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HomeMy WebLinkAboutPASC 2013-09-18 Minutes.pdfDistrict of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge Public Art Steering Committee (MRPASC), held in the Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Wednesday, September 18, 2013 at 3:10 pm. COMMITTEE PRESENT: Susan Hayes, Chair Gabriella Morrison Wayne Bissky Barbara Duncan Judy Dueck Artist Community Member Architect, Bissky Architecture Inc. Curator, Maple Ridge Art Gallery Councillor, District of Maple Ridge Liaison DISTRICT OF MAPLE RIDGE STAFF PRESENT: Sue Wheeler Ingrid Kraus Yvonne Chui REGRETS: Craig Redmond Kristin Krimmel 1. Call to Order Director of Community Services Executive Assistant, Administration Manager, Arts & Community Connections Developer, Norond Group Artist Ms. Susan Hayes called the meeting to order at 3:07 pm. Ms. Yvonne Chui was introduced and welcomed. Ms. Hayes thanked the staff for their assistance over the past several months. 2. Adoption of the Agenda R13-008 It was moved and seconded That the Agenda for the September 19, 2013 Maple Ridge Public Art Steering Committee meeting be adopted as circulated. CARRIED 3. Minutes of the Maple Ridge Public Art Steering Committee R13-009 It was moved and seconded That the minutes of the June 19, 2013 meeting be approved as circulated. CARRIED 4.0 UNFINISHED & NEW BUSINESS 4.1 Project Updates 4.1.1. Necklace Project and BC Pan Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 3 Maple Ridge Public Art Steering Committee Regular Meeting Minutes -September 18, 2013 Yvonnne Chui is a member of BC PAN and reported that the funds remaining are being directed to a written article by Robin Laurence. Once completed, it may be connected to respective participants' websites. Their next meeting is October 3 and one new item is the formation of a national public art network during the recent Creative Cities Network Conference in Ottawa. The Manager, Arts & Community Connections is a part of this new network. 4.1.2 Signage Tendance The signage is completed on this project. 4.1.3 Balance Project Signage Ms. Yvonne Chui will take over coordination for the signage and hopes to have this completed by November. Ms. Barbara Duncan will forward contacts for the sign making firms. Ms. Chui will also work with the representative from WSCU regarding wording and forward a draft proof to the committee for final review. 4.1.4 Artist in Residence Program Update Ms. Gabriella Morrison, Ms. Sue Wheeler, and Ms. Yvonne Chui participated in an arts tour with the City of Vancouver. A verbal report was provided on the various locations visited and the variety of projects viewed . Some of the ideas shared included: Looking at the uses of caretaker residences, mixed use Themes such as local/national environmental movements Collective use of spaces in municipal buildings, maximize use How to manage calls for arts, application process, shortlisting, etc. ) The Artist in Residence sub-committee is developing the criteria for both communities and has received considerable information that they can work with. The Manager, Arts & Community Connections will share information on the program once completed to the committee. 4.2 Work Plan Development Description 4.2.1 Sub-Committee Report and Recommendations -Work Plan and Budget Ms. Susan Hayes reviewed the highlights of the sub-committee's meeting of September 11. The purpose was to develop a current year plan and the five year plan . Ms. Yvonne Chui circulated her staff report with recommendations and a discussion followed. Based on the public art budget available at $131,368 and the discussions, the following breakdown is recommended for consideration: Details Amount Major Public Art Commission Work with community and $80,000 stakeholders to identify possible sites and interests. Temporary/Community Art Projects Builds awareness and understanding $20,000 of public art at community level and accessible. Includes neighborhood projects, festivals, youth engagement, I Maple Ridge Public Art Steering Committee Minutes Page 2 of 3 ) Maple Ridge Public Art Steering Committee Regular Meeting Minutes -September 18, 2013 Maintenance Facilitator Conservator/Inventory Signage Other Incidentals Total R13-008 It was moved and seconded eco art etc.) Review timeline and budget for maintenance needs for the PA collection based on conservator's assessment and recommendations (see conservatory/inventory line below) and information from other municipal departments/partners for existing works. Support and lead committee through process to develop a plan including stakeholder engagement. Projected to start in Nov. with Plan to be completed by spring 2014. Also includes guest speakers as part of the process and educational component. Engaging a conservator and developing condition reports. Review of PA collection and criteria as outlined in policy. De-accession as needed. Complete signage for "Balance" project. Includes marketing/advertising, memberships with professional organizations such as Creative Cities Network, Americans for the Arts etc., honorariums, refreshments, opening ceremonies etc. That the Work Plan and budget be approved as presented. 