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HomeMy WebLinkAboutPLSC 2006-07-13 Minutes.pdfCorporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, July 13, 2006 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Gordy Robson, Chair Commissioner Judy Dueck Commissioner Ernie Daykin Commissioner Deb Walters Commissioner Cheryl Ashlie Commissioner Dave Rempel Commissioner Kathie Ward Commissioner Don MacLean District of Maple Ridge, Mayor District of Maple Ridge, Councillor District of Maple Ridge, Councillor District of Pitt Meadows, Councillor School District No. 42, Trustee Chair School District No. 42, Trustee School District No. 42, Trustee District of Pitt Meadows, Mayor COMMISSION MEMBERS AT LARGE PRESENT Commissioner Maureen Pelton Commissioner Christine Smith Commissioner Ian Brown Commissioner Geordie Craig REGRETS/ABSENT Commissioner Jo Anne ten Brink Commissioner Ron Wright Debra Eisel Member at Large, Pitt Meadows Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge District of Pitt Meadows, Councillor STAFF MEMBERS PRESENT Mike Murray Kelly Swift Shelley Jorde GM, Community Development, Parks & Recreation Manager, Marketing and Customer Service Recreation Manager, East Area Bruce McLeod Manager of Parks and Open Spaces Petra Rutten Special Services Coordinator Amanda Gaunt Committee Clerk There being a quorum present, the Chair called the meeting to order at 7:05 pm. I. Adoption of the Agenda The following items were added: 3 .1 Ridge Meadows High School Hockey League -Debra Vey-Lourans 3 .2 Overview of Special Needs Program -Petra Rutten 6.7 BC Disability Games 6.8 Pacific Shooters Olympic Association Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 o/7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 13, 2006 R06-43 It was moved and seconded That the Agenda for July 13, 2006 be adopted as amended. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R06-44 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meetings of June 8, 2006 be adopted as circulated. CARRIED 3. Delegations 3.1 Ridge Meadows High School Hockey League -Debra Vey-Lauren The representative of the Ridge Meadows High School Hockey League gave a presentation to the Commission members asking for support for the League's request for a subsidy for the high school hockey league. Two additional speakers (parents of the youth playing in the league) also addressed the Commission. Commission members asked for clarification on several issues and it was advised that since teacher sponsors were involved in this league it is a school athletic program and that this request for subsidization should be taken to School District No. 42. Mike Murray, GM, Community Development, Parks and Recreation advised that this item had been placed on the agenda as Item 4.2 and suggested it be moved forward and dealt with. He also advised that the report related to Item 4.2 identified that the request be respectfully declined for a number of reasons and suggested that the Commission may wish to modify the resolution to the effect that this be referred to School District No. 42. (See Item 4.2) 3.2 Parks & Leisure Services, Special Services -Petra Rutten Petra Rutten, Special Services Coordinator gave a PowerPoint presentation which was an overview of the Special Services provided by the Parks and Leisure Services. She thanked all for the opportunity to do so. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page2of7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 13, 2006 4. Decision Items 4.1 Pitt Meadows Community Garden Relocation R06-45 It was moved and seconded That a recommendation be forwarded to Pitt Meadows Council to authorize the relocation of the Pitt Meadows Community Garden to the South Bonson site, and That the current 2006-2010 capital plan be amended to postpone the Hoffmann Park landscaping project currently in 2006 until 2007, and to bring forward the Community Garden Construction project from 2007 to 2006 to allow for a seamless transition for the Community garden members to the new site without losing use of the garden for a growing season. CARRIED The Commission members were advised that the report for this item had been provided at last month's meeting and that information panels were being presented at this meeting for the Commission to review to allow for discussion about the area under consideration. There was some discussion around the amount of people accessing the present garden location and how the change in location would affect current users and whether or not use will decline. Bruce McLeod, Manager of Parks and Open Spaces, advised that he would be looking to receive this information from the Garden Society before going to Council next week. It was requested by Commissioner MacLean that a sign be put up once the garden is moved to the new site to attract more users. 4.2 High School Hockey Subsidy Report R06-46 It was moved and seconded That the request from the High School Hockey League to fund 4.75 hours of ice time per week, at a cost of $5,000.00 per annum be respectfully declined, noting that: a.) the request is not in keeping with the Master Agreement on Cooperation between School District 42 and the Commission, where neither party is to be out of pocket due to the other's use of facilities b.) the facility in which time has been allocated is not owned by Parks and Leisure Services or the District of Pitt Meadows, not is the time Ridge Meadows Arenas wishes to charge the league for controlled by the Commission c.) other community user groups like Minor Hockey pay a rental fee equivalent to a portion of the cost of the ice time they use d.) paying the requested rent to the Ridge Meadows Arenas would be approximately equivalent to the rental fees paid by local non profit community organizations for subsidized ice time Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 13, 2006 e.) the 2006 budget does not include funding for this purpose; and further: that the High School Hockey League be encouraged to take the request to School District No. 42 for consideration since it is a secondary school athletic program. CARRIED 4.3 Thornhill Community Hall Lease Renewal R06-47 It was moved and seconded That the Chair and General Manager: Community Development, Parks and Recreation Services be authorized to execute the Thornhill Community Association's 5 year lease agreement from 2006-2011 attached to the 2006-07-05 report on this subject. CARRIED Mike Murray, GM, Community Development, Parks and Recreation, advised that Thornhill Community Hall had been on this site for many years and that the Thornhill Community Association had been functioning well in taking care of the facility over this time period. 