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Home My WebLink AboutPLSC 2008-12-11 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at the Pitt Meadows Municipal Hall, Pitt Meadows, British Columbia, on Thursday, December 11, 2008 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Doug Bing Commissioner Ernie Daykin Commissioner Mike Huber Commissioner Don Maclean Commissioner Gwen O'Connell Commissioner Dave Rempel Commissioner Craig Speirs Commissioner Kathie Ward COMMISSION MEMBERS AT LARGE PRESENT Commissioner Christine Smith, Chair Commissioner Ian Brown, Co-Chair Commissioner Geordie Craig Commissioner Neil Pukesh Commissioner Jo Anne ten Brink Commissioner Ron Wright ABSENT /REGRETS Commissioner Judy Dueck STAFF MEMBERS PRESENT David Boag Mike Murray Lynn Marchand City of Pitt Meadows, Councillor District of Maple Ridge, Mayor School District No. 42, Trustee City of Pitt Meadows, Mayor City of Pitt Meadows, Councillor School District No. 42, Trustee District of Maple Ridge, Councillor School District No. 42, Trustee Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge District of Maple Ridge, Councillor Director of Parks and Facilities GM, Community Development, Parks & Recreation Committee Clerk There being a quorum present, the Chair called the meeting to order at 7:07 p.m. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, December 11, 2008 1. Adoption of the Agenda R08-67 It was moved and seconded That the Agenda for December 11, 2008 be adopted as presented CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R08-68 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of September 11, 2008 be adopted CARRIED 3. Delegations/Presentations -Nil 4. Decision Items 4.1 Festival Support Sub-Committee for Grants Review Mike Murray gave an overview and advised that volunteers were being sought to sit on the Festival Support sub-committee. Mr. Murray provided information regarding the previous sub-committees and expectations of sub-committees. R08-69 It was moved and seconded That a sub-committee comprised of three Citizens at Large members, Council representatives and one staff member be formed to review Festival Funding applications and bring forward recommendations for consideration by the Commission. CARRIED Page 2 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, December 11, 2008 By consensus of the Commission , the sub-committee will be comprised of the following Commissioners: Ian Brown, Kathie Ward, Mayor Ernie Daykin, and Jo Anne ten Brink. 4.2 2009 Parks Commission Meeting Dates Mike Murray advised that the Regular April 2009 meeting falls before the Easter weekend and sought clarification whether it should be rescheduled to another date. It was decided by consensus to leave it as scheduled on Thursday, April 9th, 2009. Mike Murray further advised of a workshop involving the strategic plan which will be scheduled in March. The workshop will be a strategic session on the Master Plan and will include both Council, the School Board and community at large members of the Commission. Mr. Murray will advise the Commission members once the date has been determined. Discussion took place regarding the Chair names listed incorrectly on the 2009 Meeting Schedule, which is to be amended accordingly. R08-70 It was moved and seconded To adopt the 2009 Meeting Schedule CARRIED 4.3 Whonnock Lake Lease Agreement "In Principle" David Boag gave an overview of the Whonnock Lake lease and the anticipated construction and development of the area. Mr. Boag advised that the vision has changed significantly since the project was approved back in 2001. The cost of the building is now $2.2 million and the Ridge Canoe and Kayak Club (RCKC) is taking on the challenge of raising the excess funds. Mr. Murray clarified the lease terms with the Ridge Canoe and Kayak Club. R08-71 It was moved and seconded That the Parks and Leisure Services Commission endorse the request of the Ridge Canoe and Kayak Club (RCKC) and recommend to Maple Ridge Council that the District provide RCKC with approval in principle for the lease of the land at Whonnock Lake which will be subject to the District's review and acceptance of all building and servicing plans and detailed terms of the lease, as well as full funding being in place for the project prior to the start of construction. CARRIED Page 3 of 7 Maple Ridge and Pitt Meadows Parks & Le isure Services Commission Regular Meeting Minutes -Thursday, December 11, 2008 David Boag gave an overview of the caretakers of the area and a representative from RCKC gave a brief summary of the 18,000 sq. ft. facility. David Boag advised that the RCKC has already fund raised significant funds in the event that Provincial and Federal grants were no longer available. David Boag further advised that the project was approved back in 2001 and it is not anticipated that the grant allotment would change. Mike Murray advised that it would be very difficult for the District to fund the project given the budget, and that there is no illusion the costs would be covered by the District in the event the substantial grants are no longer available. 