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HomeMy WebLinkAboutPLSC 2007-05-10 Minutes.pdf_J Corporation of the District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Committee Room at Maple Ridge Municipal Hall, 11925 Haney Place, Maple Ridge, British Columbia, on Thursday, May 10, 2007 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Don MacLean, Chair Commissioner Debra Eisel Commissioner Judy Dueck Commissioner Kathie Ward City of Pitt Meadows, Mayor City of Pitt Meadows, Councillor District of Maple Ridge, Councillor School District No. 42, Trustee COMMISSION MEMBERS AT LARGE PRESENT Commissioner Maureen Pelton Commissioner Jo Anne ten Brink Commissioner Geordie Craig Commissioner Christine Smith ABSENT/REGRETS Commissioner Gordy Robson Commissioner Deb Walters Commissioner Ernie Daykin Commissioner Craig Speirs Commissioner Cheryl Ashlie Commissioner Dave Rempel Commissioner Ian Brown Commissioner Ron Wright Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows District of Maple Ridge, Mayor City of Pitt Meadows, Councillor District of Maple Ridge, Councillor District of Maple Ridge, Councillor School Di strict No. 42, Trustee Chair School District No. 42, Trustee Member at Large, Maple Ridge Member at Large, Maple Ridge STAFF MEMBERS PRESENT Mike Murray Bruce MacLeod GM, Community Development, Parks & Recreation Manager, Parks & Open Space Kelly Swift Tony Cotroneo Tracy Camire GUESTS Kyle Dion Mark Vander Zahn Director of Recreation Youth Services Coordinator Committee Clerk Skatepark Consultant Skatepark Consultant There being a quorum prese nt, the Chair called the meeting to order at 7:04 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Comrnissioll Regular Minutes Page I o/5 Maple Ridge and Pitt Meadows Parks & Leisure Servi ces Commission Regular Meeting Minutes May IO, 2007 1. Adoption of the Agenda R07-39 It was moved and seconded That the Agenda for May 10, 2007 be adopted as circulated. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R07-40 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meetings of April 19, 2007 be amended to indicate that Commissioner Pelton was not in attendance and be adopted. CARRIED 3. Delegations 3.1 Pitt Meadows Civic Centre Plan/Maple Ridge Downtown Beautifications Plans, Mike Murray Mike Murray, GM, Community Development, Parks & Recreation gave a briefing of the developments currently taking place in the City of Pitt Meadows and the District of Maple Ridge. Pitt Meadows civic centre will be home to a new senior's centre along with three residential buildings with 1st floor retail and underground parking. Mike also advised there is potential for a library or expansion and the skate park would be relocated. Mike also advised that all the necessary approvals still need to be obtained. Due to these improvements there will be a necessity for more parking. Mike advised that these plans are moving along and wanted to ensure everyone was up to date on the progress of these plans. A discussion took place in regards to the placement of the cenotaph. The District of maple Ridge has engaged a firm to ensure all the elements of the downtown improvement are tied together. Mike advised that the there is a need to create a positive environment with a common theme that includes; a transit exchange, street improvements, and upgrade for the park. Jo Anne ten Brink questioned if there would be allowances for bike ways and walkways and if accessibility issues will be dealt with through that committee. It was advised that the engineering department will be working with the landscape architects and accessibility committee on these issues. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page2 ofS _J Maple Ridge and Pitt Meadows Parks & Leisure Services Comm ission Regular Meeting Minutes May 10, 2007 4. 3.2 Youth Action Park, Kyle Dion -New line skate park & Mark Vander Zalm Introductions were made of both guests. Mark Vander Zalm advised the commission on the concept of skateboarding that will take place at this new skateboard park and explained that this will put us on the forefront of new technology. Kyle Dion gave a presentation on the skateboard park concept and design plan. He advised that a site has been identified as Thomas Haney for the initial development and the intent is to create a community level park over 13,000 sq ft that will be utilized for socializing and casual recreation for youth. Kyle then explained the design plan process. Geordie Craig questioned how the group plans to maintain the drainage on the bowl and Kyle advised that the elevation of the system is quite deep and there will be a series of area drains. Don MacLean questioned how the group would get kids to buy into the no graffiti rule. Kyle explained that the core kids all shared the same sentiment that they don't want to see graffiti at the skatepark and soon as they do, they will be responsible for cleaning it up. The steering committee will create a graffiti strategy to ens ure that this issue is covered. The mentorship program will include people that are trained to be role models to the users of this park; wearing helmets, cleaning, safety etc. Decision Items 4.1 Youth Action Park R07-41 It was moved and seconded That a recommendation be forwarded to Maple Ridge Council, that the Option 1 concept plan attached to the May 211 \ 2007 report for the Youth Action Park at Thomas Haney Secondary School be endorsed. CARRIED 4.2 Maple Ridge Equi-Sport Centre Agreement R07-42 It was moved and seconded That on the recommendation of the Parks and Leisure Services Commission, the agreement attached to this report dated May 4, 2007 be authorized. CARRIED 5.0 Discussion Items Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page3 ofS Maple Ridge and Pitt Meadows Parks & Leisure Services Co111111iss ion Regular Meeting Minutes May 10, 2007 5.1 Volunteer Week Activities-Kelly Swift advised that the organizing committee for the event will be meeting and asked the commission for their feedback. Kelly advised of the different activities that happened last year. Mayor MacLean suggested having a BBQ with outdoor movies to make it very inclusive and less formal. The commission agreed that this issue should go before the City of Pitt Meadows for more discussion. 5.2 Youth Dances Supervision -Mike asked Tony to give a brief history on the Youth Dances. The Youth Dances have been successful for many years and have been running since 1994 with the following participation numbers: Pitt Meadows: 80-125, Hammond, and Maple Ridge: 400-500. The youth are aged 10-14 and dances have been very popular without promotion. Tony gave a description of the security that is there; youth community police attend during the dance and at the end. Auxiliary officers come in uniform and are there throughout the night. There are also 10-15 youth volunteer peers that have gone through the leadership program and are on the youth council that attend. Lastly, there is 8-10 staff on hand for the dances; all on two-way hand held radios, wearing staff shirts. There is a no "in and out" policy (if you leave you can't come back in). The staff has a nightly debrief where the staff stay for ½ hour fo llowing and talk about the dance and any incidents which may have occurred. The staff also discusses written reports; and follow up with the guardians the next clay if there have been any particular incidents which require follow up. As far as incidents go; they are very minimal. R07-43 It was moved and seconded that the above items be received. CARRIED 6. 0 Information Items 6.1 Letter from Hon. Linda Reid, Ministry of Children and Family Development 6.2 BCRPA Workshop Invitation -May l ?11i Abbotsford 6.3 School District No. 42 -Strategic Options Study R07-44 It was moved and seconded that the above information items be received. CARRIED 7.0 Commission Liaison Reports 8.0 Staff Liaison Reports Kelly Swift advised that MACAI is having their Annual Awards night on May 28th and handed out the nomination forms. 9. 0 Question Period -there were no furtlier questions. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 5 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes May 10, 2007 10.0 Motion to adjourn R07-45 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. 11.0 Motion to Move into Closed Session R07-46 It was moved and seconded CARRIED That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242 (g) litigation or possible litigation affecting the municipality. CARRIED Chairperson /tc Maple Ridge and Pitt Meadows Parks & Leisure Services Commissio1t Regular Minutes Page 5 of 5