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HomeMy WebLinkAboutPLSC 2008-03-13 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meeting Room at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia , on Thursday, March 13, 2008 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Don Maclean, Chair Commissioner Gordy Robson Commissioner Cheryl Ashlie Commissioner Deb Walters Commissioner Ernie Daykin Commissioner Debra Eisel Commissioner Craig Speirs Commissioner Dave Rempel Commissioner Ian Brown COMMISSION MEMBERS AT LARGE PRESENT Commissioner Geordie Craig ABSENT /REGRETS Commissioner Jo Anne ten Brink Commissioner Kathie Ward Commissioner Christine Smith Commissioner Ron Wright STAFF MEMBERS PRESENT Mike Murray David Boag Don Cramb Petra Frederick Shelley Jorde Shayna Funk-Lamour Tracy Camire GUESTS Tony Merkin City of Pitt Meadows, Mayor District of Maple Ridge, Mayor School District No . 42, Trustee Chair City of Pitt Meadows, Councillor District of Maple Ridge, Councillor City of Pitt Meadows, Councillor District of Maple Ridge, Councillor School District No. 42, Trustee Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge School District No. 42, Trustee Member at Large, Pitt Meadows Member at Large, Maple Ridge GM, Community Development, Parks & Recreation Director of Parks & Facilities Recreation Manager, Support Services Recreation, Special Services Coordinator Recreation Manager, Community Connections Leisure Access Coordinator Committee Clerk Sherwood Tree Line Adventure There being a quorum present, the Chai r called the meeting to order at 7:00 pm. 1. Adoption of the Agenda R08-21 It was moved and seconded Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes March 13, 2008 That the Agenda for March 13, 2008 be adopted with the following addition 4.4 May Meeting Date -May 2008 CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R0S-22 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meetings of February 14, 2008 be adopted CARRIED Note: Item No. 4.1 was dealt with prior to Delegations 3. Delegations 3.1 Mr. Tony Merkin, Sherwood Tree Line Adventure Mr. Merkin gave a presentation on the Sherwood Tree Line Adventure project along with pictures from a current site, history of the company, safety features, training course, and suitability for the Maple Ridge/BC area, infrastructure required for this type of development, advantages for Maple Ridge, building process, and economic feasibility. The Commission discussed the options of having this type of development built on private or public grounds. Tony Merkin advised the Commission that an Arborist checks the trees on an annual basis and that the structures are built around the trees not through them. Mike Murray advised the Commission that the actual area on the ground would be an acre or two and the rest of the structure is above the low lying brush so as not to disturb the area. Geordie Craig asked if there has been much research done to date on how this type of project would run in Maple Ridge. Mayor Robson advised that he looks forward to seeing this proposal come forward and would like to follow up with a meeting with Mr. Merkin to discuss potential sites. Mr. Murray will arrange the meeting,. 3.2 Ms. Petra Frederick and Ms. Shayna Funk-Larmor, Special Services Page 2 of5 I Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes March 13, 2008 Petra Frederick gave a presentation on the Special Services Department and the programs they offer the community. Shayna Funk-Larmor, Special Services advised the Commission that in 1991 Parks and Leisure Services partnered with Fraser Health and reviewed the highlights of this partnership along with the mandate of the Special Services program. Mayor Gordon Robson left the meeting at 7:50 p.m. The Commission discussed what programs are currently available to youth with mental health issues. Councillor Speirs advised that the Rick Hansen Wheels challenge will be giving back 80% of the funds that are raised this year to the community. Councillor Speirs advised that this event will be held on June 8th. 4. Decision Items ROB-23 4.1 Fee For Service Agreements Report It was moved and seconded That a recommendation be forwarded to both the Maple Ridge and Pitt Meadows Councils requesting an increase to the 2008 budget for the Historical Society agreements to the amount identified in the March 3, 2008 report on this subject and further outlined in the draft fee for service agreements attached. That the Chair and General Manager: Community Development, Parks and Recreation Services be authorized to execute the Maple Ridge Historical Society Fee for Service Agreement and the Pitt Meadows Heritage and Museum Society Fee for Service Agreement 2008 to 2010 once the required budget allocation is approved. CARRIED Councillor Walters commended Shelley Jorde on the work that she did with this matter. 4.2 Commission Appeals Policy ROS-24 It was moved and seconded That the draft policy on appeals to the Parks and Leisure Services Commission attached to the 2008-03-06 report on this subject be adopted. CARRIED Mike Murray advised the Commission that since the last meeting there has been a request to add a Citizen-at-Large member to the Appeals Process Sub-committee. Page 3 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes March 13, 2008 Councillor Walters requested that the motion state "or an appointed person by the Mayors" to sit in their place in the effect that they cannot attend any of the appeal meeting dates. Mike Murray advised that staff will revise this recommendation to include the requested changes. 