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Home My WebLink AboutPLSC 2007-04-19 Minutes.pdfCorporation of the District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Committee Room at Pitt Meadows Municipal Hall, Harris Road, Pitt Meadows, British Columbia, on Thursday, April 19, 2007 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Don MacLean, Chair Commissioner Debra Eisel Commissioner Deb Walters Commissioner Gordy Robson Commissioner Ernie Daykin Commissioner Craig Speirs Commissioner Dave Rempel City of Pitt Meadows, Mayor City of Pitt Meadows, Councillor City of Pitt Meadows, Councillor District of Maple Ridge, Mayor District of Maple Ridge, Councillor District of Maple Ridge, Councillor School District No. 42, Trustee COMMISSION MEMBERS AT LARGE PRESENT Commissioner Ron Wright Commissioner Maureen Pelton ABSENT/REGRETS Commissioner Cheryl Ashlie Commissioner Jo Anne ten Brink Commissioner Kathie Ward Commissioner Geordie Craig Commissioner Christine Smith Commissioner Ian Brown Member at Large, Maple Ridge Member at Large, Pitt Meadows School District No. 42, Trustee Chair Member at Large, Maple Ridge School District No. 42, Trustee Member at Large, Maple Ridge Member at Large, Pitt Meadows Member at Large, Maple Ridge STAFF MEMBERS PRESENT Mike Murray Kelly Swift GM, Community Development, Parks & Recreation Director of Recreation David Boag Ingrid Kraus Pauline Vandermoor Darlene Slevin Director, Parks and Facilities Executive Assistant Sports & Fitness Coordinator (T/D) Administrative Assistant (T/D) There being a quorum present, the Chair called the meeting to order at 7:00 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page I of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 19, 2007 1. Adoption of the Agenda R07-32 It was moved and seconded That the Agenda for April 19, 2007 be adopted as circulated. 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R07-33 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meetings of March 8, 2007 be amended to indicate that Commissioner Pelton was not in attendance and be adopted. CARRIED 3. Delegations 3.1 Haney Horseman Association Ms. Janet Dmitrieff spoke to the campaign and ideas that the association had for raising funds other than licensing as they have determined that this would not be an option. The idea of trail markers that would have a dual purpose -location markers and sponsorship for fundraising was also reviewed. The association will be sending out their AGM notice and have asked the Commission for approval of their plans prior to sending out the letter. There were a number of questions on what the fundraising is for as well as the size and design of the trail markers. It was explained that the sponsorship plaques would be about 18 inches in size and installed closer to the ground with material that would be unobtrusive. The distance between the markers would be about 100 meters and this could be reviewed in view of the policy around memorial bench markers. The Haney Horsemen Association was encouraged to proceed with their fundraising efforts. On the matter of the trail markers staff have asked that this be tabled as a separate matter for further investigation and discussion. Staff will review the letter circulated and contact Ms. Dmitrieff within a few days. Members of the Haney Horsemen were thanked for the information and their presentation. 3.2 Maple Ridge Leisure Centre Fitness Program Report, Pauline Vandermoor Maple Ridge Leisure Centre Fitness Program Report, Pauline Vandermoor -Pauline provided an informative overview of the services, goals and statistics for the Leisure Centre. There were a number of questions regarding the revenue and expenses, statistics and equipment lifecycle. Commissioner Wright asked if there was a better Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 5 ~ Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 19, 2007 way to determine how active our youth is. Councillor Walters requested similar information for the Pitt Meadows Family Recreation Centre. Mayor MacLean questioned if we were not missing program opportunities for those in the 55-65 age category. Staff confirmed that they are looking at what is needed to meet the needs of the population. 4. Decision Items 4.1 Golden Ears Winter Club Grant Request R07-34 It was moved and seconded That a recommendation be forwarded to Council of the District of Maple Ridge and to Council of the City of Pitt Meadows asking Councils to approve a one-time grant of up to $20,000, following the funding formula outlined in the Joint Services Agreement, subject to the availability of funding within the Municipal Grant Programs. 4.2 CARRIED Indoor Facility Rental Rates M/S/C Commissioner Wright opposed fee increase Commissioner Wright raised the concern for the fee increase targeting the youth and seniors rates. Staff explained that our fees are in line with other facilities in our area and because these rates were not increased recently, the facility must now catch up. Commissioner Walters asked whether we would raise these rates on an annual basis in order to avoid a significant increase in future. R07-35 It was moved and seconded 4.3 Boundary Park-Naming -verbal report Bruce McLeod circulated the suggested names for the new Boundary Park site. The two Katzie First Nations names proposed mean: -Hill on east -Katzie Slough A linguist is in the process of translating these words along with the history and meaning behind them. MISIC that the Commission recommend to Pitt Meadows Council that the new Boundary Park site be named Katzie Slough. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page3 ofS Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 19, 2007 5.0 Discussion Items 5.1 Commissioner Workshop-Mike Murray indicated that 10 people have registered and only two of our own Commission members were available. As we are hosting this event and considerable work will go into the facilitation, it was recommended to cancel and try to reschedule for some time in November. 5.2 Youth Action Park Open House -about 50 people attended and provided input into what they would like to have included in the plans. The consultant will work with the information gathered and develop a concept plan . A Steering Committee has also been formed and will review the plans over the next week with a goal to have something ready for the Commission at the May meeting. 5.3 Volunteer Appreciation Week-Commission members are invited to join in the various activities and should RSVP to Ingrid Kraus for the Gala Evening on April 27. 6. 0 Information Items 6.1 Letter: Haney Horsemen Association -introduced under delegations. 6.2 Letter: School District No. 42 to Hon. Linda Reid re Child Care Operating Funds 6.3 Corporation of Delta-Grade 5 Recreation Pass Program -Recreation staff is reviewing this information and more information will follow. 6.4 Katzie M.O.U. re Blue Mountain-Draft circulated for information. R07-36 It was moved and seconded that the above item be received. CARRIED 5. Commission Liaison Reports Commissioner Walters thanked the staff for the work completed at the baseball diamond. 6. Staff Liaison Reports Kelly Swift reported that Ridge Meadows Minor Hockey purchased boards for ball hockey that now has over 800 members. This will open up the use of the Golden Ears Winter Club arena. David Boag advised that the initial estimates to develop the expansion to 8 lanes for the running track at MRSS was initially $340K and the application for funding was submitted for $600K. The first estimate has been received and costs are now over $800K. The School District has approved the $600K portion and if the running clubs will need to raise the additional funds before we will be able to proceed to tender. There was some discussion about the use of the track and a need to install some security fencing as the public is cutting across the track which is causing some damage. 7. Question Period-tit ere were no f urtlter questions. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 5 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commi ssion Regular Meeting Minutes April 19, 2007 8. Motion to adjourn R07-37 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED 9. Motion to Move into Closed Session R07-38 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242 (g) litigation or possible litigation affecting the municipality. CARRIED --Chairperson /ik Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 5