consolidated Statement of Financial Position
as at September 30, 2000
Consolidated Fund Balances
Financial Assets
2000 1999
Cash and Temporary Investments
Accounts Receivable
Mortgage Receivable
Deferred Charges and Other
Properties for Resale
50,439,329
8,745,821
1,450,000
1,958,889
2,874,130
65,468,169
54,045,078
7,832,865
1,450,000
2,267,116
1,290,828
66,885,887
Liabilities
Accounts Payable
Deferred Revenues
Restricted Revenues
Refundable Preformance Deposits and Other
Long term debt
NET FINANCIAL ASSETS
Capital Assets
Total
Equity
FUND BALANCES
Equity in Capital Asserts
Total
6,957,213 8,547,985
2,688,261 3,065,581
13,324,652 16,084,175
1,445,512 1,859,388
10,315,981 11,776,508
34,731,619 41,333,637 CHANGE IN
NET FIN.ASSETS 1 30,736,550 25,552,250 5,184,300
335,492,451 316,706,515
366,229,001 342,258,765 CHANGE IN
FUND BALANCES 1 41,052,531 37,328,758 3,723,773
325,176,470 304,930,007
366,229,001 342,258,765
STATEMENT B
Consolidated Statement of Financial Activities
for the nine months ended September 30, 2000
ACTUAL BUDGET ACTUAL
30-Sep 2000 1999
54,290,540
25.829.411
28,461,129 29,090,537 27,520,480
2,829,735 4,041,442 4,146,527
2,922,970 3,366,107 3,115,737
763,951 1,718,342 1,527,904
1,189,180 3,143,991 65,993
4,872,479 12,847,070 10,894,005
719,231 1,563,354 1,178,075
1,600,485 1,025,000 2,268,267
6,766,481 7,467,988 6,700,917
1,577,969 11,375 216,230
(10,991) 7,907,000 920,483
0 0 6,363,458
51,692,619 72,182,206 64,918,076
7,420,772 14,221,233 11,127,218
6,537,126 14,868,165 9,294,174
17,363,964 27,446,438 14,001,456
8,115,448 14,665,370 10,568,946
6,476,230 7,349,865 9,480,051
1,537,502 3,080,943 1,667,695
-942,723 (1,177,294) (1,104,567)
0 0 6,363,458
46,508,319 80,454,720 61,398,431
REVENUE
Taxes:
Real property,special assessments,grants in lieu
LESS:Collections for other governments
Total taxes for municipal purposes
Sale of services:
Other revenue from own sources
Senior government grants-Utilities
Senior government grants- Capital
Development revenue
Provincial transfers
Investment and interest income income
Utility user fees
Proceeds of asset disposal and other revenues
Gain on sales of property
Contributed subdivision infrastructure
EXPENDITURES
Protective services
Transportation services
Recreation and cultural
Sewer and water facilities
General government
Planning,public health,and Other
Reallocation of internal equipment usage
Subdivision Infrastructure
EXCESS( EXPENDITURES) OVER REVENUE 5,184,300 (8,272,514) 3,519,645
Principal Repaid (1,460,527) (2,033,538) (1,897,366)
Debt Issued 0 227,086
(DECREASE) IN FUND BALANCES 3,723,773 (10,306,052) 1,849,365
ConsolIdated Fund Balances - BegInnIng of Year 37,328,758 35,479,393
Consolidated Fund Balances - End of Year 41,052,531 37,328,758
STATEMENT E
Statement of Change in Operating Fund Balances
for the nine months ended September 30, 2000
Sept 2000 1999
ACTUAL BUDGET ACTUAL
Taxes
Real property,special assessments,grants in lieu
LESS:Collections for other governments
Total taxes for municipal purposes
Sale of services-(Schedule 6)
Other revenue from own sources (Schedule 4)
Senior government grants-utilities
Development fees
Provincial transfers
Interest and Investment income
Utility user fees
Gain on sales of property
Other
EXPENDITURES
Protective services
Transportation services
Recreation and cultural
Sewer and water facilities
General government
Public and enviornmental health
Reallocation of internal equipment usage
EXCESS REVENUE OVER EXPENDITURE
INTERNAL TRANSFERS
Transfers to Capital
Transfers to reserves - Schedule 14
Principal repaid
(Decrease)1nOperatih9FUiid&BIinces
54,290,540 54,038,557 52,152,557
25,829,411 24,948,020 24,632,077
28461,129 29,090,537 27,520,480
2,829,735 4,041,442 4,146,527
2,922,970 3,366,107 3,115,737
763,951 1,718,342 1,527,904
413,077 301,979 636,563
719,231 1,563,354 1,178,075
887,858 1,025,000 1,328,663
6,766,481 7,467,988 6,700,917
(10,991) 7,907,000 920,483
1,577,969 11,375 216,230
45,331,410 56,493,124 47,291,579
7,345,855 10,857,229 10,551,445
3,772,862 5,642,834 4,705,622
5,597,013 6,733,731 7,045,895
6,432,187 8,617,020 7,871,411
4,096,204 5,738,297 5,830,279
1,220,488 2,109,091 1,587,913
(942,723) (1,177,294) (1,104,567)
27,521,886 38,520,908 36,487,998
17,809,524 17,972,216 10,803,581
0 (4,686,225) (1,578,634)
(7,262,966) (11,424,526) (6,946,089)
(1,460,527) 538)_
9,086,031 (172073) 381,492
Operating Fund balances-beginning of year 11,000,872 10,619,380
OPERATING FUNDS BALANCES -End of year 20,086,903 11,000,872
BUDGETED REVENUES 2000
DEVELOPER CAPITAL
CONTRIBUTIONS
18%
TAXES
41%
SALE OF ASSETS
11%
UTILITYFEES
10%
INVESTMENT INCOME
0/ 1 I /0
SENIOR GOVERNMENT
GRANTS
no, /0
SALES AND SERVICES
10%
SENIOR GOV'T GRANT
5%
INVESTMENT INCOI
3%
UTITITY FEES
13%
SALES AND S
11%.