4.3 Community Development, Parks & Recreation Services Master Plan ROS-25 It was moved and seconded That the Commission recommend to both Maple Ridge and Pitt Meadows Municipal Councils that the terms of reference for the Community Development, Parks and Recreation Master plan which are incorporated into the General Manager: Community Development Parks and Recreations Services' March 6, 2008 Memorandum on this subject be endorsed. CARRIED Mike Murray advised the Commission that this was a large project and the Terms of Reference need to go to both Councils to formulate a basis to hire a consultant for this project. Mike Murray also advised the Commission that there will be a complete review of the joint commitment which will then be reviewed with the Commission; a draft plan will be prepared which will then go back out into the public for review. Mr. Murray also advised that the Commission would be the advisory committee to the project and before it's adopted the Commission would be the final advisor to the Councils. Mike Murray proposed that there be a smaller committee made up of key staff, School Board representative, and a Citizen-at-Large Representative who would participate in selecting the consultant and oversee the work. Councillor Speirs and Ian Brown volunteered to be on this sub-committee. Pitt Meadows and the School District will identify their representatives at a later date. Deb Walters advised the Commission that she would like to have a tool that can be used to assess how the programs are working in both communities; The Commission discussed the proposed timeline for this project along with who would like to be represented on this sub-committee. 4.4 May Meeting Date The Committee Clerk was asked to email the Commission to see who would be available for the May meeting and will advise Mike Murray if quorum will be met. 5. Information Items 5.1 Special Services -2007 Update 5.2 Special Services -Fraser Health Integrated Recreation Program -2007 Update Page 4 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes March 13, 2008 R0S-26 It was moved and seconded That the above information items be received CARRIED 6. Commission Liaison Reports 7. Staff Liaison Reports David Boag advised the Commission of the changes happening to the sports fields in Pitt Meadows and Maple Ridge. He also advised that the picnic table which had been partially damaged and identified to the Commission has been entirely demolished by vandals over the past month. He confirmed that staff are reporting these issues to the RCMP and that because the group that cleans this up is so efficient by the time the RCMP are showing up to document the vandalism that the tagging has already been cleaned up. Cheryl Ashlie advised the Commission that as a community if we start targeting the businesses that sell the products needed to do this tagging and also advised that it is important to get pictures of the tagging so that the liaisons at schools can identify if they have seen this type of work throughout the schools. Mike Murray advised the Commission that Ian Brown and Neil Pukesh have been appointed to the Commission. Mr. Murray also advised that he would like the Chair nomination brought to the next meeting to do an appropriate nomination of the chair from among the Citizens at Large, in accordance with the recommendation coming from the Commission evaluation. Mike Murray identified that at Whonnock Lake there was a sod turning for the berm to control water levels at the lake and that a number of people from the Kayak Club and Whonnock Community Association attended. The Department of Fisheries and the Ministry of the Environment have ensured that best practices are being utilized to do the work. The initial phase will include construction of the berm with the habitat restoration work being completed in the summer and early Fall. Mike Murray advised the Commission that the Youth Action Park is coming along nicely and there will be a soft opening initially in early to late April and the Grand Opening will be May 1Qth. 8. Question Period Cheryl Ashlie really hopes that the Commission supports the Dragon Boat teams at Whonnock Lake and wanted to know if the Community Art program is this going to come back to the Commission. Mike Murray advised that that the multi-year agreements for the Historical Societies and Arts Council are up now and Shelley Jorde has been focusing on working through this. Staff will provide an update on the public art policy for Maple Ridge at Page 5 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes March 13, 2008 the next meeting. Mike Murray hopes there is an opportunity for some public art in the spirit square project. 9. Motion to adjourn R0S-27 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED 10. Motion to Move into Closed Session R0S-28 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242 (g) litigation or possible litigation affecting the municipality. CARRIED The Regular Meeting adjourned at 8:22 p.m. Page 6 of 5