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Home My WebLink AboutPLSC 2006-01-12 Minutes.pdfCorporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Council Chambers, Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, January 12, 2006, at 7:00 pm. COMMISSIONERS PRESENT Commissioner Don MacLean, Chair Commissioner Gordy Robson Commissioner Judy Dueck Commissioner Ernie Daykin Commissioner Debra Eisel Commissioner Deb Walters Commissioner Cheryl Ashlie Commissioner Dave Rempel Commissioner Kathie Ward District of Pitt Meadows, Mayor District of Maple Ridge, Mayor District of Maple Ridge, Councillor District of Maple Ridge, Councillor District of Pitt Meadows, Councillor District of Pitt Meadows, Councillor School District No. 42, Trustee Chair School District No. 42, Trustee School District No. 42, Trustee COMMISSION MEMBERS AT LARGE PRESENT Commissioner Jo Anne ten Brink Commissioner Ian Brown Commissioner Geordie Craig Commissioner Ron Wright Commissioner Maureen Pelton Commissioner Christine Smith STAFF MEMBERS PRESENT Mike Murray David Boag Shelley Jorde Cheryl Brewster Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows Member at Large, Pitt Meadows GM, Community Development, Parks & Recreation Director, Parks & Facilities Recreation Manager, East Area Committee Clerk Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 5 ,,,.. Maple Ridge and Pitt Meadows Parks & Leisure Services Commi ssion Regul ar Meeti ng Minutes January '12, 2006 4. Decision Items 4.1 Westview Sportfield MOVED BY: Commissioner Gordon Robson SECONDED BY: Commissioner Cheryl Ashlie 1) That a recommendation be forwarded to Council of the District of Maple Ridge and to the School Board, School District No. 42 Maple Ridge and Pitt Meadows that: a. the general design of the Westview School Sportfield described in the 2006 01 05 memorandum on this subject be endorsed noting that the field lighting system will incorporate appropriate shielding to minimize impacts on adjacent neighbours and that sufficient area will be set aside on the perimeter of the field to accommodate additional parking and washroom facilities should such facilities be determined to be required in future, b. their respective signing authorities be authorized to enter into an agreement for the development and operation of the Westview School Artificial Turf Sportfield equivalent to the agreement currently in place for Rotary Field at the Samuel Robertson Secondary School 2) That a suitable field or fields be identified to accommodate the sport of rugby in accordance with the field scheduling policy. 3) That further discussions be held with Sportfield user groups concerning the contribution required of those groups to cover the cost of artificial turf replacement. CARRIED 4.2 Community Festival Society Fee For Service Agreement MOVED BY: Commissioner Kathie Ward SECONDED BY: Commissioner Cheryl Ashlie 1) That the Community Festival Society Fee for Service agreement attached to the 2006 01 05 memorandum on this subject be extended to March 31, 2006 or until such time as a service review is completed and the subsequent recommendations are implemented. 2) That a Commission subcommittee be struck consisting of one Council member from each Municipality and the General Manager of Community Development, Parks and Recreation to complete a review of the system of support provided by the Commission to Special Event organizers in the two communities including the Community Festival Society Fee for Service Agreement; and further, that the committee carry out the review in accordance with the terms of reference outlined in the 2006 01 05 report on this subject with recommendations to be provided to the Commission no later than the end of March, 2006. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes January 12, 2006 4.3 Festival Support Sub-Committee Shelley Jorde, Area Manager East, reported that 11 applications have been received. Commissioners who volunteered to assist with the review process are: Jo Anne ten Brink, Geordie Craig, Ian Brown, Kathie Ward and Deb Walters. MOVED BY: Commissioner Deb Walters SECONDED BY: Commissioner Ernie Daykin That a sub-committee comprised of three citizen at large members and one staff member be formed to review Festival Funding applications and bring forward recommendations for consideration by the Commission. MOVED BY: Commissioner Deb Walters SECONDED BY: Commissioner Ernie Daykin DEFEATED That a sub-committee comprised of five commission members and one staff member be formed to review Festival Funding applications and bring forward recommendations for consideration by the Commission. CARRIED 5. Information Items 5.1 2005 Commission Evaluation (verbal report -request for completed questionnaires from 2005 Commission Members) 5.2 Cottonwood North Park Design finalization (verbal update) 5.3 Letter from Mrs. Eileen House 5.4 Letter from Mrs. Mohajeri, Unity-in-Diversity Multicultural Association 5.5 2006 BCRPA Conference Dates MOVED BY: Commissioner Deborah Eisel SECONDED BY: Commissioner Kathie Ward That the above information items be received. 6. Commission Liaison Reports -nil Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes CARRIED Page 4 of 5 Mapl e Ridge and Pitt Meado ws Parks & Leisure Services Commission Regular Meeting Minutes January 12, 2006 7. Staff Liaison Reports 7.1 Mike Murray asked commission members to resend their completed questionnaires. 7.2 David Boag updated status of the Cottonwood Park proposal. A plan will be brought before the commission next month. He also confirmed the work order for the benches for Thomas Haney has been initiated. 7.3 Shelley Jorde reported that $35,000 has been received to develop walking trails, maps, brochures, etc., to promote active living. 8. Question Period -nil 9. Motion to Move into Closed Session MOVED BY: Commissioner Ernie Daykin SECONDED BY: Commissioner Judy Dueck That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242 (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; CARRIED The Regular Meeting adjourned at 8:20 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 5