SALE OF A
3%
DEVELOPER CAPITAL
CON701 ITIfkIC
CONSOLIDATED REVENUES SEPT 30,2000
TAXES
56%
BUDGETED EXPENDITURES 2000
OTHER
GENERAL 4% PROTECTIVE
UTILITIES
18%
TRANSPORTATION
18%
RECREATION
33%
CONSOLIDATED EXPENDITURES SEPT. 30,2000
OTHER
3% PROTECTION
rr,...-n a. - - -
UTILITIES
17%
TRANSPORTATION
13%
RECREATION
37%
WATER REVENUE FUND
0 Water Revenue Surplus 0 0 Water Committed Projects
3,250,000
1,250,000 1,795,341
1,660,357
1,000,000
2,146,707
750,000 - ---- -- ----- •--•---
500,000
250,000
0
1992 1993 1994 1995 1996 1997 1998 1999
SEWER REVENUE FUND
0 SEWER REVENUE SURPLUS U 0 SEWER COMMITTED PROJECTS
..................P .,..
...............................................A. •.. .. ?O0O,O0O
é,000,000
tS,OOO,00O
,
722,541 r 1
------•-•-•------------- -----.------.------------- .• -..•--
c;
)
3.OpO,OóO ............--•.-•.--..• ..•••...
..
Aa 4UU ,UUI • _____ - 3,840,377
3,384,891
- 21515,351
1,893,516 ••• ....• . 1,696,541
I I
• • -
• 5,263,237. 5,432,249
4,579,825.....I
5,964,984
5,273,566 ri
5,708,669 ri
4,268,687
3,
7,021,839
3,081,283
_p ..
4,926,491
3,:
GENERAL REVENUE FUND
I _riMt2at
12,000,000
10,000,000
8,000,000
6,000,000
3,607,910
4,000,000
I
2,000,000 2,726,252
0 _
Ll
1992
ri
6,201,124
3,391,080 2,990,203
2P81250!
I. :bz66!.
1993 1994 1995 1996
S
DISTRICT OF Agenda Item: 932
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That the Third Quarter Consolidated Statements attached to the staff report dated November 14,
2000 be received for information.
(statements for the period January 1 - September 30, 2000)
CAydED DEFEATED DEFERRED
"Al Hogarth"
YOR
ACTION NOTICE
TO: - Chief Administrative Officer
- (len Mgr - Corporate & Financial
RCMP
Fire Chief
Dir - Corporate Support
- Dir - Finance
Chief Information Officer
- Gen Mgr - Public Works & Development
- Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
Dir - Project Engineering
- Gen Mgr - Corn. Dcv. & Rec. Services
Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29. 2000
Date Clerk
DISTRICT OF Agenda Item: 401
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR Taa.
That the Minutes of the Regular Council Meeting of November 14, 2000 be adopted as circulated.
"Al Hogarth"
C71ED DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Corporate Support
- Dir - Finance
Chief Information Officer
Gen Mgr - Public Works & Development_________________________________________________
- Dir - Planning
- Dir - Licenses, Permits & By-laws
Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Com. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29. 2000
Date Municip
DISTRICT OF Agenda Item: 402
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR 'peiY
That the Minutes of the Development Agreements Committee Meeting of November 9, 2000 be
received.
"Al Hogarth"
CAR7(D DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
- Dir - Corporate Support
- Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development_________________________________________________
- Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation andlor such action as may be required by your Department.