5. Discussion Items 5.1 Arena Allocation Policy for Regular Use R06-48 It was moved and seconded That the above items be received for discussion purposes. CARRIED A presentation was given to Commission members by Kelly Swift, Manager of Marketing and Consumer Service. She advised that she had met with current arena users twice and had received quite a bit of feedback as well as agreement in most areas on the ice allocation policy. She advised that three areas which still needed to be addressed included: 1. how to include a new sports group in allocating ice time, ex. ringette -there is no local ice time for this group as only 33% of their participants are local residents. Nonetheless they continue to request some time be allocated. This means ringette is not available locally for residents. If available locally they might receive more participation. It is being proposed that time be allocated based on the 33%, however, this is worrisome to some long standing user groups as it impacts on their time. 2. how or whether to include consideration for the percent of prime-time versus practice time that a group holds. For example, figure skating gets a greater percentage of time as it uses paid coaching rather than volunteers and times taken are those not preferred by the hockey volunteers. She advised that a staff person would have to use some judgment when giving out ice time to user groups rather than just relying on a formula. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 13, 2006 3. how to accommodate hockey play-offs. It was advised that other municipalities did not guarantee ice time for playoffs. Special events (tournaments, figure skating shows) are booked at the beginning of the season when the regular schedules are established. The Commission members were advised that demand for ice time was increasing and becoming more competitive which was beginning to create issues among user groups. Mike Murray advised that this same topic had been discussed several years ago and the existing user groups had put forward that they wanted to see the municipality buy more time from the arena owners. He advised that time at these arenas is available, but not subsidized time purchased by the Commission. There was a discussion re: ice time allocation in the community and the cost between both municipalities to fund this per year. It was suggested that other communities be contacted to discuss their policies and staff proceed from there. 6. Information Items 6.1 Letter of Appreciation re: cemetery 6.2 Letter from Ridge Meadows Seniors Society re Seniors' Week 6. 3 Ridge Meadows Seniors Society Annual Report 6. 4 Letter to Mr. Andrew Ladd 6. 5 Letter from Mr. Ric Moore re Youth Services Employment Program 6. 6 Letter to Ms. Heather McKnight re Blue Mountain Provincial Forest As follow-up to this letter, it was advised that business owners in the area were forming a group to provide security to control this area. In discussions with the MLA, the Provincial Government has been asked to set up a trust which will allow someone to run this. In reference to the Kanaka Creek expansion, Mike Murray, GM, Community Development, Parks and Recreation, advised that the Provincial Government had declined this as the land had been spoken for. He advised that a meeting is to be arranged with GVRD Parks, K wantleen First Nations, the Blue Mountain Conservation Group, KEEPS and the Municipality. 6. 7 BC Disability Games Mike Murray, GM, Community Development, Parks and Recreation advised that he had met with a representative from the BC Disability Games and that the Municipality had been asked to hold the Games in 2009 instead of 2008. He explained that Mainstage had been invited to return in 2009 and the dates between these two events would be very close if the BC Disability Games were also moved to 2009. It was felt that the community could not sustain two such large events at the same time and that the Municipality may have to go back to the BCDG and ask them to adjust dates avoid any overlap. 6.8 Paci.fie Shooters Association -Judy Dueck Councillor Dueck advised that the Pacific Shooters Association was a club with a considerable membership currently leasing land in Capilano through the GVRD. This lease would be expiring in a few years and therefore the PSA was looking for another location. Mike Murray, GM, Community Development, Parks and Recreation, indicated that the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 13, 2006 Municipality connected the PSA with the Thompson Mountain Sportsmen's Association and that if the two groups found anything of mutual interest, they could get back to the Municipality. There was a discussion regarding Item 6.3 and minutes taken at the Annual General Meeting. It was suggested that advice be given to the Seniors' Society as to the acceptable content of minutes taken at meetings as these minutes become public documents. R06-49 It was moved and seconded That the above information items be received. CARRIED 7. Commission Liaison Reports 7.1 Mike Murray reported on the progress with the old Eagles Hall on Dewdney Trunk Road. He advised that the possibility of picking up and moving the building to Pioneer Park had been discussed. He also advised that a judo club had been looking at the building but had decided they did not want it. The Municipality was now talking to the Emerald Pig Theatre Group, however, the timing was such that the building may have to be moved before the Commission had other meetings. 7.2 Mike Murray also advised that lease agreements with Katie's Place were being completed and that staff was working to get this onto the Council agenda for July 25 th. 7.3 Mike Murray reported that it was hoped that the agreements regarding the Pitt Meadows Seniors' Pavillion could be completed to a point where they could be brought forward to Pitt Meadows Council on September 25 th and then brought to a Public Information Meeting at the end of September. 8. Staff Liaison Reports 8.1 Bruce McLeod, Manager of Parks and Open Spaces advised that his department was working on preparing for the agricultural fair. He reported that capital projects completed were Boundary Park and playground replacement in both districts and that a neighbourhood project had been started in Rock Ridge. There was a discussion as to monies supplied for playground replacement. A suggestion was made that the Commission Policy on contributing to neighbourhood level play equipment might be applied to the Pitt Meadows Elementary School situation since the Lions Park facility was more a tot lot for younger children. It was noted most neighbourhood Parks have equipment for toddlers as well as more suitable equipment for older children. The Pitt Meadows PAC group may submit a request to the Commission and Pitt Meadows Council as a result. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 13, 2006 8.2 Shelley Jorde, Recreation Manager, East Area, distributed Parks and Facility Division Statistics and advised that the Community Group Satisfaction Survey would come forward in September. Commissioner Daykin advised that the report on the Festival Support Review will be brought forward in September as well. 9. Question Period -NIL 10. Motion to adjourn R06-50 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED 11. Motion to Move into Closed Session R06-5I It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242 (c) labour relations or employee negotiations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality. CARRIED The Regular Meeting adjourned at 8:20 p.m. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 7 of 7