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HomeMy WebLinkAboutPASC 2014-10-29 Minutes.pdf:_ J City of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the McKenney Room, at Maple Ridge Municipal Hall on Wednesday, October 29, 2014 at 3:00 p.m. COMMITTEE MEMBERS PRESENT Susan Hayes, Chair Councillor Judy Dueck Wayne Bissky Barbara Duncan STAFF MEMBERS PRESENT Yvonne Chui Sunny Schiller REGRETS/ABSENTS Kristin Krimmel 1. Call to order Artist City of Maple Ridge Architect Curator, Maple Ridge Art Gallery Manager, Arts and Community Connections Committee Clerk Artist There being a quorum present, the Chair called the meeting to order at 3:05 p.m. 2. Adoption of the October 29, 2014 Agenda R14-018 It was moved and seconded That the Agenda for the Regular Meeting of October 29, 2014 be adopted. 3. Adoption of the September 24, 2014 Regular Meeting Minutes Approval deferred to next meeting. 4. Unfinished & New Business Please note Councillor Dueck entered the meeting at 3:14 pm. 4.1 Community Public Art Applications CARRIED The Staff Liaison provided an update on the status of the Community Public Art application process. Applications were reviewed by the committee and Kristin Krimmel provided her comments in writing which was shared during the discussions. Public Art Steering Committee Regular Minutes Page 1 of3 Public Art Steering Committee Regular Meeting Minutes October 29, 2014 R14-019 R14-020 R14-021 It was moved and seconded That the Downtown Maple Ridge Business Improvement Association's proposal be accepted for $1,500 with the condition that the draft design be reviewed and approved by the Staff Liaison. CARRIED It was moved and seconded That the Celebrate Earth Day in Maple Ridge Organizing Committee c/o Ridge Meadows Recycling Society's application be accepted for $1,500. CARRIED It was moved and seconded That the Watershed Watch Salmon Society application be accepted for $1,500 with the condition that local groups must be involved and a local presentation in Maple Ridge must be done. CARRIED The Committee requested the Staff Liaison to follow up with Alouette River Management Society to discuss the Committee's feedback and to encourage this Society to resubmit in the near future for reconsideration. 4.2 Business Plan for Public Art Steering Committee The Staff Liaison reviewed the draft business plan with the Committee. This is the first time the Committee was required to do a business plan. Feedback on the business plan must be provided by Friday to the Staff Liaison. The Committee will review and vote on suggested changes online. 5. Unfinished Business 5.1 Donations/Gifts Procedures The Staff Liaison presented the updated Donations/ Gift Procedures guidelines. The Staff Liaison will incorporate suggested changes to layout and design, including splitting the information into two documents. The Committee will review the revised procedures and will vote on adoption at the next meeting. 5.2 Sidewalk Poetry Update It has been determined that a test installation is not an effective use of the funds due to the flat fee charged for installation. The actual installation is scheduled for official unveiling on Earth Day next year April 18. 6. Roundtable Public Art Steering Committee Regular Minutes Page 2 of3 Public Art Steering Committee Regular Meeting Minutes October 29, 2014 R14-022 The Chair opened up a discussion regarding the recruitment process. It was felt that identifying and contacting potential members directly would be a more successful method of recruiting. The Staff Liaison will resend the recruitment advertisement for committee members to use for recruiting purposes. The Committee requested the Staff Liaison to present regular updates of the public art budget in major categories of expenses every 3-4 months. It was moved and seconded That the meeting be adjourned. 7. Adjournment: 4:51pm Next Meeting: Wednesday, November 19, 2014 Agenda Deadline: Monday November 10, 2014 Location: Blaney Room, Maple Ridge Municipal Hall CARRIED /ss Public Art Steering Committee Regular Minutes Page3 of3