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Home My WebLink AboutPLSC 2007-10-11 Minutes.pdf) Corporation of the District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Blaney Room at Maple Ridge Municipal Hall, 11925 Haney Place, Maple Ridge, British Columbia, on Thursday, October 11, 2007 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Don Maclean, Chair Commissioner Kathie Ward Commissioner Deb Walters Commissioner Ernie Daykin Commissioner Gordy Robson Commissioner Debra Eisel Commissioner Rick Butler Commissioner Dave Rempel COMMISSION MEMBERS AT LARGE PRESENT Commissioner Maureen Pelton Commissioner Christine Smith Commissioner Ian Brown Commissioner Jo Anne ten Brink ABSENT /REGRETS Commissioner Judy Dueck Commissioner Geordie Craig Commissioner Cheryl Ashlie Commissioner Ron Wright Commissioner Craig Speirs Commissioner Janis Elkerton STAFF MEMBERS PRESENT Mike Murray Tracy Camire Michael Millwork Shelley Jorde Sue Wheeler David Boag Kelly Swift City of Pitt Meadows, Mayor School District No. 42, Trustee City of Pitt Meadows, Councillor District of Maple Ridge, Councillor District of Maple Ridge, Mayor City of Pitt Meadows, Councillor School District No. 42, Trustee School District No. 42, Trustee Member at Large, Pitt Meadows Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge District of Maple Ridge, Councillor Member at Large, Maple Ridge School District No. 42, Trustee Chair Member at Large, Maple Ridge District of Maple Ridge, Councillor City of Pitt Meadows, Councillor GM, Community Development, Parks & Recreation Committee Clerk Facilities Operations Manager Parks and Recreation Director, Parks and Recreation Director of Parks & Facilities Director of Recreation There being a quorum present, the Chair called the meeting to order at 7:05 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 4 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes October 11, 2007 1. Adoption of the Agenda R07-61 It was moved and seconded That the Agenda for October 11, 2007 be adopted CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R07-62 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meetings of July 12, 2007 be adopted. CARRIED 3. Delegations 3.1 Parks & Leisure Services Logo Presentation Kelly Swift, Director of Parks and Recreation Services gave a presentation on the Maple Ridge/Pitt Meadows Parks and Leisure Services Visual Identity. The Commission would like to see a line between Maple Ridge and Pitt Meadows. The Commission discussed the proposed logo and would like to see; adjustments to the name, changing the font options, provide the current Maple Ridge and Pitt Meadows logos against the proposed logo. 4. Decision Items 4.1 Parks & Leisure Services Logo -no resolution at this time, would like to see more information before final approval. 4.2 2008 Business Plans Mike Murray, Kelly Swift,Sue Wheeler and David Boag reviewed the Draft 2008 Business Plan PowerPoint Presentation including 2007 accomplishments, key challenges, an environmental scan and 2008 highlights for each of their respective Departments. David Boag reviewed the draft Capital Program Highlights for Pitt Meadows and Maple Ridge. Mayor Gordon Robson left the meeting at 8:00 p.m. At the end of the presentation Mr. Murray posed the following key questionsKey Questions: 1. Should we include an update to the Parks, Recreation and Cultural Plan? Page 2 of5 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes October 11, 2007 R07-63 2. Should we consider going to referendum for parkland acquisitions in 2008 (sites like the Fraser River Front, Albion Expansion, etc)? 3. Should we consider going to referendum for any other facilities (Museum)? 4. Should we add an incremental operating package to the Museum now? ► Mike Murray advised the Commission that he has received a request from the Maple Ridge Historic Society and the Pitt Meadows Heritage group looking for incremental operating packages for retaining staff. The total between the two organizations is $45,000. Mike has suggested that the organizations' come before the Commission to make a presentation. 5. What should we do about our aquatic facilities? Should we look at a Pitt Meadows alternative to a full indoor pool? 6. Anything else the Commission would like us to add to the Business Plan? It was moved and seconded That the 2008-2012 Parks and Leisure Services Business Plan be endorsed noting that finalization of the plan is subject to adoption by Maple Ridge and Pitt Meadows Municipal Councils. CARRIED 5. Discussion Items 5.1 Maple Ridge Museum Mike Murray advised the Commission that the Museum could possibly obtain two thirds of their capital funding through grants but the operating funds to run the expanded Museum would approximately be $300,000 per year. The Commission agreed to invite the Historical Society to the Parks & Leisure Services November regular meeting to review their needs in detail. Christine Smith left the meeting at 8:59 p.m. 5.2 Smoking Ban on Sport Fields Mike Murray advised the Commission of the School District's new legislation to ban smoking on any school property and the principal is responsible for monitoring it. Mike also advised that he has sent out notification to all groups that use the fields of this ruling requesting their compliance. Maureen Pelton left the meeting at 9:12 p.m. 6. Information Items Page 3 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes October 11, 2007 6.1 Letter from David Rush, Maple Ridge/Pitt Meadows Bicycle Advisory Committee 6.2 Whonnock Lake Expropriation Press Release 6.3 Maple Ridge Sustainability Plan 6.4 Letter from Haney Horsemen Association 6.5 Thank you letter from Dr. Patrick O'Brien R07-64 It was moved and seconded that the above information items be received. CARRIED 7. Commission Liaison Reports 8. Staff Liaison Reports 9. Question Period 10. Motion to adjourn R07-65 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED 11. Motion to Move into Closed Session R07-66 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242 (g) litigation or possible litigation affecting the municipality. CARRIED The Regular Meeting adjourned at 9:15 p.m. Page 4 of 5