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HomeMy WebLinkAboutPASC 2014-09-24 Minutes.pdf_J City of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the Blaney Room, at Maple Ridge Municipal Hall on Wednesday, September 24, 2014 at 3:00 p.m. COMMITTEE MEMBERS PRESENT Susan Hayes, Chair Kristin Krimmel Barbara Duncan Councillor Judy Dueck STAFF MEMBERS PRESENT Yvonne Chui Sunny Schiller Sylvia Pendl REGRETS/ABSENTS Wayne Bissky 1. Gall to order Artist Artist Curator, Maple Ridge Art Gallery City of Maple Ridge Manager, Arts and Community Connections Committee Clerk Parks Planner, Parks & Leisure Services Architect There being a quorum present, the Chair called the meeting to order at 3:10 p.m. 2. Adoption of the September 24, 2014 Agenda R14-014 It was moved and seconded That the Agenda for the Regular Meeting of September 24, 2014 be adopted. 3. Adoption of the July 16, 2014 Regular Meeting Minutes R14-015 It was moved and seconded CARRIED That the Minutes of the July 16, 2014 Regular Meeting be adopted with the following amendment: Item 4.2 change "present" to "presented" CARRIED Public Art Steering Committee Regular Minutes Page 1 of3 Public Art Steering Committee Regular Meeting Minutes September 24, 2014 4. Unfinished & New Business 4.1 Whonnock Lake -Environmental Public Art Opportunity Discussion Guest: Sylvia Pendl, Parks Planner, Parks & Leisure Services The Parks Planner reviewed details of the site plan for the Whonnock Lake area. Elements of the plan include a focus on public safety and the construction of a new playground and future trails. The parks planner gave an overview of distinct zones within the area that may be appropriate for public art: water, forest, play ground. Potential for a phased approach over the next 3-4 years working in collaboration with Parks staff and community. Protection of the physical environment of the site was discussed in terms of potential public art installations. PASC will work in collaboration with Parks Planning to develop the call for proposal. Next step for Manager, Art & Community Services and Parks Planner to meet and work on draft and invite Parks Planner back at next meeting to share updated design plans. Note: The Parks Planner left the meeting at the end of this presentation. 4.2 Community Public Art Application -Haney Neighbourhood Champions and Garing Place The Manager, Art & Community Services, reviewed the application for a mural proposed for the Caring Place with the Committee. R14-016 It was moved and seconded That a grant of $1,500 for the painting of a mural on the Caring Place side of the fence be approved pending approval of the neighbour to allow the mural on the side of the Caring Place. CARRIED The Manager, Art & Community Services, will be assisting with the selection of an artist for this project as requested by the applicant. 4.3 Alouette Valley Association Update An update that the AVA will not be pursuing the project they presented to the Committee in July. Instead they wish to donate the six cedar logs allocated for the project from UBC Knapp Forest Research Centre but requested the Committee to consider the original locations of the gateway project in future. Discussion ensued. UBC Forest Research Centre has confirmed it will store the logs for 2-3 years, time for them to cure before carving or being milled, for use at no cost. Note: Councillor Judy Dueck entered the meeting at 4:15 p.m. It was agreed to defer the decision of whether to accept the donation until the next meeting to allow the Manager, Art & Community Services, to gather more information on potential costs associated with the donation. Public Art Steering Committee Regular Minutes Page2 of3 Public Art Steering Committee Regular Meeting Minutes September 24, 2014 R14-017 4.4 Donation/Gifts Procedures Draft The Chair reviewed changes previously made to the Donation/Gifts procedures. Further changes were discussed. The Manager, Arts and Community Services, will update the procedure for review at the October meeting and the Committee can vote to adopt the draft with or without further changes. 4.5 Committee Call for Members and Terms of Reference New member recruitment advertisements are planned for October. The Manager, Arts and Community Services, will forward the ad for new members to the committee for further dissemination. 5. Roundtable The Manager, Arts & Community Services, reviewed the Sidewalk Poetry project. Winning poems were read out at the Maple Ridge 140 Birthday Celebration and certificates were presented to the authors. Installation of temporary vinyl overlays of the poems is scheduled to take place in spring 2015 but will follow a test installation. It was moved and seconded That up to $250 in additional funds be authorized to pay for a test installation of sidewalk poetry. 6. Adjournment Next Meeting: Agenda Deadline: 4:45pm Wednesday, October 29, 2014 Monday,Oct27,2014 CARRIED Location: Kanaka Room, Maple Ridge Municipal Hall /ss Public Art Steering Committee Regular Minutes Page3 of3