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HomeMy WebLinkAboutPASC 2016-03-29 Minutes.pdf\ -7 City of Maple Ridge PUBLIC ART STEERING COMMITTEE MEETING MINUTES The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the Coho Room, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, March 29, 2016 at 3:00 p.m. COMMITTEE MEMBERS PRESENT Susan Hayes, Chair Barbara Duncan Councillor Duncan Wayne Bissky, Vice Chair Leanne Koehn STAFF MEMBERS PRESENT Sunny Schiller Yvonne Chui REGRETS/ABSENTS Artist Curator, ACT Art Gallery City of Maple Ridge Architect Community at Large Member Committee Clerk Manager, Arts and Community Connections 1. CALL TO ORDER AND INTRODUCTIONS There being a quorum present, the Chair called the meeting to order at 3:07 pm. The Staff Liaison took over chairing the meeting for the elections. 3. AGENDA ADOPTION R16-007 It was moved and seconded That the Agenda be amended to update Item 5.4 from "Draft RFP" to "Interview Process" and to add Item 5.6 -PASC Implementation meeting and be adopted as amended. CARRIED 4. MINUTE ADOPTION R16-008 It was moved and seconded That the Minutes of January 26, 2016 be adopted. CARRIED PASC Minutes March 29, 2016 Page 2 of t:S 4. QUESTION PERIOD 5. NEW & UNFINISHED BUSINESS 5.1 Hammond Stadium Project Update The Staff Liaison reported the Selection Committee has narrowed the applications for the Hammond Stadium public art process down to three finalists. A meeting is planned for April 19th to make the final selection. The Chair thanked the committee members serving on the selection panel for their work. 5.2 Whonnock Lake Project Update The Staff Liaison reported the unveiling of the Whonnock Lake Public Art project is scheduled for May 28, 2016. The process for issuing payments and evaluating work in progress was discussed. 5.3 Committee Membership Update The Committee Clerk reported an application has been received from a developer. The visual artist position is still vacant and no applications have been received to date. Committee members were encouraged to share the vacancy with their contacts. 5.4 Call for Developer of Public Art program -Interview Process Three candidates for the development of the public art program have been identified and will be interviewed by the Staff Liaison, PASC Chair and Adrian Kopystynski, Planning Department. 5.5 Sidewalk Poetry Phase 2 Update The Staff Liaison reported the second poem has been installed on Selkirk Avenue and plans were made for the committee to view the installation. A final polishing stage is still required. The Staff Liaison suggested an outing to 203rd Avenue to discuss placement for future installations. The topic of permanent art installations in wilderness areas was raised. It was suggested that the committee plan how to respond to questions or concerns about this type of installation. It was suggested the committee continue to consider appropriate locations for public art. Public engagement strategies were discussed. 5.6 PASC Implementation Meeting The Chair reported she recently met with the Staff Liaison, Councillor Duncan and Deputy Mayor Shymkiw to review the changes to the PASC bylaw. Deputy Mayor Shymkiw reported that Council is very satisfied with the work done by the committee. The Chair reflected that the professional work done by committee members has resulted in a positive perception of the committee and praised the Staff Liaison's collaborative approach to engage other City departments in public art related work. PASC Minutes March 29, 2016 Page 3 of# S 6. ROUNDTABLE Leanne Koehn reported that the Hammond Area Plan review is happening tomorrow, March 30th. Ms. Koehn reported she had tried to visit a public art installation in Lynn Canyon but was unable to find it. Ms. Koehn requested an update on the Greg Moore Youth Centre installation project. The Staff Liaison is reviewing proposed changes to the facility that may require changes to the design of the public art project. The Staff Liaison reported there are two weeks until the Canada 150 grant application is due. Chair Susan Hayes related she had read a newspaper article about the City of Vancouver engaging artists to create images for vinyl wraps for electrical boxes. It was suggested that a similar program might be a good idea for Maple Ridge. The Staff Liaison shared her experiences with similar projects in the past and will look into options for Maple Ridge and report back in the near future. 7. ADJOURNMENT It was confirmed the next meeting will be April 26, 2016. It was moved and seconded That the meeting be adjourned at 4:10 pm. /ss