November 29. 2000
Date
Cl;~/
DISTRICT OF Agenda Item: 801
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That Maple Ridge Recycling Charges Amending By-law No. 5932-2000 be reconsidered and
adopted.
(expansion of the blue box curbside recycling program)
"Al Hogarth"
C9D DEFEATED DEFERRED YOR
ACTION NOTICE
TO: - Chief Administrative Officer
Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- ir - Corporate Support
Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development
- Dir - Planning
- ,Dir - Licenses, Permits & By-laws
,/ Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
Jo-Anne H i -
arla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as-may -be-required by your Department;
November 29. 2000
Date /ial Clerk
DISTRICT OF Agenda Item: 802
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That Maple Ridge Zone Amending By-law No. 5931-2000 be read a second and third time; and
further
That Maple Ridge Zone Amending By-law No. 5931-2000 be reconsidered and adopted.
(RZ/49/00 - Text Amendment - minor housekeeping amendments required to better clarify the
requirements of Maple Ridge Zoning By-law No. 35 10-1985)
"Al Hogarth"
CA1!ED DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: Chief Administrative Officer
Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
- Dir - Corporate Support
Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development
- Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
-jp-Anne H
Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29. 2000 ~?~______________________________________
Date
DISTRICT OF Agenda Item: 901
MAPLE RIDGE Council Meeting of November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That the Minutes of the Committee of the Whole Meeting of November 20, 2000 be received.
1'
"Al Hogarth"
CAIED DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
- Dir - Corporate Support
Dir - Finance
- Chief Infonnation Officer
- Gen Mgr - Public Works & Development
- Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation andlor such action as may be required by your Department.
November 29. 2000 __________
Date ,,unicipal rk
DISTRICT OF Agenda Item: 902
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That Maple Ridge Zone Amending By-law No. 5935-2000 be read a first tiime.
(RZ/3 1/00 - 10148 236 Street - rezoning from RS-2 to M-2 to permit a waste transfer station use)
1 "Al Hogarth"
CA(ED DEFEATED DEFERRED _MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
Dir - Corporate Support
- Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development
- Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Com. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
)o-Anne H
Karla K
Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29, 2000
Date Clerk
DISTRICT OF Agenda Item: 903.1
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That Maple Ridge Zone Amending By-law No. 5933-2000 be
(RZ/27/00 —23981 Dewdney Trunk Road - the
Comprehensive Development to create sevp-
'JJ'
a first time.
site - rezone to
"Al Hogarth"
CARRIED DEFEATED YOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
Dir - Corporate Support
Dir - Finance
Chief Information Officer
- Mgr - Public Works & Development
k' Dir - Planning
- Dir - Licenses, Pennits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
- Sandra Belley
- —The-above-decision-was-made-at-a-meeting- of-the MunicipalCouncil heldon thedatenotedabovean&is snttoyou fo_
notation andlor such action as may be required by your Department.
November 29, 2000
Date Municipal Clerk
DISTRICT OF Agenda Item: 903.2
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That Maple Ridge Official Community
(OCP /27/00 —23981 Dew
redesignate from School$urban Residi
to change Urban Boyfary to designate a
iding By-JcNo. be read a first time.
4A W ,
old Alaffder Robinson School site - to
onj(rcial (Rural) to Community Commercial and
ft Permit Area)
"Al Hogarth"
CARRIED DEFEATED YOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
Dir - Corporate Support
- Dir - Finance
- Chf Information Officer
- G?Mgr - Public Works & Development
Dfr - Planning
Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
- Sandra Belley
The above decision was made at a. meeting of the Municipal Council held on the date noted above and is sent to you for
notation andlor such action as may be required by your Department.
November 29. 2000
Date Municipal Clerk
DISTRICT OF Agenda Item: 904
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR & Or'/1
That the expansion of the Albion Growth Area (as per the September, 1999 staff report) be
considered at this time, subject to a staff report outlining a process which would include both
public consultation and a public hearing.
(RZ/37/92 —25274 Bosonworth - an application to rezone from A-2 to RG-2 for a proposed 139 lot
suburban residential development) /O VCAJ "Al Hogarth"
CARRIED DEFEATED DERED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Corporate Support
- Dir - Finance
- Chief Information Officer C ' L/n Mgr - Public Works & Development - Planning
- Dir - Licenses, Permits & By-laws I
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
Confidential Secretary
- Jo-Anne H
Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29, 2000
Date
DISTRICT OF Agenda Item: 905
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
i$aa.
SECONDED BY COUNCILLOR
That the staff report dated November 14, 2000 be received for information; and further
That the comments contained in the staff report dated November 14, 2000 be forwarded to the
Building Policy Branch of the Ministry of Social Development & Economic Security.