4.4 Pitt Meadows Athletic Association Lease David Boag gave an overview of the request of the Pitt Meadows Soccer Club and the Ridge Meadows Minor Baseball Association. Mr. Boag indicated that the required repairs are approximately $20,000 and that the organizations are prepared to cover the cost. R08-72 It was moved and seconded That the Parks and Leisure Services Commission recommend to Pitt Meadows Council that the City enter into the proposed lease of the Pitt Meadows Athletic Building with the Pitt Meadows Soccer Club and the Ridge Meadows Minor Baseball Association. CARRIED 4.5 Arts Centre Operating Agreement Mike Murray circulated and reviewed "The Maple Ridge Pitt Meadows Arts Council Fee for Service Agreement, Art Gallery Agreement, and Facility Lease" document. R08-73 It was moved and seconded That the Chair and General Manager, Community Development, Parks and Recreation Services be authorized to execute the Maple Ridge Pitt Meadows Arts Council Fee for Service Agreement -2009 to 2011. That the Chair and General Manager, Community Development, Parks and Recreation Services be authorized to execute the Maple Ridge Art Gallery Fee for Service Agreement -2009 to 2011. That a recommendation be forwarded to Maple Ridge Council that the Mayor and Municipal Clerk be authorized to execute the Maple Ridge Pitt Meadows Community Arts Council Lease Agreement 2009 to 2011. CARRIED Page 4 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, December 11, 2008 Mr. Murray advised that a public art program is to be implemented after completion of an agreement and will be brought back to the Commission in the near future. 5. Discussion Items 5.1 Business Plans -Commission Ranking Mike Murray gave an overview of the 2009 Business Planning. Mr. Murray indicated that it was possible to stay within the business envelope while working on the Plan and that any discussion of the ranking of the incremental packages will take place in future years. To do so this year would be a moot point since the budgets have already been considered with minimal support offered for the incremental packages. Pitt Meadows Council has approved $2,000 for the neighbourhood improvement program and some additional funding will be made available to the Arts Council through the negotiation of the new fee for service agreement. 5.2 Commission At Large Vacancies Mike Murray advised that newspaper advertising has been placed regarding the Commission vacancies and that prior to the January meeting the interviews will be conducted. Mr. Murray advised that many letters of interest have been received, including current members who wish to continue on the Commission. 6. Information Items 1.1 Parks, Recreation & Cultural Master Plan Process (verbal update) 1.2 P&LS Customer Satisfaction Telephone Survey Questionnaire 1.3 South Bonson Community Centre Update/Design 1.4 Article: BC Court strikes down Victoria Bylaw against Homeless Camping in Parks 1.5 Press Release -Margaret Fairey Life Lease 1.6 Maple Ridge Council Motion re: Jackson Farm 1. 7 Letter from Maple Ridge Treatment Centre -Award of Merit 1.8 Letter from the Legion re: Remembrance Day, November 11, 2008 1.9 Active Health Kids Canada -Canada's Report Card on Physical Activity for Children & Youth 2008 (Summary -full document available upon request) 6.10 Arts Council Annual Report 2007-2008 Page 5 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, December 11, 2008 R08-74 It was moved and seconded That the information items attached to the December 11, 2008 Agenda be received CARRIED Mike Murray advised that the survey has been completed but the resulting data is not available for the meeting. Mr. Murray thanked Commissioner Ron Wright for his perusal of the fitness questions and advised that some questions were changed based on his recommendations. Mr. Murray indicated that due to the previous survey questions on fitness levels being different, a trend cannot be tracked but will be in future years. The results will be reported at the January 8, 2009 meeting. Mr. Murray advised that the Margaret Fairey land donation was worth over $1 million and is located just outside of the entrance to the cemetery. The parcel of land has been designated as a park and will be used as an entranceway to the cemetery. Mr. Murray advised that the South Bonson Community Centre will be moving to detailed design shortly with a construction start slated for late spring and that the Spirit Square tendering just completed with 12 bids being received. Mr. Murray further advised that the Pitt Meadows Spirit Square will be completed by December 20, 2008. 7. Commission Liaison Reports Don MacLean Mayor Maclean advised that Mosaic Homes hosted a Christmas tree lighting attended by almost 400 people. Jo Anne ten Brink Ms. ten Brink advised of the World Police and Fire Games which will be taking place from Whistler to Chilliwack from July 31 through August 9, 2009. 8. Staff Liaison Reports David Boag advised that he attended a Kiwanis Club meeting. Mr. Boag indicated that the Club is interested in having a park named "Kiwanis Park" and are prepared to contribute a large amount to its construction. Page 6 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -Thursday, December 11, 2008 Mr. Boag advised that a report was sent to Maple Ridge Council to upgrade the play area at Maple Ridge Park. It is estimated that the upgrade to the play area will be approximately $157,000. Mr. Boag reported that the RCMP Musical Ride is coming to town in August and that the Kiwanis Club has become a sponsor. Mike Murray advised that the Disability Games will be held from July 22 to July 26, 2009 and the BC Theatre Festival will take place in early July. 9. Question Period 10. Motion to Move into Closed Session R08-74 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to s. 242 (c) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity CARRIED Adjourned -8:06 p.m. c:z&iG Chairperson '- /Im Page 7 of 7