4.2.2 Inventory $20,000 $5,000 $3,000 $1,000 $2,368 $131,368 CARRIED Initial work to gather information of what might be pubic art pieces for the inventory was completed however the MRPASC has not had an opportunity to review the list. Yvonne Chui reminded that the policy that was adopted would be useful in helping to make the determination. Maple Ridge Public Art Steering Committee Minutes Page 3 of 3 ) Maple Ridge Public Art Steering Committee Regular Meeting Minutes -September 18, 2013 Inventory The Beast - Clock Horse Balance Bike Rack - Chicken Cemetery Gates Cherish the Day- Soapstone carving Sea to Sky Eagle - Wood Sculpture Spirit of Wood Carvings - 2010 Legacy Project Wood Carvings - 2001 Sun Mural Ms. Duncan asked whether there would be a formal acknowledgement identifying the process and acceptance of the pieces acquired. Ms. Sue Wheeler indicated that there is some urgency to complete the review as there are some pieces that require maintenance now and would be identified as a high priority for the conservator's work. Ms. Yvonne Chui led the committee through a slide show of each piece and the following was recommended: Location Condition Conservator Part of Maintenance Collection DTRin Clock Component Yes Yes Staff Directed to front of City is working. determine who is Hall The horse responsible for mechanism is not maintenance working Lougheed New Yes Yes MRPASC &224 Street Memorial New No No DMR Park Maple Pa rt of Artist in Yes Yes Staff to obtain Ridge Residence maintenance Cemetery Program. Signs of recommendations Entrance Rust and pebbling. from the artist Needs attention DMR City Indoor piece will No Yes MRPASC Hall need little or no maintenance In front of Needs signage Yes Yes MRPASC RCMP building MR Library All indoor pieces No Yes MRPASC MR will need dusting Business and a coat of stain Centre every few years. Planet Ice Planet Ice to be inspected for cracks Signage needed MR Arts Indoor pieces will No Yes MRPASC Centre need dusting and a coat of stain every few years MR Leisure Inside piece will No Yes MRPASC Centre require minimal maintenance Maple Ridge Public Art Steering Committee Minutes Page 4 of 3 ) Maple Ridge Public Art Steering Committee Regular Meeting Minutes -September 18, 2013 Tendance Memorial Outdoor piece Park Inventory Location Condition The Leaf Memorial Needs extensive Spirit of Park -repair and Maple Ridge Business recommendation Tower is to deacession this piece. Temporary piece to be documented and included with the history. The Leaf -Legion MR Legion Mosaic Tiles 224 Street Part of Downtown (6 pieces) Sidewalks redevelopment and heritage project. Very I ittle maintenance Alfred DMR Parks No maintenance Rieboldt Office required. Port Haney Haney Needs substantial Wharf Mural Bypass work and may fall under Ministry of Highways No Yes MRPASC Conservator Part of Maintenance Collection Yes No NA No Staff to review and consider adding to history No No Staff will check with Engineering department regarding maintenance requirements No Yes MRPASC No No Staff will research opportunities for this as a future location. Staff was directed to follow up on how the pieces are to be maintained and under what budget. Additional information should be captured in terms of timelines, i.e. annual checks R13-OO9 It was moved and seconded That the MRPASC hire a Conservator to provide a written report on the condition and maintenance of the stated pieces and bring the information back to the November meeting and further, that Yvonne Chui be granted authority to select the Conservator. CARRIED 4.2.3 Proposal from Vladimir Kolosov Councillor Dueck received this information and directed it to the MRPASC. The request was reviewed and discussed in detail. R13-O1O It was moved and seconded That the proposal received from Mr. Kosolov be respectfully declined. Maple Ridge Public Art Steering Committee Minutes Page 5 of 3 Maple Ridge Public Art Steering Committee Regular Meeting Minutes -September 18, 2013 Staff were directed to advise Mr. Kosolov of the Committee's decision. R13-007 It was moved and seconded That the meeting be adjourned. The meeting adjourned at 4:50pm. CARRIED CARRIED Next meeting will be November 20 and the work plan will dictate the 2014 meeting schedule also to be reviewed at the November meeting. Chairperson ~ /ik Maple Ridge Public Art Steering Committee Minutes Page 6 of 3