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HomeMy WebLinkAboutPASC 2016-11-29 Minutes.pdf\ I City of Maple Ridge PUBLIC ART STEERING COMMITTEE MEETING MINUTES The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the Coho Room, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, November 29, 2016 at 3:00 p.m. COMMITTEE MEMBERS PRESENT Susan Hayes, Chair Donald Luxton Wayne Bissky, Vice Chair Wan-Yi Lin Barbara Duncan Leanne Koehn STAFF MEMBERS PRESENT Sunny Schiller Yvonne Chui GUESTS Artist Cultural Resource Management Consultant Architect Artist Arts Council Representative / Curator, ACT Art Gallery Community at Large Member Committee Clerk Manager, Arts and Community Connections Consultant -Maple Ridge Developer Public Art project Patricia Huntsman Andres Schneiter Delegation -Proposed art project for 180 year old root ball from Lougheed property REGRETS/ABSENTS Councillor Duncan City of Maple Ridge 1. CALL TO ORDER AND INTRODUCTIONS There being a quorum present the Chair called the meeting to order at 3:07 pm. 2. AGENDA ADOPTION R16-019 It was moved and seconded That the Agenda be amended to move Item 6.3 Developer Public Art Guidelines Update - Next Steps to Item 4.2 and be adopted as amended. CARRIED 3. MINUTE APPROVAL R16-020 It was moved and seconded That the Minutes of September 20, 2016 be approved. CARRIED PASC Minutes November 29, 2016 Page 2 of 4 Note: Leanne Koehn entered at 3:20 pm. 4. DELEGATIONS 4.1 Andres Schneiter -Artist Proposal for 180 year old root ball from Lougheed property Mr. Schneiter outlined a proposed public art project utilizing an old maple tree. The tree is estimated to be 180 years old and one of the oldest in the area. The tree was cut down earlier this year due to rot and the property was sold for redevelopment (Lougheed and 216). Mr. Schneiter shared some of his experiences working with wood (details at www.mapleart.ca) and shared some ideas for making use of the tree. The Committee recognized the value of the tree and its history. Some concerns raised included the limitation of integration/ site specificity of the work, indoor placement, weight load and additional installation costs for the sliced burl proposal. Note: Andres Schneiter and Patricia Huntsman left the meeting at 3:45 pm. The Committee discussed the proposal made by Mr. Schneiter. R16-021 It was moved and seconded That the Staff Liaison discuss with Mr. Schneiter the potential for acquiring two cross sections (showing rings) from this tree. CARRIED Note: Patricia Huntsman returned to the meeting at 4:25 pm. 4.2 Patricia Huntsman -Developer Public Art Guidelines Update -Next Steps Patricia Huntsman provided an update on the Developer Public Art project, including feedback received at the recent developer's forum. The draft Developer Public Art policy will focus on commercial and industrial development. Guidelines for residential projects will be handled through a communications strategy. Ms. Huntsman outlined next steps in developing the policy, which will focus on encouraging good design. A draft policy will be presented to the Committee for review in January 2017. 5. QUESTION PERIOD -Nil 6. NEW & UNFINISHED BUSINESS 6.1 Canada 150 Fund The Staff Liaison reported that the Committee was successful with its application to the Canada150 grant. The award from Canadian Heritage was $62,700 which represented about 30% of the requested amount. There was huge competition for PASC Minutes November 29, 2016 Page 3 of4 the grant and in the final round Canadian Heritage focused on supporting celebratory activities and programs and eliminated the consideration of legacy monument projects. Therefore the awarded amount will be directed towards the 3 community public art projects, First Nations exhibition and performance at the ACT Arts Centre, play box and heritage geocaching and the related expenses attached to each as submitted in the application. The Staff Liaison will follow up with a recast to the budget and cash flow and complete the contribution agreement with the Federal government. Discussion ensued regarding the legacy gateway and recognition projects. The Committee has dedicated funds in its budget towards the gateways and Council has also approved some funds recently for the recognition project through a separate mechanism. Note: Wayne Bissky left at 4:51 pm. The Committee Clerk left at 5:00 pm. (Minutes were then taken by the Staff Liaison). R16-022 It was moved and seconded That $10,000 be allocated towards the recognition project with the condition that there would be a matching contribution from the Maple Ridge Community Foundation. CARRIED R16-023 It was moved and seconded That $80,000 be allocated for one gateway monument on civic serviced land on Lougheed Highway or Dewdney Trunk Road. CARRIED 6.2 Discussion of Proposal Process The Committee felt that a procedure and some guidelines should be developed for unsolicited artist proposals for public art. A possible model would be the donations/gift policy and procedures. This item will be further discussed in the spring 2017 and developed for the 2018 Work Plan as needed. 6.3 Cultural Plan Update The Staff Liaison reported the contract for the Cultural Plan Update project has been awarded to Patricia Huntsman, Culture & Communication. Work will start in January. The Cultural Plan Task Group has been struck and the representatives from the Public Art Steering Committee are Susan Hayes, Leanne Koehn, Don Luxton and Barbara Duncan. -J PASC Minutes November 29, 2016 Page 4 of4 6.4 Creative Cities Conference 2016 Attendees reported on highlights from the conference which included the topics in the public art pre-conference, heritage scavenger hunts and mini-plays around sculptural artwork in public spaces. 7. ROUNDTABLE The Committee's social meeting is tentatively set for December 27 in the evening. Details will follow shortly. 8. ADJOURNMENT It was moved and seconded That the meeting be adjourned at 5:35 pm. /ss