(proposed amendments to the 1998 B.C. Building Code)
"Al Hogarth"
DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Corporate Support
- Dir - Finance
- Chief Information Officer
£-en Mgr - Public Works & Development
- Dir - Planning
Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
- Sandra Belley
- ----
notation and/or such action as may be required by your Department.
November 29, 2000
Date
DISTRICT OF Agenda Item: 931
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR ,r'hr,e
SECONDED BY COUNCILLOR
That the District of Maple Ridge makes application, together with the District of Pitt Meadows, to
the British Columbia Transportation Financing Authority for a financial contribution under the
Air Transport Assistance Program (ATAP) to assist with approved costs of developments at the Pitt
Meadows Regional Airport as detailed in the application, dated October 31, 2000; and further
that the Pitt Meadows Airport Society agrees to operate and maintain on behalf of its members, the
District of Pitt Meadows and the District of Maple Ridge, any facilities funded through ATAP in
good condition, in a manner consistent with the requirement of Transport Canada for public
certification, and that the facilities will not be sold, transferred or assigned without the approval of
the Authority.
(in support of an application by the Pitt Meadows Airport Society for funding for the reconditioning of
the float plane dock)
"AlHogarth"
CA,JED DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
- Dir - Corporate Support
- Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development
- Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
j,biifideiitiaIS5crthry - - -
Jo-Anne H
Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29. 2000
//ic
Date 0 Clerk
DISTRICT OF Agenda Item: 933
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR frlôr
SECONDED BY COUNCILLOR
That the Downtown Core Redevelopment Project Summary Financial Report attached to the staff
report dated November 16, 2000 be received for information.
(Please note: a revised copy is included in the Council Agenda package - minor wording changes were
made to the report submitted at the Committee of the Whole Meeting of November 20, 2000)
"Al Hogarth"
DEFEATED DEFERRED YOR
ACTION NOTICE
TO: - Chief Administrative Officer
t.71en Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Corporate Support
Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development
- Dir - Planning
Dir - Licenses, Permits & By-laws
Municipal Engineer
- Dir - Development Engineering
Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Com. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
- Jo-Anne H
Karla K
Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation andlor such action as may be required by your Department.
November 29. 2000
Date Mun 7
DISTRICT OF Agenda Item: 951
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR 414c
SECONDED BY COUNCILLOR
That the Mayor and Clerk be authorized to sign and seal the Master Agreement on Cooperation for
the Joint Use of Public Facilities and Coordination of Services between the District of Maple Ridge,
the District of Pitt Meadows and the Board of School Trustees (Maple Ridge-Pitt Meadows).
(to define the cooperative relationship between the School Board and the two Municipalities, for the joint
use of facilities)
"Al Hogarth"
DEFEATED DEFERRED MAYOR
ACTION NOTICE
- Chief Administrative Officer
Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
- Dir - Corporate Support
- Dir - Finance
Chief Information Officer
- Gen Mgr - Public Works & Development_________________________________________________
Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
--Dir - Project Engineering
i7Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
Jo-Anne H
L'Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29. 2000
Date
Ice
DISTRICT OF Agenda Item: 1001
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR
SECONDED BY COUNCILLOR
That Rollins Machinery Ltd. of Langley, B.C. be awarded the contract to supply one (1) 2001 Ford
F-450 truck complete with Haul-All #14 Refuse Packer; and further
That the total amount of this tender is $79,326.90 without trade-in.
/ "Al Hogarth"
CA7IED DEFEATED DEFERRED _MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
- Fire Chief
- Dir - Corporate Support
j15ir - Finance
-jhief Information Officer
L..-Gen Mgr - Public Works & Development___________________________________________________
- Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
Dir - Development Engineering
A/ Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Com. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
- Confidential Secretary
,Anne H
#*JKa
0_
1a K
Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29. 2000
Date
DISTRICT OF Agenda Item: 1002
MAPLE RIDGE Council Meeting of: November 28, 2000
MOVED BY COUNCILLOR RIii g
SECONDED BY COUNCILLOR ,1'lOYJfL..
That the Chamber of Commerce be authorized to use Municipal Streets for the Annual Santa Claus
Parade, provided the conditions outlined in schedule "A", attached to the staff report dated
November 16, 2000, are met.
/ "Al Hogarth"
CAIED DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Corporate Support
- Dir - Finance
- Chief Information Officer
- Gen Mgr — Public Works & Development_________________________________________________
- Dir - Planning
-ir - Licenses, Pennits & By-laws
- Municipal Engineer
- Dir - Development Engineering
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
Clerk's Section
- Municipal Clerk
Confidential Secretary -
'Jo-Anne H jeZ& A9
Karla K
- Sandra Belley
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for
notation and/or such action as may be required by your Department.
November 29, 2000
,p Date Cler